Rawreth Parish Council

Minutes

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 4th September 2019 AT 7.30pm AT THE VILLAGE HALL RAWRETH

 

                                          Present: Cllr. A Matthews

 

                                                     Cllr. P Beckers

 

                                                     Cllr. Mrs M Beckers

 

                                                     Cllr. M Collins

 

                                                     Cllr. C Stanley

 

                                                     Cllr. Mrs S Wiltshire

 

                                                     Cllr. Mrs D Jones

 

 

 

In Attendance:  The Clerk, and 13 members of the public.

 

 

 

75. RECEIVE APOLOGIES FOR ABSENCE. None.

 

 

 

76. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor. Cllr Mark Collins declared an interest in any item regarding the Laburnum Culvert by way of being a resident of the development. Cllr Alistir Matthews Item 93 as a personal statement of fact will be made.

 

 

 

At this point Cllr Stanley asked to address the meeting. Cllr Matthews advised members of the Public that there has been a conflict within the Parish Council that needs to be reconciled and in the interest of harmony he would remind everyone that speaks be it Members of the Council or Public to bear in mind respect to others and no derogatory comments.

 

 

 

Cllr Stanley then addressed the meeting with a personal statement, the basis of the statement was that several emails have been sent to him accusing him of several things which he is not happy about, the statement read by Cllr Stanley was very lengthy and the Clerk asked for the written copy to be handed to her so that it could be attached to the Minutes of the Meeting should anyone wish to refer to it.  At the end of the statement Cllr Matthews asked Cllr Stanley if he was asking for a vote of confidence in him from Members of the Council, Cllr Stanley replied yes. Cllr Matthews opened this to Members and asked if anyone would like to propose this,  Cllr Beckers replied that the whole Council needs to move forward from what has been happening as it has been going on too long, he advised Cllr Stanley you do a good job but you can be hot headed at times and this has led to problems,  Cllr Beckers proposed that Members moved on and reunite, Cllr Stanley stated that he wanted an apology from the Council for the emails that were sent and accusations of misrepresentation that had been made as he didn’t feel it was true. Cllr Matthews stated to Cllr Stanley that as the Chairman I have to pull Members up on their conduct and based on previous events that have happened I felt this needed to be done and matters addressed, if you don’t think that was fair I will stand down, to which Cllr Stanley replied no I’m not asking you to do that but referring to the Code of Conduct page 3 Respect is something that should be shown and given and I have to everyone on the Council, I haven’t done anything disrespectful to anyone on the Council, and to be transparent I need to be able to report things outside of the meeting if they are public.  Cllr Matthews replied that everything is being blown out of proportion and that we need to act as one, and that he could not apologise for the warning given to Cllr Stanley, he stated that he regretted having to give it but it was justified at the time and as your statement reveals you had health worries which I am pleased for you the result of which have been positive. Cllr Matthews asked Members if they were prepared to give Cllr Stanley a vote of confidence, Cllr Collins proposed the vote, Cllr P Beckers seconded the proposal, all other Members agreed.

 

 

 

 

 

77. TO APPROVE MINUTES OF LAST MEETING. Cllr Stanley raised an objection to the Minutes stating that he was not happy that they were accurate and reflected what was said and asked for a redaction of certain parts. The Clerk asked the Chairman to ask all Members to confirm whether they agreed with the Minutes in that they were a true and accurate account of the meeting.  All other Members present confirmed they were completely accurate and

 

 

 

 

 

that no redaction amendment or alteration was needed.  Accordingly the Minutes of the meeting held on the 3rd of July 2019 were approved by the Members unaltered and accordingly the Chairman signed them as a true copy.

 

 

 

78. MATTERS FOR INFORMATION ONLY. None.

 

 

 

79. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. Cyclists have been riding on the pavement of Rawreth Lane, is this legal? They have been very verbally abusive, it has become worse since all of the roadworks and road closures.

 

b. Two weeks prior to the Meeting quads and vehicles were lamping in the fields behind Clarkes Cottages Rawreth Lane, the Police were called.

 

c. Road signs in the Parish are in need of cleaning, they are covered in algae and are obscured by overgrowth.

 

d. Could a cycle path along Rawreth Lane be looked at once the Wolsey Park development is complete.

 

e. Streetlight out in Rawreth Lane, has been reported.

 

f. The water leak in Chelmsford Road has got worse since it was inspected two weeks ago.

 

g. Lamp post at the bottom of the hill near Beeches Road has been replaced.

 

h. Potholes around Goose Cottages are getting worse.

 

i. The Appletree just before Goose Cottages has been smashed.

 

 

 

 

 

80.  DISTRICT AND COUNTY COUNCILLORS REPORT- Cllr Stanley addressed the Meeting, he advised that the Willow Trees at Laburnum Way have been lopped.  The Travellers have vacated the land behind the leisure centre in Priory Chase, it is not known where they have gone but it is rumoured Southend,  RDC are now clearing the site and are going to inspect the land to see whether the trees on the boundary of the field have been cut and damaged by the Traveller. Members raised that MP Mark Francois was looking to push for a change in the Law, can this be chased, also why are RDC still not looking at a blanket policy for the District like Harlow had could this be raised with Shaun Scrutton again, Cllr Stanley replied that there are no designated Traveller Sites in the District so this will not go in RDC’s favour, RDC have stated that there are two types of Traveller, settled who want to stay in one place, and transient who want to travel, when RDC have a place for settlement  they will need a transient site too.

 

 

 

81.  FINANCE. a. Cheques for approved July for August

 

CHQ 101226 S-Type Security £560.00. Approved and signed.

 

CHQ 101227 H L Bloomfield Reimbursement of BT Broadband £60.99. Approved and signed.

 

CHQ 101228 J A Pinkerton Maintenance £1020.00 Approved and signed.

 

CHQ 101229 Anglian Water Water Supply £22.51 Approved and signed.

 

CHQ 101230 RHALC Membership £7.70 Approved and signed.

 

CHQ 101231 H L Bloomfield reimbursement of Ink £27.48 Approved and signed.

 

CHQ 101232 H L Bloomfield reimbursement of Mileage £4.19 Approved and signed.

 

 

 

August for September

 

CHQ 101233 H L Bloomfield reimbursement of Mileage £4.19 Approved and signed.

 

CHQ 101234 H L Bloomfield reimbursement of BT Broadband £60.99 Approved and signed.

 

CHQ 101235 J A Pinkerton Maintenance £5400.00  Approved and signed.

 

CHQ 101236 H L Bloomfield reimbursement of BT Broadband £60.99 Approved and signed.

 

CHQ 101237 ICO Data Protection Fee £40.00 Approved and signed.

 

 

 

82.  PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. Minutes from an LDP Meeting on the internet show that pedestrian signs have been approved for Old London Road Rawreth at a cost of £2,000.00, where do these costings come from the current ones installed by a resident due to non-existent signs and a very dangerous road with no footpath cost £83.

 

b. The junction of Old London Road and the A129 has had vegetation cleared making visibility a lot better however the speed limit on the A129 has still not been moved.

 

c. Yvonne Dunn at RDC has given an update with regards to Academy Soccer and the development on their site is inappropriate and no planning application has been submitted enforcement will now commence but not until October/November, why does it take so long, if it was dealt with promptly when its first reported these developments wouldn’t have to be enforced.

 

d. The Isle of Man has banned caravans, it does work so could be a solution to stop Travellers.

 

 

 

 

 

 

 

 

 

 

 

e. The water leak in Chelmsford Road is still there, spoken with the contractors and they have found water in the main so they will now shut it off and trace back but they have no idea where its coming from, they have been spoken to about the BT box and the water hydrant.

 

 

 

Mr Peter Plummer then spoke, he had asked the Clerk prior to the meeting if he could be given longer to address Members as he had a lot to report, the Clerk had replied to his request stating that he would be allowed to address the meeting, that his address must be kept on point and that any derogatory or personal comments made by him or any other persons attending would not be tolerated and they would not be allowed to continue.

 

 

 

Mr Plummer started by saying he was glad that Cllr Beckers had brought up that things are getting out of hand and that Rawreth Flood Action Group had done nothing but try to help and that he was fed up with derogatory comments by Cllr Collins and his meddling, at this point the Clerk requested that the Chair ask Mr Plummer to stop,  she advised the Chairman that this behaviour would not be tolerated and that Mr Plummer was making yet another personal attack on a Member and he had been warned prior to the Meeting it would not be allowed. At this point Cllr Collins left the meeting, the Clerk asked the Chairman to suspend the Meeting whilst she checked on Cllr Collins the Clerk then left the room.

 

 

 

The Clerk returned with Cllr Collins whom she had asked to retake his seat as a Member of the Council, the Clerk then asked the Chairman if she could address the Meeting, and in particular Mr Plummer, which he agreed to, The Clerk then told Mr Plummer that his rudeness towards Members of the Council would no longer be tolerated as his personal attacks towards certain Members and herself had now gone on long enough and that no one giving up their time voluntarily as a Councillor should be subjected to such abuse, nor should she as the Clerk. Mr Plummer was told by the Clerk that if his behaviour continued he would be asked to leave the Meeting and she suggested to the Chairman that anything further Mr Plummer had to say was put in writing and presented to the Council, the Chairman agreed and Mr Plummer was asked to do this.  At this point other Members of the public asked to speak and said that all they could see was a complete lack of progress with regards to the Section 106 Agreement for Flood Alleviation and asked what now needs to be done to progress the matter to ensure that the money isn’t lost. The Clerk advised that a working party needs to meet to put ideas down on paper about schemes that could benefit the Parish which could be funded by the 106 payment, the Clerk advised these don’t need to be full detailed drawings, just ideas based on personal local knowledge, facts, personal experience, the Clerk advised that it is for RDC to put a scheme together but the input of the Parish is vital, the Clerk advised that an informal meeting had already taken place with two Members and a local residents and ideas were being written down to hand over either directly to RDC or the working party if it is formed, the Clerk advised that the working party meeting should be minuted and everything that is discussed put in writing to RDC, the Clerk was asked who could hold the meeting, the Clerk advised anyone, and the group should have a good cross section of knowledge and experiences,  residents then agreed they would like to form the working party and hold a meeting asap, the Clerk asked Members Cllr Beckers and Cllr Stanley if they were still willing to be join the working party and they both stated yes, the Clerk advised that a meeting date should be set, a venue and time given and then all interested parties invited, the Clerk advised she would put all of this in email to the RFAG secretary.

 

 

 

83. GENERAL CORRESPONDENCE. None. 

 

 

 

84. FLOODING IN THE PARISH- Reported under item 82.

 

 

 

85. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. The Clerk advised Members that she had met with Countryside Properties on site to discuss the Section 106 Agreement with regards to the Allotments and that following the meeting it was agreed that the Countryside legal team would be asked to redraft part of the 106 Agreement to allow an alteration of timing stipulations as the site of the allotments is not yet in the ownership of Countryside and therefore they cannot convey the same to the Parish Council however the time clock for completion of the matter is still ticking, it was agreed that a further meeting would take place once the redraft was completed. The Flood Alleviation part of the Section 106 Agreement was discussed under Item 82. The Clerk advised that Watery Lane is due to re-open by the end of September following a delay in the works being carried out.

 

 

 

86. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

 

a. Land to the West of the Pumping Station. No update or progress to report.

 

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

 

 

 

 

c. Travellers Site (A1245).  No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011

 

d. Old London Road Speed Restrictions and other matters. See item 82.

 

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane.  No update to report.

 

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

 

g. Laburnum Culvert. Cllr Collins advised that the Willow Trees at Laburnum Way have been cut back on the eastern side as you enter the road, the western side remain untouched. The Clerk added that the cut of the trees is appalling and has left them looking very bedraggled and a mess.

 

 

 

87. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED OR MATTERS TO RAISE AT FORTHCOMING MEETINGS.  None.

 

 

 

88. RHALC. The Clerk confirmed the Minutes of the AGM had been circulated by email.

 

 

 

89. PRIVATE SECURITY. The Clerk advised Members of the work carried out by the S-Type Security over the preceding two months which included offering assistant and help to a vulnerable resident following a deception burglary, general patrols, dealing with nuisance cars, fly tipping and another attempted burglary. The Clerk said that residents were passing on how happy they were with the security patrols and how welcome they were.

 

 

 

90. PARISH EMERGENCY PLAN- The Clerk confirmed she is progressing the Plan

 

 

 

91. COMMUNITY GARDEN- The Clerk advised that following a number of Traveller encampments happening in the Rayleigh area she had ensured that all vulnerable sites were protected and land owners advised.  The Clerk further advised that a number of bags of garden waste had been dumped in the entrance but had been promptly cleared by RDC.

 

 

 

92.  TRAINING-. The Clerk advised Members that she had details of available training courses.

 

 

 

93. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. Cllr Matthews advised that he had met with the Natural England Coastal Access Team at their request to look at suggestions for the coastal path, the map they provided included the bottom of the Rookery field and the suggestion was for the coastal path to go across Beeches Road at the junction nearest to the property Riverview which would be to the right and into the field, following the grass margin around the Rookery with the proposal of making this a footpath to the gate in the south east corner where it would then recross Beeches Road to access the sea wall around the area of the property Rainbows End. Cllr Matthews advised that he has told the team he would object to the proposals on two grounds, the first being the need for pedestrians to cross Beeches Road at two points, and secondly why wasn’t the original route taken into consideration which would have taken the path through Timberwharf to the sea wall. Cllr Beckers agreed with Cllr Matthews objections and suggested to Members that the Council should write to Natural England to support Cllr Matthews, Members unanimously agreed and the Clerk was asked to contact Natural England.

 

 

 

94. PLANNING MATTERS- There were no planning applications received prior to the Meeting to consider which have not been dealt with under Delegated Power.  

 

 

 

95. COUNCIL TO DISCUSS LHP SCHEMES AND REQUESTS MADE BY THE COUNCIL FOR WORKS WITIN THE PARISH.  As County Councillor Malcolm Maddocks wasn’t in attendance the Clerk was asked to contact him requesting an update on all requested works in the Parish and LHP Schemes, including Laburnum Way, Old London Road Slippage, Carpenters Arms Roundabout

 

 

 

96. COUNCIL TO REVIEW THEIR PLANNING POLICY AND FINANCIAL REGULATIONS. The Clerk presented Members with the NALC Model Financial Regulations 2019 which she suggested should be adopted in replacement of the current version the Council were working to dated 2017. The Clerk explained what the regulations set out and meant, Members unanimously agreed to adopt them as drafted. The Clerk also presented Members with a Planning Policy for Delegated Powers which updated the one dated 2009 currently being used by the Council, Members unanimously agreed to adopt the Planning Policy as drafted.

 

 

 

 

 

 

 

 

 

97. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT.

 

a. Peter Plummer advised that he has requested information from RDC relating to Rayleigh Weir as a balancing pond has been requested and from what he has been told this is what RDC want but he cannot get hold of any minutes for the meeting where this was discussed.

 

b. The Willow Trees at Laburnum culvert have been cut in a shocking way.

 

c. Countryside Properties will invite Peter Plummer to look at the balancing pond.

 

d. what is the required width of a pedestrian footpath.

 

 

 

 

 

99. ITEMS FOR NEXT AGENDA.  a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Private Security i) Working party for new development welcome pack and Section 106 Agreement for Flood Alleviation works j)Parking in Old London Road.

 

 

 

100. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 2nd October 2019 7.30pm in the Rawreth Village Hall.

 

 

 

 

 

 

 

The Meeting closed at  10.30pm

 

 

 

 

 

 

 

 

 

   DATED……………………………CHAIRMAN

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 3rd July 2019 AT 7.30pm AT THE VILLAGE HALL RAWRETH

 

                                          Present: Cllr. A Matthews

 

                                                     Cllr. M Collins

 

                                                     Cllr. C Stanley

 

                                                     Cllr. Mrs S Wiltshire

 

                                                     Cllr. Mrs D Jones

 

 

 

In Attendance:  The Clerk, and 5 members of the public.

 

 

 

 

 

51. RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr P and Mrs M Beckers.

 

 

 

52. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor. Cllr Mark Collins declared an interest in any item regarding the Laburnum Culvert by way of being a resident of the development.

 

 

 

53. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 5th of June 2019 were approved by the Members unaltered and accordingly the Chairman signed them as a true copy.

 

 

 

54. MATTERS FOR INFORMATION ONLY. Minute reference 32.b The Clerk advised Members that the leak in Chelmsford Road has now been acknowledged by Essex and Suffolk Water and is being investigated.

 

 

 

55. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. Breakin in Rawreth Lane

 

b. Residents have reported excessive noise from cars in the Rawreth Playing Fields Car Park, The Clerk advised that the Security Patrol have been monitoring this.

 

c. There’s more and more traffic in the area, what is the function of the cameras on the lights at the Bedloes Corner junction, do they capture U turns, the Clerk advised no, these are red light jumps and speed cameras only.

 

d. There are D&G carwash signs everywhere, the Clerk advised these can be removed as they do not have planning permission or advertising consent.

 

e. The broken bollards on the junction of the Laburnum Way have been replaced at last with reflective ones.

 

f. The news access to the Worsley Park site has resulted in a couple of large lorries having to pull out onto the opposite carriageway, could the angle of the site exit be altered.

 

g. The Speed limit in Rawreth Lane will be altering in the next week, the 50mph will be reduced to 30mph.

 

h. Rettendon PC have been passed details of our Private Security Company

 

i. Nitrous Oxide containers have been dumped in Beeches Road.

 

j. Van stolen from outside Skeetex, it was later seen in Stock, the van is sign written but hasn’t been recovered.

 

k. The Rural Path in Old London Road badly needs to be cut back as it hasn’t been touched for about 10 years, The Clerk advised that County don’t even seem to realise it is there and asked for Members approval to get James to cut it back as it will take months for County to respond and residents have to walk in the road, Members agreed.

 

 

 

56.  DISTRICT AND COUNTY COUNCILLORS REPORT-   Apologies were received from Cllr Maddocks who was unable to attend due to holiday.  Cllr Stanley addressed the Meeting as a District Councillor he advised that it is widely known via the Echo that he walked out of a meeting which was supposed to be a panel to put together ideas of what the problems are with regards to CCTV in Rayleigh Town, the Police have said the images weren’t clear enough so they were taken down, and as a result there is no coverage in the Town. Cllr Stanley advised that both he and Cllr Newport had looked at ways of installing other systems and had been looking into WIFI which would

 

 

 

 

 

 

 

involve placing masts to assist with signals, the idea of the panel was to clarify what was needed, who would operate things, however Cllr Stanley felt that he panel had become more like a committee which meant it took precedent over the six original members of the working panel and had become a committee of 9 and so he walked out of the meeting, Cllr Stanley did confirm there is now an ANPR camera in London Road, A129 near to BP Garage. Cllr Stanley stated he had nothing more to report and is still trying to get a copy of the minutes from the EA, RDC and ECC regarding the survey which took place in March and formed part of the Arcadia Report.

 

 

 

57.  FINANCE.

 

CHQ 101222 J A Pinkerton Maintenance £720.00 Approved and signed.

 

CHQ 101223 H L Bloomfield reimbursement of Expenses £4.19 Approved and signed.

 

CHQ 101224 H L Bloomfield reimbursement of ink £57.98 Approved and signed.

 

CHQ 101225 H L Bloomfield reimbursement of Quarterly Office Expenses £53.50 Approved and signed.

 

 

 

58.  PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. When traffic is coming up the A1245 and turning right into Rawreth Lane there is often a queue, now motorists are going straight over the lights and shortly after are turning right straight in front of the oncoming traffic into Bedloes Avenue, or they turn left at the lights, into Church Road and turn around, then head across the lights into Rawreth Lane, all to avoid queuing.

 

b. There have been a couple of Drones flying over the community garden and over neighbouring properties gardens, The Clerk advised as the owner of the Drones car is parked in the gateway she will have a word with him when next seen.

 

c. Academy Soccer are using their “changing rooms” for other purposes and the additional structures that they have erected are still in situ despite no planning application being submitted.

 

 

 

59. GENERAL CORRESPONDENCE. None.

 

 

 

60. FLOODING IN THE PARISH- The matter of the Section 106 Grant for Flood Alleviation in relation to the Wolsey Park Development was brought up for discussion, the Clerk asked Cllr Stanley for an update with regards to the working group meeting to progress ideas for schemes to be put forward to RDC to enable them to request the Section 106 payment from the Developer. Cllr Stanley advised that no meeting had taken place, the Clerk asked him to confirm if anyone had met, anyone had discussed anything to move the matter forward, Cllr Stanley advised that no meeting had taken place by anyone and that Peter Plummer was still waiting to hear from RDC, the Clerk advised Cllr Stanley that it had been agreed that despite the slow responses from RDC the working party would meet irrespective and that this had been agreed at both the April, May and June Meeting. The Clerk reminded Cllr Stanley that in April it had been agreed that a working party would be formed consisting of Council Members, the Flood Action Group and Members of the public and that both Cllr Stanley and Cllr Paul Beckers confirmed they would be willing to join the party, as did Peter Plummer from the RFAG,  and that it was left that they would take this working party forward and report fully to the Council, ensuring detailed minutes of  their group meetings were taken, the Clerk further reminded Cllr Stanley that during both the May and June Meetings no reports were brought back to the Council as meetings hadn’t taken place and at both Meetings Cllr Beckers had stated no one had contacted him to attend any working party meeting, Cllr Stanley confirmed that no meetings had taken place and that no group had been formalised and stated that he didn’t have Cllr Beckers contact details, the Clerk advised that the matter has now not been progressed for 12 weeks and valuable time has now been lost and that the matter needs to be pushed forward, at this point Cllr Stanley advised both Members and the Clerk that he did not have the time to sit on the working party and would not be progressing any such matter or attending meetings, the Clerk asked Cllr Stanley to repeat this and asked him to clarify that he wanted nothing to do with the working party, to which he replied that was correct, he did not have time and was currently not well. The Clerk then asked Members what they now wished to do as 12 weeks had now been lost, Members agreed unanimously that the matter now needed to be brought back to the Parish Council to deal with and that Members would need to take over and put some ideas together to progress talks with RDC, the Clerk reminded Members that a very generous offer of help had been received from a local resident with working knowledge of flood alleviation work and it was agreed that this would be a very good starting point to hold a brief informal meeting with him, the Clerk then asked who would be willing to attend the meeting and start to progress the matter, Cllr Jones stated she would be happy as she knew the resident well, Cllr Beckers was not in attendance so he couldn’t be asked, Cllr Matthews stated openly that as its now the summer months he is at his busiest work wise and therefore could not commit to any time over the coming months, the Clerk then asked Cllr Collins if he would be willing to attend, given that he had clearly stated at previous meetings he did not wish to be involved in this particular matter due to misinterpretations that had previously happened and personal statements made about him which had left him feeling unhappy about being involved, Cllr Collins confirmed what the Clerk had

 

 

 

 

 

 

 

stated was correct he had made it clear he did not want to be involved in this matter, however, given the information that Cllr Stanley had given this evening that no progression had been made for 12 weeks and no meetings had taken place he felt that we were in grave danger of losing the Section 106 Payment and therefore for the benefit of the Parish he would agree to attend a meeting with Cllr Jones on the basis that the Council were now taking the matter back in hand. All Members agreed that this was the best course of action. The Clerk was asked to Contact RDC to see if any progression had been made from their part, the Clerk was asked to contact Peter Plummer once she had received details of any updates from RDC. Cllr Stanley made no further comment. Cllr Jones confirmed she would make a meeting date with the resident and advise the Clerk and members.

 

 

 

61. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. The Clerk advised Members that there was nothing further to report with regards to the Allotment Land as yet and that she remains in contact with Countryside on all matters relating to the site.

 

 

 

62. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

 

a. Land to the West of the Pumping Station. No update or progress to report.

 

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

c. Travellers Site (A1245).  No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011

 

d. Old London Road Speed Restrictions and other matters. No update to report.

 

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane.  No update to report.

 

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

 

g. Laburnum Culvert. No updates to report.

 

 

 

63. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED OR MATTERS TO RAISE AT FORTHCOMING MEETINGS.  Cllr Collis gave a report of the Transport Meeting which he attended.

 

 

 

64. RHALC. No report as the next meeting will be held on the 18th of July which the AGM.

 

 

 

65. SPECIAL POLICE CONSTABLE AND PRIVATE SECURITY. The Clerk advised Members on the reported incidents from S-Type and the positive effect their patrols are having and that both residents are businesses are feeling more assured by their presence.

 

 

 

66. PARISH EMERGENCY PLAN- The Clerk confirmed she is progressing the Plan

 

 

 

67. COMMUNITY GARDEN- There were no updates regarding the Community Garden.

 

 

 

68.  TRAINING- Cllr Collins and Cllr Jones confirmed they had attended the Councillor Training Day one and two and had thoroughly enjoyed the course and found it very helpful and informative.

 

 

 

69. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. No update to report.

 

 

 

70. PLANNING MATTERS- There were no planning applications received prior to the Meeting which have not been dealt with under Delegated Power.  

 

 

 

The Dollymans Farm Application which was heard at the ECC D&R Meeting on the 24th of May 2019 was discussed and Members read the Clerks detailed letter to ECC in which the failings of the meeting and inaccuracies of officer’s reports and facts were detailed.  The letter had been circulated to Members prior to the meeting and it was unanimously agreed that the report was accurate and fully reflected what the Council wished to say and therefore the letter should be sent to ECC for their response, it was also agreed that Shotgate PC should be made aware of the Councils findings and concerns and it was agreed that the Clerk and two Members would attend their July Meeting to advise them of their findings.

 

 

 

 

 

 

 

71. COUNCIL TO DISCUSS LHP SCHEMES AND REQUESTS MADE BY THE COUNCIL FOR WORKS WITIN THE PARISH. There was no update to report as Cllr Malcolm Maddocks wasn’t present.

 

 

 

72. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT. None.

 

 

 

73. ITEMS FOR NEXT AGENDA.  a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Special Constable/Private Security i) Working party for new development welcome pack and Section 106 Agreement for Flood Alleviation works j)Parking in Old London Road.

 

 

 

74. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 4th September 2019 7.30pm in the Rawreth Village Hall.

 

 

 

 

 

 

 

The Meeting closed at 11.15pm

 

 

 

   DATED……………………………CHAIRMAN

 

 

 

 

 

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 5th June 2019 AT 7.30pm AT THE VILLAGE HALL RAWRETH

 

                                          Present: Cllr. A Matthews

 

                                                     Cllr. P Beckers

 

                                                     Cllr. Mrs M Beckers

 

                                                     Cllr. M Collins

 

                                                     Cllr. C Stanley

 

                                                     Cllr. Mrs D Jones

 

 

 

In Attendance:  The Clerk, and 4 members of the public and County Councillor Malcolm Maddocks.

 

 

 

 

 

 

 

 

 

28. RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr S Wiltshire.

 

 

 

29.. TO RECEIVE DECLARATIONS OF INTEREST.  Cllr Chris Stanley declared his position as a District Councillor.

 

 

 

Cllr Diana Jones completed a Register of Members Interest Form

 

 

 

30. TO APPROVE MINUTES OF LAST MEETING. . Minutes of the meeting held on the 1st of May 2019 were approved by the Members unaltered and accordingly the Chairman signed them as a true copy.

 

 

 

31. MATTERS FOR INFORMATION ONLY. 9.b . Potholes at Goose Cottages are still not repaired and have still not been marked. 9.d . Parking in Old London Road outside the football clubs, the Chief Inspector for Rayleigh was spoken to by Cllr Stanley following a number of vehicles parked on the pavement on a double S bend, the Clerk advised that she has looked into the possibility of requesting parking restrictions and having read the SEPP and ECC policies it is concluded that this is a Police matter and as such they should be dealing with the dangerous parking. It was agreed this matter would be followed up through the Police with evidence from residents that it is their wish to have parking restrictions in place, and the parking monitored.

 

 

 

32. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. Parking in Old London Road on the double S bend by the football pitches to be addressed.

 

b. Why is there still a water leak in Chelmsford Road,  this has now been going on for over six months.

 

c. Travellers site on the A1245 has had more buildings added.

 

d. Goose Cottages down towards the river, vegetation is encroaching onto the pavement.

 

e. Hedge adjacent to the Community Garden in Church Road is encroaching onto the pavement.

 

f. The Chichester have placed a sign on the Community Garden Fence without permission, this needs to be removed.

 

 

 

33 & 35.  DISTRICT AND COUNTY COUNCILLORS REPORT-  it was agreed that as Members of the Public had questions to raise with County Councillor Malcolm Maddocks Agenda Item 35 would take place prior to 33 and Members of the Public would be given the opportunity to speak during both items if necessary.

 

 

 

35.  PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. An email from resident Mr David Collins which was received by the Clerk prior to the Meeting was read out by the Clerk to Cllr Maddocks,

 

 

 

 

 

 

 

 

 

 

 

“I would like to ask Cllr.Maddocks the following questions concerning his actions in installing the traffic islands at the junction of Doublegate Lane/A129.At the Parish Council meeting in April you informed Council  about installing these traffic islands and was told that you had the wrong junction. you should be concentrating on the Old London Road / A129  junction which the local residents have been complaining about for years. You the stated that somebody had kept a log of accidents at the Doublegate Lane/A129 junction. I don't believe this, I and my neighbours do not recall any serious accidents at this junction and would be interested to know who kept the log, where he works and who for and what evidence he has to support his entries into the log. The islands were completed by mid May,which is by far the quickest I have seen Highways act It usually takes months if not years to get anything done. It seems to be very good planning and execution of work to have it completed ONE week before the D&R meeting last Friday. To me it begs the question You state in an email I have in my possession

 

"I as chairman of the LHP have had an island on the stretch of the road at the exit/entrance to an industrial estate to reduce further accidents" As there are no accidents to speak of. WHY "If this development is passed it may increase the number of accidents and possibly add to more serious accidents "Therefore you have installed traffic islands where they are not needed, and then state that they could cause more serious accident. How do you explain this when you  deliberately ignored the dangerous junction, which Highways constantly ignore and of which I have irrefutable evidence of serious accidents .I have reported all this to Mr.Shaun Scrutton and I am awaiting his reply”

 

 

 

 Mr Collins requested to be allowed to read a further email which he was permitted to do.

 

 

 

“I refer to the D& R meeting Alistir and I attended at County Hall Friday 24th.May and was very confused and disappointed with what I saw and heard. The meeting started with a description and slide show of what we thought was the proposed site, this lasted about 35 minutes. The Chairman then asked Alistir and myself opposing the site and a consultant employed by Philpot  for the site. My presentation mainly concentrated on the increase in the level of traffic on the A129  particularly with the 80 lorry movements to and from the site the increase in traffic after the 550 houses are built North of London Road Rawreth together with the existing flow of continental lorries, vans, cars and coaches ready using the site and the increased dangers at the Old London Road /A129 junction. As the discussion went round the table it slowly dawned on me that planning had already been approved and D&R stood for Development and Regulation. There was no meaningful discussion about the problems of Old London Road /A129junctionuntil the Chairman called upon the Councillor for Essex Highways and he stated the following

 

Only one accident at this junction. FALSE Designated right turn lane on Old London Road. FALSE From Old London Road visibility is 250 metres. FALSE It is at this point Alistir and I decided we could not listen anymore to these misleading statements and left the Chamber .I have emailed the Chairman with my concerns (Friday afternoon) but as usual absolute silence”

 

 

 

Mr Collins then advised he had received  a reply from the D&R Chairman which he was then permitted to refer to, together with his original email to the D&R Chairman and his subsequent email back to the D&R Chairman

 

 

 

I refer to the meeting today ( Friday24th.May) and would be obliged if you would clarify for me some remarks made by the Councillor for Essex Highways. Whether I heard his remarks correctly or not, as obviously I could make no comments in the meeting ,I was very upset with some of his comments and had to leave the meeting. The comments that are concerning me are, He only knows of “one accident at the junction of Old London Road/A129”. This is wrong there a still visible signs of at least 3 other serious accidents ie new fence installed opposite Old London Road. Large hole in the baffle fencing opposite the same area and bus stop demolished ,still lying on verge. There are numerous other accidents but no evidence left behind. “Old London Road has a dedicated right turn lane at this junction" No it has not, "Visibility to the East is 250 metres maximum "actually it is about 40 metres, if the verge is not cut reduces to about 30metres.This is what I thought I heard would you confirm or deny what was actually said Thank you for your attention D.I.Collins

 

Dear Mr Collins Thank you for your email. I believe you would be referring to Mr Matthew Bradley, who is not a councillor, but a representative of Essex Highway. I cannot remember  the comment you mention, but it could be that Mr Bradley was referring to reported accidents to the police. I have some sympathy with you, as many accident black spots are well known to residents who live there but not necessarily to Highways representatives.
I am sorry I cannot confirm exactly what was said, but following debate the application was approved by Members. I have copied in Mr Waldie, the Committee Clerk for his information and to see if there is anything else hew may like to add. Kind regards Giancarlo Guglielmi ECC Member for Tendring Rural West Deputy Leader of Tendring District Council

 

 

 

 

 

 

 

 

 

Dear Mr.Guglielmi Thank you for reply to my email and I note the contents. During the last two or three days I have been reading the minutes of Rochford District Council meetings and it is quite obvious that Mr .Bradbury misled the meeting 24th.May.The A129 is also London Road Rawreth, my concerns about the huge increase in traffic and related accidents referred to the junction of OLD London Road and the A129.He has completely confused the two junctions ie OLD London Road/A129 and Doublegate Lane/A129.Considering the intention of dumping a MILLION tons of inert material on our doorsteps I would have thought that Mr Bradbury would have studied his brief more intensely than make  very misleading statements to the D&R committee .I hope his misleading statement did not sway your decision in some way, but bearing in mind he represented Essex Highways I am of the opinion that he should be censored for the way he misled everybody

 

 

 

Mr Collins then stated that he gave the D&R meeting the information that there are 1900 car movements a day at weekends from Old London Road onto the A129, Mr Collins gave a breakdown as to how many pitches there are at both the football clubs sites, how many teams, how many members to each team, and thus how the figures are equated and substantiated, however these figures have not been taken into account and merely the reported  accident figures by the LH Officer for the junction of Doublegate Lane with the A129, where in fact  there have been no accidents and the one accident reported by the LH Officer  for the junction of Old London Road and the A129 which is wholly inaccurate, Mr Collins asked Cllr Maddocks how is he made aware of the accidents figures for the junctions of Old London Road and Doublgate Lane, Cllr Maddocks replied that  the ECC LHP Officers supply him with the figures for accidents and that the scheme for the Doublegate Lane Junction  had been put forward as there was available money in the LHP budget, and based on the accident figures supplied by the LHO/LHP Officer to him he had signed the scheme off and allowed the works to commence, The Clerk then asked Cllr Maddocks how long ago he was given the accident figures, he replied over a year ago, The Clerk then asked Cllr Maddocks if the Council could have a copy of the data for accidents for both junctions and the breakdown of costs for the works at Doublegate Lane and any proposed works at the Old London Road junction, Cllr Maddocks replied that he did not have written confirmation of the accidents nor data sheets and that he had received a verbal briefing and verbal confirmation of accidents and had based his decision to approve the scheme on these verbally given figures as there has to be an element of trust  involved towards the officers providing the information and there is flexibility to make snap decisions if money is available, which there was and so he made the decision to approve the works. The Clerk replied that she found it quite unbelievable that a scheme using tax payers money be approved without written evidence to support the expenditure, Cllr Maddocks did  not reply, she then asked who the LHO/LHP officer was that had verbally  provided the accident data for the Doublegate Lane junction and Cllr Maddocks confirmed it was Gregg Speller, he then advised that he believed  Mr Speller had at one point rented a unit and Dollymans Farm and therefore had first-hand knowledge of the junction. The Clerk then asked Cllr Maddocks what had happened with regards to being given adequate prior warning of the D&R Meeting, as the Council were only advised by him on the Monday prior to the Meeting, no direct invite had been received from ECC although the Council were a consultee and had written a letter of objection in 2018. Cllr Maddocks advised that the D&R Meeting on the 24th of May was held following the need to look at the application in more detail, as although approved by officers  it was called in for Councillors to make a decision on, Cllr Maddocks advised he had asked to sit on the committee for the meeting and had asked to be kept appraised of the date, as originally it should have been April, he told the Clerk that he had been informed on the Friday a week prior to the meeting but as he had been on holiday had not picked the email up and responded to it until the Monday prior to the meeting, hence the short notice the Parish Council.  The Clerk asked Cllr Maddocks, given that having read the minutes of the D&R Meeting it would seem that the ECC LHO Matthew Bradley had given members of the D&R Committee factually wrong information regarding accidents for the Junction of the A129 and Old London Road,  and the Junction of the A129 and Doublegate Lane as had Gregg Speller to Cllr Maddocks about accidents at the junction of Doublegate Lane and the A129, and that both the reported factually incorrect accident figures given to both the D&R Committee and  to Cllr Maddocks have resulted in decisions being made which have both benefited Dollymans Farm.  The Clerk advised that a formal request for information relating to the expenditure, decision making process, data and costings would be requested from Cllr Maddocks for the traffic island installation at Doublgate Lane, as would a request be made to ECC D&R Committee to investigate the factually incorrect information given by an officer to its members. Cllr Maddocks suggested to the Clerk that she listen to the webcast of the meeting as well as reading the minutes so that she is fully appraised of what was reported verbally as opposed to written, the Clerk replied they should be one of the same.

 

 

 

b. Peter Plummer from Rawreth Flood Action Group spoke to advise that he is still experiencing problems being allowed to communicate with ECC and RDC, Mr Plummer said that since the meeting took place with ECC he has received several different sets of minutes for the same meeting, each time they have been altered and do not accurately reflect what was said at the meeting and since he and other persons present have disputed them he has not been allowed to correspond with ECC or have any meetings with them which will have a detrimental effect on resolving flooding concerns and problems within the Parish and finding ways to resolve them together. Mr Plummer said that he is concerned that the Developers Countryside have made a flood alleviation payment available to the

 

 

 

 

 

Parish via the Section 106 Agreement and without the co-operation of everyone be it Councils or Agencies the money could be lost therefore there has to be a way forward to enable communications to be made with ECC. Mr Plummer advised he has been to see the Rt Hon Mark Francois and he has been advised to make a formal complaint.  The Clerk asked County Cllr Malcolm Maddocks to also take this matter up directly and request via Ian Doyle ECC Minerals and Waste that if Lucy Shepherd is not prepared to communicate with Mr Plummer someone else needs to be appointed in her place.

 

 

 

35. District and County Councillors Report.

 

County Councillor Malcolm Maddocks gave the following update.

 

  1. The potholes at Goose Cottages have now been escalated and another email has been sent today.
  2. The potholes at Bedloes Avenue have been escalated today as vehicles are avoiding the potholes by using the adjoining lane.
  3. Carpenters Arms Roundabout, the paving slabs that are slipping into the road will be removed in the interim whilst it is decided what will  be used as a replacement.
  4. Old London Road slippage is being ignored by officers so the LH Buddy that has been appointed to Cllr Maddocks will now inspect.
  5. Rawreth Lane flashing bollards is being chased, they were waiting on a utilities report.
  6. The Zebra crossing at Hambro parade is on hold due to the works that will take place for the roundabout.

 

 

 

The Clerk then asked Cllr Maddocks what is happening with regards to the other bollards in Rawreth Lane, Cllr Maddocks asked the Clerk to clarify and she stated that the bollard on the junction of Rawreth Lane and Priory chase was damaged following and RTA and needs replacing, the bollard on the junction of Rawreth Lane and Laburnum Way is flashing and needs bulbs changing, both are now flashing before it was only one, the bollards and traffic sign on the junction of Rawreth Lane and the Industrial Estate were damaged following an RTA and need replacing.

 

 

 

The Clerk also asked Cllr Maddocks for an update on the junction of Old London Road and the A129 given that the only works undertaken by the LHP have been to the junction with Doublegate Lane even though Old London Road had been given approval and was earmarked as a scheme and works to be undertaken well before Doublegate Lane was even mentioned. Cllr Maddocks did not give an update.

 

 

 

The Clerk then asked Cllr Maddocks for an update on the Laburnum Way Culvert. Cllr Maddocks advised that the current design is being progressed and he has requested a clarification on timings.  Cllr Collins pointed out to Cllr Maddocks that the last scheme that was verbally reported to the Council involved digging the ditch out and possibly making it deeper, however since the culvert has been cleared out regularly it is not flooding nor is it holding the depth of water it has previously held therefore is the correct answer to make the culvert deeper?  Cllr Maddocks advised that the LHP will only be undertaking one part of the scheme for the culvert, the second part will be undertaken by the flood forum, however the two parties are not designing the schemes together and because the LHP have already spent money designing their part of the scheme he is keen that it should now be executed.  The Clerk then asked Cllr Maddocks when do the LHP intend showing the plans and design for their scheme to the Parish Council as it had been agreed all along that the Council would be kept informed and involved and that neither had happened and no plans or designs have been seen to date, therefore vital input is missing from the Parish Council and the Rawreth Flood Action Group. The Clerk requested an urgent meeting with the LHP Officers and also sight of the plans and designs the Clerk also stated that it seemed unbelievable that two schemes for the same culvert are being designed by two separate parties yet neither party is talking to the other or taking the other parties scheme into account, Cllr Maddocks replied that the LHP would be pressing ahead with their scheme as money had already been spent on designs, the Clerk asked Cllr Maddocks, what would happen if the culvert were to flood as a result of the works undertaken by the LHP and that as result residents properties flooded, Cllr Maddocks replied that if the culvert were to flood that would be the responsibility of the Flood Forum to sort out with their part of the scheme, the Clerk asked Cllr Maddocks to confirm if full mitigation had taken place to ensure that the scheme provided by the LHP would not cause further flooding or harm to the properties fronting the culvert  and Rawreth Lane or residents, Cllr Maddocks again replied that any flooding that may be caused as a result of the scheme carried out  by the LHP  would be for the Flood Forum to deal with by way of their own scheme. The Clerk stated that surely if you worked together and pooled the available funding one scheme could be designed by both parties with the input of local and valued knowledge from the Flood Action Group and the Council that would ensure that the scheme did not add to the risk of flooding, nor make it worse but actually resolved it, Cllr Maddocks stated this would not happen and that the LHP scheme would go ahead regardless.

 

 

 

 

 

 

 

 

 

 

 

 

 

Cllr Maddocks then provided an update with regards to speed limit on the A129 London Road, he advised that the 40mph limit would be moved and that a speed limit of 30mph would be introduced, however he was not clear in his explanation of where the limits would start and finish and the Clerk requested a copy of  the plans and a written explanation.

 

 

 

34.  FINANCE. a. Cheques for approval.

 

CHQ 101211 H L Bloomfield reimbursement of BT Broadband £60.99 Approved and signed.

 

CHQ 101212 H L Bloomfield reimbursement of Expenses £4.19  Approved and signed.

 

CHQ 101213 H L Bloomfield reimbursement of website domain name renewal £62.94  Approved and signed.

 

CHQ 101214 H L Bloomfield reimbursement of Ink and Cashbook £34.89 Approved and signed.

 

CHQ 101215 J A Pinkerton Maintenance £1800.00 Approved and signed.

 

CHQ 101216 EALC Training £120.00 Approved and signed.

 

CHQ 101217 EALC Training £120.00 Approved and signed.

 

CHQ 101218 EALC Training £120.00 Approved and signed.

 

CHQ 101219 S –Type Security £715.00 Approved and signed.

 

CHQ 101220 Heelis and Lodge Accountant £135.00 Approved and signed.

 

CHQ 101221 H L Bloomfield reimbursement of BT Broadband £60.99 Approved and signed.

 

 

 

 

 

b. The Clerk advised Members that the Internal Auditors inspection of the accounts for the Financial Year End 31st March 2019 had been carried out and the completion notification had been sent to the Audit Commission in accordance with their regulations.

 

 

 

C. A Standing Order mandate was signed by Members for monthly payment of £560.00 to  S-Type Security.

 

 

 

 

 

36. GENERAL CORRESPONDENCE None.

 

 

 

37. FLOODING IN THE PARISH-  No update to report regarding flooding issues in and around the Parish, including any recent correspondence from ECC.

 

 

 

38. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. The Clerk advised that herself and Councillors, Alistir Matthews, Paul Beckers, Mary Beckers, Mark Collins and Diana Jones had met with Countryside Properties to discuss the Wolsey Park Development, in particular progress with the site, the Section 106 Agreement for Allotments and the Section 106 Agreement for Flood Alleviation Works. The Clerk advised that at the meeting they had been brought up to speed with the schedule of works on site, and the latest reserve matters planning applications. A discussion then took place about the Allotment Land and it was confirmed that the transfer of the original allotment site may be delayed and therefore if the Council preferred another area on the site could be allocated, at the meeting it was suggested to Countryside that the Council would most likely want to keep the original Allotment site but that it would be put to full Council and in turn Countryside would be advised, the Chairman then asked Members if anyone had a preference to the site for the allotments being moved or was everyone in agreement to wait for the transfer of the original Allotment site, Members unanimously agreed to wait for the original Allotment site to be transferred to the Parish Council. The Clerk then advised that the Meeting moved on to discuss the flood alleviation works on the site and, in particular the confirmation that the balancing ponds had been made larger and that as soon as the heavy plant movement on site had slowed a site meeting would be called so that both the Parish Council and the Rawreth Flood Action Group could attend to see the plans and works being undertaken. Lastly the Clerk advised that Countryside are very keen for the Parish Council not to miss out on the Flood Alleviation grant from the Section 106 Agreement and it is therefore imperative that some scheme ideas and costs start to be prepared in readiness to submit to RDC.

 

 

 

39. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

 

a. Land to the West of the Pumping Station. No update or progress to report.

 

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

c. Travellers Site (A1245).  No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011

 

d. Old London Road Speed Restrictions and other matters. No update to report.

 

 

 

 

 

 

 

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane.  No update to report.

 

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

 

g. Laburnum Culvert. See Item 33.

 

 

 

40. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED OR MATTERS TO RAISE AT FORTHCOMING MEETINGS.  Cllr Collins confirmed he would be attending the Transport Meeting on the coming Friday, the Clerk asked that the Councils thanks be passed on to Arrow for the Service that the Number 3 Taxi Bus is providing for the Parish.

 

 

 

41. RHALC. None.

 

 

 

42. SPECIAL POLICE CONSTABLE AND PRIVATE SECURITY. The Clerk provided Members with an update and report from the Private Security Company.

 

 

 

43. PARISH EMERGENCY PLAN- . The Clerk confirmed she is progressing the Plan

 

 

 

44. COMMUNITY GARDEN- There were no updates regarding the Community Garden.

 

 

 

45.  TRAINING- The Clerk advised Members that she had details of available training courses.

 

 

 

 46. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. Cllr Matthews asked the Clerk to confirm to Natural England that the Green outside Timberwharf Cottages is now held in Trust by the properties at Timberwharf.

 

 

 

47. PLANNING MATTERS- There were no Planning applications received prior to the Meeting  which had not been dealt with under Delegated Power.  

 

 

 

48. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT. None.

 

 

 

49. ITEMS FOR NEXT AGENDA.  a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Special Constable/Private Security i) Working party for new development welcome pack and Section 106 Agreement for Flood Alleviation works j)Parking in Old London Road.

 

 

 

50. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 3rd July 2019 7.30pm in the Rawreth Village Hall.

 

 

 

 

 

 

 

The Meeting closed at  22.50 pm

 

 

 

 

 

 

 

   DATED……………………………CHAIRMAN

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 1st May 2019 AT 7.00pm AT THE VILLAGE HALL RAWRETH

 

                                          Present: Cllr. A Matthews

 

                                                     Cllr. P Beckers

 

                                                     Cllr. Mrs M Beckers

 

                                                     Cllr. C Stanley

 

                                                     Cllr. Mrs D Jones

 

In Attendance:  The Clerk, and 7 members of the public.

 

 

 

 

 

 

 

1. TO ELECT A CHAIRMAN FOR THE ENSUING YEAR. Cllr P Beckers proposed and nominated that Cllr Alistir Matthews be elected as the Chairman, this was seconded by Cllr C Stanley and Cllr A Matthews accepted the position. Cllr A Matthews signed the Declaration and Acceptance of Office and this was witnessed by the Clerk

 

 

 

2. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr M Collins and Cllr Mrs S Wiltshire.

 

 

 

3. TO APPOINT A VICE CHAIRMAN Cllr M Beckers proposed and nominated that Cllr P Beckers be appointed as the Vice Chairman, this was seconded by Cllr C Stanley and Cllr P Beckers accepted the position.

 

 

 

4. CO-OPTION OF COUNCILLORS.  Members co-opted Diana Jones onto the Council, this was a proposal by Cllr A Matthews and was unanimously supported by all the Members that were present. Accordingly Cllr Jones signed the Declaration Of Office which was witnessed by the Clerk.

 

 

 

5. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor.

 

 

 

6. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 3rd April 2019 were approved by the Members unaltered and accordingly the Chairman signed them as a true copy.

 

 

 

7.  TO APPOINT REPRESENTATIVES TO OUTSIDE BODIES

 

a) RHALC Cllr A Matthews with Cllr C Stanley as Deputy   b) Parish Public Transport Cllr M Collins c) RDCSP left vacant pending a new proposed meeting structure d) P3 left vacant as currently a dormant meeting.

 

 

 

8. MATTERS FOR INFORMATION ONLY. None.

 

 

 

9. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. The water leak in Chelmsford Road is still leaking and getting worse. Water is outside number 13 Goose Cottages but there is no water in the fields so this is not land drain, outside number 10 has now dried up.

 

b. Potholes at Goose Cottages are still not repaired and have still not been marked.

 

c. Rubbish that has built up against the fence of the Travellers site on the A1245.

 

d. Parking in Old London Road outside the football clubs, the Chief Inspector for Rayleigh was spoken to by Cllr Stanley following a number of vehicles parked on the pavement on a double S bend on the Sunday before the Meeting, one driver when asked to park in the carpark  advised that he had been told by a coach at Academy to park  in the road as the carpark was full, another driver who was asked not park on the pavement as it is so dangerous verbally abused a resident with foul language being used, a Essex Police traffic vehicle happened to be leaving the Academy carpark just after the incident of verbal abuse and he was asked to stop, which he did but whilst sympathising with residents and agreeing the parking was dangerous he told them it was not a police matter and was

 

 

 

 

 

down to the Council to impose parking fines as parking matters were down to them, the email reply sent to Cllr Stanley from Glen Westley was read to the meeting, in it it suggested liaising with Academy Soccer via a meeting

 

 

 

which the Police would attend, the Clerk pointed out to Cllr Stanley that the matter should have been dealt with differently as irrespective of parking restrictions and Council remits, dangerous parking blocking a pavement is a Police matter, Cllr Stanley was asked to take the matter back to Essex Police and question why they had not acted when they could have and also ensure the driver who had verbally abused a resident had been spoken to by the traffic officer as he had taken the registration number of the vehicle and told the resident that he would be speaking to the driver. Cllr Stanley handed the Clerk an application form for SEPP (South East Parking Partnership) to apply for parking restrictions in Old London Road, the Clerk confirmed the application form would be completed.

 

e. 5 Lambs were stolen from a property in Rawreth Lane, the Lambs were taken from their mother, slaughtered in the field and then taken away, the owners and the police are appealing for witnesses and CCTV footage.

 

 

 

10.  DISTRICT AND COUNTY COUNCILLORS REPORT-  Cllr Stanley advised that this week he has been trying to get in touch with Enforcement at RDC regarding the building work that has been started on the Academy Soccer site, Cllr Stanley advised there is now an enforcement notice in place but the work has continued.

 

 

 

 

 

11.  FINANCE.

 

CHQ 101204 H L Bloomfield reimbursement of BT Broadband £60.99 Approved and signed.

 

CHQ 101205 JA Pinkerton Garden Maintenance £240.00 Approved and signed.

 

CHQ 101206 PDS Printing Annual Parish Meeting Invites £68.00 Approved and signed.

 

CHQ 101207 Royal British Legion Poppy Wreath £25.00 Approved and signed.

 

CHQ 101208 H L Bloomfield reimbursement of Expenses £4.19 Approved and signed.

 

CHQ 101209 SLCC Annual Membership £136.0

 

 

 

b. Council considered the Insurance renewal of £508.32 from AON for the 2019/2020 financial year and it was unanimously agreed to renew without alteration, Cheque 101210 was assigned.

 

 

 

c. Members considered the Certificate of Exemption of the Annual Governance and Accountability Return for 2018/2019 and unanimously resolved to approve the same

 

 

 

d. Members reviewed the effectiveness of the system of internal control. (Section 1 of the Annual Governance and Accountability Return 2018/2019) and found the same to be up to date and in order. Members agreed that no changes were needed and approved the same.

 

.

 

e. Members considered the Accounting Statements (Section 2 of the Annual Return) prepared and signed by the Clerk/RFO prior to meeting and unanimously resolved to approve the same.

 

 

 

12.  PUBLIC PARTICIPATION- It was agreed that this matter would be moved to Annual Parish Meeting.

 

 

 

13. GENERAL CORRESPONDENCE None.

 

 

 

14. FLOODING IN THE PARISH-  No updates to report regarding flooding issues in and around the Parish.

 

 

 

15. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. The Clerk advised Members that she is awaiting a call from Countryside Properties to advise her of the current situation with regards to the Land north of London Road.

 

 

 

16. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

 

a. Land to the West of the Pumping Station. No update or progress to report.

 

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

c. Travellers Site (A1245).  No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011

 

d. Old London Road Speed Restrictions and other matters. No update to report.

 

 

 

 

 

 

 

 

 

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane.  No update to report. The Clerk advised that the road will be closed in May 2019 for works regarding the weak bridge.

 

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

 

g. Laburnum Culvert. No update to report.

 

 

 

 

 

17. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. A written report was given Members and the Clerk from Cllr Matthews who had attended a recent meeting with Barrett Wilson Homes and the land at Malyons Farm.

 

 

 

18. RHALC.  The Clerk circulated the Minutes to Members prior to the Meeting.

 

 

 

19. SPECIAL POLICE CONSTABLE AND PRIVATE SECURITY.  The Clerk updated Members that the S-Type Security were now patrolling the Parish as agreed, several signs saying the area was being patrolled had been erected with more to follow, the Clerk advised that on the night she had accompanied the patrol several residents were spoken to, all of whom were in total support of the patrols.

 

 

 

20. PARISH EMERGENCY PLAN- The Clerk confirmed she is progressing the Plan.

 

 

 

21. COMMUNITY GARDEN-  The Clerk advised Members that the water leak reported to them in the week preceding the Meeting was awaiting repair by our maintenance contractors, however the water had been turned off form the mains so is no longer leaking onto the garden and the metered usage is not increasing.

 

 

 

22.  TRAINING- The Clerk advised Members that she had details of available training courses.

 

 

 

 23. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH.  Nothing to report.

 

 

 

24. PLANNING MATTERS- there were no planning applications to consider.   

 

 

 

25. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT None.

 

 

 

26. ITEMS FOR NEXT AGENDA.  a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Special Constable/Private Security i) Working party for new development welcome pack and Section 106 Agreement for Flood Alleviation works j) Audit k) Parking in Old London Road.

 

 

 

27. DATE &VENUE OF NEXT MEETING Council confirmed the date and time of the next Meeting as Wednesday 5th June 2019 7.30pm in the Rawreth Village Hall.

 

 

 

 

 

 

 

The Meeting closed at 20.10pm

 

 

 

 

 

 

 

   DATED……………………………CHAIRMAN

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 3rd April 2019 AT 7.30pm AT THE VILLAGE HALL RAWRETH

 

                                          Present: Cllr. A Matthews

 

                                                     Cllr. P Beckers

 

                                                     Cllr. Mrs M Beckers

 

                                                     Cllr. M Collins

 

                                                     Cllr. C Stanley

 

                                                     Cllr. Mrs S Wiltshire

 

236.  RECEIVE APOLOGIES FOR ABSENCE. None

 

 

 

237. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor.

 

 

 

238. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 6th March 2019 were approved by the Members unaltered and accordingly the Chairman signed them as a true copy.

 

 

 

239.  CO-OPTION OF COUNCILLORS. None.

 

 

 

240. MATTERS FOR INFORMATION ONLY. None.

 

 

 

241. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. The parking in Old London Road on match days, by both clubs and visiting teams is continuing and no response from either club to the Clerks request to ensure all parking is on site, so perhaps we need to speak to the landowner Mr Philpot and the Football League as they are not adhering to road safety and putting children at risk.

 

b. Far more rubbish is appearing from the Cherry Hill Travellers Site, can this be reported to environmental health.

 

c. Countryside have made an initial start on the land to the north of London Road but works have now ground to a halt again with no real progress, what’s happening.

 

d. Attempted burglaries in the Parish, and the theft of the led from the Church Roof.

 

e. Essex and Suffolk water are now due to carrying out works in Chelmsford Road to rectify the water leak, despite denying it was their responsibility initially.

 

 f. Goose Cottages potholes still not repaired.

 

g. Bushes along Church Road and round into Old London Road have been cut back from the pavement.

 

 

 

242.  DISTRICT AND COUNTY COUNCILLORS REPORT- County Councillor Malcolm Maddocks addressed the Meeting and advised. a) Two months ago the Bedloes Avenue and the junction were inspected following his request for works to be carried out, as yet nothing has been done so he will now re-report both the road and the slip road. b) Carpenters Arms roundabout is being looked at by ECC Highways as this is not an LHP remit and a scheme needs to be designed so that something different to the paving slabs are used. c) There is not progression with regards to the waste treatment plant at Dollymans Farm however this may come before a committee on either the 19th or 26th of April, the Clerk will be advised. d) Old London Road has now been re-reported for a second time with still no response so an LHP Officer will now be taken to the road to see the subsidence. e)  Laburnum Way culvert, the Clerk will be sent a copy of a report from engineers as it refers to inlets and outlets by numbers and upstream and downstream but not specific locations, more information will be requested f) the flashing bollard in Rawreth Lane has been reported as have the road sign and bollard on the junction of Rawreth Industrial Estate and the broken light on the Zebra Crossing in Hullbridge Road by Hambro Parade g)  a scheme has been submitted for a new traffic island on the A129 with a keep left  bollard, an exact location could not be provided h) the 40mph limit on the A129 London Road will be extended 75 meters towards Shotgate and the bus stop will be moved. h) Cllr Stanley was asked if RDC allocated £50,000.00 for ECC to match fund? Cllr Stanley advised no.

 

District Councillor Chris Stanley addressed the Meeting and advised a) it is believed that ECC should have met in March with RDC and the EA about the Laburnum Way Culvert, Cllr Stanley asked Cllr Maddocks what was the

 

 

 

Officers update from this please? Cllr Maddocks said he would enquire b) Cllr Maddocks was advised that the Chairman of the RFAG has some photos to show him of the culvert which show more issues then he is aware of c) Cllr Stanley advised he had nothing further to report  but added that RDC are spending a lot of money on relocating to the Freight House which is an awful building, Cllr Stanley said he had a meeting with the AD and advised that RDC are spending £250K to survey the building and push it forward to construction, £25K of which has already been spent on remedial work but RDC are saying that £300K will be saved a year by moving to the building, the money being spent will come out of the Councils £9M reserves, the existing RDC offices will be returned to their original use of homes with a new development at the back, £3.4M will be spent doing this, Cllr Stanley advised that he had asked how much would it cost to move the ICT , Cllr Stanley estimates £1M, Cllr Stanley advised that he had asked if the Freight House is big enough to accommodate all the staff, he was advised that no some will work from satellite stations, some will work from home and some at the Freight House.

 

 

 

243.  FINANCE. a. Cheques for approval.

 

CHQ 100999 Rawreth Flood Action Group Grant £500.00 agreed at the March Meeting. Approved and signed.

 

CHQ 101000   H L Bloomfield Reimbursement of Mileage and Quarterly Expenses for office use £57.69 approved and signed.

 

CHQ 101201 EALC Course for Cllr Collins £120.00 approved and signed.

 

CHQ 101202 EALC Affiliation/Membership Fees to EALC and Nalc £317.31 approved and signed.

 

CHQ 101203 Rawreth Village Hall Annual Hire charge £266.00 approved and signed.

 

 

 

b. Members to sign a Standing Order Mandate for the Clerks revised salary taking effect from April 2019. Approved and signed.

 

 

 

c. Members to sign the Terms of Business Letter for Gepp and Sons Solicitors in readiness for the Transfer of Allotment Land under the Section 106 Agreement for Land to the North of London Road. Approved and signed.

 

 

 

244.  PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a) With the Private Security Patrols, can private roads join into the Scheme? The Clerk advised yes.

 

b) The rubbish outside the Travellers site on the A1245 is disgusting, can this be reported to ECC.

 

c) Old London Road fly tipping happening regularly.

 

d) Parking in Old London Road is now happening every weekend when the pitches are being used, at the planning application stage it was stated that Academy’s carpark was never going to be sufficient, they also stated they were a green club who encouraged walking, biking and using the bus.

 

e) The bushes in Old London Road and Church Road have been cut back from the footpath.

 

f)  A meeting took place about 7 weeks ago with Lucy Shepherd from ECC and RFAG, the meeting was to discuss the Fairglen Interchange , a number of things that were discussed in the meeting have since been denied, the meeting was minuted but not all that was said is recorded in the minutes and they are not a true reflection of what was said and discussed, an email has been sent to them advising them of that, there were 7 people present and the lady taking the minutes on a laptop, 4 of those present have said they do not reflect what was said but no further meeting has been arranged to discuss this,  The Clerk advised that each of the persons who were present and disagree the minutes should contact ECC and state so and ask for them to be amended to include all matters discussed accurately.

 

 

 

245. GENERAL CORRESPONDENCE (to note). None

 

 

 

246. FLOODING IN THE PARISH- Update regarding flooding issues in and around the Parish, including any recent correspondence from ECC. This item was covered under 244 and there was nothing more to add.

 

 

 

247. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS  The Clerk confirmed that she would be contacting Countryside Properties to enquire what progress is being made with regards to work on the development site starting and advised that with regards to the Section 106 Agreement proposal Allotments the Council are now waiting on further instructions as nothing more can happen until work on the site commences, however Gepp and Sons solicitors are instructed to act for the Council and legal work will commence as soon as it is needed, with regards to the Section 106 Agreement for Flooding this is something that RDC will not request unless the Parish Council presents a good and sound project plan and therefore in the Clerks opinion a working party needs to be formed consisting of Council Members, the Flood Action Group and Members of the public, both Cllr Stanley and Cllr Paul Beckers confirmed they would be willing to join the party, as did Peter Plummer from the RFAG, it was

 

left that they would take this working party forward and report fully to the Council, ensuring detailed minutes of  their group meetings were taken.

 

 

 

 

 

248. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

 

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

c. Travellers Site (A1245).  No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011

 

d. Old London Road Speed Restrictions and other matters. No update to report.

 

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane.  No update to report. The Clerk advised that the road will be closed in May 2019 for works regarding the weak bridge.

 

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

 

g. Laburnum Culvert. See item 242.

 

 

 

249. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

 

 

250. RHALC. The next meeting was confirmed as the 18th of April 2019.

 

 

 

251. SPECIAL POLICE CONSTABLE AND PRIVATE SECURITY. The Clerk advised Members that she had met with the  Private Security Company S-Type Security and had spoken with them at lengths about patrolling the Parish travelling with them to show them the extent of the Parish and different areas of concern. The Clerk advised that a costing had been put together which is in keeping with the budget that had been set aside, the Clerk advised that the patrols would be unspecified times and routes varied, the vehicles will be sign written and equipped with lights and dashcams and that the security guards all wear stab vests and body cams and that signs will be displayed around the Parish stating the area is now being patrolled. The Clerk advised the Company are registered and have worked with Writtle Council tackling problems in their Parish. Members agreed that with recent burglaries and regular fly tipping something needs to be done. The Clerk was asked how quickly the patrols could start and she advised within days, and that monthly reviews will take place and updates provided, the Clerk also advised that the Village Hall Committee had agreed they would like to make a regular monthly contribution towards the cost as they feel this is a really worthwhile project.  Cllr Stanley proposed that the patrols should imminently and that the contract for the work be place with S-Type Security, this was seconded by Cllr Mark Collins and unanimously agreed by all other Members.

 

 

 

252. PARISH EMERGENCY PLAN- The Clerk confirmed she is progressing the Plan.

 

 

 

253. COMMUNITY GARDEN- No update to report regarding the Community Garden.

 

 

 

254.  TRAINING- The Clerk advised Members that she had details of available training courses, she also confirmed that Cllr Collins has been booked on the Councillor Training Courses one and two.

 

 

 

255. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. No update to report relating to footpaths and bridleways in the Parish.

 

 

 

256. PLANNING MATTERS- a) There were no planning applications received prior to the meeting that Council had not dealt with under Delegated Power.  

 

 

 

257. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT . None.

 

 

 

258. ITEMS FOR NEXT AGENDA.  a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Funding for a Special Constable/Private Security i) Working party for new development welcome pack and Section 106 Agreement for Flood Alleviation works j) Audit

 

 

 

259. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 1st April 2019 at 7.00pm in the Rawreth Village Hall, followed by the Annual Parish Meeting at 8.00pm. Cllr Mark Collins gave his apologies for absence in advance of the May Meeting.

 

 

 

The Meeting closed at 22.00pm   DATED……………………………CHAIRMAN………………………

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 6th March 2019 AT 7.30pm AT THE VILLAGE HALL RAWRETH

 

                                          Present: Cllr. A Matthews

 

                                                     Cllr. P Beckers

 

                                                     Cllr. Mrs M Beckers

 

                                                     Cllr. M Collins

 

                                                     Cllr. C Stanley

 

 

 

212.  RECEIVE APOLOGIES FOR ABSENCE.  Apologies were received and accepted from Cllr Wiltshire and Members wished her well and a speedy recovery.

 

 

 

213. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor.

 

 

 

214. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 6th February 2019 were approved by the Members unaltered and accordingly the Chairman signed them as a true copy

 

 

 

215.  CO-OPTION OF COUNCILLORS. None.

 

 

 

216. MATTERS FOR INFORMATION ONLY.  See item 218.

 

 

 

217. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. The recent high winds have caused items left beside the recycling bins at Rawreth Playing Fields to blow around the carpark and road.

 

b. The Traveller site on the A1245 appears to have had more buildings added to it.

 

c. The water leak is still present in Chelmsford Road.

 

d. Potholes around Goose Cottages have still not been repaired, there are now a number around the Parish and Rayleigh that need repairing.

 

 

 

218.  DISTRICT AND COUNTY COUNCILLORS REPORT- Apologies were received from County Councillor Malcolm Maddocks who provided updates in his absence.

 

a. The Waste treatment plant, this may come to the committee in April.

 

b. The Bus stop A129 near the J/W old London Road. This stop will be moved to the other side of that junction. The speed limit of 40 will be moved towards Wickford giving the 30mph a longer stretch allowing time for vehicles to slow down. (LHP dealing)

 

c. Old London Road slippage is being inspected again (LHP officer chasing)

 

d. Goose cottage pot hole reported.

 

e. Several temporary Traffic light Rawreth Lane ongoing.

 

f. Carpenters arms roundabout, I have viewed and discussed with the LHP officer, he agrees with me just to replace the paving would be futile it would not be long before they are all broken again. I have asked Highways to look at a different way to surround and protect the roundabout.

 

g. Laburnum culvert, Cllr Stanley requested the earth placed at the top of the culvert be moved, this is being done. This earth was from a dig to assess the capacity and what further work needs to be carried out.

 

h. Flashing central bollard Rawreth lane waiting for utilities to inform highways of what they have underground, LHP dealing.

 

 

 

District Councillor Chris Stanley advised that he had attended a meeting earlier in the day regarding Rayleigh High Street congestion. Cllr Stanley advised that a survey had been carried out and that car movements of 35,000 had been recorded in one day. Cllr Stanley advised that the ideas put forward to ease congestion would be to restrict the traffic

 

 

 

 

 

 

 

through the High Street which is not really feasible, but it was concluded that the width of the road where the bus terminal is isn’t sufficient and when buses stop they are partly obstructing the road causing congestion so there were suggestion of making the pull in layby for buses larger or incorporating it with the offloading layby outside Lloyds Bank. Cllr Stanley advised that the ides have been taken away from the meeting as clearly funding will be needed whatever scheme is carried forward.  Cllr Stanley advised that he has reported that the lights on the pedestrian crossing in Hullbridge Road by Hambro Parade aren’t working, he has also reported a number of potholes including the one on the junction of Hullbridge Road and Down Hall Road.  Cllr Stanley also advised that the kerb stones and pavement outside Down Hall Surgery have been replaced after several requests for repairs to be carried out. Lastly Cllr Stanley advised that the hedge surrounding Lubbards Farm has been removed ready for the works to the proposed roundabout however it will not be started until the 100th house on the Malyons Farm development is occupied.

 

 

 

219.  FINANCE.

 

a. Cheques for approval.

 

CHQ 100997 H L Bloomfield Reimbursement of Mileage £4.19

 

 

 

b. Members considered a grant request from Rawreth Flood Action Group having received their audited accounts and a breakdown of anticipated expenditure for the coming year. Members agreed that a grant would be appropriate and the Clerk advised that the sum previously awarded was £500.00. Cllr Matthews proposed that the same amount be granted and this was unanimously agreed by the remaining Members.

 

 

 

220.  PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. There was an article in the Parish Magazine about Septic Tanks, what exactly does this mean for residents. The Clerk advised that with effect from January 2020 Septic tanks will not be permitted to drain directly into a water course, they must drain via a filtration system or a sewage treatment plant must be installed. The Clerk was asked who would oversee this and how would residents know, the Clerk advised this is something that the EA have implemented and that there is no clear guidance or how they will ensure the changes are made by residents, however one point is very clear that the sale of properties will be a main trigger as at the point of sale a drainage survey will have to be produced and it will be the Sellers responsibility to have this done. The Clerk advised that the only thing she could suggest is asking the contractors that residents use if they have any knowledge of the system and how it drains, otherwise a survey report would need to be carried like those produced for house sales. The Clerk advised that if alterations are needed to current systems there is not grant funding available so residents would be left to foot the bill.

 

b. Parking in Church Road is getting dangerous, cars are parking on the bridge bend which is causing cars to have to use the opposite side of the road when they have no clear visibility of oncoming traffic.

 

c. Parking by the football pitches in Old London Road is becoming a problem again as cars are parking on the road and not using the carparks, also both sets of gates to the sites have not been opened causing traffic to backup when its waiting to get into the carpark. ECC have been using the chippings bay so the lorries are adding to the problem.

 

c. Peter Plummer (PP) reiterated the points he made under item 172.e of the January 2019 Meeting  in which he explained how his communication lines with ECC had been cut off,  he reiterated problems he’d had in explaining points and being understood and that finally a meeting had been arranged for him to meet with different agencies however when it came to the meeting several parties didn’t show, he confirmed that himself, residents Dave Collins, Jeff Attfield were present along with Lucy Shepherd from ECC Tim Simpson. PP advised that he had asked to record the meeting but wasn’t allowed and was told there was no need as notes were being taken and minutes would be written, PP advised that those minutes have not been forthcoming. PP advised that he had wanted a constructive meeting and wanted to work with all other agencies and parties but said that he was advised by Lucy Shepherd that if he didn’t like what ECC had done and what he was being told then he should take ECC to court, PP advised that he has since spoken to a solicitor and a serving magistrate and they have both advised him that ECC have failed to consult with the public and riparian owners, he advised that he now has a meeting this coming Saturday with Mark Francois MP.  Cllr Stanley then advised that following on from this there is a meeting this month with RDC Matt Harwood-White the EA and ECC about the Bridge in Church Road and the Arcadis Flood Alleviation Feasibility Study produced for RDC, Cllr Stanley advised that he has asked if he can attend.

 

 

 

221. GENERAL CORRESPONDENCE Letters were received from Miss J Sleath thanking the Parish Council for their assistance in tracing the last resting place of a relative, RDC Publication of Council Tax and an email from SR& ML Croucher advising of the inflationary increase for the lease of the land in Church Road.

 

 

 

222. FLOODING IN THE PARISH- No updates to report regarding flooding issues in and around the Parish.

 

 

 

 

 

223. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS Council discussed the recent meeting between Councillors Alistir Matthews, Paul Beckers, Mary Beckers, Mark Collins, The Clerk and Shaun Scrutton from RDC to discuss the development of Land to the North of London Road, and in particular the Section 106 Agreement allowance for Offsite Flood Alleviation Works. The Clerk advised that the Council have now formally asked RDC that the request be made by them to Countryside Properties in accordance with the Section 106 for the release of the Flood Alleviation Allowance, the Clerk further advised that Members now need to put together project ideas for the allowance to be used on, with the help of Rawreth Flood Action Group and the Environment Agency and liaise with RDC.  The Clerk then advised that a meeting had taken place between the Council represented by Councillors Alistir Matthews, Chris Stanley, the Clerk and Hullbridge PC and Marcus Hotten from RDC to discuss the Malyons Farm development, in particular the Section 106 Agreement Hullbridge Youth Facility.  The Meeting discussed how the section 106 Hullbridge Youth Facility would be facilitated as the land proposed for a MUGA court is currently in Rawreth Parish and it is thought the wording stipulates funds are for Hullbridge Youth. Marcus confirmed that he would speak to Angela Law at RDC so that the legalities of the wording could be looked at, the management of Open Spaces was also discussed and both Parish Council’s confirmed they will not be taking on the Management of the open spaces and it was asked whether RDC would tender for it to which Marcus advised that currently it is Council Policy that RDC would not take on the Management of new Open Spaces in the District and such developments would be handed over to Management Companies. Given the context of what had been discussed and in particular the fact that the majority of the open spaces and youth facilities on site fall within Rawreth Parish but the funding from the Section 106 Agreement appears to stipulate funds are for the youth of Hullbridge it may be more prudent and beneficial for everyone to now take the necessary steps to ensure the whole development falls within the Parish of Hullbridge, this being made possible by calling for a Boundary Review, this was discussed fully and Members from both Parishes agreed in principal that a Boundary Review would be the most beneficial way forward for Malyons Farm Development  and it was agreed that both Parish Councils would  consider this at their next Full Council meeting and  that Marcus would look at how this can be initiated. Members were then asked to consider this proposal and they unanimously agreed for consistency, cohesion and simplicity for the future RDC should be requested to call for a Boundary Review with Rawreth Parish Council agreeing to relinquish any land on the Malyons Farm Development from the Parish to Hullbridge provided that the correct procedure is followed and that if required a consultation is called for and the Electoral boundary as well as the Parish is considered under the same review.

 

 

 

224. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

 

a. Land to the West of the Pumping Station. No update to report.

 

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

c. Travellers Site (A1245).  The Clerk advised that following a recent meeting with Shaun Scrutton, updates would be provided with regards to the site with regards to fire safety and enforcement.

 

d. Old London Road Speed Restrictions and other matters. No update to report.

 

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane.  No update to report. The Clerk advised that the road will be closed in May 2019 for works regarding the weak bridge.

 

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

 

g. Laburnum Culvert. The Clerk reported that works have begun on the culvert with the movement of soil to allow further inspections.

 

 

 

225. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. Cllr Collins advised that he will be attending the Passenger Transport Meeting.

 

 

 

226. RHALC. Council to receive a report from the latest meeting. None.

 

 

 

227. SPECIAL POLICE CONSTABLE AND PRIVATE SECURITY. Cllr Matthews advised Members that with regret the Security Company that the Council had been considering employing will now not be able to assist as they have taken on other commitments and patrols and will now not have time to cover the Parish. The Clerk was requested to make enquiries with other security companies and put together some costings for the next meeting. 

 

 

 

228. PARISH EMERGENCY PLAN- The Clerk confirmed she is progressing the Plan.

 

 

 

 

 

 

 

 

 

229. COMMUNITY GARDEN- No updates to report with regards to the Community Garden. The Clerk advised that James Pinkerton would be cutting the bushes around Bedloes Corner.

 

 

 

230.  TRAINING- The Clerk advised Members that she had details of available training courses.

 

 

 

 231. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. The Clerk advised she had received an email from Natural England about the Coastal Path in particular the ownership of the road at Timberwharf Cottages which had been replied to by Cllr Matthews using his personal knowledge of the area.

 

 

 

232. PLANNING MATTERS- a) There were no planning applications received prior to the Meeting which had not been dealt with under Delegated Power.  b) The Clerk advised that the RDC Consultation for Traveller Sites in the District has been withdrawn.

 

 

 

233. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT. a) when will the footpath at Timberwharf Cottages be open? Cllr Matthews gave a brief history and stated that access to the coastal path is not possible at this point but is via Beeches Road. b) PC Judd has recently advised that the importance of reporting crime is shown in the fact that due to the number of incidents that have been reported to the police another 250 officers have now been allocated to Essex, so the message needs to be continued that all crime needs to be reported.

 

 

 

234. ITEMS FOR NEXT AGENDA.  a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Funding for a Special Constable/Private Security i) Working party for new development welcome pack

 

 

 

 

 

235. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 3rd April 2019 at 7.30pm in the Rawreth Village Hall.  The Meeting closed at 22.10 pm  

 

 

 

 

 

 

 

DATED……………………………CHAIRMAN………………………

 

 

 

 

 

   H L Bloomfield Clerk to Rawreth Parish Council

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 6th February 2019 AT 7.30pm AT THE VILLAGE HALL RAWRETH

 

                                          Present: Cllr. A Matthews

 

                                                     Cllr. P Beckers

 

                                                     Cllr. Mrs M Beckers

 

                                                     Cllr. M Collins

 

                                                    

 

188.  RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr C Stanley and Cllr S Wiltshire.

 

 

 

189. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

 

 

190. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 2nd January 2019 were approved by the Members unaltered and accordingly the Chairman signed them as a true copy

 

 

 

191.  CO-OPTION OF COUNCILLORS. None.

 

 

 

192. MATTERS FOR INFORMATION ONLY. None.

 

 

 

193. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. Electricity company have removed all the old poles from Chelmsford Road.

 

b. The Potholes in Chelmsford Road are getting bigger around Goose Cottages.

 

c. Water leak in Chelmsford Road is still there.

 

 

 

194.  DISTRICT AND COUNTY COUNCILLORS REPORT- There were no District Councillors in attendance. County Councillor Malcolm Maddocks spoke about potholes in the District and said that prior to Christmas he was asked to re-report 10 earlier reported pothole defects in his area which he had done, so he will now push for updates regarding these. He also confirmed that he would look into the defects around Goose Cottages.  Cllr Maddocks then advised he that he now has a highways “buddy” that the can refer to for updates on work schedules, Cllr Maddocks confirmed that he would call him with regards to the kerb edging of the Carpenters Arms Roundabout. The Clerk advised Cllr Maddocks that the north side of the roundabout has been flood free since recent repair works were carried out, however the south side now has a puddle appearing, Cllr Maddocks confirmed this information would be passed on. Cllr Maddocks then asked for clarification on the location of a flashing bollard in Rawreth Lane, this was given by Cllr Collins. Cllr Maddocks then asked the Clerk to confirm following the report at the December Meeting that Rettendon PC had secured LHP funds for traffic lights on the Battlesbridge Bridge what the current state is with regards to work progressing, the Clerk confirmed she would contact Rettendon PC.  The Clerk then advised Cllr Maddocks that following the recent meeting between the Council and Countryside Properties the Council are now aware that a Temporary Traffic Order has been applied for to reduce the speed limit in Rawreth Lane by extending the 30mph limit further west towards the A1245, the Clerk said this would be something the Council will be pushing for to become permanent once construction works have concluded and asked for Cllr Maddocks support in pushing for this, Cllr Maddocks confirmed that he TRO has already been submitted and that he would support this being made permanent. Cllr Maddocks then confirmed he had made a request that the bus stop on London Road A129 near the junction with Old London Road be moved for safety reasons, he added that he would be pushing for an update, Cllr Maddocks then advised that he had been told that the subsidence to Old London Road by the Chichester Hotel is not a necessity given the small traffic volume , Cllr Maddocks was reminded that the road had been in this state for over 4 years and that the traffic volume during weekends far exceeded what County were aware of because of the Football pitches and the traffic they create, Cllr Maddocks confirmed he would enquire further . Lastly Cllr Maddocks advised that Laburnum Culvert has had the sum of £11,500 signed off to enable the culvert to be cleaned out and a survey undertaken, Cllr Maddocks was advised this would take place on the 5th and 6th of February but that was not the case so he would now make more enquiries as to what is happening.

 

 

 

195.  FINANCE.

 

a. Cheques for approval.

 

CHQ 100992 H L Bloomfield Reimbursement of BT Broadband £60.99. Approved and signed.

 

CHQ 100993 H L Bloomfield Reimbursement of Mileage £4.19 Approved and signed.

 

CHQ 100994 H L Bloomfield Reimbursement of Ink £25.64 Approved and signed.

 

CHQ 100995 Anglian Water £22.87 Approved and signed.

 

CHQ 100996 H L Bloomfield Reimbursement of BT Broadband £60.99 Approved and signed.

 

 

 

b. Members reviewed the accounts for the Rawreth Flood Action Group and it was unanimously agreed that a grant amount of £500.00 would be set aside until a formal request has been made by the Group which will need to include a breakdown of how the grant will be utilised.

 

 

 

196.  PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. Concern regarding what exactly is going to happen regarding the Dollymans waste treatment site, did the Council make a representation as it’s not on the RDC website and what is the next stage. The Clerk confirmed that the Council did make a written representation but that it was made to ECC as they are the authority overseeing the planning application, the Clerk added that the next stage would be for the determination of the application and that this would also be done by ECC, possibly by committee, Cllr Maddocks confirmed this could be the case but as yet there was no confirmation or any mention of dates.

 

b. The Echo reported that RDC are holding a consultation regarding Traveller pitches in the District, 3 of which are in the Parish, what is going to happen about this? The Clerk confirmed that the matter would be covered under Agenda Item 208 and that the 3 sites were Madrid Avenue Rawreth Lane,  Rawreth Tyres A1245 and The Golf Range Old Chelmsford Road.  The Clerk confirmed the consultation period would run from the 25th of February to the 8th of April via the RDC website or post.

 

 

 

197. GENERAL CORRESPONDENCE. None.

 

 

 

198. FLOODING IN THE PARISH- No updates to report regarding flooding issues in and around the Parish.

 

 

 

199. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS The Clerk advised that herself and Cllr Matthews had recently met with Countryside Properties to discuss the development at Rawreth Hall, including the Section 106 Agreement and the allowances within it for offsite Flood Alleviation works and new Allotments on the development. The Clerk advised that the Meeting was very successful and a working relationship was formed with strategic contacts made for the duration of the construction which would enable the Clerk direct access to key people should there be any concerns, questions or problems. The Clerk advised that the Section 106 Agreement was discussed, in particular the Schedule which would give the Council ownership of Allotment land on the site, together with an allowance of £80,000 for construction, maintenance and fees, and the Schedule which would give Rochford District Council an allowance of £200,000 for offsite flood alleviation works specifically within the Parish.  Members agreed that it was imperative that both of these allowances were not lost, Members agreed that the Clerk should contact Countryside to confirm that the Council would like to be formally offered the land for allotments in accordance with the 106 Agreement, the Clerk was also asked to obtain quotes from local law firms for the legal conveyancing work that would be required on behalf of the Council. With regards to the Off Site Flood Alleviation allowance, the Clerk confirmed that the request for the formal offer of this would need to come from the District Council, therefore in the first instance the Council would need to make RDC aware that the wanted the allowance to be used for the Parish, Members requested that the Clerk contact Shaun Scrutton at RDC to arrange a meeting with him asap to ascertain exactly what the Parish Council need to do, Members agreed that it would be vital to include the Rawreth Flood Action Group once it had been established what the formalities and requirements are. The Clerk confirmed that they also discussed the production of a welcome pack for prospective buyers, which would include details of the Parish, with input from the Church, Schools, and Community Groups, the Clerk advised that Countryside were keen to help produce this and that it was agreed this would be discussed once the site construction had commenced. 

 

 

 

The Clerk then advised Members that she had been contacted by the Clerk for Hullbridge PC who advised that they too had been discussing the Section 106 Agreement for the land at Malyons, part of which falls within the Parish of Rawreth, the Clerk advised that like the Section 106 Agreement for Rawreth Hall, the Section 106 Agreement at Malyons made provisions for the Parish Council, however the provisions would appear to be for the benefit of Hullbridge PC on land that falls within the Parish of Rawreth, the Clerk advised that it would be prudent for both Parish Councils to meet with RDC to discuss the Section 106 Agreement, in particular the Parish Boundaries and the

 

 

 

 

 

divide of the site between the two, Members agreed this would be a very good way to proceed so the Clerk confirmed she would contact the Clerk at Hullbridge PC to arrange a Meeting.

 

 

 

200. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

 

a. Land to the West of the Pumping Station. No update to report.

 

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

c. Travellers Site (A1245). No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

d. Old London Road Speed Restrictions and other matters. No update to report.

 

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane.  No update to report. The Clerk advised that the road will be closed in May 2019 for works regarding the weak bridge.

 

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

 

g. Laburnum Culvert. See item 194.

 

 

 

201. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. See item 199.

 

 

 

202. RHALC. The Clerk confirmed that the Minutes of the recent RHALC Meeting had been circulated to Members.

 

 

 

203. SPECIAL POLICE CONSTABLE AND PRIVATE SECURITY. The Clerk confirmed that she had submitted the formal request for the Council’s precept payment, which included the budget to provide both a Special Police Constable and a Private Security Patrol. The Clerk was asked to draft a formal hire contract for the Security Patrol and contact Essex Police to progress the next stage of recruiting a Special Police Constable.  

 

 

 

204. PARISH EMERGENCY PLAN- Members discussed the progression of a Parish Emergency Plan and the Clerk was asked to progress with completing the details for key holders for community buildings that may be needed such as the Village Hall, School, Church, a list of strategic volunteers will also be needed along with a list of local companies who would be willing to assist with supplies and equipment.

 

 

 

205. COMMUNITY GARDEN- No updates to report regarding the Community Garden.

 

 

 

206.  TRAINING-The Clerk requested that she attend a training course for Allotment land in the summer months, which Members agreed, Cllr Collins confirmed that he would like to attend the Councillor training days one and two in the summer but before booking them he asked the Clerk to clarify if the cost of the course is refundable should he not be able to attend? 

 

 

 

207. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. No updates to report relating to footpaths and bridleways in the Parish.

 

 

 

208 PLANNING MATTERS- Members discussed the recently announced RDC consultation on the call for land for Traveller Pitches in the District.  Members discussed the fact that three of the land areas put forward by owners were all within the Parish. Members agreed that the Council needed to make sure all residents were aware that the consultation is taking place and how residents can respond. Members agreed that a leaflet drop to households would be the best way to make residents aware and the Clerk was asked to draft a flyer for approval by Members, Members confirmed they would make a formal representation and requested that the Clerk place the matter on the March Agenda.

 

 

 

209. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT. None.

 

 

 

210. ITEMS FOR NEXT AGENDA.  a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Funding for a Special Constable/Private Security I) Rawreth Flood Action Group Grant  j)Working party for new development welcome pack

 

211. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 6th March 2019 at 7.30pm in the Rawreth Village Hall.  The Meeting closed at 22.20 pm  

 

DATED……………………………CHAIRMAN………………………

 

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 2nd January 2019 AT 7.30pm AT THE VILLAGE HALL RAWRETH

 

                                          Present: Cllr. A Matthews

 

                                                     Cllr. P Beckers

 

                                                     Cllr. Mrs M Beckers

 

                                                     Cllr. M Collins

 

                                                     Cllr. C Stanley

 

                                                    

 

164.  RECEIVE APOLOGIES FOR ABSENCE. No apologies were received.

 

 

 

165. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor.

 

 

 

166. TO APPROVE MINUTES OF LAST MEETING. Cllr Stanley referred to Minute reference 145.h and asked that the minutes be altered as they did not reflect correctly what he had said, he stated that he had not said what the Clerk had reported in the Minutes.  The Clerk replied to Cllr Stanley and said that the Minutes were an accurate statement of what he had said and asked the Chairman to ask other Members present at the December Meeting if they had any concerns with the accuracy of the Minutes for item 145.h,  the Chairman asked the three other Members, Cllr P Beckers, Cllr Mrs M Beckers and Cllr Collins if the Minutes accurately recorded what was said, all Members all of the Members unanimously agreed that the Minutes as written were a true reflection of what Cllr Stanley had said. Cllr Matthews then spoke to Cllr Stanley about his attitude towards the Clerk yet again, and said that Cllr Stanley seemed to be passing aspersions on the Clerks minutes and that the way in which he has previously spoken to the Clerk and again this evening was derogatory,  Cllr Stanley replied that he had not been derogatory about the Clerk and that at the December Meeting it was a heated exchange, Cllr Matthews reminded Cllr Stanley that it wasn’t acceptable to speak to the Clerk in the way he had and that it was derogatory, other Members agreed.  Cllr Stanley then replied that for this reason he would like Meetings recorded from now on, the Clerk said there is no legal requirement to record Meetings and it is not something that has ever been deemed necessary before and that the Council does not have the equipment to record Meetings and that recording via a mobile phone is not acceptable, the Clerk again stated that this is not the first time that Cllr Stanley has questioned the Clerk, her minutes, accounts and that he has done so more and more over the last six months and that each and every time she has provided Cllr Stanley with copies of documents he has requested, be it Minutes,  Audited Accounts,  and that he has not  raised any further questions once he has been supplied with copies and given any answers he has requested, however the Clerk now feels that this has become extremely personal and that Cllr Stanley is continually questioning her integrity honesty and she now feels that he is pushing for her resignation and that she will not tolerate it any longer, the Clerk made Cllr Stanley aware that his conduct towards her has previously been reported to RDC that  she would do so again if he continues and that she feels an apology for his behaviour towards her is needed.  Cllr Matthews agreed that the Clerk should receive an apology from Cllr Stanley in writing.

 

 

 

Minutes of the meeting held on the 5th December 2018 were approved by the Members unaltered and accordingly the Chairman signed them as a true copy

 

 

 

167.  CO-OPTION OF COUNCILLORS. None

 

 

 

168. MATTERS FOR INFORMATION ONLY. 145.b updated under item 169.g.  147.l accounts have now been received so this will be placed on the February Agenda for consideration.  148.b updated under item 174.

 

 

 

169. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. Rawreth Lane junction of the industrial estate (Makro) there has been an accident and a lit road sign has been damaged and is lying in the road.

 

 

 

 

 

 

 

b. Billboard on the grass verge of the Carpenters Arms roundabout advertising fireworks, can this been monitored to make sure it is removed.

 

c. Water leak in Chelmsford Road, the road now appears to be subsiding.

 

d. Potholes around Goose Cottages are now extremely dangerous.

 

e. The broken slabs on the inside edge of the Carpenters Arms roundabout have still not been repaired and are slipping even more.

 

f.  Two quad bikes have been seen on the A1245 travelling on the southbound carriageway but in a northerly direction, so towards the oncoming traffic, both quads have two people on them, none are wearing helmets, there was a near miss as traffic exiting Rawreth Lane to travel southwards towards the Carpenters Arms are not expecting to find two quad bikes heading towards them as they turn onto the A1245,  the quads travelled in an easterly direction along Rawreth Lane, where it has been reported that two quads have caused damage to the Playing Fields and neighbouring farmland.

 

g. The water leak in Chelmsford Road has been looked at Cllr Matthews, the leak appears to be going into a BT manhole , the culvert was recently cleaned out by BT. Cllr Matthews has spoken to the owner of number 10 Goose Cottages as it is possible the leak is coming from this vicinity, the owner confirmed he had noticed the water and that recently he had noticed the stopcock of his property is full of water. Cllr Matthews has asked the owner to report this to the water provider.  Cllr Matthews confirmed that Cllr Stanley has returned the drainage map to him and that this now needs to be given to the Flood Forum. The map was given to the Clerk so that a copy can be taken first as this is the only copy and therefore should not be given to the Forum without a copy being held.

 

 

 

 

 

170.  DISTRICT AND COUNTY COUNCILLORS REPORT-  Apologies were received from County Cllr Malcolm Maddocks, he confirmed that he had no updates to report.  District Cllr Chris Stanley advised that he had nothing to report, Cllr Matthews asked Cllr Stanley if the RDC IT system is now fully operational, Cllr Stanley advised that he is not sure but work has been carried out on the system. Cllr Paul Beckers asked Cllr Stanley if RDC still produce Rochford Matters as he hasn’t seen a copy of months, Cllr Stanley confirmed that yes they do but he believes it may only be available on their website, Cllr Beckers replied that these type of modifications are inhibiting certain people as not everyone has access to the internet.

 

 

 

171.  FINANCE.

 

a. Cheques for approval.

 

CHQ 100990   H L Bloomfield Reimbursement of Mileage £4.19 Approved and signed.

 

CHQ 100991 H L Bloomfield Home Office Use £53.50  Approved and signed.

 

 

 

b) Members reviewed the Clerks salary in accordance with the NALC Employment Briefing E02-18 7th December 2018 and unanimously agreed to increase the Clerks hourly rate to £9.96 with effect from the 1st of April 2019, the agreed increase was  incorporated into the budget for 2019/2020

 

 

 

c) Item 179 was brought forward prior to Item 171.c so that all matters could be considered before Members agreed the Budget and Precept.

 

 Budget and Precept - Council reviewed the Budget and Precept for 2019-2020.  Members agreed the Precept for the year commencing 1st April 2019 as LCTS Grant of £306.00 and Precept of £24,694.00 totalling an overall precept amount of £25,000.00 an increase of £4,745.00 on the previous year agreed to incorporate the Councils plans to employ a Special Policy Constable for the Parish and a Private Security Company to do nightly patrols. The increased Precept will alter the basic Council Tax Base by £11.49.   The proposal was made by Cllr Mark Collins and seconded by Cllr Paul Beckers and unanimously agreed by the remaining members. The Clerk was thanked for preparing the Budget.

 

 

 

 

 

172.  PUBLIC PARTICIPATION. The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. Would the private security firm look at private roads in the Parish? Cllr Matthews advised no, but if residents in private roads wanted the security firm to cover them in their patrol they could do so with a direct agreement.

 

b. Will the security firm be given a route to follow? Cllr Matthews advised that  yes they will have a plan of the Parish and it will be covered in its entirety in a route, but the route will be varied each night.

 

c. The bus stop on the A129 opposite Old London Road has been knocked down.

 

d. What is a Section 106? Cllr Stanley advised it’s a levy imposed on developers for infrastructure.

 

e. Peter Plummer (PP) then asked to address the meeting, he advised that when the Laburnum culvert first flooded in 2011 he had a meeting with John Jowers, he raised concerns then with multi agencies but was soon banned from speaking at meetings and still feels like this is happening, the same thing has happed with the Fairglen Interchange,

 

 

 

 

 

 

 

multi agencies have been involved, Highways, ECC but neither will talk to PP and lines of communication have been cut. PP advised that he found out Andrew Withers at ECC was in charge of the Fairglen Interchange and workers at the site gave PP his number,  he subsequently met with PP and everything was explained to him, he agreed with what PP had said but then he retired and nothing was done, Chris Doe then contacted PP so did Steve Chang, but neither have come back to PP about any matters. David Chapman has spoken with PP and agreed with him that there was a problem, he said his boss would come back to PP, but he didn’t, PP then raised matters with the Flood Forum, he then received an email from Lucy Shepherd to advise that Carl and Richard Baronowski would be looking into matters, they have since come back to PP and said they don’t know anything about it or who is dealing with it. PP advised that County Route have been out and met with him and agreed there is a problem, they have been in touch with ECC, they have since come back to PP and said that ECC have told them it has all been sorted when it hasn’t, they have since been back out to meet with PP but are still insisting that ECC have said its all be sorted, they advised PP they spoke to Lucy Shepherd. County Route advised PP they would send Lucy Shepherd another email but PP told them not to bother and that he would call her as he had other matters to talk to her about that needed sorting out. PP advised that he called Lucy Shepherd and questioned her on where her information had come from and where her Surface Water Management Plan is and why the area has not been identified as a critical drainage area, PP said that Lucy Shepherd advised him that the area is not considered as that, PP said that he told Lucy Shepherd she stopped the report.  PP then said that the Clerk had been talking to Lucy Shepherd  and that in doing so had closed down his chances of getting matters sorted out. The Clerk asked PP when he was referring to as they Clerk had not spoken to her in months and the only recent correspondence was an email she had sent Lucy to update her on Cllr Collins meeting with a resident in Rawreth Lane who’s garden boundary was eroding away which he felt was down to the water in the culvert. PP said that he had a copy of the Clerks email to Lucy, the Clerk asked for the date, which PP gave as 25th of May 2018, the Clerk replied yes, 8 months ago when you asked me to contact ECC as you had failed to secure a meeting with them to resolve a number of outstanding new and  historical matters that you had raised with them and had not had answers to  and you asked for my help and intervention to secure a meeting with Cllr Walsh, PP confirmed yes he had asked for this, the Clerk then told PP that she had done exactly what he had asked and that after months of trying to arrange a meeting for him was just on the point of doing so when she was advised by Lucy Shepherd that a meeting between PP and ECC had already taken place,  subsequently Cllr Stanley advised the Council that a meeting had taken place and that PP had now met with Cllr Walsh, the Clerk advised this had all been minuted and Cllr Stanley was asked to verify this was the case and that following the meeting in which he reported to Council he asked for his comments to be redacted from the Minutes as he had made a mistake and PP had not met with Cllr Walsh, Cllr Stanley confirmed that all that the Clerk had said was correct. Despite hearing all that the Clerk and Cllr Stanley had said PP then continued to say the Clerk was the reason that all his communication with County had been blocked and that nothing had been resolved, the Clerk refuted PP accusation and stated that it was only himself that had stopped meetings taking place and closed communication down as he kept jumping from one contact to another, not keeping other people updated and then not informing the Council about meetings he had attended.  PP then continued to speak to the Clerk in the same manner and at this point the Cllr Matthews closed the meeting to him as he was being disrespectful and was not listening to the factual replies the Clerk was giving.

 

f. Rev Richard Jordan and Heather Love then spoke about the new housing development in Rawreth Lane and advised that the Church have been thinking about when the new housing is occupied and would like the Church, School Doctors and Parish Council to come together with a view to producing a welcome pack to be handed out by the sales office. Members agreed that a welcome pack was an extremely good idea and something they had already discussed and thought about. The Clerk advised that she had managed to secure a meeting with Countryside on the 23rd of January to discuss points of contact and liaison over the development stages and that this was something that could be discussed at the meeting.   The Clerk suggested that following the meeting on the 23rd it might be a good idea to have a working party for this matter so that it could be progressed outside of the Councils monthly meeting. Members agreed this was a good idea and asked the Clerk to make this an agenda item for February for an  update and to discuss a working party, the Clerk confirmed this would be done and it was agreed that the Clerk would contact Heather Love to update her on the meeting with Countryside and the working party.

 

 

 

 

 

173. GENERAL CORRESPONDENCE (to note). Thankyou letters were received from RRAVS, Interact, The Peaceful Place and The Harbour Club.

 

 

 

174. FLOODING IN THE PARISH-  The Clerk advised Members she had received an email from resident Mr Collins who had written to the Environment Agency about the proposed waste plant at Dollymans Farm. The email from Mr Collins included a reply from the EA which the Clerk read to Members, in short, the EA stated that any concerns they had raised had been answered in full. Cllr Matthews asked the Clerk to see if a copy of Mr Collins emails and letters from the EA could be given to Peter Plummer, Mr Plummer signalled that he already had copies.

 

 

 

 

 

 

 

175. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. The Clerk repeated the information she had given in item 172.f that a meeting would be taking place on the 23rd of  January with Countryside Properties to establish a route of communication going forward when the development starts. Cllr Stanley then advised that the development at the Silver City site in London Road had recently covered a ditch and that he had got in touch with RDC who visited the site and the ditch has now been reinstated. Cllr Stanley also advised that the final application for Malyons Farm is due before the Development Committee on the 10th of January 2019.

 

 

 

176. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

 

. a. Land to the West of the Pumping Station. No update to report.

 

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

c. Travellers Site (A1245). No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

d. Old London Road Speed Restrictions and other matters. No update to report.

 

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane.  No update to report. The Clerk advised that the road will be closed in May 2019 for works regarding the weak bridge.

 

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

 

g. Laburnum Culvert. No updates to report.

 

 

 

The Clerk advised that more work had been undertaken at Tibs Farm, land to the rear of Clovelly and that she had reported this to RDC and had subsequently been advised that it is part of the reinstatement works agreed under the Stop Notice imposed by RDC.

 

 

 

177. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

 

 

178. RHALC. None.

 

 

 

179. SPECIAL POLICE CONSTABLE AND PRIVATE SECURITY. Members discussed the possibility of a Private Security Company patrolling the Parish. Cllr Matthews reported that the Security Guard being considered is from an ex-military background, having served with the Royal Fusiliers in Northern Ireland and Afghanistan. Cllr Matthews said that the company had confirmed they do not need to be accredited and that they will not be entering premises buildings yards etc  and that if we did use an accredited company we would be paying a much higher rate for their services.  The Parish will be covered seven nights a week, a full CRB certificate is available as are references, the company has a very good working relationship with the police and are already patrolling neighbouring Parish’s. Cllr Matthews confirmed he would be having a meeting with the company next week. He Further confirmed that a working contract would be entered into and full invoices provided for the weekly service provided.  Cllr Matthews confirmed he would report back to Members in February, the Clerk advised that she would put something in the Parish Magazine Article inviting residents to raise any questions they have. Members agreed this is very much something they wish to consider and as such both this and the employment of a Special Police Constable for the Parish were factored into the Budget and Precept for 2019-2020.

 

 

 

180. PARISH EMERGENCY PLAN- Members agreed to defer this item to the February Agenda.

 

 

 

181. COMMUNITY GARDEN-  Cllr Collins presented the Council with a Plaque that he had kindly had made for the Council to place in the Community Garden to commemorate the trees recently planted by residents Mr and Mrs Collins as part of the Queens Commonwealth Canopy.

 

 

 

182.  TRAINING- The Clerk advised Members that she had details of available training courses

 

 

 

 183. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. None

 

 

 

184 PLANNING MATTERS- There were no planning applications received prior to the Meeting to consider.

 

 

 

 

 

 

 

185. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT . Peter Plummer (PP) asked to address the Meeting again as he had not been able to mention a couple of points, Cllr Matthews reminded him about his conduct before allowing him to continue.

 

a. PP advised  that since Lucy Shepherd at ECC had had a ban placed on PP contacting staff at ECC b he had made a formal complaint which has been investigated and ECC have confirmed they have not done all that they should have or on time and apologised and have arranged a meeting with PP themselves RDC and the EA.  Cllr Matthews advised PP that he was pleased this meeting had been arranged and that he could have simply advised the Council of this instead of going over past events .

 

b. PP advised that a motorbike has been driving through the pedestrian underpass in Old London Road and that a post has been removed.

 

c. PP has attended the RDC Flood Forum Meeting and is waiting to speak to a man to apply for grant funding, he hasn’t been able to before because of the ban imposed on him by ECC but now that has been lifted he can apply and they will be going through everything with them at a meeting

 

d. PP advised that County Cllr Malcolm Maddocks was supposed to get involved with the Fairglen Interchange but has not been in touch with him.

 

 

 

186. ITEMS FOR NEXT AGENDA.  .  a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Funding for a Special Constable/Private Security i) Rawreth Flood Action Group Grant j) Water leak Chelmsford Road k) Dollymans Farm application l) Working party for new development welcome pack

 

 

 

 

 

 

 

187. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 6th February 2019 at 7.30pm in the Rawreth Village Hall.

 

 

 

 The Meeting closed at 22.00 pm  

 

 

 

DATED……………………………CHAIRMAN………………………