Rawreth Parish Council

Minutes

 

 

 

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 1st May 2019 AT 7.00pm AT THE VILLAGE HALL RAWRETH

 

                                          Present: Cllr. A Matthews

 

                                                     Cllr. P Beckers

 

                                                     Cllr. Mrs M Beckers

 

                                                     Cllr. C Stanley

 

                                                     Cllr. Mrs D Jones

 

In Attendance:  The Clerk, and 7 members of the public.

 

 

 

 

 

 

 

1. TO ELECT A CHAIRMAN FOR THE ENSUING YEAR. Cllr P Beckers proposed and nominated that Cllr Alistir Matthews be elected as the Chairman, this was seconded by Cllr C Stanley and Cllr A Matthews accepted the position. Cllr A Matthews signed the Declaration and Acceptance of Office and this was witnessed by the Clerk

 

 

 

2. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr M Collins and Cllr Mrs S Wiltshire.

 

 

 

3. TO APPOINT A VICE CHAIRMAN Cllr M Beckers proposed and nominated that Cllr P Beckers be appointed as the Vice Chairman, this was seconded by Cllr C Stanley and Cllr P Beckers accepted the position.

 

 

 

4. CO-OPTION OF COUNCILLORS.  Members co-opted Diana Jones onto the Council, this was a proposal by Cllr A Matthews and was unanimously supported by all the Members that were present. Accordingly Cllr Jones signed the Declaration Of Office which was witnessed by the Clerk.

 

 

 

5. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor.

 

 

 

6. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 3rd April 2019 were approved by the Members unaltered and accordingly the Chairman signed them as a true copy.

 

 

 

7.  TO APPOINT REPRESENTATIVES TO OUTSIDE BODIES

 

a) RHALC Cllr A Matthews with Cllr C Stanley as Deputy   b) Parish Public Transport Cllr M Collins c) RDCSP left vacant pending a new proposed meeting structure d) P3 left vacant as currently a dormant meeting.

 

 

 

8. MATTERS FOR INFORMATION ONLY. None.

 

 

 

9. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. The water leak in Chelmsford Road is still leaking and getting worse. Water is outside number 13 Goose Cottages but there is no water in the fields so this is not land drain, outside number 10 has now dried up.

 

b. Potholes at Goose Cottages are still not repaired and have still not been marked.

 

c. Rubbish that has built up against the fence of the Travellers site on the A1245.

 

d. Parking in Old London Road outside the football clubs, the Chief Inspector for Rayleigh was spoken to by Cllr Stanley following a number of vehicles parked on the pavement on a double S bend on the Sunday before the Meeting, one driver when asked to park in the carpark  advised that he had been told by a coach at Academy to park  in the road as the carpark was full, another driver who was asked not park on the pavement as it is so dangerous verbally abused a resident with foul language being used, a Essex Police traffic vehicle happened to be leaving the Academy carpark just after the incident of verbal abuse and he was asked to stop, which he did but whilst sympathising with residents and agreeing the parking was dangerous he told them it was not a police matter and was

 

 

 

 

 

down to the Council to impose parking fines as parking matters were down to them, the email reply sent to Cllr Stanley from Glen Westley was read to the meeting, in it it suggested liaising with Academy Soccer via a meeting

 

 

 

which the Police would attend, the Clerk pointed out to Cllr Stanley that the matter should have been dealt with differently as irrespective of parking restrictions and Council remits, dangerous parking blocking a pavement is a Police matter, Cllr Stanley was asked to take the matter back to Essex Police and question why they had not acted when they could have and also ensure the driver who had verbally abused a resident had been spoken to by the traffic officer as he had taken the registration number of the vehicle and told the resident that he would be speaking to the driver. Cllr Stanley handed the Clerk an application form for SEPP (South East Parking Partnership) to apply for parking restrictions in Old London Road, the Clerk confirmed the application form would be completed.

 

e. 5 Lambs were stolen from a property in Rawreth Lane, the Lambs were taken from their mother, slaughtered in the field and then taken away, the owners and the police are appealing for witnesses and CCTV footage.

 

 

 

10.  DISTRICT AND COUNTY COUNCILLORS REPORT-  Cllr Stanley advised that this week he has been trying to get in touch with Enforcement at RDC regarding the building work that has been started on the Academy Soccer site, Cllr Stanley advised there is now an enforcement notice in place but the work has continued.

 

 

 

 

 

11.  FINANCE.

 

CHQ 101204 H L Bloomfield reimbursement of BT Broadband £60.99 Approved and signed.

 

CHQ 101205 JA Pinkerton Garden Maintenance £240.00 Approved and signed.

 

CHQ 101206 PDS Printing Annual Parish Meeting Invites £68.00 Approved and signed.

 

CHQ 101207 Royal British Legion Poppy Wreath £25.00 Approved and signed.

 

CHQ 101208 H L Bloomfield reimbursement of Expenses £4.19 Approved and signed.

 

CHQ 101209 SLCC Annual Membership £136.0

 

 

 

b. Council considered the Insurance renewal of £508.32 from AON for the 2019/2020 financial year and it was unanimously agreed to renew without alteration, Cheque 101210 was assigned.

 

 

 

c. Members considered the Certificate of Exemption of the Annual Governance and Accountability Return for 2018/2019 and unanimously resolved to approve the same

 

 

 

d. Members reviewed the effectiveness of the system of internal control. (Section 1 of the Annual Governance and Accountability Return 2018/2019) and found the same to be up to date and in order. Members agreed that no changes were needed and approved the same.

 

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e. Members considered the Accounting Statements (Section 2 of the Annual Return) prepared and signed by the Clerk/RFO prior to meeting and unanimously resolved to approve the same.

 

 

 

12.  PUBLIC PARTICIPATION- It was agreed that this matter would be moved to Annual Parish Meeting.

 

 

 

13. GENERAL CORRESPONDENCE None.

 

 

 

14. FLOODING IN THE PARISH-  No updates to report regarding flooding issues in and around the Parish.

 

 

 

15. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. The Clerk advised Members that she is awaiting a call from Countryside Properties to advise her of the current situation with regards to the Land north of London Road.

 

 

 

16. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

 

a. Land to the West of the Pumping Station. No update or progress to report.

 

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

c. Travellers Site (A1245).  No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011

 

d. Old London Road Speed Restrictions and other matters. No update to report.

 

 

 

 

 

 

 

 

 

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane.  No update to report. The Clerk advised that the road will be closed in May 2019 for works regarding the weak bridge.

 

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

 

g. Laburnum Culvert. No update to report.

 

 

 

 

 

17. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. A written report was given Members and the Clerk from Cllr Matthews who had attended a recent meeting with Barrett Wilson Homes and the land at Malyons Farm.

 

 

 

18. RHALC.  The Clerk circulated the Minutes to Members prior to the Meeting.

 

 

 

19. SPECIAL POLICE CONSTABLE AND PRIVATE SECURITY.  The Clerk updated Members that the S-Type Security were now patrolling the Parish as agreed, several signs saying the area was being patrolled had been erected with more to follow, the Clerk advised that on the night she had accompanied the patrol several residents were spoken to, all of whom were in total support of the patrols.

 

 

 

20. PARISH EMERGENCY PLAN- The Clerk confirmed she is progressing the Plan.

 

 

 

21. COMMUNITY GARDEN-  The Clerk advised Members that the water leak reported to them in the week preceding the Meeting was awaiting repair by our maintenance contractors, however the water had been turned off form the mains so is no longer leaking onto the garden and the metered usage is not increasing.

 

 

 

22.  TRAINING- The Clerk advised Members that she had details of available training courses.

 

 

 

 23. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH.  Nothing to report.

 

 

 

24. PLANNING MATTERS- there were no planning applications to consider.   

 

 

 

25. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT None.

 

 

 

26. ITEMS FOR NEXT AGENDA.  a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Special Constable/Private Security i) Working party for new development welcome pack and Section 106 Agreement for Flood Alleviation works j) Audit k) Parking in Old London Road.

 

 

 

27. DATE &VENUE OF NEXT MEETING Council confirmed the date and time of the next Meeting as Wednesday 5th June 2019 7.30pm in the Rawreth Village Hall.

 

 

 

 

 

 

 

The Meeting closed at 20.10pm

 

 

 

 

 

 

 

   DATED……………………………CHAIRMAN

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 3rd April 2019 AT 7.30pm AT THE VILLAGE HALL RAWRETH

 

                                          Present: Cllr. A Matthews

 

                                                     Cllr. P Beckers

 

                                                     Cllr. Mrs M Beckers

 

                                                     Cllr. M Collins

 

                                                     Cllr. C Stanley

 

                                                     Cllr. Mrs S Wiltshire

 

236.  RECEIVE APOLOGIES FOR ABSENCE. None

 

 

 

237. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor.

 

 

 

238. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 6th March 2019 were approved by the Members unaltered and accordingly the Chairman signed them as a true copy.

 

 

 

239.  CO-OPTION OF COUNCILLORS. None.

 

 

 

240. MATTERS FOR INFORMATION ONLY. None.

 

 

 

241. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. The parking in Old London Road on match days, by both clubs and visiting teams is continuing and no response from either club to the Clerks request to ensure all parking is on site, so perhaps we need to speak to the landowner Mr Philpot and the Football League as they are not adhering to road safety and putting children at risk.

 

b. Far more rubbish is appearing from the Cherry Hill Travellers Site, can this be reported to environmental health.

 

c. Countryside have made an initial start on the land to the north of London Road but works have now ground to a halt again with no real progress, what’s happening.

 

d. Attempted burglaries in the Parish, and the theft of the led from the Church Roof.

 

e. Essex and Suffolk water are now due to carrying out works in Chelmsford Road to rectify the water leak, despite denying it was their responsibility initially.

 

 f. Goose Cottages potholes still not repaired.

 

g. Bushes along Church Road and round into Old London Road have been cut back from the pavement.

 

 

 

242.  DISTRICT AND COUNTY COUNCILLORS REPORT- County Councillor Malcolm Maddocks addressed the Meeting and advised. a) Two months ago the Bedloes Avenue and the junction were inspected following his request for works to be carried out, as yet nothing has been done so he will now re-report both the road and the slip road. b) Carpenters Arms roundabout is being looked at by ECC Highways as this is not an LHP remit and a scheme needs to be designed so that something different to the paving slabs are used. c) There is not progression with regards to the waste treatment plant at Dollymans Farm however this may come before a committee on either the 19th or 26th of April, the Clerk will be advised. d) Old London Road has now been re-reported for a second time with still no response so an LHP Officer will now be taken to the road to see the subsidence. e)  Laburnum Way culvert, the Clerk will be sent a copy of a report from engineers as it refers to inlets and outlets by numbers and upstream and downstream but not specific locations, more information will be requested f) the flashing bollard in Rawreth Lane has been reported as have the road sign and bollard on the junction of Rawreth Industrial Estate and the broken light on the Zebra Crossing in Hullbridge Road by Hambro Parade g)  a scheme has been submitted for a new traffic island on the A129 with a keep left  bollard, an exact location could not be provided h) the 40mph limit on the A129 London Road will be extended 75 meters towards Shotgate and the bus stop will be moved. h) Cllr Stanley was asked if RDC allocated £50,000.00 for ECC to match fund? Cllr Stanley advised no.

 

District Councillor Chris Stanley addressed the Meeting and advised a) it is believed that ECC should have met in March with RDC and the EA about the Laburnum Way Culvert, Cllr Stanley asked Cllr Maddocks what was the

 

 

 

Officers update from this please? Cllr Maddocks said he would enquire b) Cllr Maddocks was advised that the Chairman of the RFAG has some photos to show him of the culvert which show more issues then he is aware of c) Cllr Stanley advised he had nothing further to report  but added that RDC are spending a lot of money on relocating to the Freight House which is an awful building, Cllr Stanley said he had a meeting with the AD and advised that RDC are spending £250K to survey the building and push it forward to construction, £25K of which has already been spent on remedial work but RDC are saying that £300K will be saved a year by moving to the building, the money being spent will come out of the Councils £9M reserves, the existing RDC offices will be returned to their original use of homes with a new development at the back, £3.4M will be spent doing this, Cllr Stanley advised that he had asked how much would it cost to move the ICT , Cllr Stanley estimates £1M, Cllr Stanley advised that he had asked if the Freight House is big enough to accommodate all the staff, he was advised that no some will work from satellite stations, some will work from home and some at the Freight House.

 

 

 

243.  FINANCE. a. Cheques for approval.

 

CHQ 100999 Rawreth Flood Action Group Grant £500.00 agreed at the March Meeting. Approved and signed.

 

CHQ 101000   H L Bloomfield Reimbursement of Mileage and Quarterly Expenses for office use £57.69 approved and signed.

 

CHQ 101201 EALC Course for Cllr Collins £120.00 approved and signed.

 

CHQ 101202 EALC Affiliation/Membership Fees to EALC and Nalc £317.31 approved and signed.

 

CHQ 101203 Rawreth Village Hall Annual Hire charge £266.00 approved and signed.

 

 

 

b. Members to sign a Standing Order Mandate for the Clerks revised salary taking effect from April 2019. Approved and signed.

 

 

 

c. Members to sign the Terms of Business Letter for Gepp and Sons Solicitors in readiness for the Transfer of Allotment Land under the Section 106 Agreement for Land to the North of London Road. Approved and signed.

 

 

 

244.  PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a) With the Private Security Patrols, can private roads join into the Scheme? The Clerk advised yes.

 

b) The rubbish outside the Travellers site on the A1245 is disgusting, can this be reported to ECC.

 

c) Old London Road fly tipping happening regularly.

 

d) Parking in Old London Road is now happening every weekend when the pitches are being used, at the planning application stage it was stated that Academy’s carpark was never going to be sufficient, they also stated they were a green club who encouraged walking, biking and using the bus.

 

e) The bushes in Old London Road and Church Road have been cut back from the footpath.

 

f)  A meeting took place about 7 weeks ago with Lucy Shepherd from ECC and RFAG, the meeting was to discuss the Fairglen Interchange , a number of things that were discussed in the meeting have since been denied, the meeting was minuted but not all that was said is recorded in the minutes and they are not a true reflection of what was said and discussed, an email has been sent to them advising them of that, there were 7 people present and the lady taking the minutes on a laptop, 4 of those present have said they do not reflect what was said but no further meeting has been arranged to discuss this,  The Clerk advised that each of the persons who were present and disagree the minutes should contact ECC and state so and ask for them to be amended to include all matters discussed accurately.

 

 

 

245. GENERAL CORRESPONDENCE (to note). None

 

 

 

246. FLOODING IN THE PARISH- Update regarding flooding issues in and around the Parish, including any recent correspondence from ECC. This item was covered under 244 and there was nothing more to add.

 

 

 

247. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS  The Clerk confirmed that she would be contacting Countryside Properties to enquire what progress is being made with regards to work on the development site starting and advised that with regards to the Section 106 Agreement proposal Allotments the Council are now waiting on further instructions as nothing more can happen until work on the site commences, however Gepp and Sons solicitors are instructed to act for the Council and legal work will commence as soon as it is needed, with regards to the Section 106 Agreement for Flooding this is something that RDC will not request unless the Parish Council presents a good and sound project plan and therefore in the Clerks opinion a working party needs to be formed consisting of Council Members, the Flood Action Group and Members of the public, both Cllr Stanley and Cllr Paul Beckers confirmed they would be willing to join the party, as did Peter Plummer from the RFAG, it was

 

left that they would take this working party forward and report fully to the Council, ensuring detailed minutes of  their group meetings were taken.

 

 

 

 

 

248. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

 

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

c. Travellers Site (A1245).  No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011

 

d. Old London Road Speed Restrictions and other matters. No update to report.

 

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane.  No update to report. The Clerk advised that the road will be closed in May 2019 for works regarding the weak bridge.

 

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

 

g. Laburnum Culvert. See item 242.

 

 

 

249. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

 

 

250. RHALC. The next meeting was confirmed as the 18th of April 2019.

 

 

 

251. SPECIAL POLICE CONSTABLE AND PRIVATE SECURITY. The Clerk advised Members that she had met with the  Private Security Company S-Type Security and had spoken with them at lengths about patrolling the Parish travelling with them to show them the extent of the Parish and different areas of concern. The Clerk advised that a costing had been put together which is in keeping with the budget that had been set aside, the Clerk advised that the patrols would be unspecified times and routes varied, the vehicles will be sign written and equipped with lights and dashcams and that the security guards all wear stab vests and body cams and that signs will be displayed around the Parish stating the area is now being patrolled. The Clerk advised the Company are registered and have worked with Writtle Council tackling problems in their Parish. Members agreed that with recent burglaries and regular fly tipping something needs to be done. The Clerk was asked how quickly the patrols could start and she advised within days, and that monthly reviews will take place and updates provided, the Clerk also advised that the Village Hall Committee had agreed they would like to make a regular monthly contribution towards the cost as they feel this is a really worthwhile project.  Cllr Stanley proposed that the patrols should imminently and that the contract for the work be place with S-Type Security, this was seconded by Cllr Mark Collins and unanimously agreed by all other Members.

 

 

 

252. PARISH EMERGENCY PLAN- The Clerk confirmed she is progressing the Plan.

 

 

 

253. COMMUNITY GARDEN- No update to report regarding the Community Garden.

 

 

 

254.  TRAINING- The Clerk advised Members that she had details of available training courses, she also confirmed that Cllr Collins has been booked on the Councillor Training Courses one and two.

 

 

 

255. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. No update to report relating to footpaths and bridleways in the Parish.

 

 

 

256. PLANNING MATTERS- a) There were no planning applications received prior to the meeting that Council had not dealt with under Delegated Power.  

 

 

 

257. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT . None.

 

 

 

258. ITEMS FOR NEXT AGENDA.  a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Funding for a Special Constable/Private Security i) Working party for new development welcome pack and Section 106 Agreement for Flood Alleviation works j) Audit

 

 

 

259. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 1st April 2019 at 7.00pm in the Rawreth Village Hall, followed by the Annual Parish Meeting at 8.00pm. Cllr Mark Collins gave his apologies for absence in advance of the May Meeting.

 

 

 

The Meeting closed at 22.00pm   DATED……………………………CHAIRMAN………………………

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 6th March 2019 AT 7.30pm AT THE VILLAGE HALL RAWRETH

 

                                          Present: Cllr. A Matthews

 

                                                     Cllr. P Beckers

 

                                                     Cllr. Mrs M Beckers

 

                                                     Cllr. M Collins

 

                                                     Cllr. C Stanley

 

 

 

212.  RECEIVE APOLOGIES FOR ABSENCE.  Apologies were received and accepted from Cllr Wiltshire and Members wished her well and a speedy recovery.

 

 

 

213. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor.

 

 

 

214. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 6th February 2019 were approved by the Members unaltered and accordingly the Chairman signed them as a true copy

 

 

 

215.  CO-OPTION OF COUNCILLORS. None.

 

 

 

216. MATTERS FOR INFORMATION ONLY.  See item 218.

 

 

 

217. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. The recent high winds have caused items left beside the recycling bins at Rawreth Playing Fields to blow around the carpark and road.

 

b. The Traveller site on the A1245 appears to have had more buildings added to it.

 

c. The water leak is still present in Chelmsford Road.

 

d. Potholes around Goose Cottages have still not been repaired, there are now a number around the Parish and Rayleigh that need repairing.

 

 

 

218.  DISTRICT AND COUNTY COUNCILLORS REPORT- Apologies were received from County Councillor Malcolm Maddocks who provided updates in his absence.

 

a. The Waste treatment plant, this may come to the committee in April.

 

b. The Bus stop A129 near the J/W old London Road. This stop will be moved to the other side of that junction. The speed limit of 40 will be moved towards Wickford giving the 30mph a longer stretch allowing time for vehicles to slow down. (LHP dealing)

 

c. Old London Road slippage is being inspected again (LHP officer chasing)

 

d. Goose cottage pot hole reported.

 

e. Several temporary Traffic light Rawreth Lane ongoing.

 

f. Carpenters arms roundabout, I have viewed and discussed with the LHP officer, he agrees with me just to replace the paving would be futile it would not be long before they are all broken again. I have asked Highways to look at a different way to surround and protect the roundabout.

 

g. Laburnum culvert, Cllr Stanley requested the earth placed at the top of the culvert be moved, this is being done. This earth was from a dig to assess the capacity and what further work needs to be carried out.

 

h. Flashing central bollard Rawreth lane waiting for utilities to inform highways of what they have underground, LHP dealing.

 

 

 

District Councillor Chris Stanley advised that he had attended a meeting earlier in the day regarding Rayleigh High Street congestion. Cllr Stanley advised that a survey had been carried out and that car movements of 35,000 had been recorded in one day. Cllr Stanley advised that the ideas put forward to ease congestion would be to restrict the traffic

 

 

 

 

 

 

 

through the High Street which is not really feasible, but it was concluded that the width of the road where the bus terminal is isn’t sufficient and when buses stop they are partly obstructing the road causing congestion so there were suggestion of making the pull in layby for buses larger or incorporating it with the offloading layby outside Lloyds Bank. Cllr Stanley advised that the ides have been taken away from the meeting as clearly funding will be needed whatever scheme is carried forward.  Cllr Stanley advised that he has reported that the lights on the pedestrian crossing in Hullbridge Road by Hambro Parade aren’t working, he has also reported a number of potholes including the one on the junction of Hullbridge Road and Down Hall Road.  Cllr Stanley also advised that the kerb stones and pavement outside Down Hall Surgery have been replaced after several requests for repairs to be carried out. Lastly Cllr Stanley advised that the hedge surrounding Lubbards Farm has been removed ready for the works to the proposed roundabout however it will not be started until the 100th house on the Malyons Farm development is occupied.

 

 

 

219.  FINANCE.

 

a. Cheques for approval.

 

CHQ 100997 H L Bloomfield Reimbursement of Mileage £4.19

 

 

 

b. Members considered a grant request from Rawreth Flood Action Group having received their audited accounts and a breakdown of anticipated expenditure for the coming year. Members agreed that a grant would be appropriate and the Clerk advised that the sum previously awarded was £500.00. Cllr Matthews proposed that the same amount be granted and this was unanimously agreed by the remaining Members.

 

 

 

220.  PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. There was an article in the Parish Magazine about Septic Tanks, what exactly does this mean for residents. The Clerk advised that with effect from January 2020 Septic tanks will not be permitted to drain directly into a water course, they must drain via a filtration system or a sewage treatment plant must be installed. The Clerk was asked who would oversee this and how would residents know, the Clerk advised this is something that the EA have implemented and that there is no clear guidance or how they will ensure the changes are made by residents, however one point is very clear that the sale of properties will be a main trigger as at the point of sale a drainage survey will have to be produced and it will be the Sellers responsibility to have this done. The Clerk advised that the only thing she could suggest is asking the contractors that residents use if they have any knowledge of the system and how it drains, otherwise a survey report would need to be carried like those produced for house sales. The Clerk advised that if alterations are needed to current systems there is not grant funding available so residents would be left to foot the bill.

 

b. Parking in Church Road is getting dangerous, cars are parking on the bridge bend which is causing cars to have to use the opposite side of the road when they have no clear visibility of oncoming traffic.

 

c. Parking by the football pitches in Old London Road is becoming a problem again as cars are parking on the road and not using the carparks, also both sets of gates to the sites have not been opened causing traffic to backup when its waiting to get into the carpark. ECC have been using the chippings bay so the lorries are adding to the problem.

 

c. Peter Plummer (PP) reiterated the points he made under item 172.e of the January 2019 Meeting  in which he explained how his communication lines with ECC had been cut off,  he reiterated problems he’d had in explaining points and being understood and that finally a meeting had been arranged for him to meet with different agencies however when it came to the meeting several parties didn’t show, he confirmed that himself, residents Dave Collins, Jeff Attfield were present along with Lucy Shepherd from ECC Tim Simpson. PP advised that he had asked to record the meeting but wasn’t allowed and was told there was no need as notes were being taken and minutes would be written, PP advised that those minutes have not been forthcoming. PP advised that he had wanted a constructive meeting and wanted to work with all other agencies and parties but said that he was advised by Lucy Shepherd that if he didn’t like what ECC had done and what he was being told then he should take ECC to court, PP advised that he has since spoken to a solicitor and a serving magistrate and they have both advised him that ECC have failed to consult with the public and riparian owners, he advised that he now has a meeting this coming Saturday with Mark Francois MP.  Cllr Stanley then advised that following on from this there is a meeting this month with RDC Matt Harwood-White the EA and ECC about the Bridge in Church Road and the Arcadis Flood Alleviation Feasibility Study produced for RDC, Cllr Stanley advised that he has asked if he can attend.

 

 

 

221. GENERAL CORRESPONDENCE Letters were received from Miss J Sleath thanking the Parish Council for their assistance in tracing the last resting place of a relative, RDC Publication of Council Tax and an email from SR& ML Croucher advising of the inflationary increase for the lease of the land in Church Road.

 

 

 

222. FLOODING IN THE PARISH- No updates to report regarding flooding issues in and around the Parish.

 

 

 

 

 

223. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS Council discussed the recent meeting between Councillors Alistir Matthews, Paul Beckers, Mary Beckers, Mark Collins, The Clerk and Shaun Scrutton from RDC to discuss the development of Land to the North of London Road, and in particular the Section 106 Agreement allowance for Offsite Flood Alleviation Works. The Clerk advised that the Council have now formally asked RDC that the request be made by them to Countryside Properties in accordance with the Section 106 for the release of the Flood Alleviation Allowance, the Clerk further advised that Members now need to put together project ideas for the allowance to be used on, with the help of Rawreth Flood Action Group and the Environment Agency and liaise with RDC.  The Clerk then advised that a meeting had taken place between the Council represented by Councillors Alistir Matthews, Chris Stanley, the Clerk and Hullbridge PC and Marcus Hotten from RDC to discuss the Malyons Farm development, in particular the Section 106 Agreement Hullbridge Youth Facility.  The Meeting discussed how the section 106 Hullbridge Youth Facility would be facilitated as the land proposed for a MUGA court is currently in Rawreth Parish and it is thought the wording stipulates funds are for Hullbridge Youth. Marcus confirmed that he would speak to Angela Law at RDC so that the legalities of the wording could be looked at, the management of Open Spaces was also discussed and both Parish Council’s confirmed they will not be taking on the Management of the open spaces and it was asked whether RDC would tender for it to which Marcus advised that currently it is Council Policy that RDC would not take on the Management of new Open Spaces in the District and such developments would be handed over to Management Companies. Given the context of what had been discussed and in particular the fact that the majority of the open spaces and youth facilities on site fall within Rawreth Parish but the funding from the Section 106 Agreement appears to stipulate funds are for the youth of Hullbridge it may be more prudent and beneficial for everyone to now take the necessary steps to ensure the whole development falls within the Parish of Hullbridge, this being made possible by calling for a Boundary Review, this was discussed fully and Members from both Parishes agreed in principal that a Boundary Review would be the most beneficial way forward for Malyons Farm Development  and it was agreed that both Parish Councils would  consider this at their next Full Council meeting and  that Marcus would look at how this can be initiated. Members were then asked to consider this proposal and they unanimously agreed for consistency, cohesion and simplicity for the future RDC should be requested to call for a Boundary Review with Rawreth Parish Council agreeing to relinquish any land on the Malyons Farm Development from the Parish to Hullbridge provided that the correct procedure is followed and that if required a consultation is called for and the Electoral boundary as well as the Parish is considered under the same review.

 

 

 

224. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

 

a. Land to the West of the Pumping Station. No update to report.

 

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

c. Travellers Site (A1245).  The Clerk advised that following a recent meeting with Shaun Scrutton, updates would be provided with regards to the site with regards to fire safety and enforcement.

 

d. Old London Road Speed Restrictions and other matters. No update to report.

 

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane.  No update to report. The Clerk advised that the road will be closed in May 2019 for works regarding the weak bridge.

 

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

 

g. Laburnum Culvert. The Clerk reported that works have begun on the culvert with the movement of soil to allow further inspections.

 

 

 

225. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. Cllr Collins advised that he will be attending the Passenger Transport Meeting.

 

 

 

226. RHALC. Council to receive a report from the latest meeting. None.

 

 

 

227. SPECIAL POLICE CONSTABLE AND PRIVATE SECURITY. Cllr Matthews advised Members that with regret the Security Company that the Council had been considering employing will now not be able to assist as they have taken on other commitments and patrols and will now not have time to cover the Parish. The Clerk was requested to make enquiries with other security companies and put together some costings for the next meeting. 

 

 

 

228. PARISH EMERGENCY PLAN- The Clerk confirmed she is progressing the Plan.

 

 

 

 

 

 

 

 

 

229. COMMUNITY GARDEN- No updates to report with regards to the Community Garden. The Clerk advised that James Pinkerton would be cutting the bushes around Bedloes Corner.

 

 

 

230.  TRAINING- The Clerk advised Members that she had details of available training courses.

 

 

 

 231. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. The Clerk advised she had received an email from Natural England about the Coastal Path in particular the ownership of the road at Timberwharf Cottages which had been replied to by Cllr Matthews using his personal knowledge of the area.

 

 

 

232. PLANNING MATTERS- a) There were no planning applications received prior to the Meeting which had not been dealt with under Delegated Power.  b) The Clerk advised that the RDC Consultation for Traveller Sites in the District has been withdrawn.

 

 

 

233. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT. a) when will the footpath at Timberwharf Cottages be open? Cllr Matthews gave a brief history and stated that access to the coastal path is not possible at this point but is via Beeches Road. b) PC Judd has recently advised that the importance of reporting crime is shown in the fact that due to the number of incidents that have been reported to the police another 250 officers have now been allocated to Essex, so the message needs to be continued that all crime needs to be reported.

 

 

 

234. ITEMS FOR NEXT AGENDA.  a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Funding for a Special Constable/Private Security i) Working party for new development welcome pack

 

 

 

 

 

235. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 3rd April 2019 at 7.30pm in the Rawreth Village Hall.  The Meeting closed at 22.10 pm  

 

 

 

 

 

 

 

DATED……………………………CHAIRMAN………………………

 

 

 

 

 

   H L Bloomfield Clerk to Rawreth Parish Council

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 6th February 2019 AT 7.30pm AT THE VILLAGE HALL RAWRETH

 

                                          Present: Cllr. A Matthews

 

                                                     Cllr. P Beckers

 

                                                     Cllr. Mrs M Beckers

 

                                                     Cllr. M Collins

 

                                                    

 

188.  RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr C Stanley and Cllr S Wiltshire.

 

 

 

189. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

 

 

190. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 2nd January 2019 were approved by the Members unaltered and accordingly the Chairman signed them as a true copy

 

 

 

191.  CO-OPTION OF COUNCILLORS. None.

 

 

 

192. MATTERS FOR INFORMATION ONLY. None.

 

 

 

193. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. Electricity company have removed all the old poles from Chelmsford Road.

 

b. The Potholes in Chelmsford Road are getting bigger around Goose Cottages.

 

c. Water leak in Chelmsford Road is still there.

 

 

 

194.  DISTRICT AND COUNTY COUNCILLORS REPORT- There were no District Councillors in attendance. County Councillor Malcolm Maddocks spoke about potholes in the District and said that prior to Christmas he was asked to re-report 10 earlier reported pothole defects in his area which he had done, so he will now push for updates regarding these. He also confirmed that he would look into the defects around Goose Cottages.  Cllr Maddocks then advised he that he now has a highways “buddy” that the can refer to for updates on work schedules, Cllr Maddocks confirmed that he would call him with regards to the kerb edging of the Carpenters Arms Roundabout. The Clerk advised Cllr Maddocks that the north side of the roundabout has been flood free since recent repair works were carried out, however the south side now has a puddle appearing, Cllr Maddocks confirmed this information would be passed on. Cllr Maddocks then asked for clarification on the location of a flashing bollard in Rawreth Lane, this was given by Cllr Collins. Cllr Maddocks then asked the Clerk to confirm following the report at the December Meeting that Rettendon PC had secured LHP funds for traffic lights on the Battlesbridge Bridge what the current state is with regards to work progressing, the Clerk confirmed she would contact Rettendon PC.  The Clerk then advised Cllr Maddocks that following the recent meeting between the Council and Countryside Properties the Council are now aware that a Temporary Traffic Order has been applied for to reduce the speed limit in Rawreth Lane by extending the 30mph limit further west towards the A1245, the Clerk said this would be something the Council will be pushing for to become permanent once construction works have concluded and asked for Cllr Maddocks support in pushing for this, Cllr Maddocks confirmed that he TRO has already been submitted and that he would support this being made permanent. Cllr Maddocks then confirmed he had made a request that the bus stop on London Road A129 near the junction with Old London Road be moved for safety reasons, he added that he would be pushing for an update, Cllr Maddocks then advised that he had been told that the subsidence to Old London Road by the Chichester Hotel is not a necessity given the small traffic volume , Cllr Maddocks was reminded that the road had been in this state for over 4 years and that the traffic volume during weekends far exceeded what County were aware of because of the Football pitches and the traffic they create, Cllr Maddocks confirmed he would enquire further . Lastly Cllr Maddocks advised that Laburnum Culvert has had the sum of £11,500 signed off to enable the culvert to be cleaned out and a survey undertaken, Cllr Maddocks was advised this would take place on the 5th and 6th of February but that was not the case so he would now make more enquiries as to what is happening.

 

 

 

195.  FINANCE.

 

a. Cheques for approval.

 

CHQ 100992 H L Bloomfield Reimbursement of BT Broadband £60.99. Approved and signed.

 

CHQ 100993 H L Bloomfield Reimbursement of Mileage £4.19 Approved and signed.

 

CHQ 100994 H L Bloomfield Reimbursement of Ink £25.64 Approved and signed.

 

CHQ 100995 Anglian Water £22.87 Approved and signed.

 

CHQ 100996 H L Bloomfield Reimbursement of BT Broadband £60.99 Approved and signed.

 

 

 

b. Members reviewed the accounts for the Rawreth Flood Action Group and it was unanimously agreed that a grant amount of £500.00 would be set aside until a formal request has been made by the Group which will need to include a breakdown of how the grant will be utilised.

 

 

 

196.  PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. Concern regarding what exactly is going to happen regarding the Dollymans waste treatment site, did the Council make a representation as it’s not on the RDC website and what is the next stage. The Clerk confirmed that the Council did make a written representation but that it was made to ECC as they are the authority overseeing the planning application, the Clerk added that the next stage would be for the determination of the application and that this would also be done by ECC, possibly by committee, Cllr Maddocks confirmed this could be the case but as yet there was no confirmation or any mention of dates.

 

b. The Echo reported that RDC are holding a consultation regarding Traveller pitches in the District, 3 of which are in the Parish, what is going to happen about this? The Clerk confirmed that the matter would be covered under Agenda Item 208 and that the 3 sites were Madrid Avenue Rawreth Lane,  Rawreth Tyres A1245 and The Golf Range Old Chelmsford Road.  The Clerk confirmed the consultation period would run from the 25th of February to the 8th of April via the RDC website or post.

 

 

 

197. GENERAL CORRESPONDENCE. None.

 

 

 

198. FLOODING IN THE PARISH- No updates to report regarding flooding issues in and around the Parish.

 

 

 

199. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS The Clerk advised that herself and Cllr Matthews had recently met with Countryside Properties to discuss the development at Rawreth Hall, including the Section 106 Agreement and the allowances within it for offsite Flood Alleviation works and new Allotments on the development. The Clerk advised that the Meeting was very successful and a working relationship was formed with strategic contacts made for the duration of the construction which would enable the Clerk direct access to key people should there be any concerns, questions or problems. The Clerk advised that the Section 106 Agreement was discussed, in particular the Schedule which would give the Council ownership of Allotment land on the site, together with an allowance of £80,000 for construction, maintenance and fees, and the Schedule which would give Rochford District Council an allowance of £200,000 for offsite flood alleviation works specifically within the Parish.  Members agreed that it was imperative that both of these allowances were not lost, Members agreed that the Clerk should contact Countryside to confirm that the Council would like to be formally offered the land for allotments in accordance with the 106 Agreement, the Clerk was also asked to obtain quotes from local law firms for the legal conveyancing work that would be required on behalf of the Council. With regards to the Off Site Flood Alleviation allowance, the Clerk confirmed that the request for the formal offer of this would need to come from the District Council, therefore in the first instance the Council would need to make RDC aware that the wanted the allowance to be used for the Parish, Members requested that the Clerk contact Shaun Scrutton at RDC to arrange a meeting with him asap to ascertain exactly what the Parish Council need to do, Members agreed that it would be vital to include the Rawreth Flood Action Group once it had been established what the formalities and requirements are. The Clerk confirmed that they also discussed the production of a welcome pack for prospective buyers, which would include details of the Parish, with input from the Church, Schools, and Community Groups, the Clerk advised that Countryside were keen to help produce this and that it was agreed this would be discussed once the site construction had commenced. 

 

 

 

The Clerk then advised Members that she had been contacted by the Clerk for Hullbridge PC who advised that they too had been discussing the Section 106 Agreement for the land at Malyons, part of which falls within the Parish of Rawreth, the Clerk advised that like the Section 106 Agreement for Rawreth Hall, the Section 106 Agreement at Malyons made provisions for the Parish Council, however the provisions would appear to be for the benefit of Hullbridge PC on land that falls within the Parish of Rawreth, the Clerk advised that it would be prudent for both Parish Councils to meet with RDC to discuss the Section 106 Agreement, in particular the Parish Boundaries and the

 

 

 

 

 

divide of the site between the two, Members agreed this would be a very good way to proceed so the Clerk confirmed she would contact the Clerk at Hullbridge PC to arrange a Meeting.

 

 

 

200. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

 

a. Land to the West of the Pumping Station. No update to report.

 

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

c. Travellers Site (A1245). No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

d. Old London Road Speed Restrictions and other matters. No update to report.

 

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane.  No update to report. The Clerk advised that the road will be closed in May 2019 for works regarding the weak bridge.

 

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

 

g. Laburnum Culvert. See item 194.

 

 

 

201. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. See item 199.

 

 

 

202. RHALC. The Clerk confirmed that the Minutes of the recent RHALC Meeting had been circulated to Members.

 

 

 

203. SPECIAL POLICE CONSTABLE AND PRIVATE SECURITY. The Clerk confirmed that she had submitted the formal request for the Council’s precept payment, which included the budget to provide both a Special Police Constable and a Private Security Patrol. The Clerk was asked to draft a formal hire contract for the Security Patrol and contact Essex Police to progress the next stage of recruiting a Special Police Constable.  

 

 

 

204. PARISH EMERGENCY PLAN- Members discussed the progression of a Parish Emergency Plan and the Clerk was asked to progress with completing the details for key holders for community buildings that may be needed such as the Village Hall, School, Church, a list of strategic volunteers will also be needed along with a list of local companies who would be willing to assist with supplies and equipment.

 

 

 

205. COMMUNITY GARDEN- No updates to report regarding the Community Garden.

 

 

 

206.  TRAINING-The Clerk requested that she attend a training course for Allotment land in the summer months, which Members agreed, Cllr Collins confirmed that he would like to attend the Councillor training days one and two in the summer but before booking them he asked the Clerk to clarify if the cost of the course is refundable should he not be able to attend? 

 

 

 

207. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. No updates to report relating to footpaths and bridleways in the Parish.

 

 

 

208 PLANNING MATTERS- Members discussed the recently announced RDC consultation on the call for land for Traveller Pitches in the District.  Members discussed the fact that three of the land areas put forward by owners were all within the Parish. Members agreed that the Council needed to make sure all residents were aware that the consultation is taking place and how residents can respond. Members agreed that a leaflet drop to households would be the best way to make residents aware and the Clerk was asked to draft a flyer for approval by Members, Members confirmed they would make a formal representation and requested that the Clerk place the matter on the March Agenda.

 

 

 

209. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT. None.

 

 

 

210. ITEMS FOR NEXT AGENDA.  a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Funding for a Special Constable/Private Security I) Rawreth Flood Action Group Grant  j)Working party for new development welcome pack

 

211. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 6th March 2019 at 7.30pm in the Rawreth Village Hall.  The Meeting closed at 22.20 pm  

 

DATED……………………………CHAIRMAN………………………

 

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 2nd January 2019 AT 7.30pm AT THE VILLAGE HALL RAWRETH

 

                                          Present: Cllr. A Matthews

 

                                                     Cllr. P Beckers

 

                                                     Cllr. Mrs M Beckers

 

                                                     Cllr. M Collins

 

                                                     Cllr. C Stanley

 

                                                    

 

164.  RECEIVE APOLOGIES FOR ABSENCE. No apologies were received.

 

 

 

165. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor.

 

 

 

166. TO APPROVE MINUTES OF LAST MEETING. Cllr Stanley referred to Minute reference 145.h and asked that the minutes be altered as they did not reflect correctly what he had said, he stated that he had not said what the Clerk had reported in the Minutes.  The Clerk replied to Cllr Stanley and said that the Minutes were an accurate statement of what he had said and asked the Chairman to ask other Members present at the December Meeting if they had any concerns with the accuracy of the Minutes for item 145.h,  the Chairman asked the three other Members, Cllr P Beckers, Cllr Mrs M Beckers and Cllr Collins if the Minutes accurately recorded what was said, all Members all of the Members unanimously agreed that the Minutes as written were a true reflection of what Cllr Stanley had said. Cllr Matthews then spoke to Cllr Stanley about his attitude towards the Clerk yet again, and said that Cllr Stanley seemed to be passing aspersions on the Clerks minutes and that the way in which he has previously spoken to the Clerk and again this evening was derogatory,  Cllr Stanley replied that he had not been derogatory about the Clerk and that at the December Meeting it was a heated exchange, Cllr Matthews reminded Cllr Stanley that it wasn’t acceptable to speak to the Clerk in the way he had and that it was derogatory, other Members agreed.  Cllr Stanley then replied that for this reason he would like Meetings recorded from now on, the Clerk said there is no legal requirement to record Meetings and it is not something that has ever been deemed necessary before and that the Council does not have the equipment to record Meetings and that recording via a mobile phone is not acceptable, the Clerk again stated that this is not the first time that Cllr Stanley has questioned the Clerk, her minutes, accounts and that he has done so more and more over the last six months and that each and every time she has provided Cllr Stanley with copies of documents he has requested, be it Minutes,  Audited Accounts,  and that he has not  raised any further questions once he has been supplied with copies and given any answers he has requested, however the Clerk now feels that this has become extremely personal and that Cllr Stanley is continually questioning her integrity honesty and she now feels that he is pushing for her resignation and that she will not tolerate it any longer, the Clerk made Cllr Stanley aware that his conduct towards her has previously been reported to RDC that  she would do so again if he continues and that she feels an apology for his behaviour towards her is needed.  Cllr Matthews agreed that the Clerk should receive an apology from Cllr Stanley in writing.

 

 

 

Minutes of the meeting held on the 5th December 2018 were approved by the Members unaltered and accordingly the Chairman signed them as a true copy

 

 

 

167.  CO-OPTION OF COUNCILLORS. None

 

 

 

168. MATTERS FOR INFORMATION ONLY. 145.b updated under item 169.g.  147.l accounts have now been received so this will be placed on the February Agenda for consideration.  148.b updated under item 174.

 

 

 

169. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. Rawreth Lane junction of the industrial estate (Makro) there has been an accident and a lit road sign has been damaged and is lying in the road.

 

 

 

 

 

 

 

b. Billboard on the grass verge of the Carpenters Arms roundabout advertising fireworks, can this been monitored to make sure it is removed.

 

c. Water leak in Chelmsford Road, the road now appears to be subsiding.

 

d. Potholes around Goose Cottages are now extremely dangerous.

 

e. The broken slabs on the inside edge of the Carpenters Arms roundabout have still not been repaired and are slipping even more.

 

f.  Two quad bikes have been seen on the A1245 travelling on the southbound carriageway but in a northerly direction, so towards the oncoming traffic, both quads have two people on them, none are wearing helmets, there was a near miss as traffic exiting Rawreth Lane to travel southwards towards the Carpenters Arms are not expecting to find two quad bikes heading towards them as they turn onto the A1245,  the quads travelled in an easterly direction along Rawreth Lane, where it has been reported that two quads have caused damage to the Playing Fields and neighbouring farmland.

 

g. The water leak in Chelmsford Road has been looked at Cllr Matthews, the leak appears to be going into a BT manhole , the culvert was recently cleaned out by BT. Cllr Matthews has spoken to the owner of number 10 Goose Cottages as it is possible the leak is coming from this vicinity, the owner confirmed he had noticed the water and that recently he had noticed the stopcock of his property is full of water. Cllr Matthews has asked the owner to report this to the water provider.  Cllr Matthews confirmed that Cllr Stanley has returned the drainage map to him and that this now needs to be given to the Flood Forum. The map was given to the Clerk so that a copy can be taken first as this is the only copy and therefore should not be given to the Forum without a copy being held.

 

 

 

 

 

170.  DISTRICT AND COUNTY COUNCILLORS REPORT-  Apologies were received from County Cllr Malcolm Maddocks, he confirmed that he had no updates to report.  District Cllr Chris Stanley advised that he had nothing to report, Cllr Matthews asked Cllr Stanley if the RDC IT system is now fully operational, Cllr Stanley advised that he is not sure but work has been carried out on the system. Cllr Paul Beckers asked Cllr Stanley if RDC still produce Rochford Matters as he hasn’t seen a copy of months, Cllr Stanley confirmed that yes they do but he believes it may only be available on their website, Cllr Beckers replied that these type of modifications are inhibiting certain people as not everyone has access to the internet.

 

 

 

171.  FINANCE.

 

a. Cheques for approval.

 

CHQ 100990   H L Bloomfield Reimbursement of Mileage £4.19 Approved and signed.

 

CHQ 100991 H L Bloomfield Home Office Use £53.50  Approved and signed.

 

 

 

b) Members reviewed the Clerks salary in accordance with the NALC Employment Briefing E02-18 7th December 2018 and unanimously agreed to increase the Clerks hourly rate to £9.96 with effect from the 1st of April 2019, the agreed increase was  incorporated into the budget for 2019/2020

 

 

 

c) Item 179 was brought forward prior to Item 171.c so that all matters could be considered before Members agreed the Budget and Precept.

 

 Budget and Precept - Council reviewed the Budget and Precept for 2019-2020.  Members agreed the Precept for the year commencing 1st April 2019 as LCTS Grant of £306.00 and Precept of £24,694.00 totalling an overall precept amount of £25,000.00 an increase of £4,745.00 on the previous year agreed to incorporate the Councils plans to employ a Special Policy Constable for the Parish and a Private Security Company to do nightly patrols. The increased Precept will alter the basic Council Tax Base by £11.49.   The proposal was made by Cllr Mark Collins and seconded by Cllr Paul Beckers and unanimously agreed by the remaining members. The Clerk was thanked for preparing the Budget.

 

 

 

 

 

172.  PUBLIC PARTICIPATION. The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a. Would the private security firm look at private roads in the Parish? Cllr Matthews advised no, but if residents in private roads wanted the security firm to cover them in their patrol they could do so with a direct agreement.

 

b. Will the security firm be given a route to follow? Cllr Matthews advised that  yes they will have a plan of the Parish and it will be covered in its entirety in a route, but the route will be varied each night.

 

c. The bus stop on the A129 opposite Old London Road has been knocked down.

 

d. What is a Section 106? Cllr Stanley advised it’s a levy imposed on developers for infrastructure.

 

e. Peter Plummer (PP) then asked to address the meeting, he advised that when the Laburnum culvert first flooded in 2011 he had a meeting with John Jowers, he raised concerns then with multi agencies but was soon banned from speaking at meetings and still feels like this is happening, the same thing has happed with the Fairglen Interchange,

 

 

 

 

 

 

 

multi agencies have been involved, Highways, ECC but neither will talk to PP and lines of communication have been cut. PP advised that he found out Andrew Withers at ECC was in charge of the Fairglen Interchange and workers at the site gave PP his number,  he subsequently met with PP and everything was explained to him, he agreed with what PP had said but then he retired and nothing was done, Chris Doe then contacted PP so did Steve Chang, but neither have come back to PP about any matters. David Chapman has spoken with PP and agreed with him that there was a problem, he said his boss would come back to PP, but he didn’t, PP then raised matters with the Flood Forum, he then received an email from Lucy Shepherd to advise that Carl and Richard Baronowski would be looking into matters, they have since come back to PP and said they don’t know anything about it or who is dealing with it. PP advised that County Route have been out and met with him and agreed there is a problem, they have been in touch with ECC, they have since come back to PP and said that ECC have told them it has all been sorted when it hasn’t, they have since been back out to meet with PP but are still insisting that ECC have said its all be sorted, they advised PP they spoke to Lucy Shepherd. County Route advised PP they would send Lucy Shepherd another email but PP told them not to bother and that he would call her as he had other matters to talk to her about that needed sorting out. PP advised that he called Lucy Shepherd and questioned her on where her information had come from and where her Surface Water Management Plan is and why the area has not been identified as a critical drainage area, PP said that Lucy Shepherd advised him that the area is not considered as that, PP said that he told Lucy Shepherd she stopped the report.  PP then said that the Clerk had been talking to Lucy Shepherd  and that in doing so had closed down his chances of getting matters sorted out. The Clerk asked PP when he was referring to as they Clerk had not spoken to her in months and the only recent correspondence was an email she had sent Lucy to update her on Cllr Collins meeting with a resident in Rawreth Lane who’s garden boundary was eroding away which he felt was down to the water in the culvert. PP said that he had a copy of the Clerks email to Lucy, the Clerk asked for the date, which PP gave as 25th of May 2018, the Clerk replied yes, 8 months ago when you asked me to contact ECC as you had failed to secure a meeting with them to resolve a number of outstanding new and  historical matters that you had raised with them and had not had answers to  and you asked for my help and intervention to secure a meeting with Cllr Walsh, PP confirmed yes he had asked for this, the Clerk then told PP that she had done exactly what he had asked and that after months of trying to arrange a meeting for him was just on the point of doing so when she was advised by Lucy Shepherd that a meeting between PP and ECC had already taken place,  subsequently Cllr Stanley advised the Council that a meeting had taken place and that PP had now met with Cllr Walsh, the Clerk advised this had all been minuted and Cllr Stanley was asked to verify this was the case and that following the meeting in which he reported to Council he asked for his comments to be redacted from the Minutes as he had made a mistake and PP had not met with Cllr Walsh, Cllr Stanley confirmed that all that the Clerk had said was correct. Despite hearing all that the Clerk and Cllr Stanley had said PP then continued to say the Clerk was the reason that all his communication with County had been blocked and that nothing had been resolved, the Clerk refuted PP accusation and stated that it was only himself that had stopped meetings taking place and closed communication down as he kept jumping from one contact to another, not keeping other people updated and then not informing the Council about meetings he had attended.  PP then continued to speak to the Clerk in the same manner and at this point the Cllr Matthews closed the meeting to him as he was being disrespectful and was not listening to the factual replies the Clerk was giving.

 

f. Rev Richard Jordan and Heather Love then spoke about the new housing development in Rawreth Lane and advised that the Church have been thinking about when the new housing is occupied and would like the Church, School Doctors and Parish Council to come together with a view to producing a welcome pack to be handed out by the sales office. Members agreed that a welcome pack was an extremely good idea and something they had already discussed and thought about. The Clerk advised that she had managed to secure a meeting with Countryside on the 23rd of January to discuss points of contact and liaison over the development stages and that this was something that could be discussed at the meeting.   The Clerk suggested that following the meeting on the 23rd it might be a good idea to have a working party for this matter so that it could be progressed outside of the Councils monthly meeting. Members agreed this was a good idea and asked the Clerk to make this an agenda item for February for an  update and to discuss a working party, the Clerk confirmed this would be done and it was agreed that the Clerk would contact Heather Love to update her on the meeting with Countryside and the working party.

 

 

 

 

 

173. GENERAL CORRESPONDENCE (to note). Thankyou letters were received from RRAVS, Interact, The Peaceful Place and The Harbour Club.

 

 

 

174. FLOODING IN THE PARISH-  The Clerk advised Members she had received an email from resident Mr Collins who had written to the Environment Agency about the proposed waste plant at Dollymans Farm. The email from Mr Collins included a reply from the EA which the Clerk read to Members, in short, the EA stated that any concerns they had raised had been answered in full. Cllr Matthews asked the Clerk to see if a copy of Mr Collins emails and letters from the EA could be given to Peter Plummer, Mr Plummer signalled that he already had copies.

 

 

 

 

 

 

 

175. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. The Clerk repeated the information she had given in item 172.f that a meeting would be taking place on the 23rd of  January with Countryside Properties to establish a route of communication going forward when the development starts. Cllr Stanley then advised that the development at the Silver City site in London Road had recently covered a ditch and that he had got in touch with RDC who visited the site and the ditch has now been reinstated. Cllr Stanley also advised that the final application for Malyons Farm is due before the Development Committee on the 10th of January 2019.

 

 

 

176. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

 

. a. Land to the West of the Pumping Station. No update to report.

 

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

c. Travellers Site (A1245). No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

d. Old London Road Speed Restrictions and other matters. No update to report.

 

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane.  No update to report. The Clerk advised that the road will be closed in May 2019 for works regarding the weak bridge.

 

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

 

g. Laburnum Culvert. No updates to report.

 

 

 

The Clerk advised that more work had been undertaken at Tibs Farm, land to the rear of Clovelly and that she had reported this to RDC and had subsequently been advised that it is part of the reinstatement works agreed under the Stop Notice imposed by RDC.

 

 

 

177. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

 

 

178. RHALC. None.

 

 

 

179. SPECIAL POLICE CONSTABLE AND PRIVATE SECURITY. Members discussed the possibility of a Private Security Company patrolling the Parish. Cllr Matthews reported that the Security Guard being considered is from an ex-military background, having served with the Royal Fusiliers in Northern Ireland and Afghanistan. Cllr Matthews said that the company had confirmed they do not need to be accredited and that they will not be entering premises buildings yards etc  and that if we did use an accredited company we would be paying a much higher rate for their services.  The Parish will be covered seven nights a week, a full CRB certificate is available as are references, the company has a very good working relationship with the police and are already patrolling neighbouring Parish’s. Cllr Matthews confirmed he would be having a meeting with the company next week. He Further confirmed that a working contract would be entered into and full invoices provided for the weekly service provided.  Cllr Matthews confirmed he would report back to Members in February, the Clerk advised that she would put something in the Parish Magazine Article inviting residents to raise any questions they have. Members agreed this is very much something they wish to consider and as such both this and the employment of a Special Police Constable for the Parish were factored into the Budget and Precept for 2019-2020.

 

 

 

180. PARISH EMERGENCY PLAN- Members agreed to defer this item to the February Agenda.

 

 

 

181. COMMUNITY GARDEN-  Cllr Collins presented the Council with a Plaque that he had kindly had made for the Council to place in the Community Garden to commemorate the trees recently planted by residents Mr and Mrs Collins as part of the Queens Commonwealth Canopy.

 

 

 

182.  TRAINING- The Clerk advised Members that she had details of available training courses

 

 

 

 183. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. None

 

 

 

184 PLANNING MATTERS- There were no planning applications received prior to the Meeting to consider.

 

 

 

 

 

 

 

185. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT . Peter Plummer (PP) asked to address the Meeting again as he had not been able to mention a couple of points, Cllr Matthews reminded him about his conduct before allowing him to continue.

 

a. PP advised  that since Lucy Shepherd at ECC had had a ban placed on PP contacting staff at ECC b he had made a formal complaint which has been investigated and ECC have confirmed they have not done all that they should have or on time and apologised and have arranged a meeting with PP themselves RDC and the EA.  Cllr Matthews advised PP that he was pleased this meeting had been arranged and that he could have simply advised the Council of this instead of going over past events .

 

b. PP advised that a motorbike has been driving through the pedestrian underpass in Old London Road and that a post has been removed.

 

c. PP has attended the RDC Flood Forum Meeting and is waiting to speak to a man to apply for grant funding, he hasn’t been able to before because of the ban imposed on him by ECC but now that has been lifted he can apply and they will be going through everything with them at a meeting

 

d. PP advised that County Cllr Malcolm Maddocks was supposed to get involved with the Fairglen Interchange but has not been in touch with him.

 

 

 

186. ITEMS FOR NEXT AGENDA.  .  a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Funding for a Special Constable/Private Security i) Rawreth Flood Action Group Grant j) Water leak Chelmsford Road k) Dollymans Farm application l) Working party for new development welcome pack

 

 

 

 

 

 

 

187. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 6th February 2019 at 7.30pm in the Rawreth Village Hall.

 

 

 

 The Meeting closed at 22.00 pm  

 

 

 

DATED……………………………CHAIRMAN………………………