Rawreth Parish Council

Minutes of the Meetings of Rawreth Parish Council held during 2018, Minutes of all previous Meetings of the Council are available by request from the Clerk.

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 9th  May 2018 AT 7.00pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. P Beckers

                                                     Cllr. Mrs M Beckers

                                                     Cllr. M Collins

                                                     Cllr.  C Stanley

                                                    

In Attendance:  The Clerk,  and 12 members of the public.

 

1. TO ELECT A CHAIRMAN FOR THE ENSUING YEAR Cllr P Beckers proposed and nominated that Cllr Alistir Matthews be elected as the Chairman, this was seconded by Cllr M Collins and Cllr A Matthews accepted the position. Cllr A Matthews signed the Declaration and Acceptance of Office and this was witnessed by the Clerk.

 

2. NEWLY ELECTED CHAIRMAN TO SIGN A DECLARATION OF ACCEPTANCE OF OFFICE. Cllr A Matthews signed the Declaration and Acceptance of Office and this was witnessed by the Clerk.

 

3. TO RECEIVE APOLOGIES FOR ABSENCE. None.

 

4.RE- ELECTED COUNCILLORS TO SIGN A DECLARATION OF ACCEPTANCE OF OFFICE Cllr P Beckers, Cllr M Beckers, Cllr M Collins and Cllr C Stanley all signed the Declaration and Acceptance of Office and all signatures were witnessed by the Clerk.

 

5. TO APPOINT A VICE CHAIRMAN. Cllr M Beckers proposed and nominated that Cllr P Beckers be appointed as the Vice Chairman, this was seconded by Cllr M Collins and Cllr P Beckers accepted the position.

 

6. CO-OPTION OF COUNCILLORS. Members of the Public were informed that there are currently two available seats on the Parish Council. No Co-Options took place.

 

7. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor.

 

8. TO APPROVE MINUTES OF LAST MEETING. . Minutes of the meeting held on the 11th of April 2018 were approved by the Members and accordingly the Chairman signed them as a true copy

 

 

9.  TO APPOINT REPRESENTATIVES TO OUTSIDE BODIES

a)      Rochford Hundred Association of Local Councils Cllr C Stanley with Cllr A Matthews as deputy   b)Parish  Public Transport Cllr M Collins  c)RDCSP Cllr M Collins d) P3 Cllr A Matthews

 

10. MATTERS FOR INFORMATION ONLY. None.

 

11. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. A large advertising Shed/log cabin on a trailer has appeared in one of the fields in Chelmsford Road.

b. Temporary traffic lights have caused absolute havoc over the bank holiday weekend, a lot of the lights were in place when no works were being carried out and as such should have been removed, journeys normally taking 15 minutes took 2 hours, there was no thinking or planning by highways or contractors.

c. To the rear of Number 7 Goose Cottages a large concrete base has been laid, can this be reported to RDC as it is likely that the permitted development for the property has already been exceeded, there is also concern regarding drainage.

 

 

d.  A large concrete slab has been laid on the old Garden Centre site in Battlesbridge, been told a tank will be sunk on site to take excess water, there are already problems with drainage in the vicinity being caused by the Goat Farm. Cllr Stanley confirmed he would take both these matters up once again.

e. Cllr Stanley advised he has planted a Rose in the Community Garden in memory of District Councillor Chris Black.

 

12. FINANCE.

a. Cheques for approval.

CHQ 100950  H L Bloomfield Expenses £31.18 Approved and signed.

CHQ 100951 SLCC Membership £115.00 Approved and signed.

CHQ 100952 H L Bloomfield £58.59 Approved and signed.

b.  Members Noted that the Government have tabled an amendment to its own Data Protection Bill to exempt all Parish and Town Councils  in England from the requirement to appoint a Data Protection Officer under the General Data Protection Regulation. The Clerk will follow the necessary requirements needed to ensure the Parish Council is compliant.

 

c. NALC Pay Scales for Clerks. Members to considered the new pay scales for Clerks for 2018-2019 (effective from 1st April 2018) which have been reached following agreement by the National Joint Council for Local Government Services (NJC). Members agreed that the Clerks salary should be reviewed and it was proposed by Cllr C Stanley and seconded by Cllr M Collins to place the Clerk on spinal column SPC16 with an hourly rate of £9.521. It was further agreed that an annual pay review should take place in November of each year. The Clerk thanked Members for the review.

 

d. Cllr A Matthews, Cllr P Beckers, Cllr M Collins and Cllr C Stanley completed yet another cheque signing mandate as despite being told by the branch that all mandates were dealt with online, the Clerk has now received written notification confirming they must be done in the local branch. The Clerk said she would be raising a complaint as this is now the fourth set of mandates completed since February, with no positive outcome.

 

e. The Clerk advised Members that this year’s Audit Commission Forms had not been received as they are now sent out by email and there had been  an error on the Commissions part meaning they were not aware that the Clerk had not received any paperwork. The Clerk advised that this year the audit requirements had changed and that because both the income and expenditure of the Council is less then £25,000 there is only a requirement for a full internal audit and self certification to the Audit Commission thus saving in audit fees and time. Members agreed that this was a good thing and unanimously agreed to the full internal audit and self certification.

 

13. GENERAL CORRESPONDENCE . 17.04.18 Letter S R Croucher Rent Increase. Noted.

 

14. FLOODING IN THE PARISH-  The Clerk reported that she had asked maintenance contractor James Pinkerton to look at the ditch fronting the Councils land in Church Road.  The Clerk advised that James had looked at the ditch following the very heavy downpours over the bank holiday weekend  and that although water was present it wasn’t a significant volume, the Clerk advised to clear the ditch, increase its capacity cut vegetation back would involve substantial costs that would not be justifiable given the minimal improvement it would make. The Clerk advised there were other remedial works that could be looked at should the Council wish, which would be more cost effective . Members asked the Clerk to contact James to talk through other ideas and involve the owner of the adjacent property Jolians.  It was also reported over the same weekend Watery Lane was flooded in several areas due to blocked drains and field run off.

 

15. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. Nothing to report.

 

16. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

a. Land to the West of the Pumping Station. No update to report.

b. Land Drain London Road (adjacent to Claremont) There have been further problems with the land drain disgorging onto the pavement, Cllr Stanley advised that he had spoken with RDC regarding this matter and it had been confirmed to him that this was a ECC Highways problem not District and that they would be contacting ECC. The Clerk advised the matter had been referred to County Councillor Malcolm Maddocks and that she would ask for an update.

c. Travellers Site (A1245). No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

 

 

d. Old London Road Speed Restrictions Road Slippage and other matters. No update to report, the  Clerk confirmed she had referred the matter of road slippage back to County Councillor Malcolm Maddocks

 e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane.  No updates to report.

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

g. Laburnum Culvert. The Clerk advised that there had been no response from Cllr Walsh with regards to her latest email in which a request was made to engage with County Officers.

 

17. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

18. RHALC. Nothing to report, the Clerk confirmed the latest minutes had been circulated.

 

19. COMMUNITY GARDEN-  The Clerk advised Members that she had asked the Maintenance Contractor James Pinkerton to look at the roundabout area in Bedloes Avenue which was driven over by a refuse lorry during the snow and had to be towed out, a result of which the grassed roundabout has been left with very deep and long tyre ruts in it . The Clerk confirmed that James would be able to repair the damage and that he would build the ground level back up with topsoil and reseed the grass.

 

20. PLANNING MATTERS-  Council spoke about a newly received planning application 18/00267/FUL Madrid Avenue but as the planning system had not allowed Members full access to view all documents it was agreed that the Councils reply would be prepared under delegated powers once all Members had been able to access all the relevant information.

 

21. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT . None.

 

22. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Audit

 

23. Council confirmed the date and time of the next Meeting as Wednesday 6th June  2018 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 8.00pm

 

 

 

 DATED……………………………CHAIRMAN………………………

 

 

 

 

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 11th April 2018 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr.  C Stanley

                                                     Cllr. Mrs S Wiltshire

                                                     Cllr. M Collins

                                                     Cllr. S Coombs

                                                     Cllr. P Beckers

                                                     Cllr. Mrs M Beckers.

                                                           

In Attendance:  The Clerk and 7 members of the public. County Councillor Malcolm Maddocks, District Councillor Craig Cannell

 

230.  RECEIVE APOLOGIES FOR ABSENCE. None.

 

231. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor.

 

232. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 7th of March 2018 were approved by the Members and accordingly the Chairman signed them as a true copy

 

233. MATTERS FOR INFORMATION ONLY. The Clerk advised she was still awaiting replies on items 211.b and 211g. Cllr Chris Stanley advised that he had spoken to RDC about what land they own, they confirmed they own a piece of land that is rented by Cottis Farms, the plot to the other side which has recently had gates erected and barbed wire fencing is privately owned land, however they will keep an eye on how the land is being used.

 

234. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Several years ago the finger post marking the footpath from Watery Lane to Trenders Avenue disappeared, now there the footpath has been ploughed over and not reinstated.

b. There has been another attempted break in in the Parish, residents are feeling very let down by the limited policing and the ways for reporting crime. Cllr Stanley advised that he could request a speaker from Essex Police attend the APM to give advice on crime prevention. Members asked Cllr Stanley to try and arrange this.

 

 

235. DISTRICT AND COUNTY COUNCILLORS REPORT-  County Cllr Maddocks asked Cllr Stanley if there had been anymore correspondence or dialogue regarding the Laburnum Culvert, Cllr Stanley advised that he did attend the flood forum but it wasn’t helpful as no report was given, Cllr Maddocks advised he would take this forward.  Cllr Maddocks advised that the Government have given over £6 Million to ECC Highways to repair the roads across the County, there are now 30 teams out across the County marking up roads in need of repair.  Cllr Stanley asked if it is only main roads that are going to be looked at as there are a number of side roads that B roads that are just as bad. Cllr Maddocks advised that A roads and primary roads will be done as priority, side roads will be done at some point, he also advised that renewing of white lines and other issues are being dealt with.  The Clerk asked Cllr Maddocks if all the grit bins would be checked and restocked over the summer months as are number were emptied this year due to the heavy snow fall and lasting winter conditions, Cllr Maddocks confirmed they are automatically done but he would remind highways that these need to be done. Cllr Maddocks advised that the broken traffic lights at Bedloes Corner had been reported as an urgent response needed.   District Councillors Chris Stanley and Craig Cannell addressed the meeting, Cllr Stanley spoke about a recent article he had read on how District Councils should work in relation to meetings and consultations with other parties, Cllr Stanley advised he has an RDC meeting to attend in June where he will be raising this very matter. Cllr Stanley advised that he is currently working with the Rawreth Flood Action Group looking at the surface water management for Land to the  North of

 

 

London Road and Timbergrove . Members were then advised that the site at Maylons Farm has now been cleared, the built development will not exit onto Watery Lane, there are 500 planned houses but this had got to be reconfigured as the need for where access roads are going to be situated is being looked at with the developer and the layout discussed.  Cllr Stanley said he would like Rawreth Flood Action Group included in any meetings as there are 89 planned attenuation tanks for the site, all of which will be sited in a flood zone, there are a further 4/5 ponds planned for the development, and all of this water will be pumped off site.  Finally the District Councillors advised that within the Fairglen Interchange proposals there will be cycling and electric vehicle tie ins.  

 

236. FINANCE. The following Cheques were agreed and signed.

CHQ 100944  H L Bloomfield Expenses £116.18

CHQ 100945 J A Pinkerton Maintenance £600.00

CHQ 100946 PDS Printing £65.00

CHQ 100947 PDS Printing £65.00

CHQ 100948 EALC Subs £310.75

CHQ 100949 H L Bloomfield Expenses £58.49

 

b. Cllr M Collins and Cllr C Stanley signed the Cheque signatory mandate

 

237. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Burgled in March, garden machinery stolen, dialled 101, 45th in line to be answered, drove to Rayleigh Police Station couldn’t help, drove to Basildon finally reported the break in, noticed there were 25 police cars parked in the car park, since the first burglary, there have been two further attempts and people found in the garden, during daylight hours, there is not police backup.

b. Grass verges on the Carpenters Arms roundabout are all churned up again, big ruts as vehicles are using it to cut across from the roundabout to Beke Hall Chase and St Johns Drive, looks a complete mess again.

c. After road surface works were carried out in Church Road the grading of the road is now wrong.

d. ECC were supposed to have contacted the Chairman of Rawreth Flood Action Group regarding the works proposed for the Fairglen Interchanged, there were supposed to have made contact within 2 weeks, Peter Plummer still hasn’t heard anything.

e. A meeting took place some time ago between Peter Plummer, the EA  Roger Webster and two others, they advised that something was going to be done to the bridge in Church Road to stop the water topping over, Peter Plummer told them at the time that if they did do any work and it causes flooding they will be liable,  Peter advised all the information they have been given over the years they haven’t taken any notice of.

f. Beke Hall Chase north, are there any more drawings other than the book to show the proposed changes to the Fairglen Interchange, the Clerk provided email addresses and contact numbers.

 

238. GENERAL CORRESPONDENCE . None

 

239. FLOODING IN THE PARISH-  No updates regarding flooding issues in and around the Parish other than those reported in items 234, 235, 237.

 

240. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. No updates to report.

 

241. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

a. Land to the West of the Pumping Station. No update to report.

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement, Clerk to refer back to County Councillor Malcolm Maddocks.

c. Travellers Site (A1245). No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

d. Old London Road Speed Restrictions Road Slippage and other matters. No update to report, Clerk to refer the matter of road slippage back to County Councillor Malcolm Maddocks

 e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane.  No updates to report.

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

 

 

 

g. Laburnum Culvert. Cllr Stanley advised there has been no further correspondence from ECC since the meeting in January, the Clerk advised that Cllr Walsh has still not replied to her emails. The Clerk was asked to chase for a reply from Cllr Walsh.

.

242. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. Cllr Collins advised that he was unable to attend the Parish Transport Meeting but he had requested a copy of the minutes.

 

243. RHALC. Next  meeting scheduled for the 19th of April 2018. The Agenda was circulated to Members.

 

244. PARISH EMERGENCY PLAN- The Clerk advised that she is progressing the Parish Emergency Plan.

 

245. COMMUNITY GARDEN/MAINTENANCE- .Members discussed the ditch fronting the Parish’s Lan in Church Road. Cllr Stanley said that the ditch needed clearing out and that it is the Council’s responsibility to do this. The Clerk was asked to contact James to discuss this with him and report back to Members.

 

246.  TRAINING-The Clerk advised Members that she had details of available training courses.

 

247. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. No update to report.  

 

248. PLANNING MATTERS- None.

 

249. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT . The Mobile Library service has been cut from Bedloes Avenue.

 

250. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways

 

 

251. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 9th May 2018 at 7.00pm in the Rawreth Village Hall

 

The Meeting closed at 9.30pm

 

 

 

 DATED……………………………CHAIRMAN………………………

 

 

 

 

 

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 7th of March 2018 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr.  C Stanley

                                                     Cllr. Mrs S Wiltshire

                                                     Cllr. M Collins

 

In Attendance:  The Clerk and 4 members of the public.

 

207.  RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr P Beckers, Cllr Mrs M Beckers and Cllr S Coombs.

 

208. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor.

 

209. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 7th of February 2018 were approved by the Members and accordingly the Chairman signed them as a true copy

 

210. MATTERS FOR INFORMATION ONLY. 187.d now working, 191.c the padlock has finally be replaced and 195.g the Clerk still hasn’t received a reply and will now chase the matter.

 

211. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Work finally started today at 3.30pm in Rawreth Lane to repair the street lights that have been out since August last year.

b. Opposite Lower Barn Farm a lot of work has taken place on a parcel of land including clearance, high fencing and gates and also a type one road plainings entrance has been made, what is the land being used for? District Cllr Chris Stanley said he would make enquiries regarding this.

c. As a new Councillor have observed a lot of work around the Parish, litter picking, road bollards being cleaned, street lights being repaired, also notice there is still a lot of litter accumulating and a lot of fly tipping which included a large pile of tyres on the A1245 by the Fairglen Interchange, although this was cleared very promptly.

d. Hedgerows have been cut back around Bedloes Corner and the Village Sign by James Pinkerton, really good job vast improvement looks very tidy.

e. More rubbish dumped in the entrance to the Community Garden which has been reported to RDC and cleared.

f. Goat Farm (Rainbows End) Beeches Road, large residential unit has been delivered onto the site.

g. Site of Battlesbridge Garden Centre, the ground has been prepared ready for what would appear to be a complete concrete hardstanding, area, this could create flooding issues for Timberwharf Cottages. District Cllr Chris Stanley said he would make enquiries regarding this.

 

212. DISTRICT AND COUNTY COUNCILLORS REPORT- District Cllr Chris Stanley advised that he has had a word with County Councillor Malcolm Maddocks regarding the Laburnum Culvert and the fact that no further communication has been received from ECC since the meeting in January, at the time of the meeting he was waiting an update from Cllr Maddocks.   Cllr Stanley then advised that Rayleigh Town Council had a meeting with the ECC Contractor Ringway on Monday regarding the proposed Fairglen Interchange works and consultation.  Cllr Stanley said that he has been made aware that once the interchange works start no money has been set aside for damages to the existing road structure which will have an increased usage as the works take place.

 

213. FINANCE.

CHQ 100943 H L Bloomfield Expenses £4.19 Approved and signed.

 

 

 

214. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Can anything be done to deter the fly tipping in Old London Road, in particular there is a layby that is regularly being used by the Chichester Pitches, could this be blocked off. Cllr Matthews explained that this is an unofficial layby which has established itself over time, however without it the road would be even more hazardous when the 44 ton lorries are accessing the chippings site as the road is not wide enough for passing vehicles.

b. The junction of Old London Road and the A129 is not lit in anyway and is easily missed, can this be illuminated in some way?

c. Peter Plummer received a call from Chris Doe and Richard Collins who are both involved with the Fairglen Interchange proposed works, County Councillor Withers asked them to call Peter to talk to him about the existing A130 and how it floods the Parish, Peter has spoken to them in detail on this matter.

d. At a recent Flood Forum meeting Peter Plummer asked if it is ok to use weed suppressant membrane on a carpark, he was advised no it must be Geotech, he also asked if road burnings can be used as a top surface, he was advised no they are not suitable.

 

 

215. GENERAL CORRESPONDENCE. None

 

216. FLOODING IN THE PARISH- Cllr Stanley has spoken to Essex and Suffolk Water regarding the recent repair work in Church Road, the pipe that runs across the road just past Rawreth Equestrian had fractured and had to be repaired, in doing so they took the path up and lorries accessing the work site churned up the grass verges because they road width was restricted by cones. Essex and Suffolk Water have investigated and called Cllr Stanley to advise that repairs had been made and asked him to inspect them and confirm he is happy with the result, Cllr Stanley confirmed he would do this.  Cllr Stanley also advised that he has been in touch with ECC regarding the works to the road surface in Church Road which have covered the drains, this was reported some time ago and nothing further has been done so he will raise this at the Flood Forum Meeting on the 8th of March.

 

217. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS.  Cllr Stanley advised that the final plans for the Fairglen Interchange works will be completed by 2019 and then they will go out to public consultation, the works will start in 2020, the first part will be a bypass of the A1245.

 

218. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

a. Land to the West of the Pumping Station. No update to report.

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

c. Travellers Site (A1245). No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

d. Old London Road Speed Restrictions and other matters. This matter is to be referred to the Cabinet Member for Highways.

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane.  Cllr Matthews advised that two HGV have been prosecuted for ignoring the weight restriction imposed in Beeches Road. .

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

g. Laburnum Culvert. Cllr Stanley advised there has been no further correspondence from ECC since the meeting in January, the Clerk advised that Cllr Walsh has still not replied to her emails. Cllr Stanley advised that he had visited  the site again with Peter Plummer of Rawreth Flood Action Group and they had identified that there is another pipe that goes into the culvert, they cannot locate were it starts so this needs further investigation.

 

219. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. Cllr Collins advised that he has received email correspondence from ECC Passenger Transport Services which acknowledges they are aware he is the new Parish Representative.

 

220. RHALC. None

 

221. PARISH EMERGENCY PLAN- The Clerk advised that she is progressing the Parish Emergency Plan.

 

 

 

 

222. COMMUNITY GARDEN- The Clerk advised that James Pinkerton has tidied up all the bushes and land around the Village Sign and bus stops together with the bushes and paths at Beldoes Corner/Avenue, everyone agreed how much better they are looking and what a good job James has made.

 

223.  TRAINING- The Clerk advised Members that she had details of available training courses.

 

224. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. Cllr Matthews advised that pressure is being put on Natural England not to proceed with reinstating footpaths down estuaries, Cllr Matthews said this wasn’t good news for the footpaths in the Parish and asked that the Clerk contact Natural England to urge them to reinstate a proper footpath to the head of the river.

 

225. PLANNING MATTERS- None.

 

226. FUNDING OF A SPECIAL CONSTABLE. The Clerk advised Members that the scheme has currently been put on hold by Essex Police.

 

227. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT. None.

 

228. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways

 

229. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 11th April 2018 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.50pm

 

 

 

 DATED……………………………CHAIRMAN………………………

 

 

 

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 7th February 2018 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. P Beckers

                                                     Cllr. Mrs M Beckers

                                                     Cllr.  C Stanley

                                                     Cllr. Mrs S Wiltshire

                                                     Cllr. M Collins

 

In Attendance:  The Clerk, 3 members of the public, District Councillors Ron Oatham and Craig Cannell

 

183.  RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr Steve Coombs.

 

184. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor.

 

185. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 3rd of January 2018 were approved by the Members and accordingly the Chairman signed them as a true copy

 

186. MATTERS FOR INFORMATION ONLY. The Clerk advised Members that she had been in contact with Essex Police regarding the funding of a Special Constable for the Parish. The Clerk explained the scheme in detail to Members, she advised that the minimum hours worked would be 16 and that the cost to the Council very much depended on the hours that the constable worked but that the maximum would be around £1000 per annum based on them working 40 hours per month, therefore this figure could be significantly less at around £300 if only minimum hours were worked. The Clerk advised that the officers hold a full warrant card, are only allocated to the Parish but may be called out of the area if needed for an urgent incident, they are not given a vehicle and would need a base for equipment. The Clerk advised that Essex Police do all the advertising and recruitment and have to visit the Parish first to see if they qualify for the scheme in terms of location and a base for equipment. The Clerk advised that training has to be undertaken, which can take anywhere from 3 months to 2 years depending on how much time the applicant can give up to train as most are in fulltime paid employment, however those working part time or in retirement can also apply, they only restriction is they an applicant must be aged 18 or over. The Clerk advised that all officers are governed by the CPT so no direct instructions would come from the Council.  Members discussed the information the Clerk had given and agreed that this is something they would like to explore further and asked the Clerk to contact Essex Police to start the initial process.

 

187. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. The Street lights not working outside numbers 1-2 Clerks Cottages should be completed by the 7th of March.

b. The street lights on the A1245 are now working.

c. A lot of activity on the Traveller site on the A1245, and there is a lot of rubbish being thrown over the front fence adjoining the A1245 which is a real hazard and should be reported to environmental health as it mounting up and not being cleared.

d. Laburnum Way, light number 1 is not working.

e. Highways have been informed about the road drains in Church Road, they are going to investigate the camber of the road and the drainage system.

f. There are not timetables up for the new bus service, Cllr Beckers will ensure these are done.

g. The bushes at Goose Cottages have been cut on the outside of the green but not on the inside.

h. A mattress was dumped outside the Community Garden, RDC have cleared it.

i. Lot of rubbish being dumped in Old London Road and Beeches Road.

j. An illegal traveller encampment in Basildon will be move imminently so everyone needs to be vigilant.

 

 

 

k. Parking on the Road outside both the Academy Soccer pitches and Rayleigh Boys pitches in Old London Road is a real problem. 3 residents contacted the Clerk.

l. There have been a number of burglaries in the Parish during the last month with a equipment tools and machinery being stolen.

 

188. DISTRICT AND COUNTY COUNCILLORS REPORT. Cllr Ron Oatham introduced the new District Councillor Craig Cannell to everyone and Craig was welcomed to the Meeting and congratulated on his election result.  Cllr Oatham then spoke about two RDC Public consultations that are currently open, or will be shortly,  the first is the call for sites which is for landowners to put forward sites that they wish to see developed across the District, the second is the issues and Options consultation document.  Cllr Oatham then spoke about the ECC Public consultation for the Fairglen Interchange proposed changes that the public are urged to reply to.  Cllr Oatham then said he had recently been handed a map of the Downhall and Rawreth Ward which shows how dispersed the Parish is. Finally Cllr Oatham advised that Rayleigh TC have agreed to sign up to the Essex Police Special Constable scheme. Cllr Stanley then spoke about the parking for the football pitches in Old London Road and said that he had made a request to RDC to find out what if any restrictions were imposed for both the Rayleigh Boys and Academy Soccer regarding parking.  Cllr Stanley then spoke about the Fairglen Interchange proposals and stated that the plans do not show the flood risks, he said that the agents had advised that there would be 3 ponds to hold the water but these are not shown on the plans, however the impression they gave was that the risk of flooding was being taken very seriously.

 

189. FINANCE.

a. Cheques for approval.

CHQ 100938 H L Bloomfield Expenses £223.01 Approved and signed.

CHQ 100939 H L Bloomfield Expenses £24.74 Approved and signed.

CHQ 100940 H R Wallingford LTD Suds Training £358.80 Approved and signed.

CHQ 100941 H L Bloomfield Expenses £58.49 Approved and signed.

CHQ 100942 NWG Business Water Rates £22.16 Approved and signed.

 

b. Members agreed and accordingly a new standing order mandate was signed for the Clerks salary.

 

c. Members discussed a new cheque signing mandate and agreed that it was sensible to have 4 registered signatories with the bank, of which any 2 would be needed for cheques and mandates. It was proposed that Cllr Stanley and Cllr Collins be added as signatories and this was unanimously agreed. Accordingly the mandate was completed and signed and the Clerk confirmed she would take this to bank.

 

190. PARISH REPRESENATIVES TO OUTSIDE BODIES.  Due to medical grounds Cllr Paul Beckers advised that with regret he would no longer be able to represent the Council on either the RHALC or Public Transport. He further advised that Cllr Mary Beckers would also be stepping down as a representative on the RHALC, Members discussed who the new representatives should be and it was proposed and agreed by all those present that Cllr Matthews would be the new RHALC representative with Cllr Stanley as deputy, and Cllr Collins would be the Parish Transport representative. The Clerk confirmed she would notify both groups of the changes.

 

191. PUBLIC PARTICIPATION-

a. The Environment Agency have put a machine in the North Benfleet Brook and the Chichester Brook to clear it out and cut the vegetation back, they’ve made a good job of it and it should really help.

b. A formal complaint has been made to RDC regarding Cllr Hazelwood and his behaviour at a recent meeting when flooding the in the Parish was discussed.

c. There is still no padlock on the gate in Church Road and lorries and vans are continuing to use it as a cut through.

d. When cars are parking in Old London Road for the football, both carparks have spaces.

e. Peter Plummer felt disappointed that at a recent meeting he attended as Chairman of the Rawreth Flood Action Group with ECC and the Parish Council regarding the Laburnum Way culvert he wasn’t able to explain more or point more things out to the ECC officers.

f. A meeting has been requested with the Environment Agency regarding the water courses.

g. There was recently a bad fire at stables in St Johns Drive, 7 appliances attended and the fire services were fantastic however there is concern that there is no mains hydrant for the properties the nearest one was on the main London Road, what is the standard requirement for a water hydrant?

 

192. GENERAL CORRESPONDENCE (to note). Letter from St Nicholas Church regarding the Organ restoration, Cllr Matthews and Cllr Collins confirmed they will attend the concert.

 

 

 

 

193. FLOODING IN THE PARISH- The Clerk advised that following the January Meeting, and the meeting that took place on the 5th of January 2018 between representatives of ECC, Rawreth Parish Council and Rawreth Flood Action Group, she had emailed Cllr Simon Walsh at ECC to request that a long awaited meeting between the Flood Action Group and the SuDS team take place, the Clerk advised that her email had gone not been acknowledged and had still not been replied to. Members asked the Clerk to email Cllr Walsh again, copying The Rt Hon Mark Francois MP into the email.

 

194. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS Members discussed at length the Issues and Options consultation document written by RDC and open to public consultation. The Council agreed on their replies to the document and the Clerk was asked to submit these to RDC.  

 

195. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

a. Land to the West of the Pumping Station. No update to report.

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

c. Travellers Site (A1245). No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

d. Old London Road Speed Restrictions and other matters. This matter is to be referred to the Cabinet Member for Highways.

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane.  Cllr Matthews advised that two HGV have been prosecuted for ignoring the weight restriction imposed in Beeches Road. .

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

g. Laburnum Culvert. See item 192.

 

196. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. Members were handed copies of the plans from the recently attended presentation by Cllr Matthews and Cllr Stanley for the proposed Fairglen Interchange works.

 

197. RHALC. Cllr Beckers confirmed he was unable to attend the meeting.

 

198. PARISH EMERGENCY PLAN- The Clerk advised that she is progressing the Parish Emergency Plan.

 

199. COMMUNITY GARDEN- The Clerk confirmed that James Pinkerton will undertake works to tidy up the hedges and bushes around Bedloes Avenue and the Councils three bus stops.  Cllr Matthews advised that Battlesbridge Locks are no longer residing in the Parish and as such the land around the Village Sign has not been kept of late. Members requested that the Clerk contact James to ask him to remove the sponsors sign from the fence and give the area a general tidy and maintain it as part of the Councils contract thereafter.

 

200.  TRAINING- The Clerk advised Members that she had details of available training courses.

 

 201. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. None updates to report.

 

202. PLANNING MATTERS- There were no planning applications received prior to the Meeting which had not been dealt with under Delegated Power.

 

203.THE NUMBER 1 AND NUMBER 3 BUS SERVICE. Members reported that the buses are running, they look very smart and timetables will now be displayed in the bus shelters.

 

204. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT. None.

 

205. ITEMS FOR NEXT AGENDA. . a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Meeting with the developer of land to the north of London Road, welcome to the Parish and information document.

 

 

g) Bus Service h)Trees for the Community Garden i) New Police Scheme for Special Constables j) LDF working party/SHLAA/Fairglen Interchange 

 

 

206. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 7th March 2018 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 10.40pm

 

 DATED……………………………CHAIRMAN………………………

 

 

 

 

 

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 3rd January 2018 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. P Beckers

                                                     Cllr. Mrs M Beckers

                                                     Cllr.  C Stanley

                                                     Cllr.  S Coombs

                                                     Cllr. Mrs S Wiltshire

                                                     Cllr. M Collins

In Attendance:  The Clerk, 6 members of the public.

 

159.  RECEIVE APOLOGIES FOR ABSENCE. None.

 

160. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor.

 

161. CO-OPTION OF A NEW COUNCILLOR.  Members co-opted Mark Collins to the Council, his co-option was proposed by Cllr Chris Stanley, seconded by Cllr Mary Beckers and agreed by all Members. The Chairman welcomed Mark to the Council.

 

162. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 6th December 2017 were approved by the Members and accordingly the Chairman signed them as a true copy

 

163. MATTERS FOR INFORMATION ONLY. None

 

164. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Concerned about the amount of street lights out in Rawreth Lane, there are now 7 between Bedloes Corner and Clarkes Cottages, both sides of the road.

b. Another unit appears to have been erected on the Travellers site.

c. Dangerous pothole by the Asda traffic lights, heading west just before the Priory Chase turning.

d. Split in the side of the road junction of Chelmsford Road and Beeches Road, on the Mill side.

e. Essex Police looking towards Parish’s and Towns contributing towards the cost of special constables, Rayleigh TC and Billericay TC are looking to join the scheme.

 

165. DISTRICT AND COUNTY COUNCILLORS REPORT- Cllr Malcolm Maddocks commented on the subject of street lights and the amount out in Rawreth Lane and advised that ECC have run out of LED lights and the new stock will not be available until the new budget begins in April. Cllr Maddocks asked Members if they would like him to request sodium replacements, all Members were unanimous in saying yes. Cllr Maddocks advised that quite often one lead light will fail which then causes a run to go out which is possibly what has happened in Rawreth Lane.  Cllr Maddocks then spoke about a meeting between Cllr Maddocks, ECC Engineers, Members and Rawreth Flood Action Group to discuss the proposed changes to the Laburnum Way culvert. The Meeting was agreed for Friday the 5th of January at 10am at Laburnum Way, Cllr Matthews, Stanley and Collins confirmed they would attend together with Peter Plummer from the Flood Action Group, Cllr Maddocks reiterated that this meeting was not open to members of the public to attend.  Cllr Maddocks then spoke about the replacement company DART who had successfully won the tender for the Number 3 service. Cllr Maddocks confirmed that the service would be starting asap with an end date of July 2020. Cllr Paul Beckers spoke to advise Cllr Maddocks that he was appalled by the lack of information and help given by ECC when the withdrawal of the service first came to light, Cllr Beckers advised that as the Parish Representative for public transport he had heard nothing, and when he enquired at ECC was told it was nothing to do with them as it was a commercial route.

 

 

 

District Councillor Chris Stanley then addressed the meeting. Cllr Stanley advised that there are a couple of problems at the end of Rawreth Lane Hullbridge Road junction which Essex and Suffok Water are looking into. Also Rawreth Lane needs to be litter picked, Cllr Stanley is arranging for this to be done.

 

166. FINANCE.

a. Cheques for approval.

CHQ 100936 J A Pinkerton Maintenance £192.00. Agreed and signed.

CHQ 100937 H L Bloomfield Expenses £152.57. Agreed and signed.

 

b. Council reviewed the Budget and Precept for 2018-2019.  Members agreed the Precept for the year commencing 1st April 2018 as LCTS Grant of £612.00 Precept of £19,643.00 totally an overall precept amount of £20,255.00 the same as the amount set in 2017, however because of an increase in the Council Tax Base the band D charge will decrease slightly by £1.22.  The proposal was made by Cllr Paul Beckers, seconded by Cllr Chris Stanley and unanimously agreed by the remaining members. The Clerk was thanked for preparing the Budget.

 

167. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Residents from Laburnum Way and Rawreth Lane would like to be notified of the proposal for the culvert before any work is undertaken, they would also like assurance that the work will not be started until it has been fully agreed that it is the best option and one that will work, the works to increase the height of the banks concerns residents and they would like ECC to work in collaboration with them, the culvert runs through two properties in Rawreth Lane, number 153 and 155. The Clerk asked Cllr Maddocks if the engineers could ensure they viewed these properties when at the site on Friday. Cllr Maddocks confirmed he would make engineers aware and also ask that residents are kept fully appraised of the proposed works.

b. Carpenters Arms roundabout, the grass verge between the roundabout and St Johns drive which is ECC owned has recently been dug up and a trench laid for BT Openreach, the trench has sunk since being backed filled and as this is contentiously used by lorries as a very dangerous short cut from Beke Hall Chase and St Johns Drive onto the roundabout it needs inspecting urgently.

c. The gate at the end of Church Road still has no padlock.

d. Old London Road on the bend past Academy Soccer on the verge there is a sink hole, Academy Soccer have been made aware of it and a board has been placed over it.

e. What’s happening with the field between the Chichester and the properties in Old London Road, there have been surveyors walking around and a lot of activity. The Clerk advised that she had received an email from a design contractor Jacobs who are working on behalf of ECC and Ringway Jacobs regarding a flood alleviation scheme and the road subsidence in this area, the Clerk advised that she would be corresponding with the company and would keep residents appraised.

f. Can a meeting be requested by the Council with Simon Walsh, the SUDS Team and the Rawreth Flood Action Group as requests by the RFAG have been unanswered.

 

168. GENERAL CORRESPONDENCE (to note).

Thank you letters from, The Peaceful Place, RRVAS, The Harbour Club, Essex Air Ambulance, Victim Support, St Nicholas PCC, Interact.  Noted.

 

169. FLOODING IN THE PARISH-  The Clerk read members the email from Jacobs regarding the flood alleviation scheme they have been asked to design on behalf of ECC and Ringway Jacobs for Old London Road where the road has subsided.

 

Cllr Matthews advised Members that a SUDs training course is being held by a private training company which would be very beneficial to the Rawreth Flood Action Group and the Parish as a whole. Cllr Matthews advised that prior to the meeting he had spoken with Peter Plummer the Chairman of RFAG about the course and asked him if he would be willing to attend on behalf of the Council and the Flood Action Group if the Council could agree on paying the cost of the course, Peter had confirmed he would so Cllr Matthews asked Members their thoughts on the matter. Members unanimously agreed that Peter should attend as his knowledge was superior to that of the Council regarding flooding and it was proposed by Cllr Mark Collins and Seconded by Cllr Paul Beckers that Council cover the cost of the Course, being £299.00 plus VAT which is reclaimable by the Council. All Members agreed unanimously.

 

170. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS . Cllr Stanley advised that he had had no luck with arranging a meeting with the Developer of the Land to the North of London Road Rawerth, and the possibility

 

 

 

of producing an information welcome brochure. The Clerk was asked if she could try and make contact to arrange a meeting. 

 

The Clerk advised Members that she now had a paper copy of the Issues and Options Document which is now open for public consultation. The Clerk confirmed she would read through the document and make bullet point notes, and that a copy of the web link to the document had been forwarded to Members. The Clerk asked that all members familiarise themselves with the document. Cllr Stanley requested that a working party be arranged so that the document could be discussed.

 

171. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

 a. Land to the West of the Pumping Station. No update to report.

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

c. Travellers Site (A1245). No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

d. Old London Road Speed Restrictions and other matters. This matter is to be referred to the Cabinet Member for Highways.

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane. No update to report.

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

g. Laburnum Culvert. See item 165. A Meeting is scheduled for Friday the 5th of January at 10am with Engineers from County Highways, Cllr Matthews, Stanley and Collins and Peter Plummer from Rawreth Flood Action Group.

 

172. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

173. RHALC. Cllr Beckers confirmed the next meeting is scheduled for the 18th of January 2018.

 

174. PARISH EMERGENCY PLAN- The Clerk advised that she is progressing the Parish Emergency Plan.

 

175. COMMUNITY GARDEN- No updates to report regarding the Community Garden.

 

176.  TRAINING- The Clerk advised Members that she had details of available training courses.

 

 177. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. No updates to report.

 

178. PLANNING MATTERS- There were no planning applications received prior to the Meeting which had not been dealt with under Delegated Power.

 

179. WITHDRAWAL OF THE NUMBER 1 AND NUMBER 3 BUS SERVICE. See item 165.

 

180. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT. None.

 

181. ITEMS FOR NEXT AGENDA. . a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Meeting with the developer of land to the north of London Road, welcome to the Parish and information document. g) Bus Service h)Trees for the Community Garden i) New Police Scheme for Special Constables j) LDF working party/SHLAA  

 

182. DATE &VENUE OF NEXT MEETING- 158. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 7th February 2018 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.40pm

 

 DATED……………………………CHAIRMAN………………………