Rawreth Parish Council

Minutes of the last Meetings of Rawreth Parish Council

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 3rd February 2016 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. P Beckers

                                                     Cllr. Mrs M Beckers

                                                     Cllr. S Coombs

                                                     Cllr. Mrs S Wiltshire

                                                                   Cllr.  C Stanley

 

In Attendance:  The Clerk, 4 members of the public, District Councillor Ron Oatham and County Councillor Malcolm Maddocks.

 

218. TO RECEIVE APOLOGIES FOR ABSENCE. None.

 

219. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

220. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 6th January 2016 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

221. MATTERS FOR INFORMATION ONLY. Item 198.d, e and f have all been reported to RDC Enforcement and acknowledged.

 

222. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. The Fire Service public consultation is on their website for the public to reply to, it runs for an eight period.

b. Rawreth Industrial Estate part of the ditch that runs between the Makro has been filled in with concrete.

c. Another large static home appears to have arrived on the traveller site on the A1245.

d. Mitchelins Farm has a lorry with European plates parked across the entrance, it has been there a number of days without moving.

e. There was an incident last week which resulted in a car hitting an electricity supply pole, the pole had to be repaired and temporary lights were erected for 3 days, these showed the effect and chaos that could be caused if lights are erected on the bridge at Battlesbridge, traffic was queuing down Beeches Road for some distance.

f. Beke Hall car sales next to car wash have more cars on site.

 

223. DISTRICT AND COUNTY COUNCILLORS REPORT- County Councillor Malcolm Maddocks gave the Clerk a list of the matters he has raised directly with ECC on behalf of the Council. Cllr Black then spoke about the planning application for Folly Lane in Hockley which has seen an increase in the number of houses being applied for, the increase is from 50 to 75 which equates to 50%, a discussion took place as to why this should be allowed and the answer was given that the District Council needs to ensure that the housing targets for the next five years are met.  Cllr Black then advised that the RDC budget takes place next week.  Cllr Black advised that he is still pushing for the large number of street lights in the ward to be fixed, there are 18 in total. Finally Cllr Black advised that two officers from the enforcement team at RDC are now working to a new strategy in that they will deal with 30 set cases a month in order to clear the backlog.

 

224. FINANCE. CHQ 101050  H L Bloomfield reimbursement of expenses £43.01 Approved and signed.

CHQ 101051 S Wiltshire reimbursement of refreshments £23.30. Approved and signed.

 

b) Members discussed the possibility of giving a further grant to the Rawreth Flood Action Group as they had not been included in the December Grants, Members asked the Clerk to contact the Secretary for  a breakdown of what the previous grant had been spent on so Members could consider a new grant.

 

 

 

c) The clerk advised Members that a refund of VAT totalling £2505.75 had been received.

 

d) Prior to the Meeting the Clerk circulated to Members a copy of the latest NALC Standing Orders which were published in 2013. The Clerk advised that the Council last reviewed its Standing Orders in 2010. Members considered the 2013 and the Clerk advised  the National Association Standing Orders are the ones that have  always been used, the Clerk advised that she could see no reason to propose amending the Standing Orders as written save for page 181, 3L will need to be removed as the 1960 Act was amended on the 6th of August 2014 by the openness of Local Government Bodies Regulations 2014 which allows filming photographs and audio recordings to be made.  Members agreed that the Standing Orders could be accepted as written save for the proposed suggested deletion that the Clerk had made. Cllr Paul Beckers Proposed that the Standing Orders be adopted, this was seconded by Cllr Chris Stanley and accordingly the Chairman signed and dated a copy of the same.

 

 

225. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Peter Plummer of the Rawreth Flood Action Group advised that he had a meeting with Richard Tatton-Bennett from RDC  and a hydrolysis regarding their suggestion to put a barrier in the Rawreth Brook, Peter confirmed that he had told them this would not work and why. He also confirmed that Cllr Keith Hudson had looked into the riparian ownership of the Brook edges and it does fall within the ownership of the Environment Agency. Following these meetings Peter has been advised that more calculations are being done. Peter also reiterated the point he mentioned at the January PC meeting in that Peter also advised that at the meeting he was told that the EA are now happy with the amendments to the hard surface areas that Academy Soccer have made and therefore RDC have signed off the outstanding matters, however Peter advised he has spoken directly to the EA and ECC who said they don’t know anything about it, therefore he will be taking the matter further with RDC. Peter has now spoken again with Liz Griffiths of the EA who confirmed their letter to RDC was advice only, ECC have said the same. Peter has now asked RDC again to clarify the situation and if a satisfactory reply is not forthcoming he will pursue the matter further. Peter then confirmed the meeting between himself and Richard Hurst Cabinet Member for Flooding had taken place and that a subsequent meeting is planned.

b. There is talk that Travellers are trying to move onto the land behind the carwash and Swallows aquatics, it is believed this land was previously used to store fairground equipment.  

 

226. GENERAL CORRESPONDENCE . Thank you letters from  The Peaceful Place, Victim Support, New Hall RDA and Crofters Rescue were noted. 

 

227. FLOODING IN THE PARISH-  No update to report regarding flooding issues in and around the Parish

 

228. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. No update or progress for the Council to discuss or report.         

 

229. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

a. Land to the West of the Pumping Station. No update to report.

b. Land Drain London Road (adjacent to Claremont) This matter has been referred to RDC by Cllr Chris Black he will liaise with Richard Tatton-Bennet and keep the Clerk appraised.  

c. Travellers Site (A1245)– No update to report regarding Enforcement following the appeal hearing decision given on the 7th of December 2011.

d.  Old London Road Speed Restrictions and other matters. No update to report regarding the request for the re-restriction of Old London Road.

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. No developments to report regarding Beeches Road/Watery Lane.

f. Bedloes Avenue. No  updates to report  with regards to the Council’s request for an off street parking area in Bedloes Avenue. 

g. Laburnum Culver .No developments to report with regards to the maintenance work and drainage issues.

 

230. NEIGHBOURHOOD ACTION PANEL- Cllr Beckers advised these meetings will no longer continue therefore the item can be removed from the Agenda.    

 

231. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

 

 

232. RHALC. Cllr Becker reported that the Chairman of the EALC had updated members at the last RHALC meeting about the requirement of local councils to update their standing orders, Cllr Beckers confirmed that the Clerk had been aware of this as it was covered under Agenda Item 224.  Cllr Beckers also confirmed that members had spoken about the recent decision by the Assistant Planning Director at RDC to make all planning consultations paperless, Cllr Beckers confirmed that she would be attending a Clerks meeting to  discuss the decision. Cllr Beckers reiterated that he was extremely disappointed that a consultation hadn’t taken place and asked Members to agree a formal letter been sent to the Chief Executive stating the Councils concern that this decision was made without any reference to the Parish and Town Councils, especially when they had valid points to put forward.  Cllr Beckers then advised that the matter of the Dog patrols would be re-circulated to Clerks to see again if there is any interest in sharing this service. Finally Cllr Beckers advised that a report had been given on the London Southend Airport, 60% of the complaints to the airport are from the same household.

 

233. PARISH EMERGENCY PLAN- The Clerk advised this is still being worked one by her.

 

234. COMMUNITY GARDEN- Cllr Beckers advised that he had undertaken an audit of the kissing gate at the Community Garden and unfortunately because of the drainage gullies the design works on paper but not in practise for wheelchair users.  The Clerk confirmed that James Pinkerton and since looked at the gate and said there was a solution that could be reached to allow wheelchair access via the main gate whilst still ensuring maximum security, something that could not be guaranteed if the kissing gate is altered.  The Clerk advised that James would meet members on site to discuss the options and that the work could be carried out once the weather improves so that minimum disruption is caused to the garden as it is looking so good after all the work that has been carried out.

 

235. WHERE DOES OUR WATER GO- The Clerk advised that the data regarding the natural water courses and drainage systems in and around the Parish is still needed by RDC, Members agreed this will discussed at the next meeting with view to making progress.

 

236.  TRAINING- The Clerk advised Members that she had details of available training courses.

 

 237. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. Cllr Matthews advised that the clearance and reinstatement of the Coastal paths around the Country is progressing with parts of Essex now being worked on, The Clerk was asked to contact Natural England to express the Council’s desire to be involved with the clearance of the path between Battlesbridge and Hullbridge.

 

238. PLANNING MATTERS- Council considered one planning application received prior to the Meeting,  Planning Application 15/00829/FUL Miss Zoe Walsh Land Opposite Hawthorn Lodge Highlands Road Rawreth Essex

The Council consider this proposed development to be an inappropriate intrusion on the open aspect of the Greenbelt.

 

239. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT . None.

 

240. ITEMS FOR NEXT AGENDA. . a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Budget i) Grants j) Where Does our water go data and information.

 

241. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday  2nd March  2016 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.35pm

 

     DATED……………………………CHAIRMAN……………………….

 

 

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MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 6th January 2016 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. S Coombs.

                                                     Cllr. P Beckers

                                                     Cllr. Mrs S Wiltshire

                                                     Cllr. C Stanley

                                                                  

In Attendance:  The Clerk,  members of the public, District Councillor Ron Oatham and County Councillor Malcolm Maddocks.

 

AGENDA

194. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr Mary Beckers.

 

195. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

196. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 2nd of December 2015 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

197. MATTERS FOR INFORMATION ONLY. Item 175.f The Clerk advised that this matter is being dealt with by the Chelmsford LHP however Rawreth PC have now been noted as an interested party and would be contacted and consulted with accordingly.

 

198. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Article in the Echo about the cutbacks in the fire service and that one of the scenarios being looked at is removing one of the two pumps from Rayleigh Weir. These ideas are in the consultation stage so the Council need to look at them and comment accordingly.

b. The Bollard by the Rawreth Industrial Estate turning has still not been repaired, it had been lit by four temporary lanterns but three of these have now disappeared.

c. Mitchelins Farm, a new advert has appeared.

d. Travellers site on the A1245 more dwellings have appeared.

e. Car sales at Beke Hall Chase.

f. Cars being sold at View Garden Centre.

g. Rawreth Tyres still selling cars.

h. 2 caravans left in the Parish over Christmas, one in Old Chelmsford Road, one in Beeches Road which was subsequently burnout.

i. The Driving Range have erected a new pitched roof but it appears to have gone onto an existing base with no additional building taking place.

 

199. DISTRICT AND COUNTY COUNCILLORS REPORT-  County Councillor Malcolm Maddocks gave Members and the Clerk a recap list of matters he is looking into.  a. Rawreth Lane traffic lights synchronisation. b. Broken bollard in Rawreth Lane. c. Street lights on the A1245 just past the Rawreth Lane Junction southbound. d. Gully Suckers utilisation the closure of Beeches Road on the first Wednesday of every month to clear the drains. e. Fairglen interchange traffic light phasing is still out. f. LHP form to make a request for the speed limit of Old London Road to be lowered. 

 

Cllr Black then spoke, he confirmed that the RDC are still going through many changes and some departments are still understaffed, two of which are Building Control and Audit.  Cllr Black then said he had received numerous reports about broken street lights and they seem to be everywhere within Rayleigh and Rawreth, Cllr Oatham confirmed he too had received numerous calls which he had reported. Lastly Cllr Oatham advised he had asked for a site visit on the application for flats and houses on land adjacent to Grange Villa.

 

200. FINANCE.  CHQ 101048  H L Bloomfield reimbursement of expenses £104.07 Approved and signed.

CHQ 101049 Stephen MacVicar reimbursement of gate and barrier basic materials £260.00. Approved and signed.

 

 

 

b) Members agreed the Precept for the year commencing 1st April 2016 as LCTS Grant of £798.00 Precept of £19457.00 totally an overall precept amount of £20,255.00 which ensures the band D charge stays the same as 2015/2016.

 

201. PUBLIC PARTICIPATION- - The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. There was a recent article about there being a limited number of super fire engines in the county, one of which was either at Rayleigh or going to Rayleigh, will this be affected by the changes?

b. Regarding the talk about traffic lights on the bridge at Battlesbridge, would the lights be better placed well before the bridge to eliminate the danger of the bend which would hide queuing traffic?

c. Peter Plummer has a meeting with RDC EA and ECC at Church Road bridge to discuss digging out the water course, he will report back after the meeting. Peter also had a meeting with Richard Hurst Cabinet Member for flooding and Catherine Goodyear, again he will report back to the Council following the meeting. Peter also advised he had attended a sight meeting with Cllr Ian Ward regarding the water runoff from the football pitches in Old London Road, following the meeting Mr Philpot is now digging out the ditches surrounding his land where the pitches are, Peter also advised that at the meeting he was told that the EA are now happy with the amendments to the hard surface areas that Academy Soccer have made and therefore RDC have signed off the outstanding matters, however Peter advised he has spoken directly to the EA and ECC who said they don’t know anything about it, therefore he will be taking the matter further with RDC. Peter also advised that there are still two outstanding matters relating to the football pitches, the use of the Rayleigh Boys pitches by a pigeon club and the encroachment of the footpath by one of the marked out pitches on the same site.

d. Bushes in Old London Road have been cut back by the landowner, however he as left all the cuttings in the road.

 

202. GENERAL CORRESPONDENCE. Thank you letters from  The Peaceful Place, Victim Support and St Nicholas Church. Noted. 

 

203. FLOODING IN THE PARISH-  No update to report regarding flooding issues in and around the Parish

 

204. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS . No updates or progress for the Council to discuss.        

 

205. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

a. Land to the West of the Pumping Station. No update to report.

b. Land Drain London Road (adjacent to Claremont) Update and progress report with regards to the problem with the land drain disgorging onto the pavement. No update to report.

c. Travellers Site (A1245)–Update and progress report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  No update to report.

d.  Old London Road Speed Restrictions and other matters. Update and progress report regarding the request for the re-restriction of Old London Road. No update to report.

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane. No update to report.

f. Bedloes Avenue. To receive any updates with regards to the Council’s request for an off street parking area in Bedloes Avenue.   No update to report.

g. Laburnum Culvert . Council to discuss any developments with regards to the maintenance work and drainage issues.  No update to report.

 

206. NEIGHBOURHOOD ACTION PANEL- Cllr Beckers advised Members that the Police would no longer be attending the NAP Meetings, therefore RTC have stated they are no longer going to fund the meetings so it looks like they will cease.    

 

207. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

208. RHALC. Council to receive a report from the latest meeting. Cllr Beckers advised the next meeting is on the 21t of January 2016.

 

209. PARISH EMERGENCY PLAN- The Clerk advised that she has started to look at the plan and will report to Members at the next meeting.

 

210. COMMUNITY GARDEN- The Clerk advised Members that she has received a lot of positive comments from residents about how good the garden now looks and how nice is it to have access again. Cllr Beckers confirmed he would look at the pedestrian access gate with a view to gaining access with a wheelchair as Cllr Stanley advised he felt having looked it wasn’t possible. The Clerk reminded members that there are two entrances and therefore both should be looked at as it may be that one provides access rather than both, and they key point to the installation of barriers was security. Cllr Beckers confirmed he would report back to Members at the next meeting.

 

211. WHERE DOES OUR WATER GO- Members were going to progress the training that took place in September regarding the natural water courses and drainage systems in and around the Parish however having heard that ECC will now no longer be responsible for SUDS the Clerk was asked to confirm with ECC what would now happen, and is this data still needed and by who as the exercise involved in collating it is a vast one which the Council did not want to undertake if there was no benefit in doing so.

 

212.  TRAINING- The Clerk advised Members that she had details of available training courses.

 

 213. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. Nothing to report.

 

214. PLANNING MATTERS- a) There were no planning applications for the Council to consider that had not been dealt with  prior to the Meeting under Delegated Power.

 

215. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT . None.

 

216. ITEMS FOR NEXT AGENDA. . a) Community Garden b) Flooding in the Parish. c) LDF d) NAP e) RHALC f) Emergency Plan g) Update on all outstanding Enforcement cases h) Reinstatement of footpaths and bridleways i) Budget j) Grants k) Where Does our water go data and information.

 

217. DATE &VENUE OF NEXT MEETING- - Council confirmed the date and time of the next Meeting as Wednesday  3rd February  2016 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.15pm

 

     DATED……………………………CHAIRMAN……………………….

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 2nd December 2015 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. S Coombs

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr. Mrs S Wiltshire

                                                                   Cllr. C Stanley

                                                                  

In Attendance:  The Clerk, 6 members of the public, District Councillor Ron Oatham and County Councillor Malcolm Maddocks.

 

 

171. TO RECEIVE APOLOGIES FOR ABSENCE. None

 

172. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

173. TO APPROVE MINUTES OF LAST MEETING. . Minutes of the meeting held on the 4th Of November 2015 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

174. MATTERS FOR INFORMATION ONLY. None.

 

175. VILLAGE REPORT- - The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. There has been a great increase in the number of house burglaries in and around the area of Rayleigh Wickford and Woodham

b. For sale sign at Mitchelins Farm

c. A1245 lights are still out of sync at the junction with Rawreth Lane, noticeable so when coming from Rawreth .

d. The carwash on the A129 by the café which was recently given planning consent now has a car sales operating from the site.

e. Rawreth Lane bollard, near Makro is still not repaired.

f. A questionnaire has recently been distributed regarding the possibility of lights being installed on the bridge at Battlesbridge, this questionnaire was not distributed to residents in Rawreth even though three quarters of the bridge lies within our Parish. A request for more information was sent to the Clerk at Rettendon PC along with an invite for their new Chairman to attend one of meetings, this email has not been responded to and it would now seem that a request regarding the lights is being submitted to the Local Highways Panel.

g. Three foxes have been dumped in Church Road, they were left together and unfortunately they had been shot.

 

 

176. DISTRICT AND COUNTY COUNCILLORS REPORT- Apologies were received from District Councillor Chris Black. County Councillor Malcolm Maddocks updated Members on the matters he had taken away from previous meetings, he confirmed he would ask for a report from Highways regarding the traffic light phasing on the junction of the A1245 and Rawreth Lane ASAP as they had advised these had been checked and were all working correctly. Cllr Maddocks confirmed he would speak to Highways and RDC about the possibility of Gulley Suckers working in Beeches Road/Watery Lane on the first Wednesday of every month when it is closed for litter picking. Lastly Cllr Maddocks confirmed he would forward a form to the Clerk to allow her to make the necessary request for a reduction in the speed limit of Old London Road. District Councillor Ron Oatham then commented about the traffic lights on the junction of Rawreth Lane and the A1245 and said he wondered if the problem was related to the weather, Cllr Oatham also apologised that he hadn’t managed to attend any meetings for a few months due to personal reasons, lastly Cllr Oatham said he was in receipt of the planning application for a development of 47 dwellings on land adjacent to Grange Villa London Road Rayleigh and that he would be considering the same.

 

 

 

 

177. FINANCE. a) Cheques for approval. CHQ 101034 H L Bloomfield reimbursement of expenses £43.01. Approved and signed.

CHQ 101035 H L Bloomfield reimbursement of BT Broadband £159.78 Approved and signed.

CHQ 101036 H L Bloomfield reimbursement of Memorial Service catering costs £40.56 Approved and signed.

CHQ 101037 JA Pinkerton Community Garden and Parish maintenance £9372.00 Approved and signed.

 

b) Budget and Precept – Members reviewed and considered the prepared budget and precept for 2016-2017 as drafted by the Clerk, the precept being £20,000.00 or thereabouts to be split into a precept amount plus LCTS Grant according to RDC requirements . Cllr Alistir Matthews proposed that the budget and precept be agreed as drafted and this was seconded by Cllr S Wiltshire and unanimously agreed by all Members.

 

c) Council resolved to make a grant of  £450.00 to the New Hall Group (Rawreth Equestrian Centre) Riding for the Disabled Association under LGA 1972 s 139 Cheque 101038  was assigned.

d) Council resolved to make a grant of £850.00 to St Nicholas Newsletter Account under LGA1972 s.142 Cheque 101039 was assigned.   

e) Council resolved to make a grant of £300.00 to The Harbour Club under LGA1972 s.139 Cheque 101040 was assigned.

f) Council resolved to make a grant of £575.00 to Crofters Rescue under LGA1972 s.139 Cheque 101041 was assigned.

g) Council resolved to make a grant of £300.00 to St Nicholas Church Organ Fund under LGA1972 s.142 Cheque 101042 was assigned.

h) Council resolved to make a grant of £200.00 to RRAVS Transport under LGA 1972. s. 139 Cheque 101043 was assigned.

i) Council resolved to make a grant of £75.00 to Interact under LGA 1972 s.139 Cheque 101044 was assigned.

j) Council resolved to make a grant of £75.00 to the Peaceful Place under LGA 1972 s.139 Cheque 101045 was assigned.

k) Council resolved to make a grant of £150.00 to Victim Support under LGA 1972 s.139 Cheque 101046 was assigned. 

l)Council resolved to make a grant of £500 to Essex Air Ambulance LGA 1972 s.137 cheque 101047 was assigned.

 

178. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. A Meeting took place at the Academy Soccer site with residents Dave Collins, Peter Plummer, Cllr Ian Ward and Enforcement Officer Yvonne Dunn, unfortunately the meeting was interrupted by the arrival of Shane Bird who had not been invited to attend, the meeting did continue without the inclusion of Mr Bird and areas of concern were spoken about and Cllr Ward was made fully aware of the problems that have been faced with regards to flooding in the area of the pitches and Old London Road. Certain areas of work with regards to the ditches have been addressed and the land owner has been given until the 21st of December for the work to be completed, with regards to the car park, the Environment Agency have responded to RDC and have stated that the new materials used are suitable and therefore the enforcement case has been closed, however this is still disputed by residents and the matter will be pursued.

b. The light phasing at the Fairglen Interchange is still not allowing the traffic to flow and the A1245 is at a standstill during rush hours.

 

179. GENERAL CORRESPONDENCE. None.

 

180. FLOODING IN THE PARISH- No updates regarding flooding issues in and around the Parish

 

181. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. No updates or progression to report.         

 

182. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

a. Land to the West of the Pumping Station. No update.

b. Land Drain London Road (adjacent to Claremont) Update and progress report with regards to the problem with the land drain disgorging onto the pavement. No update.

c. Travellers Site (A1245)–Update and progress report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. No update.

 

 

 

 

d. Old London Road Speed Restrictions and other matters. Update and progress report regarding the request for the re-restriction of Old London Road. No update.

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane. No update.

f. Bedloes Avenue. To receive any updates with regards to the Council’s request for an off street parking area in Bedloes Avenue.  No update.

g. Laburnum Culvert. Council to discuss any developments with regards to the maintenance work and drainage issues. No update.

 

183. NEIGHBOURHOOD ACTION PANEL- Cllr Beckers advised that the meeting should have been held on the 1st of December, however the Police have now completely pulled out so Rayleigh Town Council are now debating whether or not to continue with the meetings.    

 

184. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

185. RHALC. Council to receive a report from the latest meeting. Cllr Beckers advised that no Meeting has taken place.

 

186. PARISH EMERGENCY PLAN- The Clerk advised that she is progressing this and will report to Members in the New Year.

 

187. COMMUNITY GARDEN- The Clerk advised Members that a substantial amount of work has now been completed at the Community Garden, including the installation of two new gates, which were kindly made for the Parish by Image Flooring, new path surfaces, new planting, completion of the earth bund and a general tidy up, Members agreed the garden has been totally transformed and that after so many months of being blocked off its good that it can finally be reopened to the public. Members expressed their thanks to Image Flooring for the gates and James Pinkerton for all the hard work that has been carried out.

 

188.  TRAINING- The Clerk advised Members that she had details of available training courses.

 

189. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. No update to report. Cllr Matthews advised that the coastal path work is progressing into the south of the country and that this is worth keeping an eye on.

 

190. PLANNING MATTERS- There was one large planning matter for a development of 47 dwellings on land adjacent to Grange Villa London Road Rayleigh received just prior to the meeting, Members agreed that the application was far too involved to try and consider at the meeting, therefore it was agreed it would be dealt with under delegated powers to enable Members time to consider the details of the application in depth

 

191. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT . The maximum time allowed for this item is 15 minutes and at the close of this item members of the public will no longer be permitted to address the Council. None.

 

192. ITEMS FOR NEXT AGENDA. . a) Community Garden b) Flooding in the Parish. c) LDF d) NAP e) RHALC f) Emergency Plan g) Update on all outstanding Enforcement cases h) Reinstatement of footpaths and bridleways i) Budget j) Grants k) Where Does our water go data and information.

 

 

 

193. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 6th January  2016 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 10.00pm

 

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 4th November 2015 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. S Coombs

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr. Mrs S Wiltshire

                                                                   Cllr. C Stanley

                                                                  

In Attendance:  The Clerk, 2 members of the public, District Councillor Chris Black and County Councillor Malcolm Maddocks.

 

148. TO RECEIVE APOLOGIES FOR ABSENCE. None.

 

Chairman Cllr Alistir Matthews opened the meeting by sharing the sad news that Cllr Christine Paine had passed away on the 31st of October following a very brave battle against illness. Cllr Matthews said that Christine’s work as a member of the Parish Council would be missed as during her brief time on the Council she had given invaluable input into many matters.  Cllr Matthews asked all those present to stand for a Minutes silence in memory of Christine, which was observed by all.

 

Cllr Matthews then asked that grateful thanks of the Council to the Clerk Hayley Bloomfield, Mrs Gill Lewis and Miss Christina Lewis be placed on record as without their help and intervention following a lack of support from official sources a tragic situation would not have been mitigated.

 

149. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

150. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 7th of October 2015 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

151. MATTERS FOR INFORMATION ONLY.  Item 123.c The Clerk advised that RDC had noticed the concerns of the Council with regards to the erection of yet more building and dwellings on the Traveller site on the A1245 but as yet no site visit has taken place.  123.e The Clerk advised that RDC have noted that there is yet another advertising sign at Mitchelins Farm and the necessary investigations are being made. 123.f. The Clerk advised that she had sent an email to Rettendon PC regarding the survey about traffic lights being installed on Battlesbridge Bridge and also inviting their new Chairman to a meeting of RPC but as yet she had received no acknowledgement of her email. The Clerk also reported that after 8 years of requests the broken speed calming bollards in Church Road have now been replaced.

 

152. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. The street lights on the A1245 are still out.

b. The Traffic lights on the A1245 are out of sync.

 

153. DISTRICT AND COUNTY COUNCILLORS REPORT-  County Councillor Malcolm Maddocks advised that he had pushed for the bollards in Church Road to be repaired and said that he had inspected them since they had been done and noted that the required red warning paint had not been completed so he has reported this. Cllr Maddocks retraced the list of outstanding items from the September Meeting with the Clerk and confirmed that he was liaising with the necessary departments on, a) Traffic light synchronisation junction of A1245 and Rawreth Lane b) Drainage and Gully Sucking in Watery Lane/Beeches Road c) A1245 Street lights just after the junction with the Rawreth Lane southbound d) lack of dog warden/animal welfare officer in the District e) Old London Road speed limit. 

 

 

District Councillor Chris Black then spoke, he advised the he would also chase the matter of the dog warden/ animal welfare officer with RDC. Cllr Black advised that the review committee had met with regards to the tyre fire at Mitchelins Farm and had discussed how the emergency was handled, and how the enforcement cases against the land owner had been dealt with.  Cllr Black advised that it had been suggested there was a lack of co-ordination between the difference agencies which needs to be learnt from, Cllr Black said the question of the watercourse was raised and it was asked if they were still being tested for contamination, to which the answer was yes, then changed to no! Cllr Black said in summing up of the meeting, Shaun Scrutton said that RDC had not been lax in dealing with the Mitchelins Farm site as a whole.  Cllr Black then spoke about the Development Committee and advised that the format of the committee has changed and it will now only consist of 13 Members, of which 1 seat has been given to the Lib Dems and Cllr Black will hold this seat, and Cllr Oatham will stand in as his substitute when needed. Cllr Black advised that non-members can now speak on ward issues like the Parish Council currently do but non-members cannot take part in the discussions Cllr Beckers asked Cllr Black if under the new setup Members will still hold their executive powers? Cllr Beckers advised that under the old setup the committee held executive powers as every Councillor was a members, is this still to be the case? Cllr Black advised this matter is being looked into.

 

154. FINANCE. A. Chq 101031 H L Bloomfield reimbursement of expenses £96.51. Approved and signed.

CHQ 101032 H L Bloomfield reimbursement of Chairman’s expenditure £22.84. Approved and signed.

CHQ 101033 Royal British Legion Poppy Appeal £25.00 Approved and signed.

 

b. Members discussed the matter of the Clerks hours of work and agreed that although the salary she is paid reflects the hours she actually works, the hours recorded in her contract did not, it was therefore suggested that in order to formally regularise the Clerks hours a record needed to be made that the Clerk works in access of the 5 hours per week recorded in her contract and that an accurate figure of the hours she now works is 16 hours per week. A proposal was made by Cllr Coombs to make a formal record of this in the November 2015 minutes, this was seconded by Cllr Wiltshire and unanimously agreed by all Members.

 

155. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. There have been confrontations at the Chichester pitches as residents have been walking round the edge of the field because a pitch has been marked out across the public footpath therefore when a game is being played they cannot walk the path.

b. The dirt dumped in the ditch near to the entrance of the Chichester pitches has not been cleared.

c. Correspondence is still being passed backwards and forwards with RDC with regards to all the football pitches in Old London Road, in particular water runoff, and the lack of enforcement progression with regards to the Academy Soccer car park.

d. Questions have been asked as to why Hockley were awarded 1.8 million of flood prevention funding when Rawreth didn’t, Hockley has flooded once, Rawreth has flooded 17 times, Hockley ward councillors pushed for the funding, why didn’t our ward councillors do the same for their residents.

e. The Rawreth Flood Action Group are still not getting joined into meetings which is very frustrating as they don’t feel like they are being able to get vital information across and given invaluable input to meetings.

 

156. GENERAL CORRESPONDENCE Letter dated 16th October 2015 notifying of the Wyvern Annual General Meeting.

 

157. FLOODING IN THE PARISH-   No update regarding flooding issues in and around the Parish

 

158. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. The Chairman confirmed that himself, Cllr P Beckers and the Clerk would be attending a meeting on the 5th of November with RDC, Hullbridge PC and Rayleigh TC regarding the development proposed for land to the north of London Road.         

 

159. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

a. Land to the West of the Pumping Station. No update to report.

b. Land Drain London Road (adjacent to Claremont) Update and progress report with regards to the problem with the land drain disgorging onto the pavement. No update to report.

c. Travellers Site (A1245)–Update and progress report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. See item 151.

d. Old London Road Speed Restrictions and other matters. Update and progress report regarding the request for the re-restriction of Old London Road. No update to report.

 

 

 

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane. No update to report.

f. Bedloes Avenue. To receive any updates with regards to the Council’s request for an off street parking area in Bedloes Avenue.  No update to report.

g. Laburnum Culver. Council to discuss any developments with regards to the maintenance work and drainage issues. No update to report.

 

160. NEIGHBOURHOOD ACTION PANEL- Cllr Beckers handed Members a copy of the minutes from the previous NAP meeting and confirmed that the recent meeting only lasted 8 minutes with just six members of the public present and no police in attendance.    

 

161. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

162. RHALC. Cllr Beckers confirmed he had attended a recent meeting of the RHALC and provided Members with a copy of the minutes from the previous meeting. Cllr Beckers confirmed that there had been no requests from any of the Town or Parish Councils with regards to using the shared facility of a Dog Warden (with limited powers) and this had been reported to RDC. Cllr Beckers confirmed there was nothing more to report.

 

163. PARISH EMERGENCY PLAN- Cllr Matthews spoke about the Emergency Plan and the progress that Cllr Paine had made with it, the Clerk confirmed that she would now pick up on what had already been drafted by Cllr Paine and report to Members.

 

164. COMMUNITY GARDEN- The Clerk advised that the new gates have now been collected and are being prepared for installation at the Community Garden. The Clerk also advised that a memorial Rose bed would be dug at the Community Garden to allow family and friends of Cllr Christine Paine to be invited at the end of the month to plant a Rosebush in her memory.

 

165.  TRAINING- The Clerk advised Members that she had details of available training courses

 

166. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH.

The Clerk advised that she had been approached by several riders about extending the bridleway network in the Parish especially given the new development on the land to the north of London Road and Cllr Matthews confirmed this was certainly something that could be discussed at the meeting on the 5th of November with RDC regarding the development going forward.

 

167. PLANNING MATTERS- a) There were no planning applications received prior to the Meeting which have not been dealt with under Delegated Power.

 

168. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT. None.

 

169. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) NAP e) RHALC f) Emergency Plan g) Update on all outstanding Enforcement cases h) Reinstatement of footpaths and bridleways i) Budget j) Grants

 

170. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 2nd December 2015 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.45pm

 

 

     DATED……………………………CHAIRMAN……………………….

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 7th October 2015 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. S Coombs

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr. Mrs S Wiltshire

                                                                  

In Attendance:  The Clerk, 8 members of the public and District Councillor Chris Black

 

 

119. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr C Paine and Cllr C Stanley.

 

120. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

121. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 2nd of September 2015 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

122. MATTERS FOR INFORMATION ONLY. The Clerk confirmed that items 94, b, c, d, had all been reported again.

 

123. VILLAGE REPORT- - The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Gully Suckers have been working throughout the Parish which is good to see, let’s hope it continues and isn’t a one off.

b. Closure of the Rayleigh Police Station front desk and cutbacks in general.

c. Travellers site, another new building being erected.

d. Street lights on the A1245 are still out.

e. Fairglen Interchange, the advertising sign on the Mitchelins Farm site is still being used.

f.A questionnaire is being distributed in Battlesbridge about having traffic lights on the bridge, we have not been informed as a Parish Council, and it would appear the questionnaire is only being distributed on one side of the river despite the fact that 2/3 of the bridge falls within our Parish. Could we extend an invitation to the new Chair of Rettendon PC to attend one of our meetings?

 

124. DISTRICT AND COUNTY COUNCILLORS REPORT- Cllr Black spoke about the recent Development Committee Meeting where the slim majority of votes had allowed the development of the land to the north of London Road to go ahead, Cllr Black said it had left a bitter taste and he was surprised by how close the vote was. Cllr Black advised that the Hullbridge application is still to be decided and as yet has not been called before the committee, Cllr Black added that roundabout proposals submitted as part of this application need consideration as they will entail closing off the Mortimer Road junction from Hullbridge Road and it is not clear how it will affect the shops at Hambro Parade, and another significant note is the fourth exit onto Lubards Farm. Cllr Black advised that on top of both these applications, there is now a submitted application for Timbergrove off of London Road for 93 houses.  Cllr Black advised that the application for a traveller site in Hullbridge Road is still not decided but could be dealt with one of two ways, either under officer’s delegated powers or called into committee. Cllr Black then spoke about more changes at RDC and advised he has met the new assistant director of planning who will work under Shaun Scrutton who is now the director of planning, with the main officers being Mike Stranks and Katie Rodgers. Cllr Black then went on to speak about the proposed policing changes and advised that the policing review committee had discussed the closure of the counter at Rayleigh Police Station, which was only visited by 30 people in a month, 19 of which were to report a crime, Cllr Black stated that under the proposed changes there would be a Community Inspector, 2 sergeants’ 6 Constables’ a dedicated Youth Officer and 4 PCSO’s, covering an area from Rochford to Castle Point.  Cllr Black advised that in addition the police have advised RDC that low to medium level antisocial behaviour will no longer be dealt with by the police and that the District Council will be responsible for this. Cllr Black then advised that a special meeting is to take place on the 13th of October of the Planning Committee to discuss the application for the Hall Road development as they have requested to reduce the number of affordable housing. Lastly Cllr Black advised that the Review Committee is not looking at Mitchelins Farm to see what happened and what if anything went wrong with the Council’s action against the landowner.

 

 

125. FINANCE. a) Cheques for approval. 

CHQ 101029 H L Bloomfield reimbursement of expenses £144.35. Approved and signed.

CHQ 101030 Essex and Suffolk Water £18.55. Approved and signed.

 

 

126. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. There are now only 10 Police Stations in the whole of Essex that you can go to the front desk of.

b. There is now also talk that the Fire Service may have to take on Police powers, in addition to them taking on the role of paramedics.

c. The Newsletter still has Lyn as the Chairman.

d. Land behind properties in Rawreth Lane, near to Chesthunt Drive has had post and wire fencing erected.

e. Shed at the bottom of a property in Rawreth Lane has been broken into and tools stolen.

f. A long standing resident of 32 years in the Parish Mr Stone notified the Council he is moving and thanked them and Cllr Black for all their assistance over the years, he stated that his move is because of the Core Strategy, transportation and infrastructure and the obviously the new development, Cllr Matthews wishes Mr Stone well on behalf of the Council.

g. The recent meeting of the Development Committee to discuss the application for the land to the north of London Road was totally wrong in that so many of the committee were missing, surely if Councillors are elected to a committee they should have to attend meetings, when so many were missing, was a majority of 3 in the vote enough? Should it not be a percentage?

h. The new gates for the Community Garden are now finished and ready for installation.

i. Continuing to press RDC Enforcement officers regarding the breach of planning permission at the Academy Soccer pitches in Old London Road.

J. Peter Plummer and Dave Collins have given a letter to Mark Francois, and met with him and Yvonne Dunn regarding the Academy pitches, Mark Francois has now written to Amar Dave to enquire what the delay is with regards to Enforcement of the breaches against the planning permission.

k. Having attended the Development Committee Meeting for the land north of London Road there are still huge inaccuracies regarding flooding and the future risks, the Environment Agency had no objections to the first application based on the one in 30 year rule, however ECC took over the consultation on planning applications in May this year and they wanted the one in a 100 year rule applied. The right modelling and risk assessments have still not been undertaken.

l. 94.i from the previous minutes, could Cllr Black please revisit the question raised about if  an Animal Welfare officer has been appointed at RDC yet, and also follow through on the questions raised with Cllr Maddocks at the last meeting regarding Dog Wardens in the District.

 

 

 

127. GENERAL CORRESPONDENCE. None.

 

128. FLOODING IN THE PARISH- None.

 

129. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. Cllr Matthews, Cllr P Beckers and the Clerk will be attending a meeting with RDC on the 5th of November to discuss the recently approved development on land to the north of London Road. It is understood that Shaun Scrutton, Hullbridge PC, Rayleigh TC and planning officers and District Councillors from RDC will also be attendance.         

 

130. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

131. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

 

 

 

132. TRAVELLERS SITE (A1245)– No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

 

133. OLD LONDON ROAD SPEED RESTRICTIONS AND OTHER MATTERS- The Clerk advised Members that the Pedestrian signs have been scheduled for some time 2016!  

 

134. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – No developments regarding Beeches Road/Watery Lane.

 

135. NEIGHBOURHOOD ACTION PANEL- No report received.   

 

136. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None,

 

137. RHALC. No report as the next meeting isn’t until next week.

 

138. BEDLOES AVENUE. No updates with regards to the Council’s request for an off street parking area in Bedloes Avenue. 

 

139. PARISH EMERGENCY PLAN- In this absence of Cllr Paine this will now need to be progressed by other Members and the Clerk.

 

140. COMMUNITY GARDEN- To receive any updates regarding the Community Garden.

 

141. LABURNUM WAY CULVERT. No developments with regards to the maintenance work and drainage issues.

 

142.  TRAINING-- The Clerk advised Members that she had details of available training courses

 

 143. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. The question of new bridle ways will be raised at the meeting with RDC on the 5th of November.

 

144. PLANNING MATTERS- Council considered  planning application 15/00640/FUL and commented as follows, why has the application been submitted by Metro Ltd when the property has recently been sold, and does the proposed change meet all the correct standards, and what is the reason behind the request to widen the drop kerb.

 

145. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT. None

 

146. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Land to the west of the Pumping Station Watery Lane. e) London Road land drain. f) Travellers Site Appeal. g) NAP h) RHALC i) Watery Lane/Beeches Road weight restrictions j) Old London Road speed limit and rural path k) Emergency Plan l) Laburnum Way Culvert m) Reinstatement of footpaths and bridleways (all enforcement items or items awaiting updates will be amalgamated under one item reference going forwards)

 

147. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 4th November 2015 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.45pm

 

 

     DATED……………………………CHAIRMAN……………………….

 

 

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 2nd September 2015 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. S Coombs

                                                                   Cllr. C Stanley

                                                                  

In Attendance:  The Clerk, 6 members of the public and County Councillor Malcolm Maddocks

AGENDA

 

90. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr P Beckers, Cllr M Beckers and Cllr C Paine. Members asked for their best wishes to be sent to both Mary and Christine who were both unwell.

 

91. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

92. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 1st of July 2015 were approved by the Members and accordingly the Cllr Coombs signed them as a true copy.

 

93. MATTERS FOR INFORMATION ONLY. None.

 

94. VILLAGE REPORT- - The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. A transport meeting has taken place to where they spoke about the number 3 bus service.  A consultation is coming out this month and the result will go back to County. Cllr Stanley is monitoring this.

b. The Central Bollard in Rawreth Lane by Laburnum Way has still not been replaced.

c. The site next to the Good Companions Garage, formerly Rawreth Tyres appears to be selling cars, has permission been sought for change use?

d. Church Road, the white lines have been renewed however the bollards are still broken and the potholes have not been repaired.

e. Parish Summit 10th December 5pm Cllr Matthews confirmed he will attend.

f. Flood Training 10th September 10am in the Village Hall.

g. Bedloes Avenue, the bushes have still not been cut. Discussed under item 95

h. Bridleway in Trenders Avenue is very overgrown. Discussed under item 114

i. Lack of Dog Warden services in the District. Discussed under item 95

j. Spare road plaining/chippings. Discussed under item 95

 

95. DISTRICT AND COUNTY COUNCILLORS REPORT- Neither District Councillors were present at the meeting, however County Councillor Malcolm Maddocks was and reported as follows.

Cllr Maddocks suggested that item 94.g be referred to the Portfolio holder for the Environment at RDC as this should come under their remit.  Cllr Maddocks then spoke about a number of matters that are still unresolved within the Parish. Old London Road was promised pedestrian warning signs apx 6 months ago, these were approved by the LHP but have still not been erected, Cllr Maddocks confirmed he would be taking this matter up.  Cllr Maddocks confirmed that he would also do the same with regards to the subsidence in Old London Road which has now been coned off for over a year, with no repair work being done.  Cllr Maddocks then spoke about the speed restriction in Old London Road and advised that this could be taken forward on a care issue and that we should press for a 30mph or 40mph at the most. Cllr Maddocks said that under the car act we could apply to have the speed restriction imposed and ask for more signage ever though this has previously been turned down, as there are pedestrians using the road and large numbers of children at weekends there is a care issue and this should be looked at because of it. Cllr Maddocks then spoke about itme 94.i The Clerk advised Cllr Maddocks that the District does not have its own Dog Warden and that over recent weeks a number of dogs had been lost and or found and members of the public were extremely frustrated as there is a distinct lack of help from RDC. The Clerk advised that often members of the public step in and help, and Crofter Kennels the local boarding and rehoming kennels are always helping her catch stray

 

 

 

 

dogs, scan them and hold them until Acres Way collect. The Clerk asked if RDC are looking at this problem with a view to employing an Animal Welfare Officer and Dog Warden as the problem is getting worse not better, the Clerk advised that she had previously spoken to Cllr Black about this Matter and that he was speaking to Cllr Jo Mcpherson but as yet had not come back with any update.  The Clerk requested that questions be asked as to what exactly Acres Way are paid for, and is it a cost effect way to deal with things as they will only help with dogs that have been found and caught. The Clerk said the situation is getting worse with 5 dogs being loose within a matter of days in Rayleigh and Rawerth with no help available from the District Council.  The Clerk then advised Cllr Maddocks that a local farmer has a bridleway and footpath running within his land and that he is currently trying to upgrade the surface of it. The Clerk advised that he has already resurfaced a large amount and that the path is regularly used by local people and that the landowner had contacted her to see if there were any stockpiles of road plainings or chippings that could be used, Cllr Maddocks confirmed he would make enquiries.

 

96. FINANCE.

CHQ 101017 H L Bloomfield Expenses £43.01. Approved and signed.

CHQ 101018 R W & J R Burroughs Block Hire £288.00 Approved and signed.

CHQ 101019 J A Pinkerton Garden Maintenance £600.00 Approved and signed.

CHQ 1010120 RHALC Membership £7.70 Approved and signed.

CHQ 1010121 R W & JR Burroughs Block Hire £288.00 Approved and signed.

CHQ 1010122 PKF Littlejohn LLP Audit Fee £120.00 Approved and signed.

CHQ 101023 H L Bloomfield Expenses £41.61 Approved and signed.

CHQ 101024 H L Bloomfield Reimbursement of BT Broadband and Postage £142.75 Approved and signed.

CHQ 101025 Caroline White Rory £232.00 Approved and signed.

CHQ 101026 Caroline White Rory £247.60 Approved and signed.

CHQ 101027 James Pinkerton Garden Maintenance £1200.00 Approved and signed.

CHQ 101028 ICO Data Protection £35.00 Approved and signed.

 

 

97. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. A number of enforcement issues with regards to the Academy Soccer site in Old London Road and the Rayleigh Boys site also in Old London Road remain unresolved, these include,  the surface of Academy’s car park not being laid in accordance with the planning consent,  Racing Pigeons being released from the Rayleigh Boys site on a Friday evening,  the expired planning consent for portacabins on the Rayleigh Boys site (the actual cabins are Sporting Events) and the question  mark about food hygiene ratings for food being served at the site, and the frequency of septic tanks being emptied, all of these matters have been raised with RDC by residents and the but are still not answered.

b. Pothole outside Goymers Lodge in Old London Road. The hole is now 3ft long and 7inches deep.

c. There have been two recent planning meetings at RDC, the last one was opened in the formal manner that you open a Masonic Lodge meeting, not a council meeting which was extremely worrying!

d. Lots of meetings with various agencies and lots of work being done by the Flood Action Group, covered under item 99.

 

98. GENERAL CORRESPONDENCE. None.

 

99. FLOODING IN THE PARISH- Peter Plummer Chairman of the Flood Action Group updated everyone on the meetings that have taken place with various agencies and other parties and further meetings that are planned. Peter explained where RDC have been lacking in their information and their accuracy and said that information proving that calculations are wrong and information is not wholly factual or right is constantly being produced and shown to the relevant people. Peter confirmed he would keep the Council up to date with meetings and any progress that is made.

 

100. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. No update to report.

 

101. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

102. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

 

 

103. TRAVELLERS SITE (A1245)–No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

 

104. OLD LONDON ROAD SPEED RESTRICTIONS AND OTHER MATTERS- See item 95, the Clerk will write a letter to try and address the matter under the Care Act.

 

105. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING –No updates or developments to discuss regarding Beeches Road/Watery Lane.

 

106. NEIGHBOURHOOD ACTION PANEL- No report was available as Cllr P Beckers was not in attendance.  

 

107. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None

 

108. RHALC. No report was available as Cllr P Beckers was not in attendance.

 

109. BEDLOES AVENUE. No update to report with regards to the Council’s request for an off street parking area in Bedloes Avenue. 

 

110. PARISH EMERGENCY PLAN- It was agreed to leave this matter until the October Meeting as Cllr Paine had been progressing the plan and it was therefore hoped that she would be well enough to attend in October.

 

111. COMMUNITY GARDEN- To Clerk advised Members that the earth bunds are now complete and that the concrete blocks have been returned from hire and that the new security gates would be installed shortly.  The Clerk also advised that a new forever home had been found for Rory and as a result he had been moved there and had settled in extremely well. The Clerk confirmed that all associated costs would now cease save for the insurance which would remain in place until the 9th of October 2015.

 

112. LABURNUM WAY CULVERT.  No updates or developments to discuss with regards to the maintenance work and drainage issues.

 

113. TRAINING- The Clerk advised Members that she had details of available training courses

 

114. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. The Clerk advised members that she was still experiencing problems with getting footpaths cleared in the Parish, particularly P2 which runs from Watery Lane to Hullbridge. The Clerk then spoke about two paths in Trenders Avenue, one a Bridleway and one a footpath which some residents believed had been a bridleway.  Cllr Matthews confirmed that path N4 had not been a bridleway, a request had been made to make it one and was turned down, and it did go to appeal but was thrown out. Cllr Matthews advised that he felt the landowner would not be in favour of making one now because of the work involved in marking it out and surfacing it in the correct way.

 

115. PLANNING MATTERS- Nothing to report.

 

116. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT. None

 

117. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Land to the west of the Pumping Station Watery Lane. e) London Road land drain. f) Travellers Site Appeal. g) NAP h) RHALC i) Watery Lane/Beeches Road weight restrictions j) Old London Road speed limit and rural path k) Emergency Plan l) Laburnum Way Culvert m) Reinstatement of footpaths and bridleways

 

118. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 7th October 2015 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.45pm

 

     DATED……………………………CHAIRMAN……………………….

 

 

 

-

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 1st July 2015 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. Mrs C Paine

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr. S Coombs

                                                                   Cllr. Mrs S Wiltshire

                                                                  

In Attendance:  The Clerk, 5 members of the public and District Councillor Chris Black and County Councillor Malcolm Maddocks

AGENDA

 

62. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr Chris Stanley.

 

63. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

64. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 3rd June 2015 were approved by the Members and accordingly the Vice Chairman signed them as a true copy.

 

65. MATTERS FOR INFORMATION ONLY. The Clerk advised Members that Rawreth Lane had been scheduled for re-surfacing works, and that in addition, the list of defects in the Parish supplied to County High ways following the June meeting were now all under investigation by inspectors.

 

66. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. A1245 has been trimmed and a really good job has been made of it

b. An advertising board is being used on the corner of Mitchelins Farm again, overlooking the Fairglen.

c. A1245 what was the Ducky Diner is now just a pile of charred remains.

d. Football Pitches, RDC are investigating Food Hygiene Certificates, The site being used to release pigeons, and encroachment onto the public footpath.

e. Verges on the A129 badly need cutting, these are part of the rural cut, but this road is not rural, it was last cut in September last year.

f. Box junction at the Fairglen interchange has been referred to the Highways panel but has been recommended to go ahead.

67. DISTRICT AND COUNTY COUNCILLORS REPORT- District Councillor Chris Black spoke about the rural cut and that stated that he had asked for the verges on the A129 not be to considered under the rural cut scheme due to the nature and traffic flow of the road, Cllr Black said that he would push for an interim cut as the visibility on the road was extremely poor. Cllr Black also spoke about the local Highways panel and confirmed that the box junctions at the Fairglen Interchange had been approved in principle and that the proposal would now go to the design team, Cllr Black also advised that the Hullbridge cycle path had been discussed. Cllr Black advised that going forward all new schemes would have to be put forward by a County Councillor or a member of the Highways Panel.  Cllr Black confirmed that the off street parking scheme for Bedloes Avenue is still being looked at.  Cllr B lack confirmed that a further planning application had been submitted by Countryside for the land North of London Road and that their appeal was underway. Cllr Black confirmed that the highways model used in their application is inaccurate. Finally Cllr Black advised that RDC have put out a new “call for sites”

 

 

 

 

 

68. FINANCE.

CHQ 101011 H L Bloomfield Expenses £43.01 Approved and signed.

CHQ 101012 RCCE Membership £66.00 Approved and signed.

CHQ 101013 JA Pinkerton Garden Maintenance £1200.00 Approved and signed.

CHQ 101014 JA Pinkerton Garden Maintenance £600.00 Approved and signed.

CHQ 101015 Caroline White £248.50 Approved and signed.

CHQ 101016 H L Bloomfield Quarterly Expenses £53.50 Approved and signed.

 

 

69. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Who’s responsible for the land in Old London Road where it goes into the football pitches, by the wooden bridge crossover it’s very overgrown and dangerous.

b. Old London Road, junction with A129 the visibility splays need cutting.

c. Mark Francois is meeting with Peter Plummer to be shown around the area of the football pitches and areas of flooding.

d. Traffic light phasing at Fairglen is still not right

 

 

70. GENERAL CORRESPONDENCE . None.

 

71. FLOODING IN THE PARISH- Peter Plummer advised during the Public Participation that he as chairman of the Flood Action has had a number of meeting with the relevant authorities regarding flooding in the Parish, these authorities included Essex County Council, Rochford District Council, and the Environment Agency. Peter advised that he still has meetings to attend and that he would keep the Council fully updated. He also advised that the completion of the group’s website was imminent.

 

72. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS.  Members noted that the Clerk had sent their response to the inspector with regards to the land to the North of London Road.

 

73. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

74 LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

 

75. TRAVELLERS SITE (A1245) – The Clerk updated Members and advised them that the enforcement team at RDC are aware of all the changes on the site regarding more structures and caravans.

 

76. OLD LONDON ROAD SPEED RESTRICTIONS AND OTHER MATTERS- The Clerk advised there is nothing to report with regards to an update regarding the re-restriction of Old London Road.

 

77. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – No update to report regarding Beeches Road/Watery Lane.

 

78. NEIGHBOURHOOD ACTION PANEL- Cllr Beckers confirmed that the next meeting is on the 7th of July at 7.00pm

 

79. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. The Clerk advised that Cllr Chris Stanley had attended the Parish Summit but unfortunately he was unwell so not at the meeting to report back.

 

80. RHALC. Cllr Beckers advised that the next meeting is on the 16th of July 2015.

 

81. BEDLOES AVENUE. The Clerk advised that the Council’s request for an off street parking area in Bedloes Avenue is still being looked at by the Highways Panel.

 

 

 

 

 

82. PARISH EMERGENCY PLAN- Cllr Paine advised members that she had put together a pyramid for Members to look at. Members agreed the structure was good and the both Cllr Paine and the Clerk said they would expand upon this.

 

83. COMMUNITY GARDEN- The Clerk advised Members that the hired blocks would shortly be removed from the garden and the original blocks left in place. The Clerk advised that the gates were in the process of being made and arrangements would be made for their installation once both gates were finished.

 

84. LABURNUM WAY CULVERT. The Clerk confirmed there were no developments or updates with regards to the maintenance work and drainage issues.

 

85. TRAINING- The Clerk advised Members that she had details of available training courses.

 

86. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. The Clerk advised that Footpath 2 between Battlesbridge and Hullbridge is still overgrown and that she had once again reported it to ECC.

 

87. PLANNING MATTERS- Nothing to report.

 

88 a) Community Garden b) Flooding in the Parish. c) LDF d) Land to the west of the Pumping Station Watery Lane. e) London Road land drain. f) Travellers Site Appeal. g) NAP h) RHALC i) Watery Lane/Beeches Road weight restrictions j) Old London Road speed limit and rural path k) Emergency Plan l) Laburnum Way Culvert m) Reinstatement of footpaths and bridleways.

                                                                          

89. DATE &VENUE OF NEXT MEETING- - Council confirmed the date and time of the next Meeting as Wednesday 2nd September 2015 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 8.45pm

 

 

 

     DATED……………………………CHAIRMAN……………………….

 

 

---------------------------------------------------------------------------------------------------------------------------------------

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 3rd June 2015 AT 7.00pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                  Cllr. Mrs C Paine

                                                                   Cllr. Mrs S Wiltshire

                                                                  

In Attendance:  The Clerk, 9 members of the public and District Councillor Ron Oatham

 

33. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr Stephen Coombs.

 

34. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

35. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 6th of May 2015 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

36. MATTERS FOR INFORMATION ONLY. None.

 

37. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Are the road surfacing works in Rawreth Lane complete, if so, are they of an acceptable standard? The Clerk replied to this as she had already spoken to County Highways regarding the recent repairs. The Clerk advised that the road would be surfaced dressed in the coming months, but as it is a rolling programme it is hard to give and exact date. The Clerk advised that following her complaint the road had been inspected and it was deemed that the works were of an acceptable standard, with no works outstanding.

b. Increase in activity again on the Travellers site, more buildings, hard standings and caravans.

c. Footpath from Church Road, leading to Battlesbridge, adjacent to the goat field, now impassable due to overgrown vegetation.

d. The chippings currently being stored in the chippings bay are right across the bay and covering the drains, they are also spilling onto the bridle way.

e. Church Road is looking untidier by the week, the bollards are still not fixed and the kerbside vegetation badly needs addressing and the road surface is still breaking up.

f. The visibility splays approaching the Carpenters Arms roundabout need cutting back, as do those approaching the Fairglen.

g. What is the scheduled programme for rural cuts?

 

38. DISTRICT AND COUNTY COUNCILLORS REPORT- Cllr Chris Black sent his apologies as he was attending a training course. Cllr Oatham said he was glad to be re-elected as a District Councillor for another term, albeit a short one as there is another election next year. Cllr Oatham said he had noticed that the visibility at road junctions is very bad due to the high grass, and echoed how untidy Church Road is looking. Cllr Oatham then spoke about the recent Development Committee Meeting where the Application by Rayleigh Boys was decided. Cllr Oatham said he was extremely angry that yet again, because of Councillors in the other end of the District, we have had forced upon us extra football times, which went against the recommendations of the Officers.  

 

39. FINANCE. a) Cheques for approval. 

CHQ 101002 H L Bloomfield Expenses Agreed and signed.

CHQ 101003 Caroline White Maintenance £243.50. Agreed and signed.

CHQ 101004 RW & JR Burroughs Maintenance Blocks £288.00. Agreed and signed.

CHQ 101005 Heelis and Lodge Internal Audit Fees £125.00. Agreed and signed.

CHQ 101006 Caroline White Maintenance £197.00. Agreed and signed.

CHQ 101007 RW & JR Burroughs Maintenance Blocks £360.00. Agreed and signed.

CHQ 101008 AON Insurance Renewal £553.50. Agreed and signed.

CHQ 101009 H L Bloomfield reimbursement of Broadband £135.57. Agreed and signed.

CHQ 101010 P Wilgress Reimbursement of refuge sacks £6.70. Agreed and signed.

 

b) The Clerk updated Members on the outcome of the Internal Audit, confirming that the accounts had passed with no recommendations and that they had now been forwarded to the External Auditors for the final part of the Annual Audit. .

 

c) Council considered and discussed the insurance renewal terms from Aon which take effect from 1st June 2015 to 1st June 2016.  The Clerk read through the renewal terms with Members and explained that the policy is now following a blanket form, which means there are now items which were not previously covered, and in addition, the base cover for a lot of items has been increased, at not extra cost. Members agreed unanimously that the cover should be renewed.

 

 

40. PUBLIC PARTICIPATION- Public participation with respect to items on the Agenda and other matters that are of mutual interest or concern. The Council will hear first from Councillors with prejudicial interests who must leave the room immediately after they have made the representation, answered questions and or given evidence. Councillors with a prejudicial interest cannot remain in the room to hear the representations of others. After the close of the Public Participation Session or earlier, once all members of the public have made their representations those Members who have left the room due to Section 12 .2 may rejoin the Council. The maximum time allowed for this item is 15 minutes and at the close of this item members of the public will no longer be permitted to address the Council.

 

41. GENERAL CORRESPONDENCE. The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. The containters/portacabins that are located at the Chichester pitches had time limits put on their planning approval, could these be checked to see if they have expired?

b. Over the last two weeks an exchange of emails has taken place between Mr Collins and Officers and Councillors at RDC, including Mr Scrutton, Mr Hudson and Cllr Ward expressing the disbelief at the Councils decision to grant more playing hours at the Chichester pitches. Mr Collins explained that by granting this permission the three clubs now using the pitches in Old London Road could all potentially extend their playing hours, and if they all get an extra two nights football will be played 6 out of 7 nights a week, so the weekends and the week days will be ruined for local residents. Mr Collins said he failed to see any benefit to the Parish of Rawreth, the extra noise, disturbance and litter that is going to be forced upon the village.  Mr Collins said that Academy Soccer have a list of conditions running in to pages and pages, but who is going to oversee these, they will never be complied with, residents knew from the first application that was submitted for pitches that it wouldn’t end there, that it wouldn’t be the last, and they have been proved right, residents can now see the next application being for a permanent pavilion. Mr Collins also pointed out that the two additional nights of play have not been defined, therefore he would like if possible that the club play Tuesday and Wednesday as their additional nights so at least there is a break between the weekend and week day playing, and that if additional applications are submitted by other clubs, they are restricted to the same two nights. Mr Collins stated that house prices and sales have been affected by the pitches, his neighbour has recently lost a buyer who pulled out due to the use of the pitches and the noise and disturbance they cause. Mr Collins also stated that nobody has looked into the number of generators that will be needed to power the Academy site showers, nor have they looked at the noise they will generate whilst running.

c. Could the Council obtain a list of games for the new season please?

d. Could the air quality around the pitches be monitored over the weekend periods as carbon monoxide and dioxide levels must rise considerable due to the excess traffic.

e. Could the level of noise also be recorded, as continuous noise above a certain level of decibels is classed as a nuisance.

f. One of the pitches that has been marked out runs over the designated footpath.

g. The Septic tanks on site are very close to the top, it is questionable if they have been emptied, and if there is a heavy rain period they will overflow.

h. Hot food is served from one of the Portacabins at weekends, do they hold a food hygiene certificate?

i. The Flood Action Group Chairman Mr Plummer is having a meeting with Highways, this is one of many that have or will be taking place, Mr Plummer has met with the Environment Agency as well. Mr Plummer advised that in one of the meeting Highways advised that they would like to see the Brook widened and made deeper, however, the Environment Agency won’t allow it. Mr Plummer said he would keep the Council fully advised of his meetings.

j. Old London Road, visibility splay needs cutting.

 

 

 

 

 

k. Traffic lights at the Fairglen roundabout are not synced to give enough flow of traffic, traffic wanting to leave the A1245 to either go across to the A130 or London bound on the A127 can’t enter the roundabout because of the queuing traffic for the A127 slip road Southend bound, nobody gives way, the exit from the A1245 is blocked, some yellow box junctions are needed or the lights need to be rescheduled.

 

 

42. FLOODING IN THE PARISH- Some relevant updates where given during item 41, the Public Participation.

 

43. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. Cllr Mathews advised that when the application is submitted by the developer for the proposed housing in Hullbridge the Council needs to activate a right to speak at the Development Committee Meeting for both the Council, and a resident who wishes to speak. The Clerk expressed concern as the original application had not been sent to the Council, even though 30% of the development will fall in the Parish. District Councillor Ron Oatham said he would notify the Clerk and Members when the application is received just in case.        

 

44. LAND TO THE WEST OF THE PUMPING STATION-No update regarding enforcement action.

 

45 LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

46. TRAVELLERS SITE (A1245)–No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  Following on from Item 37 the Clerk was asked to re-report this matter.

 

47. OLD LONDON ROAD SPEED RESTRICTIONS AND OTHER MATTERS- No update or progress to report regarding the request for the re-restriction of Old London Road, however members thought this matter should be chased following the extension to football playing times. .

 

48. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – No developments to report regarding Beeches Road/Watery Lane.

 

49. NEIGHBOURHOOD ACTION PANEL- Cllr Beckers confirmed that the next meeting is at the end of June.    

 

50. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None. Cllr Beckers did advise that he was due to attend a Meeting on the 15th of June but he would be unable to as he was away, Cllr Chris Stanley confirmed he would attend as a substitute.

 

52. RHALC. Council to receive a report from the latest meeting. Cllr Beckers confirmed that no meeting had taken place.

 

53. BEDLOES AVENUE. No updates or progress to report  with regards to the Council’s request for an off street parking area in Bedloes Avenue. 

 

54. PARISH EMERGENCY PLAN- Members agreed that Cllr Paine and the Clerk would try and progress the Plan.

 

55. COMMUNITY GARDEN- The Clerk advised Members that the bunding to the perimeter of the garden has now been completed and that the number of blocks being hired would now be reduced or cancelled entirely. The Clerk confirmed that she had met with James to discuss how many blocks would be needed going forward and that now the bunds are complete this could be established and the Council would purchase it’s own to eliminate ongoing hire costs.  The Clerk also advised Members that Rory is now being ridden with a view to ascertaining if he is fit to hack out, if this is the case, there is a likelihood of a new home waiting for him, Members welcomed the news and the Clerk confirmed she would update them at the next meeting. Finally the Clerk advised that she has still not received a reply from RDC regarding the covenants on the land, and the possibility that that it may be possible to remove them.  

 

56. LABURNUM WAY CULVERT. No update to report with regards to the maintenance work and drainage issues.

 

57. TRAINING- The Clerk advised Members that she had details of available training courses. Cllr Beckers asked the Clerk to confirm that he and Cllr M Beckers are booked on the Standards Training Course, the Clerk confirmed she would do this.

 

 58. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. The Clerk confirmed there was no update to report regarding the possibility of reinstating a footpath in the Parish. Cllr Matthews said it would be interesting to see how far progressed the coastal access programme has progressed. The Clerk confirmed she would try and find this out.

 

59. PLANNING MATTERS- The Clerk advised Members that a representation needed to be given in respect of the Countryside Appeal for land to the north of London Road. The Clerk confirmed that the reply must be with the inspector by the 24th of June 2015. The Clerk said she would draft a reply based on the previous responses which could be circulated to Members as a starting point. Members agreed, and Cllr P and Cllr M Beckers confirmed they would be happy to delegate this to the remaining Councillors as they would be on holiday.  

 

60. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Land to the west of the Pumping Station Watery Lane. e) London Road land drain. f) Travellers Site Appeal. g) NAP h) RHALC i) Watery Lane/Beeches Road weight restrictions j) Old London Road speed limit and rural path k) Emergency Plan l) Laburnum Way Culvert m) Reinstatement of footpaths and bridleways.

 

61. DATE &VENUE OF NEXT MEETING- - Council confirmed the date and time of the next Meeting as Wednesday 1st July 2015 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.30pm

 

 

 

     DATED……………………………CHAIRMAN……………………….

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 6th May 2015 AT 7.00pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr. Mr Stephen Coombs

                                                                   Cllr. Mrs C Paine

                                                                   Cllr. Mrs S Wiltshire

                                                                  

In Attendance:  The Clerk, 9 members of the public and District Councillor’s Chris Black and Ron Oatham

 

1. TO ELECT A CHAIRMAN FOR THE ENSUING YEAR. Cllr P Beckers proposed and nominated that Cllr Alistir Matthews be elected as the Chairman, this was seconded by Cllr C Paine and Cllr A Matthews accepted the position. Cllr A Matthews signed the Declaration and Acceptance of Office and this was witnessed by the Clerk.

 

2. TO RECEIVE APOLOGIES FOR ABSENCE. None

 

3. TO APPOINT A VICE CHAIRMAN. Cllr M Beckers proposed and nominated that Cllr C Paine be appointed as the Vice Chairman, this was seconded by Cllr S Coombs and Cllr C Paine accepted the position.

 

4.  TO APPOINT REPRESENTATIVES TO OUTSIDE BODIES. The following Councillor’s were appointed to the respective outside bodies.

a)      Rochford Hundred Association of Local Councils. Cllr P and Cllr M Beckers b)Parish Public Transport. Cllr M Beckers c)RDCSP Cllr S Wiltshire d) P3 Cllr A Matthews e)   NAP Cllr S Coombs and Cllr P Beckers.

 

5. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

6. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 1st of April 2015 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

7. MATTERS FOR INFORMATION ONLY. None.

 

8. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Travellers site on the A1245 yet more buildings have gone up, and more hard standings have been constructed.

b. White van in the Parish door knocking for jobs.

c. Rubbish around the railway bridge on the A1245.

d. White open back van with a hoist has been seen driving around the Parish, particularly where there are skips or building work is being carried out.

e. Lots of Ford Fiesta’s are being stolen all over the county but in particular, around Wickford Billericay and Rayleigh.

f. Rubbish is building up on the river banks again, a resident has asked for permission to contact the probation services team again, permission has been given.

g. Football Tournament at the Chichester Pitches.

 

9. DISTRICT AND COUNTY COUNCILLORS REPORT- With the agreement of all Councillors this item was moved to the Annual Parish Meeting.  

 

10. FINANCE. a) Cheques for approval. 

30th April 2015 CHQ 100898 H L Bloomfield Expenses £40.22. Approved and signed.

30th April 2015 CHQ 100899 EALC Subscription £288.27 Approved and signed.                      

 

 

30th April 2015 CHQ 100900 R W & JR Burroughs Block Hire £288.00.Approved and signed.

30th April 2015 CHQ 101001 SLCC Subscription £103.00. Approved and signed.

 

10.b) The Clerk went through the 2014/2015 accounts together with a review of the Risk Assessment with Members and  Cllr Alistir Matthews proposed they be approved and accepted, this was unanimously seconded by all Members and  accordingly they were signed together with the Annual Audit Return by the Chairman and Clerk.  Cllr Matthews thanked the Clerk for her hard work in completing the accounts and audit.

 

11. PUBLIC PARTICIPATION- With the agreement of all Members and the Public this item was moved to the Annual Parish Meeting

 

12. GENERAL CORRESPONDENCE (to note). None.

 

13. FLOODING IN THE PARISH- No update to report regarding flooding issues in and around the Parish

 

14. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. Cllr Matthews advised that meetings have been held with representatives from Hullbridge Parish Council regarding the development plans and that all parties are formulating a presentation ready to put forward to the Development Committee when the matter comes before them.  

 

15. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

16 LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

17. TRAVELLERS SITE (A1245)– No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

 

18. OLD LONDON ROAD SPEED RESTRICTIONS AND OTHER MATTERS-  The Clerk advised Members that she had received an email from County Highways confirming they had finally authorised two “Pedestrians in the road” warning signs to be erected.  

 

19. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – No developments to report regarding Beeches Road/Watery Lane.

 

20. NEIGHBOURHOOD ACTION PANEL- There was no report or developments to discuss regarding the NAP.  

 

21. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None

 

22. RHALC. Cllr P Beckers confirmed that he had attended a meeting and that he could now confirm that the Crucial Crew would not be going ahead this year.

 

23. BEDLOES AVENUE.  No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue. 

 

24. PARISH EMERGENCY PLAN- Members agreed to move this item to the June Meeting.

 

25. COMMUNITY GARDEN- The Clerk advised Members that work to construct the earth bunds is now well under way, and that once they have been finished James will advise how many concrete blocks will be needed. Once this is known the Clerk can put in hand ordering blocks to be made and those on hire can be returned. The Clerk advised there is not update from RDC with regards to whether or not the restrictive covenants can be removed.  

 

26. LABURNUM WAY CULVERT. No developments to report with regards to the maintenance work and drainage issues.

 

 

 

 

 

27. RAWRETH LANE DRAINAGE WORKS. No developments to discuss with regards to drainage works in Rawreth Lane. Members agreed that as these works have now been completed, this item could be removed from the Agenda.

 

28. TRAINING- The Clerk advised Members that she had details of available training courses.

 

29. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. The Clerk advised Members that the County Footpaths Officer Chris Brown would be retiring on the 15th of May, and as yet, no replacement has been confirmed. The Clerk advised that the barbwire blocking a footpath at the bottom of Trenders has been cleared.  

 

30. PLANNING MATTERS- The Clerk confirmed there were no planning applications received prior to the Meeting which have not been dealt with under Delegated Power. The Clerk advised Members that the application for the Chichester Pitches would be considered by the Development Committee. Cllr Matthews asked that the Clerk inform RDC that the Parish Council would like to speak, Cllr Paine confirmed she would prepare the Council’s statement.

 

31. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Land to the west of the Pumping Station Watery Lane. e) London Road land drain. f) Travellers Site Appeal. g) NAP h) RHALC i) Watery Lane/Beeches Road weight restrictions j) Old London Road speed limit and rural path k) Emergency Plan l) Laburnum Way Culvert m) Reinstatement of footpaths and bridleways.

 

 

32. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 3rd of June 2015 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed to the public at 7.50pm

 

 

 

     DATED……………………………CHAIRMAN……………………….

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 1st of April  2015 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr. Mr Stephen Coombs

                                                                  

In Attendance:  The Clerk, 11 members of the public and District Councillor’s Chris Black and Ron Oatham

 

AGENDA

304. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr Suzanne Wiltshire and Cllr Chris Payne. Councillors wished Cllr Payne well via the Clerk.

 

305. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

306. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 4th of March 2015 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

307. MATTERS FOR INFORMATION ONLY. None.

 

308. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Litter on and around the Chichester Pitches. The litter is blowing across the pitches, its in all the hedgerows and is extremely unsightly and is also a danger to wildlife.

b. Traveller site on the A1245 cars are pulling out of the site straight onto the A1245 without any regard for the traffic, there have been a few near misses.

c. The recent fire at Mitchelins Farm has highlighted inadequacies in the RDC emergency procedures and highlighted how one major event can cause the western side of the District to come to a standstill, on this occasion for days.  Residents weren’t kept informed, the Emergency Planning Officer at RDC is part time so he wasn’t in for some of the days, Rayleigh Town Council were extremely quiet during the entire incident and the whole thing could have been avoided if enforcement had been executed properly.

d. Councillor Hart from Rettendon PC has asked for temporary low traffic lights for a trial period on the bridge at Battlesbridge, he has confirmed he is not in agreement to having them permanently but is happy for a trial period. Members confirmed they have no objection to the trial.

e. Councillor Hart from Rettendon PC has notified Cllr Matthews that he has re submitted an application for a pitch roof office block at Battllesbridge Mill/Harbour site.

  

309. DISTRICT AND COUNTY COUNCILLORS REPORT-  District Councillor Chris Black confirmed that during the fire at Mitchelins the main updates had come from Hayley, via social media sites, with only one text from the District Council. Cllr Oatham advised he would question RTC over their lack of involvement considering the site is actually in their boundary. Cllr Oatham advised the first he knew about the fire was when the Echo was delivered through his door, and that he had been totally unaware prior to that point, the wind had obviously been in a different direction and he had not even see the smoke.  Cllr Black then advised that the enforcement team at RDC is under pressure, Nick Barnes is retiring and the department is in chaos really, Cllr Oatham added the section is a joke and unfortunately it is not statutory to have one. Cllr Black advised that the Council restructure will save money in the long term but in the short term there will be officers missing, one example of which is there is currently no Animal Welfare Officer. Cllr Black then advised that following the last meeting he had spoken with Cllr Jo Mcpherson about the problems being faced with horses being dumped and illegally tethered, Cllr Black advised that Cllr Mcpherson is looking into the matter but asked for some time to do so. Cllr Black then spoke about item 308.a and advised that he had visited the Chichester Pitches and picked up a large amount of litter himself and had emailed both Martin Shields and Brian Horne.  

 

310. FINANCE. a) Cheques for approval. 

CHQ 100890 Caroline White £205.00 Garden. Approved and signed.

CHQ 100891 RW & JR Burroughs £360.00 Block Hire. Approved and signed.

CHQ 100892 H L Bloomfield   £16.21     Reimbursement of Expenses. Approved and signed.

CHQ 100893 Essex and Suffolk Water water rates £18.62. Approved and signed.

CHQ 100894 H L Bloomfield £56.79 Reimbursement of Expenses. Approved and signed.

CHQ 100895 H L Bloomfield £53.50 Quarterly payment for home office use. Approved and signed.

CHQ 100896 Caroline White £219.00 Garden. Approved and signed.

CHQ 100897 PDS £55.00 Parish Annual Invites. Approved and signed.

 

311. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Has the bill been enacted to stop illegal fly grazing of horses yet?

b. The Rawreth Action Group was due to attend a meeting with various parties but this has been cancelled twice by Highways, Roger Webster from the EA is now putting pressure on them to attend.

c. Roger Webster has spoken to the group about digging the Rawreth Brook out, however he said before anything could be done it would have to be remodelled.

d. The concrete blocks at the Community Garden are costing £360 per month, a permanent security fence would be cheaper in the long run, why hasn’t this been looked into.

e. Noted from the previous minutes that a question had been raised about community housing and the covenant on the community garden, can the covenant be removed, and should the residents not have been asked first if they wanted community housing on the land, before RDC were approached?

f. Nothing appears to have happened regarding repairing the obelisk in Rawreth Lane and the signs around it are still filthy.

g. Some potholes in the Parish are now painted in purple, is there a difference?

h. The Parish is twinned with a German Town, could a letter of condolences be sent please?

 

312. GENERAL CORRESPONDENCE. None.

 

313. FLOODING IN THE PARISH- No update regarding flooding issues in and around the Parish.

 

314. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. Cllr Matthews advised that there will be an appeal by the developers regarding the land to the North of London Road. Cllr Matthews advised that it might be prudent for the Council to be involved alongside other groups’ organisations with the same views and ideas so that a collective representation can be put forward at the appeal. Members agreed this was an extremely good idea, the Clerk was asked to make contact with both RTC and HPC and put this proposal to them.        

 

315. LAND TO THE WEST OF THE PUMPING STATION- No update regarding enforcement action.

 

316 LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

317. TRAVELLERS SITE (A1245)–No update or  progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

 

318. OLD LONDON ROAD SPEED RESTRICTIONS AND OTHER MATTERS- No update or progress to report regarding the request for the re-restriction of Old London Road.

 

319. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – No update or developments to report regarding Beeches Road/Watery Lane.

 

320. NEIGHBOURHOOD ACTION PANEL- Cllr Beckers advised that he had been unable to attend the meeting.    

 

321. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

322. RHALC. Council to receive a report from the latest meeting. Cllr Becker advised that the next meeting is on the 23rd of April 2015.

 

 

 

 

323. BEDLOES AVENUE. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue. 

 

324. PARISH EMERGENCY PLAN- Members agreed that in light of the recent fire at Mitchelins Farm the Parish Emergency Plan needs to be progressed, with some alternations and additions which have been noted and learnt from the recent event.

 

325. ROCKHAVEN- Members agreed that as the permanent marker posts have been erected to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road this matter can now be removed from the Agenda.

 

326. COMMUNITY GARDEN- The Clerk advised that she was still awaiting a reply from RDC with regards to whether or not they would consider, if requested by the Council removing the restrictive covenants on the land. The Clerk also advised that alternative security measures for the land were still in hand.  

 

327. LABURNUM WAY CULVERT. No developments to report with regards to the maintenance work and drainage issues.

 

328. RAWRETH LANE DRAINAGE WORKS. No developments to report with regards to drainage works in Rawreth Lane.

 

329. TRAINING- The Clerk advised Members that she had details of available training courses. Cllr Beckers advised that on the Standards Committee it had been revealed that only 2 Councillors have a 100% record of attending their required training. The Clerk asked if all Councillors on the Development Committee had attended 100% of their required training as this could have a bearing on their ability to sit on the said committee, and in particular decisions that are made on that committee, Cllr Beckers confirmed he would ask the question.

 

330. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. The Clerk advised there were not updates to report regarding the possibility of reinstating a footpath and bridleway in the Parish. Cllr Beckers advised that the finger post that was reported months ago is still missing, Cllr Matthews suggested it may be just as well to make a post ourselves, and confirmed he would look at doing this.

 

331. PLANNING MATTERS- All Planning applications received prior to the Meeting had been dealt with under Delegated Power, the Clerk confirmed there were no further applications to consider.

 

332. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Land to the west of the Pumping Station Watery Lane. e) London Road land drain. f) Travellers Site Appeal. g) NAP h) RHALC i) Watery Lane/Beeches Road weight restrictions j) Old London Road speed limit and rural path k) Emergency Plan l) Laburnum Way Culvert  m) Drainage problems and issues in Rawreth Lane n) Reinstatement of footpaths and bridleways.

 

333. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 6th May 2015 at 7.00pm in the Rawreth Village Hall

 

The Meeting closed to the public at 9.20pm

 

 

 

     DATED……………………………CHAIRMAN……………………….

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 4th March 2015 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr. Mrs C Payne

In Attendance:  The Clerk, 11 members of the public and District Councillor Chris Black

 

271. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr S Wiltshire and Cllr S Coombs.

 

272. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

273. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 4th of February 2015 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

274. MATTERS FOR INFORMATION ONLY. None.

 

275. VILLAGE REPOR. The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Loud bangs being heard again in the Parish, seem to be coming from the Chichester direction, all different times of the day.

b. White van hanging around again, be vigilant.

c. Recent work undertaken by contractors around Goose Cottages has been done extremely well, so could we send a thank you to Rochford Housing.

d. The verges between the railway bridge and the Carpenters Arms are full of rubbish.

e. Rawreth Lane, vans parked on the pavement.

f. Rettendon Parish Newsletter, there’s an article referring to traffic lights on the bridge, can we give a response please.

 

276. PRESENTATION BY STATION OFFICER DUNCAN LEWIS OF ESSEX COUNTY FIRE AND RESCUE SERVICE VOLUNTEERS. Station Officer Duncan Lewis of Essex County Fire and Rescue joined the Meeting to speak about the volunteer service and the type of work it carries out. Duncan explained that volunteers are involved with various different schemes in the community, his area being flooding Duncan also advised that not all volunteers are fire officers.  Duncan spoke about recent work undertaken by the volunteers at Laburnum Way which involved digging out the culvert, regrading it, cutting back vegetation and general clearance.  Duncan advised that when schemes like this are undertaken it is lovely if the community will get involved and join the volunteers in the work they are doing. Duncan then spoke about whose responsibility it is to clear certain areas like ditches, road sides, rivers and said that unfortunately it leaves a lot of grey areas as difference agencies are involved such at the Environment Agency, County Council District Council, Parish Council and residents who have riparian ownership liabilities. Duncan said his particular part of the volunteer group is trying to help areas of known flooding and in particular people who are limited in carrying out the work themselves because of age, disabilities. Duncan said if areas of need can be identified, and simple things done to minimise risks then he will highlight these, and example of which is the trash screen at Laburnum will now be checked if there is a weather warning as ensuring this is clear will help, but this can only be done early on, if the ditch is already deep then crews cannot be expected to be put at risk, therefore it is still important for regular maintenance to take place.  Duncan advised that in addition to the type of work seen at Laburnum, volunteers give advice about fire safety, smoke alarms, and flood advice. Duncan also advised that he is looking at mapping diagrams for the different areas to see where water comes from and where it is safe to move it to, and example of this being seen on Canvey where they have now established the safer arrears to pump water to. Duncan advised that they are linked in with The Essex Flood Team who liaise with land owners and then the volunteers do the spade work.  The Meeting was then opened up to the Public and the following questions were asked.

a. Can some contact details be given and an idea of what is required of the volunteers so this can be distributed through the Parish Council, District Council, Flood Forums to try and get volunteers and also so residents know about the scheme and what is happening as residents at Laburnum didn’t know anything about what was going on.

b. There a few elderly people in Church Road who could do with some help clearing their ditches out, could they be contacted and offered assistance?

c. When Church Road is at risk, could we have a pump sent to pump from one side of the bridge to the other as the bridge causes a restriction and then the water tops the road.

d. Is there still a central liaison point at Essex County Council, Duncan confirmed yes all the various agencies liaise there if needed during major events, agencies such as fire, ambulance, police, gas, water, electric, environment. Is there a number that can be called to get through to this core group? Duncan advised no this is just a meeting point, calls would be dealt with and filtered through the normal emergency numbers, such as 999 and those issued via other agencies. 

e. The WRVS and Red Cross use to be involved in the event of emergencies but when Rayleigh had bad flooding they didn’t seem to have been made aware.

f. In the event of flooding the Fire service aren’t always willing to help, questions are asked but if they feel they cant make a difference they wont attend, what can be done? Duncan advised that the key is to put preventative measures in place, air brick covers, entrance barriers, toilet covers, all of these will make a difference, and no, if pumping will make no difference to a flooding situation there is very little the fire service can do for individual homeowners, the key is prevention where possible.

g. Can we have details forwarded about how to become involved as a volunteer?

Cllr Matthews thanked Duncan for visiting the Parish and for taking part in the Meeting, his was also thanked by residents who were in attendance.

 

277. DISTRICT AND COUNTY COUNCILLORS REPORT- Apologies were received from District Councillor Ron Oatham.  Cllr Black advised that everything was quiet on the planning front for now, but it looks possible that Countryside will appeal against the recent planning decision, and if they do, they may well try to wriggle out of some of what they promised in their application.  Cllr Black then advised that is it is still not known when the Hullbridge Application will be decided but it will be called into the Development Committee. Cllr Black then advised that there will be a 0% increase on the Council Tax level although there may be some increases by the Police and Fire services. Cllr Black advised that the review committee have discussed stopping parking charges after 6pm and offering a few more free Saturday’s and lastly Cllr Black advised that the District Council’s finances are now looking a lot better.

 

278. FINANCE. a) Cheques for approval. 

CHQ 100883 RW & JR Burroughs Block Hire £288.00. Agreed and signed.

CHQ 100884 Rawreth Village Hall Hire £266.20. Agreed and signed.

CHQ 100885 Essex and Suffolk Water water rates £20.09. Agreed and signed.

CHQ 100886 H L Bloomfield Reimbursement of Expenses including computer maintenance £217.73. Agreed and signed.

CHQ 100887 H L Bloomfield Reimbursement of BT Broadband costs £135.44. Agreed and signed.

CHQ 100888 James Pinkerton Garden Maintenance £600.00. Agreed and signed.

CHQ 100889  H L Bloomfield Reimbursement of computer adapter £53.99. Agreed and signed.

 

 

280. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Some new lighting poles have been put in place in Church Road, however they have been sited in part of the ditch.

b. Chippings Bay the drains are all blocked.

c. A truck has been dumping cuttings in private roads residents need to be aware as a substantial amount was tipped.

d. Watery Lane the drains are still blocked but have been reported and a copy of the report has been emailed to the Clerk.

e. Can we advertise other things on the Notice Board by Asda, such as the Fire Service volunteers, the Clerk advised yes.

f. If you ever need to contact the Police in an emergency, even if you phone is pin locked, if you dial 112 it will connect you directly to the Police force whose area you are in, this is extremely useful if you need urgent assistance.

 

 

281. GENERAL CORRESPONDENCE

28th January 2015 Letter Rayleigh Town Council invite to Annual Town Meeting (RSVP). Noted.

 

282. FLOODING IN THE PARISH- No update to note regarding flooding issues in and around the Parish

 

283. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. No updates or progress to report.

 

284. LAND TO THE WEST OF THE PUMPING STATION- No update regarding enforcement action.

 

285 LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

286. TRAVELLERS SITE (A1245)– No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

 

287. OLD LONDON ROAD SPEED RESTRICTIONS AND OTHER MATTERS- No update or progress to report regarding the request for the re-restriction of Old London Road.

 

288. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – The drains are gulleys are still blocked and have now been reported by a resident in addition to the Councils report.

 

289. NEIGHBOURHOOD ACTION PANEL- Cllr Beckers confirmed he had been unable to attend the meeting.    

 

290. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

291. RHALC. Cllr Becker advised that the next meeting is the 16th of July.

 

292. BEDLOES AVENUE. The Clerk advised that the Council’s request for an off street parking area in Bedloes Avenue is still on the list for consideration. 

 

293. PARISH EMERGENCY PLAN- Members discussed the progression of the Parish Emergency Plan and agreed it would be a good idea to include the phone numbers for the WRVS, Red Cross, etc in it. The Clerk confirmed she would add them to the plan.

 

294. ROCKHAVEN- Cllr Matthews confirmed that the erection of permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road has been completed.

 

295. COMMUNITY GARDEN- No update to report regarding the Community Garden. The Clerk confirmed she had contacted RDC with regards to the restrictive covenants but as yet she had not received a reply.  

 

296. LABURNUM WAY CULVERT. This matter was discussed during item 280.

 

297. RAWRETH LANE DRAINAGE WORKS. The Clerk confirmed they have been no further developments with regards to drainage works in Rawreth Lane but at the present time all seems to be ok.

 

298. TRAINING- The Clerk advised Members that she had details of available training courses.

 

299. DOG FOULING. Members agreed and confirmed they do not wish to be part of this scheme and therefore this item can now be removed from the agenda.

 

300. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. No updates to report.

 

301. PLANNING MATTERS- The Clerk confirmed there were no planning applications received prior to the Meeting which had not been dealt with under Delegated Power.

 

302. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Land to the west of the Pumping Station Watery Lane. e) London Road land drain. f) Travellers Site Appeal. g) NAP h) RHALC i) Watery Lane/Beeches Road weight restrictions j) Old London Road speed limit and rural path k) Emergency Plan l) Laburnum Way Culvert  m) Drainage problems and issues in Rawreth Lane n) Reinstatement of footpaths and bridleways.

 

 

303. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 1st April 2015 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.15pm

 

     DATED……………………………CHAIRMAN……………………….

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 4th February 2015 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr. Mrs C Payne

                                                                   Cllr. Mrs S Wiltshire

In Attendance:  The Clerk, 8 members of the public and District Councillor Ron Oatham.

 

 

240. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr S Coombs.

 

241. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

242. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 7th of January 2015 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

243. MATTERS FOR INFORMATION ONLY. Item 236 which the Clerk investigated following the last meeting, Cllr Beckers advised that the information given to the Clerk by RDC differed to that given to the resident who applied for the Tree Preservation Order and therefore Cllr Beckers would like the Clerk to clarify RDC’s position and ask them to reconsider.

 

244. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. The Obelisk in the centre of the road in Rawreth Lane between Trenders Avenue and Rawreth Industrial Estate was hit last year and repairs have still not carried out, this obelisk was lit, it now has road signs placed around it but these are covered in dirt and are now a hazard as several cars have reported nearly hitting them as they can’t be seen.

b. Cllr Matthews advised that a contractor has been instructed to cut the hedge between Goose Cottages and Beeches Road Junction, it will be done later this month.

c. Watery Lane is getting worse again, the Gulley’s are blocked and the road is breaking up.

d. The hedges in Church Road has been cut back by the Council’s contractor as despite being asked this has not been attended to by County.

e. The Laburnum Culvert has been cleared by volunteers from Essex County Fire and Rescue.

f. There is a drain cover missing from the rural cycle path adjacent to the A1245 between the Bedloes lights and View Garden Centre.

 

245. DISTRICT AND COUNTY COUNCILLORS REPORT- Apologies were received from Cllr Chris Black. Cllr Oatham spoke about the recent Development Committee Meeting where a refusal of Planning Permission was given for the houses on the land North of London Road. Cllr Oatham advised that the developer may now come back as soon as September with a new application, however they could also appeal. Cllr Oatham advised for reference that County Cllr Malcolm Maddocks voted against the move for refusal. Cllr Oatham then spoke about noticed that have been placed in Priory Chase regarding yellow lines, Cllr Oatham stated that he has still been unable to clarify if Priory Chase has infact been adopted. Cllr Oatham then reaffirmed item 244.a stating that he too had nearly hit the signs because they are so muddy and unlit they cannot be seen at night.

 

246. FINANCE. a) Cheques for approval. 

CHQ 100879 £220.21 Mrs H L Bloomfield reimbursement of expenses and salary. Approved and signed.

CHQ 100880 £648.00 RW & JR Burroughs 9 weeks block hire. Approved and signed.

CHQ 100881 £500.00 Rawreth Flood Action Group Grant. Approved and signed.

CHQ 100882 £259.65 Caroline White maintenance. Approved and signed.

 

 

 

 

 

 

247. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. The Community Garden is full of water, not sure if it is the weather as it hasn’t rained for quite a few days, or is the runoff not getting away?  Is standing water accumulating because of the earth bund?

b. Letter opposing the Rayleigh Boys application has been submitted.

c. Obelisk, reiterate 244.a residents confirmed they have nearly hit the muddy signs too.

d. Canvey Island has four areas noted as flooding when there is heavy rain so an agreement has been reached with Essex County Fire and Rescue that four appliances will be dispatched one to each of these areas in the even to heavy rain, these appliances all have pumping abilities, can we request that one is dispatched to Rawreth in such an event.

e. The Laburnum Culvert was mentioned at a recent Flood Group meeting to Station Officer Duncan Lewis who is a volunteer with Essex County Fire and Rescue Volunteer Services. It is probably this reference that resulted in the culvert being cleared out, however unfortunately no contact was made with neighbours so they were not aware it was going to happen also a lot of mud was left on the grass verge and the black bin sacks full of debris were just left, it would seem without any prior arrangement for RDC to collect them. It would also appear that some of the willow roots have been cut through. So although a great response to a request, it’s disappointing how the work was executed.

f. Peter Plummer thanked the Cllr Matthews for the speech he gave to the Development Committee when they were considering the planning application for houses on land to the north of London Road. He also thanked Cllr Chris Black for moving a motion for refusal and Cllr Oatham for supporting this and Rawreth Parish Council for opposing the application from the start.

g. Peter Plummer of the Rawreth Flood Action Group advised that he had attended a meeting with the Environment Agency who agreed with 80%of the information Peter provided them with, and admitted they do not include pluvial flooding, they only report fluvial as  pluvial is the responsibility of the District Council. Peter also advised that the EA have no record of the Parish flooding and that all the information and emails the Clerk forward to Pete Downes have not been passed on to colleagues at the EA. Peter also confirmed that a sequential test with regards to the development land north of London Road however an exception test must follow and RDC have failed to carry one out as they stated the land is not within Zone 3, however Peter had informed the EA that the development would push water into Zone 3 and therefore an exception test should have been done.  Peter also raised the issue of the A130 risk assessment and informed the EA that 1500 tons of chippings had been deposited at the chippings bay in Old London Road in the last few days. Lastly Peter advised that prior to 2010 any attenuation tanks put on developments were pretty much left after the development was finished, now they have to be adopted by a managing company or properties and failure to do this the District Council has responsibility.  

 

 

248. GENERAL CORRESPONDENCE (to note).

21 Jan 2015 Letter Essex Air Ambulance- Thank you for grant money. Noted.

 

249. FLOODING IN THE PARISH- No updates regarding flooding issues in and around the Parish

 

250. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. Cllr Matthews reiterated what Cllr Oatham had already said, that the planning application for land to the north of London Road had been refused, but that it is very likely the developers would resubmit and application.         

 

251. LAND TO THE WEST OF THE PUMPING STATION- No update regarding enforcement action.

 

252 LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

253. TRAVELLERS SITE (A1245)– No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

 

254. OLD LONDON ROAD SPEED RESTRICTIONS AND OTHER MATTERS- No update or progress to report regarding the request for the re-restriction of Old London Road.

 

255. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – Cllr Beckers advised as reported under item 244 the Gulleys are becoming blocked again in Watery Lane, and the road surface is breaking up in the vicinity of Highlands. The Clerk confirmed the road condition had been reported and that she would report the gulleys.

 

 

 

256. NEIGHBOURHOOD ACTION PANEL- Cllr Beckers advised that unfortunately he didn’t make the meeting this month.  

 

257. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None

 

258. RHALC. Cllr Beckers advised he attended the last RHALC Meeting where the matter of a dog warden shared between the Town and Parish Council’s was discussed, Cllr Beckers advised the cost to the council would be £25 per hour and the warden would be there to educate people to pick up, they would not be a full dog warden, Members agreed this was not a cost effective service they would want to be part of.  Cllr Beckers also reported that other councils were saying there is a problem with planning applications when borders are straddled, especially with the right councils be consulted and applications being called in to the Development Committee. The demise of the Community Safety Partnership was also discussed and Cllr Beckers advised that a lot of members were not happy that meetings would not be regular. Cllr Beckers advised that RDC are supposed to now be attending RHALC Meetings on a regular basis. And Lastly Cllr Beckers advised that the matter of Community Speed Watch was discussed, Cllr Beckers confirmed there are now more volunteers than are actually needed as there are over 40 trained volunteers. Cllr Beckers confirmed Rayleigh TC have one camera, the police have another, Cllr Beckers advised he will be asking RTC if the Parish can use theirs.

 

259. BEDLOES AVENUE. The Clerk advised that the Council’s request for an off street parking area in Bedloes Avenue is still on the list for consideration. 

 

260. PARISH EMERGENCY PLAN- Members discussed the progression of a Parish Emergency Plan and the Clerk gave Members some prices that she had researched for Emergency Foil Blankets and long range Walkie Talkies. The Clerk also read out a Grab Bag list of items the Red Cross recommended people should try and take from their properties in the event of an Emergency. Members agreed it would be useful to publish this list and the Clerk was asked to include it in the next Parish Magazine article. Members agreed that the Plan should be progressed further in the coming months.

 

61. ROCKHAVEN-  Cllr Matthews advised Members that he had arranged to meet James Pinkerton on the 14th of February 2015 to complete the erection of permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road.

 

262. COMMUNITY GARDEN- The Clerk read Members the contents of an email received from Stephen McVicar of the Image Flooring based at the Mousery in Beeches Road regarding an offer of securing the Community Garden with security gates which would reduce the substantial costs currently being paid by the Council to hire concrete blocks. In the email Mr McVicar detailed the style of gates that could be used, the cost of materials for the gates and the willingness of his favour to make them. Members thanked Mr McVicar for the extremely generous offer and agreed they would like take up the opportunity of having the gates made as soon as Mr McVicar’s father is fit enough to make them following breaking his ankle. The Clerk then advised Members that she had obtained Office Copy Entries for the Community Garden land which showed the covenants that affect it. The Clerk confirmed that one of the covenants restricted the land from being built on. Members asked the Clerk to make a tentative approach to RDC to see if they would consider removing the covenant.

 

263. LABURNUM WAY CULVERT. See item 247.e.

 

264. RAWRETH LANE DRAINAGE WORKS. Members were advised that the drain on the south side of Rawreth Lane, next to the ditch and opposite the end of Trenders Avenue is now flooding , County Highways are aware and have carried out some roding.  

 

265. TRAINING-. The Clerk advised Members that she had details of available training courses.

 

266. DOG FOULING. See item 258.

 

 

 

267. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. Council to discuss the possibility of reinstating a footpath and bridleway in the Parish. No update to report.

 

268. PLANNING MATTERS- The Clerk confirmed there were no planning applications to consider that had not been dealt with under Delegated Power.

 

269. ITEMS FOR NEXT AGENDA. . a) Community Garden b) Flooding in the Parish. c) LDF d) Land to the west of the Pumping Station Watery Lane. e) London Road land drain. f) Travellers Site Appeal. g) Rockhaven. Permanent boundary marker posts h) NAP i) RHALC j) Watery Lane/Beeches Road weight restrictions k) Old London Road speed limit and rural path l) Emergency Plan m) Laburnum Way Culvert n) Dog Fouling o) Drainage problems and issues in Rawreth Lane p) Reinstatement of footpaths and bridleways.

 

270. DATE &VENUE OF NEXT MEETING Council confirmed the date and time of the next Meeting as Wednesday 4th March 2015 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed to the Public at 9.45pm

 

     DATED……………………………CHAIRMAN……………………….

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 7th January 2015 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr. Mrs C Payne

In Attendance:  The Clerk, 3 members of the public and District Councillor Chris Black.

 

 

206. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr S Coombs and Cllr Mrs S Wiltshire.

 

207. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

208. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 3rd of December 2014 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

209. MATTERS FOR INFORMATION ONLY. None.

 

210. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Not all parts of the Parish have received the recycling calendar, can this be published in the magazine?

b. Can we send a thank you to the Sita refuge collectors, they were witnessed picking up a bin that was dropped, running round until every scrap of paper had been picked up, they deserve a thank you and well done.

c. Church Road traffic islands still not repaired.

d. Concerned planning applications could be missed that have an officer recommendation on them but should really be called into the Development Committee for a decision to be made. Need to ensure all Members check the list circulated by the Clerk.

 

211. DISTRICT AND COUNTY COUNCILLORS REPORT- Cllr Chris Black had contacted the Clerk prior to the meeting to say that he would be arriving late due to another scheduled RDC meeting, therefore no report was given.  

 

212. FINANCE. a) Cheques for approval. 

Cheque 100878 Mrs H L Bloomfield Reimbursement of Expenses and Salary £180.69. Approved and signed.

b) To note that the Precept request has been submitted to Rochford District Council. Noted.

 

213. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Rev Jordan thanked Members for the Grant awarded to the PCC for production of the Parish newsletter.

b. Rev Jordan confirmed he had emailed Dave Holmes during the meeting to ask if the recycling calendar could be put in the forthcoming newsletter and in issues thereafter.

c. Rev Jordan advised Members that St Nicholas school now has a new Chair of Governors, being Mr Gary Jefferies.

d. Loud bangs have been heard around the area of the Chichester Football Pitches, these have been so loud they caused a dog to receive serious injuries to his back as he panicked. They have been reported as being heard in St Johns Drive. The Clerk advised she had contacted the Rayleigh Boys who advised they knew nothing about any equipment that could or might be used at the pitches, they also confirmed that they had spoken to Mr Philpot and he confirmed he wasn’t using any bird scarers that would cause that sort of noise. Cllr Matthews mentioned that Network rail were undertaking works on the lines and wondered if it could have been warning detonators.

 

214. GENERAL CORRESPONDENCE (to note).

15th December 2014 Letter Interact Grant thank you. Noted.

15 December 2014 Letter Peaceful Place Grant thank you. Noted.

 

 

16th December 2014 Letter RRVAS Grant thank you. Noted.

22nd December 2014 Letter Victim Support Grant thank you. Noted.

23rd December 2014 Email Martin Sheilds circulated prior to the Meeting. Discuss under item 220 Noted.

 

215. FLOODING IN THE PARISH-  No updates or reports regarding flooding issues in and around the Parish. The Clerk advised Members that a resident had contacted her to say he had spoken to Station Officer Duncan Lewis at Essex County Fire and Rescue Service HQ,  Station Officer Lewis is involved with  the voluntary arm of ECFRS, and part of their work involves ditch clearance for vulnerable, elderly or ill residents who cannot maintain their riparian ownership commitments. The resident had advised that Station Officer Lewis would be happy to attend a Parish Council Meeting and the Clerk asked Members if they would like her to invite him. Members agreed and it was suggested he be invited to the March Meeting.

 

216. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. Members spoke about the land to the North of London road and the outline planning applications immanent arrival before the Development Committee. Members agreed that someone should speak on behalf of the Council at the Meeting and Cllr Matthews confirmed he was happy to do this. Members then spoke about the allotment land on the development North of London Road and the email received from Shaun Scrutton at RDC asking for the Councils views on taking over the land once it had been developed and allotments established. Members agreed that allotment were not always sustainable and were a drain on resources to many councils, Cllr Beckers advised that RTC have large financial burdens from their allotments sites and Cllr Matthews advised that quite often CIF applications are for new fencing to allotment sites. Cllr Beckers advised there is a legal requirement for residents in the Parish to have asked for allotments, and if this were to happen the Council would have to consider them, however the Council already own land that was originally deemed as allotment land. Members agreed that they are not currently prepared to make a decision as it is too early in the planning stage.

 

The Clerk advised that she has now received a paper copy of the outline planning application for the development in Hullbridge, which the Parish Council were not originally noted on as consultees or an interested party. This mistake had now been noted by RDC and as a result the Clerk received the plans, she confirmed that she had asked for an extension to the normal 21 day reply time as the plans and application had been delayed. Members agreed because of the extent of the paperwork that had only been received that day they would deal with the matter under delegated powers to ensure Members had time to read and consider the application in its entirety.        

 

217. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

218 LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

219. TRAVELLERS SITE (A1245)– Update and progress report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

 

220. OLD LONDON ROAD SPEED RESTRICTIONS AND OTHER MATTERS- The Clerk read members an email from Martin Shields Chairman of Rayleigh Boys FC which advised that the Club would be applying for planning permission to increase the days they are allowed to use the pitches. Members agreed they had seen this coming because of the decision that was granted to Academy Soccer. Members confirmed that the application would be considered in the usual manner when it is received.  

 

221. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – Cllr Matthews advised Members that there seems to have been a marked increase in traffic using Watery Lane and Beeches Road since Christmas and that perhaps another traffic count is needed. Cllr P Beckers added that the road appears to be breaking up in several places since the bridge was repaired. Cllr Beckers then asked the Clerk if it would be possible to ascertain when the next bridge is scheduled for repair, this is the one by Highlands, before Hanover Bridge. The Clerk advised she would make enquiries. 

 

222. NEIGHBOURHOOD ACTION PANEL- Cllr Beckers confirmed he had nothing to report as he had been unable to attend the meeting.    

 

223. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

224. RHALC. Cllr Beckers confirmed that the next meeting is on the 22nd of January 2015.

 

225. BEDLOES AVENUE. The Clerk advised that there is still no update with regards to the Council’s request for an off street parking area in Bedloes Avenue to be considered under the Local Highways Panel. The Clerk advised that she would chase this again. 

 

226. PARISH EMERGENCY PLAN- Members to discussed the progression of a Parish Emergency Plan, and discussed a number of things that need to be considered such as what would happen to peoples pets, does the Village Hall have a generator, does anyone have access to walkie talkies, the fact that the electoral register does not identify how many residents live in a house, this goes for rented and owned properties, do we need food stores, should the council have foil blankets, could a grab list be prepared of essential documents are items residents should try and take from their property, look at maybe preparing another questionnaire, prepare a list of volunteers, a list of available plant, generators. The Clerk advised that she would do some work before the next meeting and report back to Members. Cllr Matthews thanked Cllr Payne for her work thus far.

 

227. ROCKHAVEN- The work to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road is still to be completed. Cllr Matthews will liaise with James Pinkerton

 

228. COMMUNITY GARDEN- The Clerk advised Members that the garden was cut prior to Christmas using a walk behind mower as the ground was to wet to take tractors on, however it was deemed that a cut would be beneficial as several cuts had been missed whilst the horse was tethered on the land. The Clerk also advised that avenues are being explored to enable the garden to be secured without the need of the concrete blocks which are still on hire. The Clerk advised Members security measures where being looked at and that site meetings would take place in the coming weeks to look at what could be done.   

 

229. LABURNUM WAY CULVERT. Cllr Matthews advised Members that he had witnessed the culvert was close to the top again in recent weeks, and that the grate was blocked. The Clerk advised that she had heard nothing further with regards to maintenance or ownership.

 

230. RAWRETH LANE DRAINAGE WORKS. The Clerk advised that the works appear to have been completed and that she had noted another recent run of gulley sucking taking place.

 

231. TRAINING-The Clerk advised Members that she had details of available training courses.

 

232. DOG FOULING. Cllr Beckers advised this would be discussed at the next RHALC meeting on the 22nd of January.

 

233. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. The Clerk advised Members there was no update to report with regards to the possibility of reinstating a footpath in the Parish or the any updates regarding footpaths that had been reported as they were in accessible or problems had been reported.

 

234. REGISTER OF MEMBERS INTERESTS. A register of Member Interests was handed to Cllr Mrs C Paine for completion and return to the Clerk.

 

235. BOUNDARY COMMISSION DRAFT RECOMMENDATIONS FOR FUTURE ELECTORAL ARRAGMENTS IN RODHFORD DISTRICT. The Clerk gave Members the details of the Consultation letter.

 

236. TREE PRESERVATION ORDERS IN THE PARISH. Cllr P Beckers advised Members that his neighbour had asked what the criteria is for a TPO as he had asked for one to be placed on an Oak Tree in his back garden and following a visit from the County tree specialist he was advised by RDC that the tree did not warrant an order. The Clerk said she did not know what the requirements were but that she would contact RDC to enquire.

 

237. PLANNING MATTERS- As referred to in item 216, the outline planning application for the land in Hullbridge would be dealt with under delegated power after the meeting.

 

 

 

238. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Land to the west of the Pumping Station Watery Lane. e) London Road land drain. f) Travellers Site Appeal. g) Rockhaven. Permanent boundary marker posts h) NAP i) RHALC j) Watery Lane/Beeches Road weight restrictions k) Old London Road speed limit and rural path l) Emergency Plan m) Laburnum Way Culvert n) Dog Fouling o) Drainage problems and issues in Rawreth Lane p) Reinstatement of footpaths and bridleways.

 

 

239. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 4th February 2015 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed to the Public at 9.15pm

 

     DATED……………………………CHAIRMAN……………………….

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 3rd December 2014 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr. Mrs S Wiltshire

In Attendance:  The Clerk, 11 members of the public and District Councillor Chris Black.

 

175. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr S Coombs and Cllr Mrs C Paine

 

176. TO RECEIVE DECLARATIONS OF INTEREST. None

 

177. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 5th of November 2014 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

178. MATTERS FOR INFORMATION ONLY. (updates from previous minutes)

148.b This was reported to ECC Highways a report number has been received but as yet no action.

151.a Cllr Black advised the Clerk prior to the Meeting that the Covenant that restricts the land is only for the current owner and does not run with successors in title.

151.f The bushes have now been cut.

151.g. Reported to ECC Highways and a report number has been received.

 

179. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Traffic Islands in Church Road are in an awful state.

b. Cars on the Carpenters Arms roundabout are still there and are being moved around.

c. Beeches Road junction a surveying going on, but no idea who.

d. Thank Highways for clearing the hedgerow back on the A1245 to the river bridge, it’s been done very well and is appreciated.

e. Thank Marcus at RDC for the ongoing work to the Playing fields car park as the job is being done properly this time and is being done well.

f. Cherry Hill Farm, recent works on the Highways verge by a digger has been reported to RDC and ECC Highways.

g. Restoration on the War Memorials at Dollyman’s Farm will begin in 2015.

 

180. DISTRICT AND COUNTY COUNCILLORS REPORT- Apologies were received from Cllr Ron Oatham. Cllr Black advised that the past month has been very quiet, Cllr Black reiterated what the Clerk had reported under item 178, the covenant agreed between RDC and the landowner of Cheshunt Drive to stop mobile homes or chalets being put on the land, is only applicable to the current owner and will not transfer to his successors in title should he sell, transfer or dispose of the land. Cllr Black advised that he had reported the faulty Give way sign at Laburnum Way in February this year and it’s still not working. Finally Cllr Black advised that RDC are enquiring as to whether all residents receive the Rochford District Matters, a number of residents said they didn’t and their details were taken by Cllr Black to report back to RDC.

 

181. FINANCE. a) Cheques for approval. 

Cheque 100866 Royal British Legion Poppy Appeal £25.00. Approved and signed

Cheque 100867 R W & J R Burroughs Block Hire and Delivery £648.00. Approved and signed.

Cheque 100868 H L Bloomfield Reimbursement of expenses £117.45.Apporved and signed.

 

b)Members reviewed the budget that the Clerk had prepared for the financial year 2015 to 2016, the same having been delivered to Members prior to the Meeting to given them time to consider the figures and note

 

 

any questions they may have. Members agreed that with the current expenditure and the forecast expenditure it would be unwise to look at reducing the Precept request from the previous year.  The Clerk advised Members that the final figures had not been received from RDC and therefore at this stage she could not calculate the Band D payment, however, the budget would still need to be set in accordance with the Council’s spending which will be very similar to the current year.

 

Members agreed that the Precept should remain unchanged and Cllr Alistir Matthews proposed a Precept figure of £20,000.00 to be split into a precept amount plus and LCTS Grant according to RDC requirements. The proposal was seconded by Cllr P Beckers and Members unanimously agreed


c) Council resolved to make a grant of £500.00 to The Rawreth Flood Action Group under LGA 1972 s.137. Members noted that no bank account has been opened by the group as yet so a cheque will be issued once this has been arranged.

d) Council resolved to make a grant of £450.00 to the New Hall Group (Rawreth Equestrian Centre) Riding for the Disabled Association under LGA 1972 s 139 cheque 100874 was assigned.

e) Council resolved to make a grant of £850.00 to St Nicholas Newsletter Account under LGA 1972 s.142 cheque 100870 was assigned.

f) Council resolved to make a grant of £400.00 to Crofters Rescue under LGA 1972 a.137 cheque 100876 was assigned.

g) Council resolved to make a grant of £200.00 to RAVS Transport under LGA 1972. s. 139 cheque 100871 was assigned.

h) Council resolved to make a grant of £50.00 to Interact under LGA 1972 s.139 cheque 1008734 was assigned.

i) Council resolved to make a grant of £50.00 to The Peaceful Place under LGA 1972 s.139 cheque 100877 was assigned.

j) Council resolved to make a grant of £100.00 to Victim Support under LGA 1972 s.137 cheque 100875 was assigned.

council resolved to make a grant of £400.00 to the Essex Air Ambulance under LGA 1972 s.137 cheque

100872 was assigned.

 

l) Members were advised that the National Pay Increase had been announced with regards to the Clerks Salary, it was agreed this matter would be discussed at the end of the meeting and closed to the public.

 

182. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Thank you from Peter Plummer for the Council’s grant of £500.00 to the Rawreth Flood Action Group.

b. Thank you from Peter Plummer and other residents to Cllr Matthews and the Clerk and Cllr Chris Black for ensuring all residents were safe and delivering sandbags and being on hand when properties in Church Road came very close to flooding again in November.

c. The Environment Agency say they have no record of the Church Road, Old London Road and other parts of the Parish flooding. An incident number has been given for the recent events but the EA are saying these events also need to be reported to RDC and County.

d. The Home Office still cannot find the parcel hand to delivered to them regarding the Academy Soccer application, however the letter that was in the parcel has been sent again, and this has now been acknowledged and a case officer assigned.

e. The bridge repairs during the summer now mean that the Mousery can now use Beeches road and not Watery Lane which is much better, however there are still more options to be considered as the restriction is being moved to another bridge, reducing the width of the road was once discussed and the Mousery previously offered land to allow the formation of a turning circle. The Mousery owners would welcome a traffic monitoring survey.

f. RDC are offering grants to people suffering against the cold, these are being offered via RRAVS.

g. Given the state of the community garden could consideration be given to use it for allotments.

 

183. GENERAL CORRESPONDENCE None.

 

184. FLOODING IN THE PARISH-  Cllr Matthews gave all Members a copy of his notes from recent meetings attended. These included the Parish Summit and a surface water management meeting with RDC.

 

 

 

185. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. Members noted that the developers have submitted their outline planning application to RDC for the land in Hullbridge, which lies partly within the Parish.        

 

186. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

187 LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

188. TRAVELLERS SITE (A1245)– No update  or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

 

189. OLD LONDON ROAD SPEED RESTRICTIONS- No update or progress to report regarding the request for the re-restriction of Old London Road.

 

190. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – No developments to report  regarding Beeches Road/Watery Lane.

 

191. NEIGHBOURHOOD ACTION PANEL- The Clerk read Members an email received from Matt Harwood-White Leisure and Community Safety Manager at RDC. In the email Matt questioned the correctness of the Minutes dated November 5th item 162 and asked that his email explanation be noted. Having read the email, Cllr P Beckers refused to accept the minutes were incorrect as they were a true reflection of the situation, therefore the Minutes were not altered and the Clerk was asked to contact Matt and ask him to speak directly with Cllr Beckers if he still felt there was a problem.  Cllr Becker also advised that he is still trying to have use of the Rayleigh Town Council speed camera.

 

192. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. Written reports were handed out by Cllr Matthews for the meetings he attended.

 

193. RHALC. Cllr P Beckers confirmed no meeting had taken place.

 

194. BEDLOES AVENUE. The Clerk advised that the bushes in Bedloes Avenue have now been cut but there is still no update regarding the Council’s request for an off street parking area in Bedloes Avenue and the project scheme that was being drawn up by ECC Highways. 

 

195. PARISH EMERGENCY PLAN- Members agreed that the plans needs to be progressed as soon as possible, the Clerk suggested that a conscious start be made in January now that all the grant applications and budget matters have been dealt with. Members agreed that the plan needs to be kept as simple as possible, the most important things being a chain of command and communication.

 

196. ROCKHAVEN- The work to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road is still to be completed. Cllr Matthews will liaise with James Pinkerton

 

197. COMMUNITY GARDEN-  The Clerk advised Members that a resident had raised a question prior to the meeting regarding the use of the community garden and whether there was a better long term use that would not cost the Council money on a monthly basis, for example affordable housing for Parish residents. Cllr Matthews and Cllr P Beckers advised there is some sort of covenant on the land, however, they are not exactly sure what this is, and whether or not it can be changed. The Clerk was asked to look at the Title Deeds and report back to Members at the January Meeting.  

 

198. LABURNUM WAY CULVERT. No updates or developments to report with regards to the maintenance work and drainage issues.

 

199. RAWRETH LANE DRAINAGE WORKS. The Clerk advised that no firm date has been given for the drainage works to be completed, however they appear to be progressing well.

 

200. TRAINING- The Clerk advised Members that she had details of available training courses.

 

 201. DOG FOULING. Cllr P Beckers advised this has been deferred to the next meeting of the RHALC.

 

202. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. Cllr Matthews advised that he had recently met with Chris Brown the Footpath Officer at ECC and had reiterated which paths are of concern in the Parish. Chris Brown advised Cllr Matthews that he had spoken with the land owners at Pickerells Farm and that he was investigating our other concerns.

 

203. PLANNING MATTERS- Council to considered planning application 14/00788/FUL J R Tyson and Sons Ltd Unit 5 Rawreth Industrial Estate and confirmed they had no observations or concerns to raise. Council then considered Application 14/00627/OUT Countryside Properties Land to the North of London Road and South of Rawreth Lane (Re-consultation) and reiterated all that had been said in their first reply, infrastructure is still woefully inadequate, there is still a lack of flood risk assessments, drainage on the site is not efficient and will cause a liability to further flooding in the Parish,

 

204. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Land to the west of the Pumping Station Watery Lane. e) London Road land drain. f) Travellers Site Appeal. g) Rockhaven. Permanent boundary marker posts h) NAP i) RHALC j) Watery Lane/Beeches Road weight restrictions k) Old London Road speed limit and rural path l) Emergency Plan m) Laburnum Way Culvert n) Dog Fouling o) Drainage problems and issues in Rawreth Lane p) Reinstatement of footpaths and bridleways.

 

205.DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 7th January 2015 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed to the Public at 10.00pm

 

 

 

    DATED……………………………CHAIRMAN……………………….

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 5th of November 2014 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. S Coombs

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr. C Paine

In Attendance:  The Clerk, 6 members of the public and District Councillor Chris Black.

 

144. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr S Wiltshire.

 

145. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

146. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 1st of October 2014 were approved by the Members and accordingly the Chairman signed them as a true copy

 

147. MATTERS FOR INFORMATION ONLY. None.

 

148. VILLAGE REPORT-  The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. The verges and central reservations of the A1245, areas around Bedloes and London Road have been cut really well but the whole area could now do with a really good litter pick.

b. Cars for sale on the grass verges around the Carpenters Arms roundabout.

c. 3 Power cuts in a  5 week period in the London Road area of the Parish.

d. Surface water management meeting being held by RDC on the 24th of November, Cllr Matthews will be attending on behalf of the Parish.

 

149. DISTRICT AND COUNTY COUNCILLORS REPORT-  District Councillor Chris Black reported that it had been a very quiet month. Cllr Black advised that the housing application for land to the North of London Road is likely to go before the Development Committee in January. Cllr Black also advised there are to be some staff reorganisations at the District Council which have received all party support. And Finally 2 District Councillors who were Conservative have become independent.

 

150. FINANCE. a) Cheques for approval. 

Cheque 100864 H L Bloomfield reimbursement of expenses £483.74. Approved and signed.

Cheque 100865 H L Bloomfield Quarterly Expenses and Mileage £57.69. Approved and signed.

 

151. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. RDC stopped travellers moving onto land in Cheshunt Drive just prior to the bank holiday weekend in August What is the legal position as it has been rumoured that the land owner has now signed and agreement stating that no caravans, chalets or mobile homes will be placed on the land, what happens if he sells it. The Clerk replied that if a legal covenant has been agreed between RDC and the land owner then this should be written into the title deeds, and to ensure that this agreement is not rescinded if the land is sold it should state the land owner and his successors in title. Cllr Black acknowledged this comments and confirmed he would speak to the legal team at RDC.

b. At the bottom of Cheshunt Drive some work has been undertaken to the culvert as it was totally blocked, a diversion has been made but nobody is sure who undertook the works and on behalf of who.

c. The ditch along the side of Brookside Café has been extremely high, this isn’t usual. The Clerk advised that there have been some problems with the pumps at the Fairglen Interchange, new pumps have been installed as the others had failed, however the new ones are too efficient and are now pumping out the water too quickly.

d. The complaint that was sent to the Home Office regarding the conduct of RDC when considering the Academy Soccer application, and their subsequent granting of planning permission has been lost despite being hand delivered.

 

 

e. The lights at the Fairglen Interchange are not on during the evening, this has been reported several times and it is extremely dangerous.

f. The bushes outside the bungalows in Bedloes Avenue have still not been cut.

g. The Giveway sign as you exit Laburnum Way is not illuminated.

  

152. GENERAL CORRESPONDENCE (to note).

a. A letter from the Rawreth Flood Action Group has been received, the Group has been set up by residents to address all the flooding issues in Rawreth and the surrounding areas. The Group has a properly constituted committee and are working in conjunction with the National Flood Forum. The group has no funds and they would like to become self sufficient to allow them to continue challenging various departments and organisations and the purpose of the letter was to see if the Council would consider making a grant to the group. Members discussed the matter and agreed in principle to the request, the matter was then deferred to the December Meeting when all grant applications are considered.

 

153. FLOODING IN THE PARISH-  The Clerk reported that there had been another incident of flooding in the Parish, again affecting Church Road and Old London Road. The Clerk advised that sandbags had been delivered to the houses most affected and that any unused ones had been left in situ incase they are needed again. The Clerk confirmed that she has a further supply of sandbags as does Cllr Matthews.  The Clerk then advised Members that Cllr Matthews would be attended a Surface Water Management meeting arranged by RDC on the 24th of November.

 

154. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. No update to report.        

 

155. LAND TO THE WEST OF THE PUMPING STATION- No update to report  regarding enforcement action.

 

156. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update to report with regards to the problem with the land drain disgorging onto the pavement.

 

157. TRAVELLERS SITE (A1245)– No update to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

 

158. OLD LONDON ROAD SPEED RESTRICTIONS-No update to report regarding the request for the re-restriction of Old London Road.

 

159. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – The Clerk advised Members that a Notice is due to be served regarding moving the weight restriction to Hanover Bridge.

 

160. NEIGHBOURHOOD ACTION PANEL- Cllr Beckers advised that unfortunately he had been unable to attend the NAP meeting, as firstly the circulation for the meeting had the wrong date on it, and then having checked with the Clerk the correct date, the venue wasn’t made clear as there are two community centre’s in Hullbridge.  Cllr Beckers has ascertained that Rayleigh TC now have their own speed camera which is enquiring about to see if Rawreth PC can borrow it.  

 

161. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None to report.

 

162.. RHALC.  Cllr Beckers advised that Jeff Stacy the Emergency Planning Officer for RDC attended the meeting. Unfortunately he forgot his paperwork therefore the information that he could give was very limited.  Cllr Beckers also advised Members that the Community Safety Partnership is under threat  as it could be abolished. Cllr Beckers said he strongly opposes it especially with the re-alignment of the NAP, therefore Cllr Beckers has proposed it shouldn’t be abolished and he asked Members how they felt.  All Members gave Cllr Beckers their unanimous support to oppose any move made to abolish the Partnership.

 

163. BEDLOES AVENUE. The Clerk confirmed the Council’s request for an off street parking area in Bedloes Avenue has been submitted and that the Highways Officer responsible for applications is drawing up a project for the Local Highways Panel to look at. The Clerk advised that at this stage there is nothing further to report.  Cllr Matthews then mentioned the bushes in front of the bungalows and said these are now becoming a concern, and despite several requests they have not been cut, Members agreed that it would be in residents interests for the Parish Council to undertake cutting them back as a one off as they are clearly not going to be cut by RDC who are only cutting the grass. The Clerk confirmed she would speak to James Pinkerton.

 

164. PARISH EMERGENCY PLAN- Members agreed that the plans needs to be progressed as soon as possible, the Clerk suggested that a conscious start be made in January after all the grant applications and budget matters have been dealt with. Members agreed that the plan needs to be kept as simple as possible, the most important things being a chain of command and communication.

 

165. ROCKHAVEN- The work to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road is still to be completed. Cllr Matthews will liaise with James Pinkerton

 

166. COMMUNITY GARDEN- The Clerk advised that the Garden has now been officially closed for the winter.  

 

167. LABURNUM WAY CULVERT. No update to report with regards to the maintenance work and drainage issues.

 

168. RAWRETH LANE DRAINAGE WORKS. No update or developments to report with regards to drainage works in Rawreth Lane.

 

169. TRAINING- The Clerk advised Members that she had details of available training courses.

 

170. DOG FOULING. Cllr P Beckers advised this has been deferred to the next meeting of  the RHALC.

 

171. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. No updates to report with regards to the possibility of reinstating a footpath in the Parish.

 

172. PLANNING MATTERS- None.

 

173. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Land to the west of the Pumping Station Watery Lane. e) London Road land drain. f) Travellers Site Appeal. g) Rockhaven. Permanent boundary marker posts h) NAP i) RHALC j) Watery Lane/Beeches Road weight restrictions k) Old London Road speed limit and rural path l) Emergency Plan m) Laburnum Way Culvert n) Dog Fouling o) Drainage problems and issues in Rawreth Lane p) Reinstatement of footpaths and bridleways.

 

174. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 3rd December 2014 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.20pm

 

 

    DATED……………………………CHAIRMAN……………………….

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 1st October 2014 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. S Coombs

                                                                   Cllr. Mrs S Wiltshire

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr. C Paine

In Attendance:  The Clerk, 10 members of the public District Councillors Chris Black and Ron Oatham and Acting Sergeant Steve Joynes and another member of the Neighbourhood Policing Team.   

 

111. TO RECEIVE APOLOGIES FOR ABSENCE. None.

 

112. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

113. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 3rd of September 2014 were approved by the Members and accordingly the Chairman signed them as a true copy

 

114. MATTERS FOR INFORMATION ONLY. 81.a Cllr P Becker confirmed that the road closure cones at the entrance to Beeches Road had now been moved and were laid out correctly. 81.d Council confirmed that under the Animal Welfare Act the horse that was tethered at the garden had been removed. 81.e The new hard standing in Vanderbilt Avenue was reported along with the subsequent arrival of a static caravan.

 

115. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. The grass verge along the A129 has finally been cut, it could now do with a really good litter pick.

b. Brambles are overgrowing from the fields onto the pedestrian path along the A129.

c. Mayfield Caravan Site, although not within our Parish, the site is being cleared and for the last three weeks there has been smoke from the site as they are burning the old caravans, this is probably illegal and needs to be reported.

d. Shotgate Sewage Treatment works are causing an awful stench at night.

 

 

116. DISTRICT AND COUNTY COUNCILLORS REPORT- District Councillors Chris Black spoke about the planning application for 500 houses on Land to the North of London Road/Rawreth Lane. Cllr Black said that the application would come before the Planning Committee around November December January time. Cllr Black advised that the official deadline for responses from the public had ended, however if officers receive comments before they have finished writing their report they will be included, and if after the report is written, they will be added to an addendum. Cllr Black spoke about the plans themselves, he spoke about the through road on the development between Rawreth Lane and London Road and said that the developers were trying to design it so that it doesn’t attract through traffic. Cllr Black advised they are also trying to design a new layout for the London Road, Downhall Road junction using traffic lights. Cllr Black advised that some data has been provided on what appears to be traffic movements but it is unclear. Cllr Black also advised that the developers are looking to create an open space on the development, however RDC are not keen to take over anymore open spaces in the District so they would look to residents to take it over and look after it.

 

117. FINANCE. a) Cheques for approval.

100859 H L Bloomfield £4.19 mileage. Approved and signed.

100860 H L Bloomfield £334.78 Expenses and Reimbursement. Approved and signed.

100861 Information Commission £35.00 Data Protection registration. Approved and signed.

100862 J A Pinkerton £4560.00 Garden Maintenance and Bund Work. Approved and signed.

100863 H L Bloomfield £256.67 Reimbursement. Approved and signed.   

 

 

 

 

 

118. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. The Hedge in Church Road is now really hanging over the road and cars are driving in the centre to avoid catching it.

b. The visibility splay on the A1245 when heading north from the A127 at the A129 roundabout is really overgrown.

c. The Online focus website had a very interesting article about the Tory Whip and politics coming into play at RDC meetings.

d. A letter was delivered to the Home Office about RDC’s conduct in the Academy Soccer application, and a complaint has been made about their conduct.

e. There have possible been some prowlers in the Village, late at night, early hours of the morning.

f. There has been a speeding BMW in Church Road, the vehicle is an estate and is dark in colour.

Both items e and f were noted by the Neighbourhood policing team.

 

119. GENERAL CORRESPONDENCE (to note). None.

 

120. FLOODING IN THE PARISH- No update regarding flooding issues in and around the Parish

 

121. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. This item was brought forward on the Agenda to allow Members of the Public to speak about the proposed development in Rawreth Lane, Land to the North of London Road. Members of the Public along with Council Members raised several concerns, observations and objections.

a. Can the current sewage treatment works cope with all the sewage from the new development.

b. Will there be any upgrade to the existing sewers.

c. Where will the new proposed bus route go to?

d. Will the money from the developers actually go to the Parish or will it go to other parts of the District.

e. Access to the site is totally inadequate.

f. There is no need for a new school St Nicholas can be extended.

g. Why are there no provisions for a Doctors surgery.

h. Huge concern about flooding, all the technical work will be done up stream of the site, none will be done downstream as it is assumed there will be no adverse effect downstream.

i. Inadequate infrastructure.

j. No improvement to current roads.

k. Construction traffic will have a huge effect on nearby residents.

l. How will the open spaces work, these should be District owned and maintained as the Parish cannot afford to maintain it.

m. Lack of flood risk assessments.

n. Lack of traffic assessments.

o. Over development.

p. Use of prime arable land.

q. Development in the Greenbelt.       

 

122. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

123. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

124. TRAVELLERS SITE (A1245)– No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

 

125. OLD LONDON ROAD SPEED RESTRICTIONS- The request for the re-restriction of Old London Road was not agreed, there is no further update or progress to report at this time.

 

126. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – The Clerk advised Members that the Beeches Road/Watery Lane are due to re-open on the 2nd of October 2014.

 

127. NEIGHBOURHOOD ACTION PANEL- Cllr Beckers reported that a good report was given at the meeting, Antisocial behavior has decreased, however nuisance noise figures have doubled.     

 

 

 

128. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None to report.

 

129. RHALC. Cllr P Beckers confirmed the next meeting is scheduled for the 23rd of October 2014.

 

130. BEDLOES AVENUE. The Clerk confirmed the Council’s request for an off street parking area in Bedloes Avenue has been submitted and that the Highways Officer responsible for applications is drawing up a project for the Local Highways Panel to look at. 

 

131. PARISH EMERGENCY PLAN- The Clerk advised that Cllr Paine has looked at the Emergency Plan and made another of notes and suggestions. Cllr Paine advised she would forward her email response to all other Members.

 

132. DALE FARM EVICTION- The Clerk reported there was no update to report regarding the eviction at Dale Farm. Members agreed his matter could be removed from the Agenda for the time being.

 

133. ROCKHAVEN- The work to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road is still to be completed. Cllr Matthews will liaise with James Pinkerton

 

134. COMMUNITY GARDEN- Following the removal of the tethered horse from the Community Garden the Council have agreed it was necessary to close all access points to the garden for the foreseeable future.  

 

135. LABURNUM WAY CULVERT. The Clerk advised there were no developments to report with regards to the maintenance work and drainage issues.

 

136. RAWRETH LANE DRAINAGE WORKS. The Clerk advised there were no developments with regards to drainage works in Rawreth Lane, however it is rumoured they will be starting in four weeks time.

 

137. OLD LONDON ROAD HAMMERHEAD. No updates to report with regards to the ongoing problems with the hammerhead in Old London Road. Members agreed this item could be deleted from the Agenda for now.

 

138. TRAINING-. The Clerk advised Members that she had details of available training courses.

 

139. DOG FOULING. Cllr P Beckers advised this is due to be discussed at the RHALC next meeting on the 23rd of October 2014.

 

140. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. The Clerk advised there was no update to report with regards to the possibility of reinstating several footpaths in the Parish.

 

141. PLANNING MATTERS- Council  considered Planning Application 14/00627/OUT Countryside Properties UK Ltd, Land to the North of London Road and South of Rawreth Lane, as discussed under agenda item 118 Public Participation and item  121.

 

142. ITEMS FOR NEXT AGENDA. . ) Community Garden b) Flooding in the Parish. c) LDF d) Land to the west of the Pumping Station Watery Lane. e) London Road land drain. f) Travellers Site Appeal. g) Rockhaven. Permanent boundary marker posts h) NAP i) RHALC j) Watery Lane/Beeches Road weight restrictions k) Old London Road speed limit and rural path l) Emergency Plan m) Laburnum Way Culvert n) Dog Fouling o) Drainage problems and issues in Rawreth Lane p) Reinstatement of footpaths and bridleways

 

143. DATE &VENUE OF NEXT MEETING-     Council confirmed the date and time of the next Meeting as Wednesday 5th November 2014 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed to the public at 9.40pm

 

    DATED……………………………CHAIRMAN……………………….

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 3rd September 2014 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. S Coombs

                                                                   Cllr. Mrs S Wiltshire

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr. C Paine

In Attendance:  The Clerk and 7 members of the public. 

 

76. TO RECEIVE APOLOGIES FOR ABSENCE. None

 

77. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

78. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 2nd of July 2014 were approved by the Members and accordingly the Chairman signed them as a true copy. Members also reviewed the Minutes of the Meeting held in February 2014 and it was agreed to alter the wording of item 315, Members agreed that on the eleventh line after the words however now and before the words residents of Timberwharf Cottages, the words “after speaking to a resident he said that” would be inserted.

 

79. CO-OPTION OF A NEW MEMBER. Cllr S Coombs proposed that Mrs Christine Paine be co-opted as a Councillor for Rawreth Parish Council, Cllr Mrs S Wiltshire seconded the proposal and Mrs Christine Paine accepted the position of Councillor for Rawreth Parish Council. Accordingly Mrs Christine Paine  signed a declaration of acceptance of office and the Clerk witnessed the declaration

 

80. MATTERS FOR INFORMATION ONLY. None.

 

81. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. The cones and road closure signs in Beeches Road are not laid out in accordance with the New Road and Street Works Act, tankers are taking the cones out and mounting the pavement as they do not have room to manoeuvre.

 b. Travellers site on the A1245 yet more building have been added.

c. Lower Barn farm, is working continuing even after the stop notice has been issued.

d. Horse on the Community Garden.

e. Site being cleared in Vanderbilt Avenue

f. New hard standing has appeared in Vanderbilt Avenue.

 

 

82. DISTRICT AND COUNTY COUNCILLORS REPORT- Cllr Black sent his apologies as he was unable to attend the meeting. Cllr Oatham spoke about the lack of  enforcement by the Enforcement Team at RDC, Cllr Oatham mentioned the injunction that RDC had taken out to stop any development taking place in Cheshunt Drive. Cllr Oatham also spoke about the Boundary Commission redrawing the ward boundaries and that under the plans they have decided to leave Rawreth alone. Finally Cllr Oatham spoke about the Outline Planning Application submitted by Countryside Properties for land to the North of London Road.  

 

83. FINANCE. a) Cheques for approval. 

Essex  &  Suffolk Water  CHQ 100852 Water Charges £20.21.Approved and signed.

H L Bloomfield CHQ 100853 Broadband Charges £134.80.Approved and signed.

PFK Littlejohn CHQ 100854 Auditors Fee £120.00. Approved and signed.

J A Pinkerton CHQ 100855 Garden Maintenance £600.00. Approved and signed.

J A Pinkerton CHQ 100856 Garden Maintenance £600.00. Approved and signed.

RHALC CHQ 100857 Subscription £7.70. Approved and signed.

H L Bloomfield CHQ 100858 Expenses £8.38. Approved and signed.

 

b) Members to sign a new Cheque Signatory Mandate. Approve and signed.

 

c) Confirmation from the External Auditors that the Audit has been passed with no recommendations made. Noted.

 

84. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Chesthunt Drive High Court Injunction. Injunction says no fencing but fencing has been erected, right on the edge of the brook.

b. Chippings Bay. Big oil spill plus asbestos has been dumped, which has subsequently been smashed up and pushed into the chippings. Environment Agency are trying to clear the oil spill. The drains on the site are now all full with chippings so water isn’t draining.

c. Brook Lodge, a fence has been erected on the road side of the ditch.

d. Barbed wire around the edge of the Chichester Pitches.

e. The entrance to the footpath at the Chichester Pitches is dangerous and needs a plank across the ditch.

f. Football pitches have been marked out over the footpath again.

 

85. GENERAL CORRESPONDENCE (to note).

Notification from EALC that their Annual General Meeting will take place on the 18th of September 2014. Noted.

 

86.. FLOODING IN THE PARISH-  No update to report  regarding flooding issues in and around the Parish

 

87. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS.  Council noted that the Developers have submitted an application for outline planning permission for land to the North of London Road, Rayleigh. Members await copy plans for discussion and response.        

 

88. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

89. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

90. TRAVELLERS SITE (A1245)– No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

 

91. OLD LONDON ROAD SPEED RESTRICTIONS- No update or progress to report regarding the request for the re-restriction of Old London Road.

 

92. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – Members noted that the works to the bridge in Beeches Road are still taking place and it would seem these will take the entire 13 weeks predicted causing traffic chaos throughout the Parish and surrounding area.

 

93. NEIGHBOURHOOD ACTION PANEL- Cllr Becker reported that a new legislation has been passed that allows residents to ask for a no cold calling zone, if 65% of residents are in agreement.  Cllr Beckers also confirmed that four injunctions have been issued against beggars in Rayleigh, three are no longer in the area. Cllr Beckers confirmed that Rayleigh no longer has a Big Issue Sellers License. Finally the Police have decided the format of the NAP will be alter, however a request has been made that Rayleigh remains as it is.  

 

94. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. There were no reports received.

 

95. RHALC. Cllr Beckers confirmed there was nothing to report as a number of items had had to be deferred as Councillors were not available at the meeting.

 

96. BEDLOES AVENUE. The Clerk confirmed that a full application has been submitted to the Highways panel for the possibility of an off street parking area in Bedloes Avenue. 

 

97. PARISH EMERGENCY PLAN- Members agreed the plan needs to be progressed as quickly as possible. The Clerk confirmed she would forward a copy of the draft Parish Emergency Plan to Cllr Paine.

 

 

98. DALE FARM EVICTION- No update to report regarding the eviction at Dale Farm.

 

99. ROCKHAVEN- The work to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road is still to be completed. Cllr Matthews will liaise with James Pinkerton

 

100. COMMUNITY GARDEN- Members noted that work to the bunds at the garden had started, members agreed that going forward regular weeding at the garden should be looked at, with the possibility of employing someone to do the job.   

 

101. LABURNUM WAY CULVERT. Council were advised by a member of the public that there is now talk of the ditch being lowered to the same level as the culvert but this would involve cutting through the roots of the Willow trees, so the trees will need to come done. No times scales have been indicated, nor is there any confirmation regarding ownership.  An associated issue is the brook that runs under Rawreth Lane and down Trenders Avenue east into Chesthunt Drive. When the attenuation tanks were installed on the Asda site, it was agreed the pipe work to Chesthunt Drive should be kept clear, this hasn’t been the case.

 

102. RAWRETH LANE DRAINAGE WORKS.  Council were advised by a resident that a drain has collapsed by Steel Tronics, the resident has been told the work should start the first week in September, but this has not been the case.

 

103. OLD LONDON ROAD HAMMERHEAD. No updates to report  with regards to the ongoing  problems with the hammerhead in Old London Road.

 

104.TRAINING- The Clerk advised Members that she had details of available training courses.

 

105. DOG FOULING. Cllr Beckers advised this was one of the deferred items at the RHALC as the Councillor was not available to give a report.

 

106.COUNCIL WEBSITE. Members discussed the Council website and it was noted that a few items were out of date. The Clerk agreed to give it an overhaul.  

 

107.REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. Cllr Matthews advised Members that the owners of Beeches Farm have no problem with the path being accessed via the farm and are happy for the finger post to be erected. The owners confirmed that one path does go through the yard but that they don’t have a problem with this, there is however a slight problem further on in the path  because the path goes out at an angle across arable land, so it may be worth looking at moving the path to a more accessible place, the owners have confirmed they would be happy to look at going through the process of redirecting the path around the farmyard and across the land in a better position.

 

108. PLANNING MATTERS- Council to consider the following application.

14/00577/FUL The Day Nursery Church Road, Proposed continued siting of 2 no demountable buildings used in connection with the Day Nursery (Use Class D1). Members agreed they had no objections to make.

 

109. ITEMS FOR NEXT AGENDA. ) Community Garden b) Flooding in the Parish. c) LDF d) Land to the west of the Pumping Station Watery Lane. e) London Road land drain. f) Travellers Site Appeal. g) Rockhaven. Permanent boundary marker posts h) NAP i) RHALC j) Watery Lane/Beeches Road weight restrictions k) Old London Road speed limit and rural path l) Dale Farm Eviction. m) Emergency Plan n) Laburnum Way Culvert o) London Road Hammerhead  p) Dog Fouling r) Drainage problems and issues in Rawreth Lane t) Reinstatement of footpaths and bridleways

 

110. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 1st October 2014 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 10.00pm     DATED……………………………CHAIRMAN……………………….

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 2nd July 2014 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present:    Cllr. S Coombs

                                                                   Cllr. Mrs S Wiltshire

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

In Attendance:  The Clerk and 9 members of the public. 

 

39. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr Alistir Matthews.

 

40. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

41. ELECTED COUNCILLORS NOT PRESENT AT THE ANNUAL GENERAL MEETING TO SIGN A DECLARATION OF ACCEPTANCE OF OFFICE. Cllr P Beckers and Cllr Mrs M Beckers signed the Declaration and Acceptance of Office and this was witnessed by the Clerk.

 

42.  TO APPOINT REPRESENTATIVES TO OUTSIDE BODIES

a)      Rochford Hundred Association of Local Councils. Cllr P Beckers and Cllr Mrs M Beckers

b)      Parish Public Transport. Cllr P Beckers and Cllr Mrs M Beckers

c)      RDCSP. Cllr Mrs S Wiltshire

d)      Crouch Valley Rural Routes. No longer active

e)      NAP. Cllr P Beckers and Cllr Mrs M Beckers

f)       P3 Rochford District Council. Cllr A Matthews

 

43 TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 4th of June 2014 were approved by the Members and accordingly the Vice Chairman signed them as a true copy.

 

44 MATTERS FOR INFORMATION ONLY. None.

 

45 VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Footpath from Clarks Cottages to Rawreth Playfields very overgrown and dangerous.

b. Footpath from Rawreth Lane onto the Rawreth Industrial Estate (adjacent to Laburnum Way) very overgrown at all heights.

c. Lots of rubbish has gathered by the railway bridge on the A1245.

d. Suggested that if the outstanding, badly overdue works are not completed within the Parish within a specified period we undertake the works ourselves and bill RDC and ECC for them. Members agreed that this should initially be put in writing to RDC stating that if works are not done within 14 days, we would employ our own contractor to do the work on the grounds of pedestrian and motorist safety, and that we would look to recover our costs from them.

e. Church Road, the path adjacent to the goat field is very overgrown.

f. Footpath parallel with the A1245 extremely overgrown.

The Clerk confirmed that all the above vegetation problems have already been reported to RDC and ECC on numerous occasions, the Clerk confirmed they would be reported again, and to the Parish Summit Meeting of RDC.

 

46. DISTRICT AND COUNTY COUNCILLORS REPORT- Apologies were received from Cllr Chris Black and Cllr Ron Oatham and accordingly no District Councillor report was given.  

 

47. FINANCE. a) Cheques for approval. As Cllr Matthews was not present at the meeting, Members agreed to approved and authorise the cheques and that Cllr Beckers should sign them. The Clerk agreed that the signature of Cllr Matthews would be gained after the meeting.

 

 

 

 

100849 H L Bloomfield Expenses £57.69 Approved and signed by Cllr P Beckers.

100850 J A Pinkerton Maintenance £600.00.Approved and signed by Cllr P Beckers.

100851 RCCE Membership £66.00. Approved and signed by Cllr P Beckers.

 

b)  Members discussed the need for a new cheque signatory following the retirement of Cllr L Hopkins. It was agreed that as Cllr Wiltshire would be more available, she would be added as a new signatory. The Clerk advised she would complete the necessary mandate and circulate it to Cllr Matthews, Cllr P Beckers and Cllr Wiltshire. The Clerk advised Cllr Wiltshire that she would need to go to the bank in person with the appropriate ID and proof of address.

 

48. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Mr David Collins advised he had been in touch with RDC to report that Cllr Maddocks has still failed to respond to registered post and emails.

b. Disappointed that RDC do not know their own policies, when the Academy Soccer application was submitted earlier in the year, residents were told that Policy LT21 was not a saved policy and as such couldn’t be used, it was noted that this policy wasn’t used on the Rayleigh Boys application either however, the Policy was in fact saved and should have been taken into consideration on both of these applications, and possibly a lot more, which is extremely concerning, how has this been allowed to happen that their own planning officers do not know which policies to refer to. An email apology has been received for the misinformation but this isn’t really acceptable, nor does it right decisions that may have been wrongly made.

c. There have been two accidents in Old London Road in the last month both of which resulted in a cars ending up in residents gardens. The police are aware and any incidents of any nature in Old London Road should quote reference number 790 to the Police as they are building up a case of incidents in this area.

d. Beeches Road is scheduled to close for 13 weeks, it is closed on the first Wednesday of each month, why, who pays for the closure that is not used properly, the road is litter picked but nothing else is done, no gulley suckers are used, or maintenance to potholes. It’s the only road in the County that is closed like this, why?

e. Ragwort is growing around the Carpenters Arms Roundabout in the reservations and verges, its now seeding.

f. Old London Road, the bushes are overhanging the road so driver visibility is very poor.

g. Mr Plummer has spoken to the Environment Agency about the parking area for the football pitches, he advised the Environment Agency about the flooding situation in the area, the soil type, and that the field is Flood Zone 1a and that no flood risk assessment has been undertaken, nor does the scheme comply with the Surface Water Management Act.

h. Gary Congram from Hullbridge gave everyone a good insight into two documents, one produced by RDC and one by ECC, Gary said that much of the information is out of date, inaccurate , Gary said he would keep the Council appraised of his imminent meeting with ECC.

 

49. GENERAL CORRESPONDENCE. None.

 

50. FLOODING IN THE PARISH- There were no new flooding issues or incidents to report in and around the Parish, Flooding was spoken about during item 48.

 

51. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. No update or progress to report.     

 

52. POSSIBLE RELOCATION OF THE BUS STOP IN HULLBRIDGE ROAD OPPOSITE HAMBRO PARADE. Cllr P Beckers advised that this scheme had not met with approval due to the huge cost implications and therefore the bus stop would not be relocated.

 

53. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

54. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update to report regarding the problem with the land drain disgorging onto the pavement.

 

55. TRAVELLERS SITE (A1245)– No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

 

56. OLD LONDON ROAD SPEED RESTRICTIONS- No update or progress to report regarding the request for the re-restriction of Old London Road.

 

57. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – Council noted that under a works order, Beeches Road is scheduled to be closed for 13 weeks commencing on the 14th of July 2014.

 

58. NEIGHBOURHOOD ACTION PANEL- Cllr Coombs apologized as he was unable to attend the meeting.   

 

59. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. A report was given by Cllr P Beckers on the Passenger and Transport Meeting he attended. Cllr Beckers advised that a document on the bus services across the County has been produced and Members of the public can view this at the library and comment accordingly.

 

60.. RHALC. Cllr Beckers advised that the next meeting is scheduled to take place on the 17th of July 2014.

 

61. BEDLOES AVENUE. The Clerk advised that she is progressing the application to the Local Area Highways panel for an off street parking area in Bedloes Avenue.   

 

62. PARISH EMERGENCY PLAN- There were no updates to report from the previous Meeting and Members agreed that the plan is very much still work in progress and that a lot of work still needs to be done.

 

63. DALE FARM EVICTION- No update to report  regarding the eviction at Dale Farm.

 

64. ROCKHAVEN- The work to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road is still to be completed.

 

65. COMMUNITY GARDEN- No update to report regarding the Community Garden.

 

66. LABURNUM WAY CULVERT. No update or progress to report with regards to the maintenance work and drainage issues.

 

67. RAWRETH LANE DRAINAGE WORKS. Members noted that a Highways team had been working in Rawreth Lane, with Gulley Suckers, however the Clerk had not been notified exactly what the work entailed.

 

68. OLD LONDON ROAD HAMMERHEAD. No update to report with regards to the ongoing

problems with the hammerhead in Old London Road.

 

69.TRAINING-. The Clerk advised Members that she had details of available training courses

 

70. DOG FOULING. The Clerk advised Members that the papers that had been put together for representatives to discuss at the next RHALC meeting, had been handed to Cllr P Beckers. Cllr Beckers confirmed this was due to be discussed at the next meeting on the 17th of July 2014.

 

71. COUNCIL WEBSITE. It was agreed by Members to defer this matter to the September Meeting as it had been raised by Cllr Matthews.

 

72.REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. The Council spoke about three Footpaths in the Parish where concerns have been raised by members of the public, the concerns relate to inaccessibility,  crops, and refusal of access.  The Clerk advised Members of the three paths, one at Beeches Farm, One at Witheralls Farm, and one at Pickeralls Farm. It was agreed that the details of each concern problem should be reported to ECC Footpaths Officer with supporting information.

 

73. PLANNING MATTERS- Council considered the following applications.

14/00365/FUL Marko Self Service Wholesalers Rawreth Lane. Extension to Delivery Hours. Council strongly objects to the application on the grounds that it will cause an increase in noise and disturbance to residents on the neighbouring Laburnum Way development and in Rawreth Lane, Council are also concerned that by permitting the hours of operating in respect of receiving and dispatching goods and stock will cause an increase in traffic, which again will have a detrimental effect to residents of the neighbouring houses and roads.

 

14/00432/FUL Sheila Bean 9 Goose Cottages, Chelmsford Road Rawreth. Single Storey rear extension with pitched roof over and pitched roof over existing flat roof addition. Council had no comments or observations to make.

 

74. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Land to the west of the Pumping Station Watery Lane. e) London Road land drain. f) Travellers Site Appeal. g) Rockhaven. Permanent boundary marker posts h) NAP i) RHALC j) Watery Lane/Beeches Road weight restrictions k) Old London Road speed limit and rural path l) Dale Farm Eviction. m) Emergency Plan n) Laburnum Way Culvert o) London Road Hammerhead  p) Dog Fouling r) Drainage problems and issues in Rawreth Lane t) Reinstatement of footpaths and bridleways

 

75. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 3rd September 2014 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.30pm     DATED……………………………CHAIRMAN……………………….

 

 

 

 

 

RAWRETH PARISH COUNCIL

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 4th June 2014 AT 7.00pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                     Cllr. S Coombs

                                                                   Cllr. Mrs R Coombs

                                                                   Cllr. Mrs S Wiltshire

                                                                  

In Attendance:  The Clerk, 15 members of the public and District Councillor Chris Black.

 

1. TO ELECT A CHAIRMAN FOR THE ENSUING YEAR. Cllr S Coombs proposed and nominated that Cllr Alistir Matthews be elected as the Chairman, this was seconded by Cllr Mrs S Wiltshire. Cllr A Matthews accepted the position.

 

Retiring Councillors Mrs L Hopkins and Mrs Rita Coombs left the meeting at this point to join the public audience. Both Councillors were thanked for their hard work and commitment to the Council and a small gift was presented to retiring Chairman Lyn Hopkins.

 

2. NEWLY ELECTED CHAIRMAN TO SIGN A DECLARATION OF ACCEPTANCE OF OFFICE. Cllr A Matthews signed the Declaration and Acceptance of Office and this was witnessed by the Clerk.

 

3. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr P Beckers and Cllr Mrs M Beckers.

 

4. ELECTED COUNCILLORS TO SIGN A DECLARATION OF ACCEPTANCE OF OFFICE. Cllr S Coombs and Cllr Mrs S Wiltshire signed the Declaration and Acceptance of Office, this was witnessed by the Clerk.

 

5. TO APPOINT A VICE CHAIRMAN. Cllr Mrs S Wiltshire proposed and nominated that Cllr S Coombs be appointed as the Vice Chairman, this was seconded by Cllr A Matthews. Cllr S Coombs accepted the position.

 

6. TO RECEIVE DECLARATIONS OF INTEREST. No declarations of interest were given, however Cllr A Matthews asked that it be formerly recorded that he no longer had a personal interest in Academy Soccer and therefore would be able to discuss the recently submitted planning application they had made.

 

7. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 7th of May 2014 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

8. MATTERS FOR INFORMATION ONLY. None.

 

9. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. The drain in Laburnum Way is still crumbling away.

b. Grange Petrol Station, there is a rumour that the supermarket will be an M&S, is this true?

c. Travellers Site, vehicles are continuing to do illegal U turns at the traffic lights on the junction of the A1245 and Rawreth Lane to enable them to gain access to the site, these manoeuvres are not only illegal but are extremely dangerous as they have been done in front of traffic turning left from Rawreth Lane. In addition buildings are continuing to expand on the site and it has been noted that whilst other residents are not allowed to overfill their wheelie bins, frequently the bins on the site are piled high and overflowing yet they have been observed being collected where other peoples have had collection of their refused.

 

 

 

 

 

 

10. DISTRICT AND COUNTY COUNCILLORS REPORT- Apologies were received from District Councillor Ron Oatham. Members agreed that this item be moved to the Annual Parish Meeting.

 

11. FINANCE. a) Cheques for approval. 

a. H L Bloomfield CHQ 100846 Expenses and Reimbursement £54.17. Approved and signed.

    H L Bloomfield CHQ 100847 Reimbursement of Broadband costs £143.30. Approved and signed.

    J A Pinkerton CHQ 100848 Garden Maintenance £600.00. Approved and signed.

 

12. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. The car park at Brookside Café has construction work taking place, a large concrete slab has been laid, was the planning application approved?

b. The new Notice Board at Asda is not being utilised by the Parish Council which is a shame as this took a long time to come to fruition and it now only appears to be used by Rayleigh TC. Can all future Agenda’s be placed on the board, together with contact details for Council Members and the Clerk.

c. From the previous Minutes items 391 H & K are now extremely dangerous and these need to be done as a priority.

d. The drains in Rawreth Lane have been gulley sucked again from outside Clarke’s Cottages in an easterly direction.

e. There are two containers that have appeared behind the playing Field of Rayleigh Cricket Club, these have been placed on a type one rough base but look completely out of place and surrounding grass and hedges have been cut back to allow for them.

f. Driving outside the Day Nursery is becoming extremely dangerous, speed wise and with regards to the priority right of way.

g. There has been a report in the Echo that a new school will be provided on the new development in Rawreth Lane, where has this information come from, and is it true when St Nicholas School has been designed to be extended.

h. The Chippings Bay in Old London Road had a large amount of slurry and roadside ditch dredgings from Goldhanger dumped in it some weeks ago, residents were advised it was just being left there to dry out and then it would be transported back to Goldhanger for farmers to use on their fields. Cllr Matthews advised that these sort of waste materials are classed as hazardous and have to be diposed of in a specialist way. The piles of waste are now dry but these have subsequently been moved by a digger and dumped on top of a hardcore pile, so now cannot be used by anyone.

i. Despite being told by RDC on various planning applications that the Chippings Bay is not regularly used, it is used 24/7 some weeks, and as an example on the day preceding the meeting, ten 44 ton lorries had used the site between the hours of 7am and 4pm.

j. On the evening preceding the Council Meeting, residents had met to discuss the Academy Soccer resubmission of their planning application. Residents expressed their horror that the application had been resubmitted and confirmed that a petition and letters confirming objections to the proposals were being sent to RDC. Residents also advised that despite Mr Philpot saying the land does not flood Rayleigh Boys YFC had been unable to play on the Chichester Pitches for 10 weeks due to the pitches being water logged from flooding. 

 

13. GENERAL CORRESPONDENCE. None.

 

14. FLOODING IN THE PARISH- No update to report regarding flooding issues in and around the Parish

 

15. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. Members agreed that the report in the Echo regarding the building of a new school as part of the development on the land North of London Road needs further investigation and the Clerk was asked to contact ECC and make enquiries.

 

16. POSSIBLE RELOCATION OF THE BUS STOP IN HULLBRIDGE ROAD OPPOSITE HAMBRO PARADE. No update to report.

 

17. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

18. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

19. TRAVELLERS SITE (A1245)– No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

 

 

 

20. OLD LONDON ROAD SPEED RESTRICTIONS- No update or progress to report regarding the request for the re-restriction of Old London Road.

 

21. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – The Clerk notified Members that further to a Public Notice it would appear that drainage works had been scheduled to commence from the 21st of July 2014 until the 20th of October 2014.

 

22. NEIGHBOURHOOD ACTION PANEL- Cllr Coombs advised that the increase in burglaries has now dropped following an arrest. The Clerk advised Members that theft from motor vehicles is happening again and the residents should ensure that their vehicles are locked at all time. In addition the Clerk advised that there had been a report of an indecent exposure at Sweyne Park near to the children playground.    

 

23. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

24. RHALC. No report was received.

 

25. BEDLOES AVENUE. The Clerk advised that she is progressing the application to the Local Area Highways panel for an off street parking area in Bedloes Avenue.    

 

26. PARISH EMERGENCY PLAN- . There were no updates to report from the previous Meeting and Members agreed that the plan is very much still work in progress and that a lot of work still needs to be done. Cllr Matthews added that this now needs to be progressed before the winter.

 

27. DALE FARM EVICTION- No update to report regarding the eviction at Dale Farm.

 

28. ROCKHAVEN-. The work to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road is still to be completed.

 

29. COMMUNITY GARDEN- The Clerk updated  Members on the proposal to move the two First World War Memorials. The Clerk advised that she had spoken several times with Mike Davies of Rayleigh through the looking glass and it was clear from those conversations that Mike and others had clearly been involved for a lot longer in trying to preserve the memorials and keep them in place at Dollymans. The Clerk advised that Mike was in contact with relatives of the fallen men and that the Heritage Trust were also involved. The Clerk confirmed that contact had been made with Mr Philpot and his agreement had been given to the memorials remaining in place and access had been granted to allow their renovation, it was also hoped that improvements could be made to the public footpath to allow access to the memorials. The Clerk advised she had updated the Clerk at Shotgate PC of her conversations with Mike and that there is a genuine desire for the memorials to stay where they are. The Clerk confirmed that she would remain in contact with Mike Davies to see if the Parish Council to assist in anyway in the future.

 

30. LABURNUM WAY CULVERT. The Clerk advised there were no developments to report with regards to the maintenance work and drainage issues.

 

31. RAWRETH LANE DRAINAGE WORKS. Members noted that a question had been raised for the APM on this matter by a Member of the Public therefore Members agreed that it would be discussed further during the APM. The Clerk did advise that no positive news had been received in respect of any works. The Clerk was able to advise that Rawreth Lane had been Gulley sucked for a second time.

 

32. OLD LONDON ROAD HAMMERHEAD. No updates to report  with regards to the ongoing

problems with the hammerhead in Old London Road. .

 

33.TRAINING-. The Clerk advised Members that she had details of available training courses

 

34. DOG FOULING. The Clerk advised Members that some papers had been put together for representatives to discuss at the next RHALC meeting, these included the likely remuneration of an officer for this post and the areas covered by such an officer.

 

35. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH.  The Clerk advised that no further progression had been made in this matter. Cllr Matthews advised that in a recent report it was noted that in four years only 20 miles of coastal paths had been reopened which doesn’t give a lot of encouragement.

 

36. PLANNING MATTERS-) Council considered the following applications.

14/00332/FUL Academy Soccer Land north of A129 East of A130 Old London Road Rawreth. Change of use of land from agricultural to use for 8no football pitches. Provide area for car parking. Provide three storage containers for use as changing rooms and toilets.

 

14/00331/ADV Academy Soccer Land north of A129 East of A130 Old London Road Rawreth. Provide one non-illuminated goal post type signs to site entrance

Members studied the revised plans for both the above applications which they had also had the opportunity to view online prior to the meeting (albeit not all documents could be viewed). Members agreed there were no significant changes to the original application and that the applicant had still failed to carry out a Flood Risk Assessment. Members discussed the location of the site and the fact that it lies within flood zone 3a and is already subject to flooding. Members commented on the close proximity of the watercourse, being the Benfleet Brook and how the whole area is always at risk from fluvial and tidal flooding as the brook runs into the crouch. Members noted from the application form that no flood risk assessment had been undertaken by the applicants.  Members discussed the proposed usage of the site, how many pitches were being proposed, the proposed match times, days and tournament use. Members discussed the fact that these pitches would be in addition to the 10 pitches on the site next door, and the amount of extra traffic volume another 8 pitches would cause.  Members spoke about their concerns that the road is still de-restricted with a 60mph speed limit and  no pedestrian footpath and also their concerns that some of the traffic would also being using Church Road which is very narrow in places and has a width restriction at one end. Members noted that the applicant had said that players would be able to use public transport as there is a bus stop nearby, Members commented that the bus stop is 15 minutes walk from the site, and as stated, there is no public footpath. Members also noted that the applicant referred to the nearest main road as the A132, where in fact the road is the A129.Members commented that the existing pitches should not be classed as setting a precedent as they believe, the existing pitches should never have been given permission. Members discussed Policy LT21 and how this applies to the application.  Members discussed the proposed car park and noted that the structure of the car park had not been mentioned, Members agreed that because of the flood risk, any hard standing would have a detrimental effect. Members discussed the lack of mains drainage on the site and noted that a septic is proposed, again the flood risk was mentioned and Members stated that any septic tanks would have to be installed above ground level to stop effluent escaping in the event of a flood. Members discussed the existing use of the road, the fact that an ECC Chippings Bay is situated between the existing pitches and the proposed pitches, this bay is available for use 24/7  all year, with 44 ton lorries requiring access, sometimes needing to queue on the road whilst waiting access to the bay.  Members noted that the bridleway used by the nearby stables is no longer designated so there will be an increased risk to horses and riders.  Members felt that the area will be saturated by football pitches, Members questioned how many children from the Parish actually play for Academy Soccer?  Members then discussed the proposed signs and said it would be wrong for signs like these to be permitted when the request for Pedestrian Beware signs had been knocked back by County. Members were asked to take all the facts into consideration and where then asked to vote, those in favour and those opposing the application.  Members voted unanimously to oppose the application and the Clerk was asked to write the necessary reply based on all the facts that had been discussed. Members also discussed the National Planning Policy Framework with particular regard to the Green Belt and also National Policies PPG2 and GB22. Council agreed they still strongly oppose the applications.

 

 14/00131/FUL Mr S Greenwood The Barn Trenders Avenue Rayleigh. Members discussed this application and raised the following observations, it needs to be established that the current stated use is correct, if approval is given there needs to be a restriction so that residential use cannot be sought at a later date, has the barn already been reconstructed and when?  

 

37. ITEMS FOR NEXT AGENDA. . a) Community Garden b) Flooding in the Parish. c) LDF d) Land to the west of the Pumping Station Watery Lane. e) London Road land drain. f) Travellers Site Appeal. g) Rockhaven. Permanent boundary marker posts h) NAP i) RHALC j) Watery Lane/Beeches Road weight restrictions k) Old London Road speed limit and rural path l) Dale Farm Eviction. m) Emergency Plan n) Laburnum Way Culvert o) London Road Hammerhead  p) Dog Fouling q) CIF r) Crucial Crew s) Drainage problems and issues in Rawreth Lane t) Reinstatement of footpaths and bridleways.

 

38. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 2nd July 2014 at 7.30pm in the Rawreth Village Hall

The Meeting closed at 8.00pm     DATED……………………………CHAIRMAN……………………….

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 7th May 2014 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                     Cllr. S Coombs

                                                                   Cllr. Mrs R Coombs

                                                                   Cllr. Mrs S Wiltshire

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

In Attendance:  The Clerk, 2 members of the public and 2 visiting Councillors from Shotgate Parish Council.

 

387.  TO RECEIVE APOLOGIES FOR ABSENCE. None.

 

388. TO RECEIVE DECLARATIONS OF INTEREST. Cllr S Wiltshire and Cllr R Coombs declared an interest in Item 418 as they both have friends living in close proximity.

 

389. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 2nd of April 2014 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

390. MATTERS FOR INFORMATION ONLY. None.

 

391. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Potholes that have been repaired are starting to open up again, Goose Cottages, Rawreth Lane.

b. The obelisk in Rawreth Lane has still not been repaired, also the obelisk/light outside Steeltronics has a glass globe missing.

c. Church Road vegetation overhanging the pavements and kerbs.

d. Do the lights at the Bedloes junction stay on after midnight?

e. Travellers site on the A1245 there are yet more sheds and caravans appearing.

f. Cars still miss using the junction at the end of Rawreth Lane, meeting the A1245, cars get into the lane for oncoming traffic, this seems to be happening more and more.

g. Bedloes Avenue, essential maintenance of the trees and bushes is needed.

h. Road signs in Rawreth Lane and on the A1245 are very overgrown.

i. Advert has reappeared at Mitchelins Farm.

j. Will the owner of Mitchelins Farm benefit from the sale of the land?

k. Visibility splays approaching the Carpenters Arms and the Fairglen interchange.

l. Is the local recycling centre in Castle Road closing?

 

392. DISTRICT AND COUNTY COUNCILLORS REPORT- Apologies were received from District Councillors Chris Black and Ron Oatham. No report was given in their absence.

 

393. FINANCE. a) Cheques for approval.

CHQ 100839  –  H L Bloomfield Expenses  £4.19. Approved and signed.

CHQ 100840 – SLCC Annual 14/15 Subscription £101.00. Approved and signed.

CHQ 100841 – EALC/NALC Affiliation Fee 14/15 £273.61. Approved and signed.

CHQ 100842 – Rayleigh Town Council Contribution towards joint notice board £1000.00. Approved and signed.

CHQ 100843 – J A Pinkerton 2 grass cuts £600.00. Approved and signed.

CHQ 100844 – Circle Services Group APM invites £40.00. Approved and signed.

CHQ 100845- AON Insurance renewal £553.10. Approved and signed.

 

b) The Clerk went through the 2013/2014 accounts with Members and  Cllr Alistir Matthews proposed they be approved and accepted, this was seconded by Cllr Mrs M Beckers and  accordingly they were signed  

 

together with the Annual Audit Return by the Chairman and Clerk. Members asked that their thanks to the Clerk be recorded for her hard work in completing the accounts and audit.

 

Item 411 was brought forward so that Members of the public, including visiting Councillors from Shotgate would have the opportunity to speak.

 

411. COMMUNITY GARDEN. The Clerk updated Members on the news that the two First World War Memorials situated at Dollyman’s Farm are possibly under threat of being moved. The Clerk reminded Members that the matter had been discussed at the April Meeting and that the Councils desire to keep the Memorials within the Parish had been expressed to Shotgate PC.  Cllr Hopkins gave the visiting Councillors the opportunity to speak and they advised Members that they rather suspected that the Memorials were actually within the Basildon District Boundary and that as such Cllr Tony Ball had expressed an interest to have them moved to a more accessible site. They advised that one of the suggested new sites was at Hurricane Way where another Memorial already stands. Members of both Councils agreed they were extremely keen for the Memorials to be preserved and Members of RPC again stated they were extremely happy for the Memorials to be relocated to the Community Garden should it be the case that they needed to be moved. The Councillors from Shotgate advised that the Memorials erected in 1916 in honour of the two airmen were originally erected by the then land owner Mr Wilson, they believed it was his wish that the Memorials were never moved as there is believed to be a covenant on the land stating this. Everyone agreed that it is very important to ensure the wishes of both Mr Wilson and the families of the airmen are listened to. The Clerk suggested she contact Mike Davies of Rayleigh Through The Looking Glass to see if he had anymore information, and whether the two Councils could be of assistance. Members of Shotgate Council confirmed they would relay the evenings discussions to their Members at their meeting the following Tuesday. The Clerk agreed to find out as much information as possible and keep all parties updated.

 

394. PUBLIC PARTICIPATION- Just prior to opening the Public Participation, Cllr Paul Beckers presented Cllr Lyn Hopkins with a Peace Lily and Flower arrangement from himself and Cllr Mary Beckers.

 

There were no matters reported by the public around the Parish that the required the Clerk to investigate.

 

395. GENERAL CORRESPONDENCE . None.

 

396. FLOODING IN THE PARISH- No update to report  regarding flooding issues in and around the Parish

 

397. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS.  Cllr Matthews advised Members that Cllr Hudson has objected to Basildon DC developing on land boarding the District as he feels it is getting too close to Rawreth. The idea of Basildon DC is to build on the east side of Shotgate  but apparently Cllr Hudson is not happy as it will make a coalescent joining of Wickford and Rawreth.        

 

398. POSSIBLE RELOCATION OF THE BUS STOP IN HULLBRIDGE ROAD OPPOSITE HAMBRO PARADE. No update to report.

 

399. LAND TO THE WEST OF THE PUMPING STATION- No update to report  regarding enforcement action.

 

400. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

401. TRAVELLERS SITE (A1245)– No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

402. OLD LONDON ROAD SPEED RESTRICTIONS- No update or progress to report regarding the request for the re-restriction of Old London Road.

 

403. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – No updates or developments to report regarding the enforceable weight restriction in Beeches Road.

 

404. NEIGHBOURHOOD ACTION PANEL- Cllr Coombs reported that the meeting was very sparsely attended. Cllr Coombs advised that everyone was handed a pamphlet explaining who was responsible for what around the District. Cllr Coombs advised that the matter of public open spaces being locked at night was discussed  but it was said that there is not available money to pay for this service. 

 

 

405. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

406.. RHALC. Cllr Beckers confirmed he was unable to attend the last meeting of the RHALC  as he was already attending another meeting.

 

407. BEDLOES AVENUE. The Clerk advised that she has received a plan from Cllr Matthews and a petition from residents and that she will now proceed with an application to the Local Area Highways panel for an off street parking area in Bedloes Avenue.  

 

408. PARISH EMERGENCY PLAN- - There were no updates to report from the previous Meeting and  Members agreed that the plan is very much still work in progress and that a lot of work still needs to be done.

 

409. DALE FARM EVICTION-  No update to report regarding the eviction at Dale Farm.

 

410. ROCKHAVEN- The work to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road is still to be completed.

 

411. COMMUNITY GARDEN-  .

 

412. LABURNUM WAY CULVERT. No updates to report with regards to the maintenance work and drainage issues.

 

413. RAWRETH LANE DRAINAGE WORKS. No updates to report with regards to drainage works in Rawreth Lane apart from it was noted that extensive Gulley Sucking works had been carried out along the length of Rawreth Lane in both directions.

 

414. OLD LONDON ROAD HAMMERHEAD.  No updates to report  with regards to the ongoing

problems with the hammerhead in Old London Road.

 

415.TRAINING- The Clerk advised Members that she had details of available training courses

 

416. DOG FOULING. No updates to report regarding  the possibility of a District Dog Warden to be shared between the Towns and Parishes.

 

417. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. The Clerk advised Members that the Bridleway in Old London Road had now officially been reinstated as ECC had agreed it should never have been removed from the definitive map.  The Clerk advised that she would continue to investigate possible ways of reopening the coastal footpath. The Clerk also advised that she had requested a new fingerpost for the footpath leading from Trenders Avenue to Watery Lane.

 

418. PLANNING MATTERS- Council to considered the following planning applications received prior to the Meeting  which have not been dealt with under Delegated Power.

14/00274/FUL  128 Rawreth Lane, Rayleigh Essex SS6 9RR. First Floor rear extension with Juliet balcony. Council had one observation/comment to make being that RDC need to ensure that the balcony cannot be used and that it shouldn’t overlook neighbouring gardens.

 

419. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Land to the west of the Pumping Station Watery Lane. e) London Road land drain. f) Travellers Site Appeal. g) Rockhaven. Permanent boundary marker posts h) NAP i) RHALC j) Watery Lane/Beeches Road weight restrictions k) Old London Road speed limit and rural path l) Dale Farm Eviction. m) Emergency Plan n) Laburnum Way Culvert o) London Road Hammerhead  p) Dog Fouling q) CIF r) Crucial Crew s) Drainage problems and issues in Rawreth Lane t) Reinstatement of footpaths and bridleways.

 

420. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 4th June 2014 at 7.00pm in the Rawreth Village Hall

 

The Meeting closed at 10.00pm     DATED……………………………CHAIRMAN……………………….

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 2nd April 2014 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                     Cllr. S Coombs

                                                                   Cllr. Mrs S Wiltshire

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                  

In Attendance:  The Clerk, District Councillor Chris Black, Ron Oatham and 6 members of the public

 

353.  TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr Mrs Rita Coombs.

 

354. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

355. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 5th of March 2014 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

356. MATTERS FOR INFORMATION ONLY. None.

 

357. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Potholes around Goose Cottages and Beeches Road.

b. Travellers site on the A1245 more buildings being erected.

c. Large pothole in Rawreth Lane, west bound just before the Rawreth Industrial Estate turning.

 

358. DISTRICT AND COUNTY COUNCILLORS REPORT-  Cllr Black spoke about some recent planning applications that had been received by RDC requesting Lawful Use Certificates. Cllr Black advised that an application had been received for four buildings/properties to be given lawful use as dwellings at the Fairways site on Hullbridge Road. Cllr Black advised the applicants have stated the properties have been lived in for the required period, although Cllr Black said that it has been observed that no Council Tax has been paid.  Cllr Black advised that in addition another application for Lawful Use has been received for the same site or very near by, but no use of buildings has been declared on this application.  Cllr Black then advised that the Give Way sign as you come out of Laburnum Way should be illuminated but it currently goes off at midnight as it is wired into the street lights. In addition, the street lights at the entrance to Laburnum Way are very tall, possibly around 30ft which could mean there is a possibility that there is a requirement that these should be left on after midnight. Cllr Oatham advised that he had written to County Cllr Malcolm Maddocks regarding the plans to move that bus stop at Hambro parade, Cllr Oatham advised that he had asked Cllr Maddocks to intervene but as yet had not had a reply from him.

 

359. FINANCE. a) Cheques for approval.

CHQ 100837 – H L Bloomfield Expenses and quarterly reimbursement for home office use. £57.69 Approved and signed.

CHQ 100838 H L Bloomfield Reimbursement of Waders £49.95. Approved and signed.

 

360. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. A complaint letter has been sent to RDC by a resident regarding conflicting planning observations, objections and comments for two applications in Old London Road. The Resident had raised a complaint on the basis that both application were for football pitches, yet, highways had objected on one and not the other, and RDC had failed to acknowledge very early on that one of the applications was for land lying within Flood Zone 3A, and because of this, the applicant had not been asked to provide a flood risk assessment.

 

 

b. London Road A129. A new speed limit of 30mph has been imposed but there is not clear demarcation as to where it starts and finishes. There is still one sign saying 40mph, one camera, and the new 30mph sign has been sited behind a tree so the view of it is obscured.

c. The road leading to Rawreth Industrial estate is in a very bad state of repair.

d. A resident attended the RAG meeting at Mill Hall and went to the Developer display at St Nicholas School. The resident felt that a lot of people still don’t understand what is going on. 

 

361. GENERAL CORRESPONDENCE. None.

 

362. FLOODING IN THE PARISH- No Update to report regarding flooding issues in and around the Parish. However Cllr Matthews confirmed he had spoken to the owner of the lockgates and he has confirmed that he has taken one of the paddles out of the wheel which he feels has made a difference.

 

363. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. No updates or progress to report.        

 

364. POSSIBLE RELOCATION OF THE BUS STOP IN HULLBRIDGE ROAD OPPOSITE HAMBRO PARADE. No progress or updates to report.

 

365. LAND TO THE WEST OF THE PUMPING STATION- No update or progress to report regarding enforcement action.

 

366. LAND DRAIN LONDON ROAD (adjacent to Claremont) –  No update or  progress to  report with regards to the problem with the land drain disgorging onto the pavement.

 

367. TRAVELLERS SITE (A1245)– The Clerk reported that there was nothing to update or any progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011 however the Clerk did advise that she had  been in contact with the Planning Enforcement Team regarding the number of new buildings being erected on the site. Cllr P Beckers asked the Clerk to request a list of outstanding enforcement cases for the Parish. The Clerk confirmed this would be done.

 

368. OLD LONDON ROAD SPEED RESTRICTIONS- The Clerk confirmed there was no update or  progress to report regarding the request for the re-restriction of Old London Road. Members asked the Clerk to inform Cllr Maddocks of the findings of ECC Highways response on the first football pitch planning application in Old London Road, in particular the observation and objection made regarding the expected intensification of unnecessary traffic in the road.

 

369. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – The Clerk advised there were no developments to report regarding the enforceable weight restriction in Beeches Road. Cllr Matthews advised that he has seen some of the alleviation work that has been carried out but it isn’t really sufficient, a short section has been de-silted but that is of no benefit as the area that has been done isn’t big enough, albeit it has been done well.

 

370. NEIGHBOURHOOD ACTION PANEL- Cllr S Coombs advised that at the last NAP meeting he had passed on Members concerns about vehicles undertaking U turns at the A1245/Rawreth Lane junction, together with concerns that the lights at the Fairglen Interchange are not lit during the evening.  Cllr Coombs confirmed that  PC Steve Joynes would be passing this information onto the Traffic Division.   

 

371. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

372. RHALC. Cllr P Beckers advised that the next meeting of the RHALC is scheduled for the 17th of April 2014.

 

373. BEDLOES AVENUE. Cllr Matthews confirmed that he had spoken to a number of residents who were all in agreement with the possibility of an off street parking area in Bedloes Avenue. Cllr Matthews provided the Clerk with a sketch plan and measurements and advised that residents were arranging a petition to show support. The Clerk confirmed she would now complete the necessary application form.  

 

374. PARISH EMERGENCY PLAN- There were no updates to report from the previous Meeting and  Members agreed that the plan is very much still work in progress and that a lot of work still needs to be done.

 

375. DALE FARM EVICTION-  No updates to report  regarding the eviction at Dale Farm.

 

376. ROCKHAVEN- The work to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road is still to be completed.

 

377. COMMUNITY GARDEN- There were no updates to report with regards to the Community Garden however Members did discuss the possibility of the War Memorial which is currently situated on the Shotgate/Rawreth border being rehomed at the garden. The Clerk advised that Basildon DC are currently looking at moving the Memorial to a more convenient location and Members agreed this was certainly something that could be considered. The Clerk confirmed she would contact Basildon DC.

 

378. LABURNUM WAY CULVERT.  The Clerk confirmed there were no developments or updates to report  with regards to the maintenance work and drainage issues.

 

379. RAWRETH LANE DRAINAGE WORKS. The Clerk advised there were no developments or updates to report  with regards to drainage works in Rawreth Lane.

 

380. OLD LONDON ROAD HAMMERHEAD. The Clerk advised that there were no updates or developments to report  with regards to the ongoing problems with the hammerhead in Old London Road and that she still hadn’t received a reply from County Cllr Malcolm Maddocks.

 

381.TRAINING- The Clerk advised Members that she had details of available training courses

 

382. DOG FOULING. No updates to report regarding the possibility of a District Dog Warden to be shared between the Towns and Parishes.

 

383. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH.  The Clerk advised Members that she was still waiting to hear from ECC with regards to the reinstatement of the bridleway in Old London Road.  Cllr Matthews advised that he had spoken again with a local landowner regarding the possibility of reinstating a coastal footpath but that unfortunately it would now seem he may resist the idea which would mean waiting for the Coastal path access programme to reach this part of the country. The Clerk advised she would see what the associated costs would be for the Council should they wish to pursue the matter themselves. Cllr Matthews also advised that the finger board for path between Watery Lane and Trenders Avenue is missing.

 

384. PLANNING MATTERS- Council to considered the following planning applications received prior to the Meeting  which had not been dealt with under Delegated Power.

Planning Application 14/00150/FUL Mr and Mrs D Hoar. Bedloes House, Rawreth Lane, Proposed change of use of Highway to use as part of domestic driveway. Council had no comments or observations to make.

 

Planning Application 14/00181/FUL Trevellyan Developments Limited Site of Grange Villa and Grange Filling Station London Road Rayleigh. Demolish filling station and dwelling and construct filling station with canopy and two storey building with shop to ground floor and car wash and 4 bedroom flat above. Council had no comments of observations to make.

 

385. ITEMS FOR NEXT AGENDA.  a) Community Garden b) Flooding in the Parish. c) LDF d) Land to the west of the Pumping Station Watery Lane. e) London Road land drain. f) Travellers Site Appeal. g) Rockhaven. Permanent boundary marker posts h) NAP i) RHALC j) Watery Lane/Beeches Road weight restrictions k) Old London Road speed limit and rural path l) Dale Farm Eviction. m) Emergency Plan n) Laburnum Way Culvert o) London Road Hammerhead  p) Dog Fouling q) CIF r) Crucial Crew s) Drainage problems and issues in Rawreth Lane t) Reinstatement of footpaths and bridleways.

 

386. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 7th May 2014 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 10.00pm     DATED……………………………CHAIRMAN………………

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 5th March 2014 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                     Cllr. S Coombs

                                                                   Cllr. Mrs R Coombs

                                                                   Cllr. Mrs S Wiltshire

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                  

In Attendance:  The Clerk, District Councillor Chris Black and 10 members of the public

 

319.  TO RECEIVE APOLOGIES FOR ABSENCE. None.

 

320. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

321. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 4th of February 2014 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

322. MATTERS FOR INFORMATION ONLY. None.

 

323. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Email received from a resident questioning whether ECC’s decision to turn off the street lights has led to increased risks in the Parish, in respect of burglary and traffic safety.

b. The collapsed drain in Laburnum Way appears to have been marked in orange paint by a resident and not ECC Highways so this needs reporting.

c. Dead trees have fallen into the road in Watery Lane, 9 have been counted in total, this is largely due to the bank being eroded away so there is nothing left to hold them in place.

d. Large poles have appeared in Rawreth Lane, no notice has been given, and there appears to be traffic monitoring equipment, they are also situated on the A1245, what are they and who put them there?

e.Pothole outside the Mousery in Beeches Road, about 3ft by 2ft in diameter.

f. The West of Rayleigh document delivered to all households makes reference to allotments, it is questioned whether they have the power to do this as allotments must be self funded and provided by the Parish Council.

g. Two potholes that have recently been repaired in Bedloes Avenue need to be repaired again.

h. The hedge by the bungalows in Bedloes Avenue is now extremely overgrown and should be trimmed as this it is obstructing views and could be an attributor to crime.

i. Car parking in Bedloes Avenue is appalling, the road is so narrow cars have to park on the pavement and the road is obstructed. There is an area of land that would lend itself to a small parking area, could this be something the Local Area Highways Panel looked at.

j. General drain problems in the area.

k. The height restriction bar at Rawreth Playing Fields is still broken. The Clerk advised this has been reported and acknowledged.

l. The ditches surrounding Rawreth Playing Fields have been cleared really well.

m. The Potholes in Bedloes Avenue have eventually been repaired, unfortunately as already reported two now need repairing again.

n. The pavement along Rawreth Lane past the cottages heading east is narrowing due to overhanging grass and brambles.

o. Travellers are grazing their ponies on the verge of the A1245 whilst sitting on the barrier.

p. Vehicles are U turning at the Bedloes lights, do the camera’s catch this illegal manoeuvre.

 

 

 

 

 

q. Fairglen Interchange street lights are still off this has now been 3 months and they have been reported twice already. They do not come on at all when all the other street lights are switched on. When you exit the A127 you are  plunged into darkness.

r. A1245 potholes near to Richlee Motors on the north bound carriage way and more on the southbound carriageway just prior to the railway bridge.

 

324. DISTRICT AND COUNTY COUNCILLORS REPORT- Cllr Black commented on Village Report item i and said he felt that it was a good idea to ask for this matter to be considered by the Local Area Highways Panel. Cllr Black confirmed that if agreed by the panel the idea is sent out to a design scheme and in turn out to tender, Cllr Black said that the route is not a quick one and that there are to date, un-schemed projects running into three figures.

Cllr Black then advised that the Allocations DPD was approved by Full Council three weeks ago, following which Countryside got going with their planned community meetings. Cllr Black confirmed that he had received reports that burglaries had risen since the street lights had been switched off at midnight but this had not been confirmed by NAP. Cllr Black advised that the Boundary Commission are looking into changing the boundaries which could affect his ward, in which case Downhall Rawreth Ward would become a three member ward and the whole of Rawreth would stay in one ward, but obviously the Parish boundary line could change when the houses are built. Cllr Black confirmed there is a meeting on the 17th of March for Parish Councils, this is in addition to the public meetings. Cllr Hopkins confirmed she has eight points to raise already. Cllr Black confirmed that the Rayleigh Sports and Social site is owned by RDC therefore Countryside cannot put in a planning application for this site. Cllr Beckers added that the reference to supplying allotments should be disregarded as the developer does not have the power to do this, the Parish Council already owns allocated allotment land but there is no demand for it.

 

325. FINANCE. a) Cheques for approval.

CHQ 100832 – H L Bloomfield Expenses £4.19. Approved and signed.

CHQ 100833 H L Bloomfield Reimbursement of Broadband Charges, Ink, Stamps mobile phone calls £161.04.Approved and signed.

CHQ 100834 H L Bloomfield Reimbursement of mobile phone top up.£10.00 Approved and signed.

CHQ 100835 Rawreth Village Hall Annual Hall Hire £266.20 Approved and signed.

CHQ 100836 Essex and Suffolk Water £19.15. Approved and singed.

 

The Clerk spoke to Members about an email that had been received from the Rawreth Flood Action Group. The Clerk explained that the group is being formally set up with a model constitution, the Clerk explained that currently the group would not need a bank account, however it was suggested that eventually one be set up to cover expenses such as printing and stationery and that the model constitution as provided by the National Flood Forum suggested that the account be held by the Parish Council as a charging account meaning the Parish Council would oversee the running of the account and finances. Members expressed concern that this would interfere with the auditing of the Councils own accounts and the Clerk was requested to take advice from the Essex Association on whether or not this was viable to do.

 

326. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Would the Council consider making a complaint to RDC and ECC about the conduct of their officers when making recommendations on the Academy Football application. Officers from both ECC and RDC failed to consider that no flood risk assessment had been submitted despite the site being within flood zone 3 and had the Environment Agency not intervened at the 11th hour the officer’s recommendation for approval would have been put before the Development Committee for consideration. Members discussed the matter and agreed there were a number of things that needed to be raised with RDC and it was agreed a letter would be sent.

b. The ECC chippings bay has been reported to the Environment Agency as there is oil running off the chippings into the watercourse, a sump is needed to prevent this happening.

c. Has the phasing of the Fairglen Interchange lights changed, it is now taking 15-20 minutes to get to the roundabout from the southbound carriage way of the A1245 and this is happening outside of rush hour when the problem becomes even worse. Better phasing is needed, or a box junction.

 

327. GENERAL CORRESPONDENCE. None.

 

328. FLOODING IN THE PARISH- Cllr Matthews advised Members that he had met with Richard Tatton-Bennett from RDC and another local land owner to try and explain what they believe was the real cause of the flooding problems in the road. Cllr Matthews advised that he had pointed out the problem would not be resolved by digging out the ditch because the field gully’s drain directly into the road where all the drains and pipes are blocked. Cllr Matthews explained that last year all the gully’s were cleaned together with the pipe by a local resident and this had

 

 

proved successful for a short period of time, however as they are now all blocked again, flooding is reoccurring. Cllr Matthews advised that he suggested to Richard that a gully sucker is needed every month. Cllr Matthews advised that nothing further has been heard since the meeting and the Clerk was requested to contact Richard to see if any progress had been made.

 

Cllr Matthews then spoke about Internal Drainage Boards. Cllr Matthews advised that locally we don’t have one but if there is a way of establishing one this should be looked at for the Roach and Crouch Valley, this would involve Basildon, Chelmsford, Maldon, Rochford and Southend.  The Clerk was requested to do some research on Internal Drainage Boards.

 

Cllr Matthews advised that RDC are now looking to set up their own Flood Forum.

 

329. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. Members discussed the recently delivered information leaflet from Countryside Properties and discussed matters of concern that needed to be raised at their meeting with them on the 17th of March 2014.       

 

330. POSSIBLE RELOCATION OF THE BUS STOP IN HULLBRIDGE ROAD OPPOSITE HAMBRO PARADE. No update or progress to report.

 

331. LAND TO THE WEST OF THE PUMPING STATION- No update or progress to report regarding enforcement action.

 

332. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

333. TRAVELLERS SITE (A1245)– No update or  progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

334. OLD LONDON ROAD SPEED RESTRICTIONS- No update or progress to report regarding the request for the re-restriction of Old London Road.

 

335. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – No updates to report.

 

336. NEIGHBOURHOOD ACTION PANEL- Cllr Coombs attended the last meeting of the NAP but there were no updates to report.    

 

337. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

338. RHALC. Cllr P Beckers advised he had stood down from his commitment to the “Crucial Crew” however this has been taken over by another member of the RHALC. Cllr Beckers advised that the last meeting took place on the 17th of January 2014, the next meeting is scheduled for the 17th of April 2014. .

 

339. PARISH NOTICE BOARD- The new notice board is now in place and the official unveiling took place on the 3rd of March. The Clerk now holds keys and the notice board will start to be used. Members agreed this item could now be removed from the Agenda.  

 

340. PARISH EMERGENCY PLAN- There were no updates to report from the previous Meeting and  Members agreed that the plan is very much still work in progress and that a lot of work still needs to be done.

 

341. DALE FARM EVICTION- Cllr Beckers reported that there has been another appeal lodged by the Travellers and that Basildon Council will also face the bill to remove all the contamination from the land.

 

342. ROCKHAVEN- The work to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road is still to be completed.

 

 

 

343. COMMUNITY GARDEN- There were no updates regarding the Community garden as works have still not recommenced. Cllr Matthews confirmed that the planting of the tree in memory of Ted Vane would be taking place on Saturday the 8th of March 2014.

 

344. LABURNUM WAY CULVERT. The Clerk reported that residents had been in direct contact with the Greenbelt Group regarding the maintenance of the ditch, the Clerk advised that it would appear that Greenbelt would now like to talk about the possibility of using a local contractor to undertake the work, however the Clerk emphasised that the correspondence had not been between her and the Group but residents. Members agreed they would await any outcome with interest.  

 

345. RAWRETH LANE DRAINAGE WORKS. No updates or developments to report with regards to drainage works in Rawreth Lane.

 

346. OLD LONDON ROAD HAMMERHEAD. No updates to report with regards to the ongoing

problems with the hammerhead in Old London Road.

 

347.TRAINING- The Clerk advised Members that she had details of available training courses

 

348. DOG FOULING. No updates to report regarding the possibility of a District Dog Warden to be shared between the Towns and Parishes.

 

349. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. The Clerk advised Members that she was still waiting to hear from ECC with regards to the Bridleway in Old London Road. Cllr Matthews then advised Members that he had met with a local landowner with regards to moving forward with the seawall path. Cllr Matthews advised that the meeting had been worthwhile and that he hoped it would prove constructive as there was no straight refusal. Cllr Mathews advised that he had suggested that the path be made a permissive footpath for the community benefit, Cllr Matthews said the landowner had gone away to consider the matter and that he would get back in touch with him.

 

350. PLANNING MATTERS- Council considered the following planning application and commented accordingly. Application 07/00297/OUT. Applicant Mr Alan Pamment. Land adjacent to Chichester Hall Old London Road Rawreth. Further to your letter enclosing a copy of the submitted plans and application in respect of the proposal detailed above, Council have the following observations and comments to make. Council would ask that their comments and observations in their letter dated 6th of August 2011 are still taken into consideration, those being.

Overall the information that has been provided to the Council is sketchy and incomplete. The plans and supporting documents in 2011 and 2014 are of very limited information and therefore Council believe that Rochford District Council should request more information from the applicant before they can fairly determine this application and copies of any further information supplied should be sent to all consultees. In addition the letter from the applicant to Rochford District Council dated 8 March 2007, refers to "the same development as proposed in 1 Dec 1992", although this is referred to the application and back-up papers were not included for Councils consideration. The current application also relies on the Planning Inspectorate's letter dated 1st December 1992 which outlined 8 conditions, again this was not included for Councils consideration. Council originally noted that access to the site was not clearly shown on the diagram, but stated “onto A129".  The newly submitted plans do show the access point onto the A129 at a point where visibility is limited.  Council are extremely concerned regarding access to the site as the information cited in 2011 is out of date. Allegedly, as Council have not seen sight of the written evidence, the Inspector stated that "traffic has decreased due to the opening of A130.". The original application was submitted in 1992 and the current one in 2007. Traffic has now increased dramatically and is very heavy on the A129 which is often gridlocked.  Access onto the A129 anywhere in this vicinity would be very dangerous as it would be just after the bend and also immediately adjacent to the Old London Road turning which is used to access Chichester Hall, residential properties and is used as a rat run during rush hour. As you know, Old London Road, a narrow country lane without a footpath, is used already by hundreds of vehicles every weekend accessing Rayleigh Boys Football Club. In addition to current road use which needs to be considered,  the proposed large new development "north of London Road" in the Core Strategy Document will have a huge impact on the A129 and surrounding roads, they are already some of the busiest roads in the District without the addition of over seven hundred new homes. The Inspector has already agreed that this land is in the Metropolitan Green Belt and is Agricultural land.  This land should therefore be protected at all times as should the “land north of London Road". Council further note that the Design statement says it will be the same as in 1992 and states that the Ancillary building will be "unobtrusive". 

 

 

There is again, no indication at all as to where this is.     Richard Tatton-Bennett's email to Holli Fielden states that "there are no public sewer facilities available for the proposed toilets in the ancillary building,  does Richard Tatton-Bennett know where the mains sewers are, and what information has the applicant provided regarding drainage?

It appears that this will be a "pay & play" course - surely this will mean an additional application for a clubhouse building - another building erected in the Green Belt without any special circumstances –Policy R1. Lastly Council note that in the Specialist Archaeological Advice letter dated 22 July 2011 it shows this area to have significant Archaeological implications and it recommends that in accordance with PPS5 a full evaluation by trial trenching takes place before any submission of any detailed layout proposals, with a report submitted with the reserved matters application.  Has this recommendation been taken forward? This application would have considerable impact of noise and disturbance on the residents in London Road and Old London Road Policy LT21, who have enjoyed, and should be able to continue to enjoy a rural, undeveloped area surrounding their houses. This point was made strongly by the Inspector as one of the reasons for refusal to extend operating hours of the Rayleigh Cricket Club at their pavilion in Rawreth Lane.   It would also significantly affect the business of the Golf Driving Range, 400metres to the west of this proposed application, what justification is there for another golf course?  Having seen the new plans, Council are now even more concerned as the 9th hole is directly adjacent to neighbouring properties. In addition to their comments in 2011 Council would like to add that this location is subject to flooding and lies within a flood zone. Only recently this area of Old London Road has been the subject of significant flooding and within the last week planning application 13/00727/FUL was refused after intervention by the Environment Agency as there had not been a Flood Risk Assessment carried out. One of the networks of local Brooks, which recently overflowed to a depth of 2ft, trapping residents in the Chichester Hotel, actually runs alongside the proposed golf course. The land is currently agricultural and the development of a golf course would lead to hard standing areas being established for parking, which will increase the flood risk to the area. Finally Council would ask that a wildlife survey be submitted by the applicant before any decision is made as this area has Bats, Badgers, Crested Newts and Water Voles.

 

351. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Land to the west of the Pumping Station Watery Lane. e) London Road land drain. f) Travellers Site Appeal. g) Rockhaven. Permanent boundary marker posts h) NAP i) RHALC j) Watery Lane/Beeches Road weight restrictions k) Old London Road speed limit and rural path l) Dale Farm Eviction. m) Emergency Plan n) Laburnum Way Culvert o) London Road Hammerhead  p) Dog Fouling q) CIF r) Crucial Crew s) Drainage problems and issues in Rawreth Lane t) Reinstatement of footpaths and bridleways.

 

352. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 2nd April 2014 at 7.30pm in the Rawreth Village Hall

 

 

 

The Meeting closed at 10.00pm     DATED……………………………CHAIRMAN………………………..

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 4th February 2014 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                     Cllr. S Coombs

                                                                   Cllr. Mrs R Coombs

                                                                   Cllr. Mrs S Wiltshire

                                                                  

In Attendance:  The Clerk, District Councillor Chris Black and 8 members of the public

 

285.  TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr Paul and Cllr Mrs Mary Beckers.

 

286. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

287. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 8th of January 2014 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

288. MATTERS FOR INFORMATION ONLY. Alistir Matthews advised Members that the planting of the tree in memory of Ted Vane would take place on the 8th of March at 3pm.

 

289. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. The height restriction bar at the playing fields has been hit and damaged is hanging down and the entrance is wide open.

b. A horse and carriage have been using Church Road for practise runs, early in the morning around 6.30am when it is still dark, with a car following them, using their headlights to light the road.

c. Two horses left fly grazing on the A129 by the balancing ponds, the police were notified and with local help were moved off very quickly before another serious accident, unfortunately the horses were then left in a local farmers field in Church Road without authorisation, again with information being shared and swift action the horses were moved on.

d. One of the overhead gantry lights on the A1245 Rawreth Lane Junction is not working.

e. More conversions appear to be taking place on the Travellers Site on the A1245, the stable has definitely been converted into a habitable dwelling.

f. The street lights at the Fairglen Interchange are still out leaving the roundabout in darkness, this is nothing to do with the street lights switch off, they are permanently out which is a serious concern. The Clerk advised this has been reported to County following last months meeting, the Clerk advised she would report them again.

g. The light switch off brought in by ECC has included the lights at the A1245 Bedloes junction which is really dangerous.

h. Building works are underway at Lower Barn Farm without any planning applications being submitted. The Clerk advised this has been reported to RDC Enforcement Team who already had the matter in hand.

i. Following our last meeting serious flooding occurred around the London Road, Old London Road area, the immediate vicinity of the proposed football pitches, this needs to be reported to RDC with photos.

j. Around 50 tyres have been dumped just the other side of the underpass in London Road. The Clerk advised these have been reported to RDC.

 

290. DISTRICT AND COUNTY COUNCILLORS REPORT- District Councillor Chris Black advised that he was looking and listening to what was being said with regards to flooding and planning applications. Cllr Black advised that he had a received a copy of the Academy Soccer revised application.  Cllr Black advised that the ECC light switch had taken effect and that unfortunately County had chosen not to listen to any of the recommendations put forward by Cllr Black with regards to what streets and junctions should remain lit and everything had been turned off

 

 

bar the junction of Rawreth Lane and Hullbridge Road.  Cllr Black then spoke about the grant cuts that RDC are facing and advised that over the next seven years RDC will lose £700,000.00 in grant funding so they are looking to save money where contracts are concerned, and raise money where they can, ie car parks. Cllr Black spoke about the recent vote over car park charges and advised that 15 members of the committee voted for the recommendation of increasing car park charges, 11 members abstained and 7 voted against. Cllr Black advised that because of this the members that abstained asked to rescind their vote which was agreed and the matter has not got to go before the full council.  Cllr Black then spoke briefly about the fact that there will be a Government incentive to local councils to build new homes in the form of monetary grants.    

 

291. FINANCE. a) Cheques for approval. CHQ 100813 – H L Bloomfield Expenses £4.19.Approved and signed.

 

The Clerk spoke to Members about recent flooding in the Parish which is becoming an all too frequent problem. The Clerk explained that she had gone out with the intention of delivering sandbags however because many roads within the Parish were impassable by car, and by foot it had been difficult. The Clerk advised that it would be easier to access certain areas if she was wearing waders and asked Members to consider the Council purchasing a pair for her. Members discussed the matter and agreed it was a perfectly acceptable expenditure and authorised the Clerk to purchase a pair as soon as possible. The Clerk said she had seen some for sale in the region of £60.00, Members agreed that chest waders would be more appropriate and authorised the Clerk to purchase a pair.

 

292. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. A copy of an email which had been sent to the RT Hon Mark Francois was reported by the Clerk, the basis of the email from a resident was yet another request for the Rawreth Brook to be dredged.

b. Cllr Maddocks is still alive, apparently he has not received any emails from resident Dave Collins. Mr Collins advised he had reiterated all the points of this emails to Cllr Maddocks and had been promised a reply and action.

c. The hedges on both sides of  Old London Road have been cut by Mr Philpot leaving a terrible mess which subsequently had to be cleared up by SITA on behalf of RDC, including gulley cleaning. This raises a question why where they cut by Mr Philpot as they are not all his responsibility, was it because of the planning application submitted by Academy Soccer or will this be an annual event?

d. A revised planning application has been received from Academy Soccer, the subject of which is ball keep nets, these are apparently needed as a stipulation by ECC Highways.

e. Concern that the Planning Inspector hasn’t taken everything into account as having reviewed minutes of RDC meetings they don’t reflect all that was spoken about.

f. Balancing pond on the A129 was constructed in such a way that it drains into the brook system, and in addition there is a flap valve missing from the Rayleigh direction.

g. Email from a resident regarding the flooding in Watery Lane/Beeches Road and the complete lack of ongoing maintenance since the works last year, the vast majority of the drains are blocked with silt despite requests for them to be jetted with a gulley cleaner. This request was made for when the road is closed on the first Wednesday of each month, but as yet has not been listened to or actioned.

 

293. GENERAL CORRESPONDENCE (to note).

14th Jan 2014 letter RDC Request for full Electoral Register – Returned by the Clerk. Noted.

The Clerk advised Members that a thank you letter had been received from St Nicholas C of E School for the grant donation towards storage at the school.

 

294. FLOODING IN THE PARISH- The Clerk and Cllr Hopkins spoke about the recent flooding in Church Road, Old London Road and London Road and about the threat to properties and the logistical nightmare that the flooding causes. Cllr Hopkins said that herself and the Clerk had gone out to deliver sandbags to residents but had been unable to pass through Church Road or Old London Road because of severe flooding, Cllr Hopkins relayed how the Clerk had called ECC to ask for road closures and worked alongside the Neighbourhood Police Team to ensure the public were aware of the dangers until appropriate signage was in place. Cllr Hopkins advised that London Road was badly affected this time as well, and that she had not seen the floods quite so extensive which was worrying. The Clerk advised that no flood warnings had been received it was purely the Council Members being aware of how the area is affected and residents calling in to report problems.

 

295. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS.  No update or progress to report.        

 

 

 

 

296. POSSIBLE RELOCATION OF THE BUS STOP IN HULLBRIDGE ROAD OPPOSITE HAMBRO PARADE. No update to report other than it has been passed to engineers for a design.

 

297. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

298. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

299. TRAVELLERS SITE (A1245)– No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

300. OLD LONDON ROAD SPEED RESTRICTIONS- No update or progress to report regarding the request for the re-restriction of Old London Road.

 

301. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – The Clerk advised Members that Anglian Water had been due to start work in Beeches Road and residents had been given a start date, however work was yet to commence as discussions were still take place with landowners.

 

302. NEIGHBOURHOOD ACTION PANEL- Cllr Coombs advised he had attended the last Nap meeting, which again had focused on burglaries. Cllr Coombs advised that the NAP meeting would now be moving to the 4th Tuesday of the month to coincide with PC Joynes shift pattern.    

 

303. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. Cllr Coombs advised he had attended a presentation at Southend Airport by the Stobbart Group regarding their application to lower the ceiling of controlled airspace around Southend Airport. Cllr Coombs gave a verbal representation to Members and advised he had found the presentation very informative and reassuring as to the reasons behind the application and what was involved and why.

 

304. RHALC. Council to receive a report from the latest meeting, including any updates from Cllr P Beckers on the “Crucial Crew”. .As Cllr Paul Beckers was not at the Meeting no report was given.

 

305. PARISH NOTICE BOARD- The Clerk advised that the new notice board has been erected outside the Asda Store in Priory Chase. The Clerk thanked Cllr Coombs for attending the installation on her behalf. The clerk advised that there was a minor problem with condensation inside the board which RTC are resolving with the manufacturer. The Clerk advised that as yet she hasn’t been given a set of keys but is waiting for the problem to be resolved.

 

306. PARISH EMERGENCY PLAN- There were no updates to report from the previous Meeting and  Members agreed that the plan is very much still work in progress and that a lot of work still needs to be done.

 

307. DALE FARM EVICTION- No update to report regarding the eviction at Dale Farm.

 

308. ROCKHAVEN- The work to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road is still to be completed, Cllr Matthews confirmed that this is in hand and that he has met with James Pinkerton who has agreed to undertake the work. 

 

309. COMMUNITY GARDEN- No updates to report as no work is being carried out during the current weather conditions.

 

310. LABURNUM WAY CULVERT.  No update to report with regards to the maintenance work and drainage issues.

 

311. RAWRETH LANE DRAINAGE WORKS. No update or progress to report with regards to drainage works in Rawreth Lane.

 

312. OLD LONDON ROAD HAMMERHEAD. No update to report with regards to the ongoing problems with the hammerhead in Old London Road.

 

313. TRAINING- The Clerk advised Members that she had details of available training courses. 

 

314. DOG FOULING. The Clerk advised Members this was due to be discussed at the RHALC meeting but as Cllr Beckers was not present she couldn’t give an update.

 

315. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. Members discussed the possibility of reinstating a footpath along the Sea Wall at Battlesbridge and the Bridleway in Old London Road. The Clerk advised Members that she is currently in correspondence with ECC over the Bridleway and has asked the question should there not still remain existing rights of way over the old road, in which case, this Bridleway should not have been removed from the definitive map, the Clerk advised that as yet she did not have an answer but as such felt that this particular path should not as yet be discussed for reinstatement, which Members agreed. The Clerk then asked Cllr Matthews to explain a little bit about the footpath in Battlesbridge which he did. Cllr Matthews advised that there had been a private meeting at Timberwharf Cottages as this is where the path ends. Cllr Matthews advised that in 1963 the then landowner had offered the footpath as an informal path providing the then residents of the cottages were happy, at the time one objected and so the landowner could not proceed. Cllr Matthews advised this is how the situation has remained ever since, however now, residents of Timberwharf Cottages are on side and it is now a case of approaching the landowner to appeal for the footpath to be adopted. Cllr Matthews advised there is a history of the path being used and therefore it would be a case of formalising the use. Cllr Matthews advised Members he was happy to approach the landowner to attempt an informal meeting to talk to them about the matter. Members agreed this was a good way forward and it was agreed that Cllr Matthews would make that approach.

 

316. PLANNING MATTERS- a) Council to noted the comments made under the delegated Procedure on the following Planning applications 13/00780/COU Mr Robert Tork Brookside Café London Road, Rayleigh Council are concerned at the amount of tarmac that is proposed as part of the site.  Any increase in hard standing will only be adding to the increased risk of flooding, which this particular area is already prone to.  If this application is permitted Council would like to see this area made of permeable construction. Council are also concerned as to whether the proposed tank is of adequate size as failure to install a big enough tank will result in run off into the watercourse. Lastly Council are concerned that the proposed use could see an increase in traffic movements on what is already a very congested road.

 

14/00014/FUL Aquascapes Limited Pool Shop, Rawreth Lane Rawreth. Council have no comments to make as they note that the footprint is not increasing in size.

 

b)  Council to considered the following planning application received prior to the Meeting which have not been dealt with under Delegated Power. Planning Application 13/00727/FUL Revised Application

Academy Soccer Land North of A129 East of A130 Old London Road Rawreth Essex

The contents of the Councils letter dated the 15th of January 2014 still stand in their entirety, however, in addition and in reference to this amendment to the application Council are shocked to learn that Essex County Council Highways feel there is a necessity to erect a ball stop protection net of this magnitude on football pitches which the Council were led to believe would only be used by children and have only ever been referred to as for use by specific age group children.  Council feel that if a protection net is needed it raises the question are some of the pitches to be used by adults?   This question is then answered as the plans accompanying the revised application clearly show two of the pitches marked as “adult” this is the first reference to adult pitches and this gravely concerns Members.

A ball stop protection net of this magnitude will detract from the openness of the countryside and the Greenbelt.

Whilst writing Council have also attached a number of photographs of the surrounding fields and roads, this week and last week, they show the area in a state of flood and clearly  show this area lies within a flood plain, yet the application is asking for consideration to be given for a large expanse of hard standing for car park use and no flood risk assessment has been submitted or requested.

 

317. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Land to the west of the Pumping Station Watery Lane. e) London Road land drain. f) Travellers Site Appeal. g) Rockhaven. Permanent boundary marker posts h) NAP i) RHALC j) Watery Lane/Beeches Road weight restrictions k) Old London Road speed limit and rural path l) Dale Farm Eviction. m) Emergency Plan n) Laburnum Way Culvert o) London Road Hammerhead p) Notice Board q) Dog Fouling r) CIF s) Crucial Crew t) Drainage problems and issues in Rawreth Lane u) Reinstatement of footpaths and bridleways.

 

318. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 5th March 2014 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.45pm     DATED……………………………CHAIRMAN………………………..

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MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 8th January 2014 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                     Cllr. S Coombs

                                                                   Cllr. Mrs R Coombs

                                                                   Cllr. Mrs S Wiltshire

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

 

In Attendance:  The Clerk, District Councillor Ron Oatham and 13 members of the public

 

250.  TO RECEIVE APOLOGIES FOR ABSENCE. None all Members were present.

 

251. TO RECEIVE DECLARATIONS OF INTEREST. Cllr A Matthews declared a personal interest in item 287 as he is related to a committee member of Academy Soccer FC.

 

252. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 4th of December 2013 were approved by the Members and accordingly the Chairman signed them as a true copy

 

253. MATTERS FOR INFORMATION ONLY. The Clerk advised Members that the potholes and vegetation at Bedloes Avenue had been reported and that an enquiry reference 1950822 had been given, it had also been confirmed that a Highways Inspector had visited the area and that a non urgent rating had been given.

 

254. VILLAGE REPORT-. The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Collapsed drain in Laburnum Way has been marked by Highways in orange paint.

b. Number of old Elm Trees in and around the Parish are falling into the road, especially around Old London Road near to the Chichester and also in Church Road.  What is ECC’s attitude towards this, who is responsible for them?

c. A number of the boundary trees in the furthest field at Rawreth Playing Fields have fallen during the storms. The Clerk advised these have been reported.

d. The Pothole at Bedloes Avenue is really bad.

e. The job reference number for the pothole has disappeared. The Clerk referred to the number given under item 253.

f. More beer cans in the Community Garden.

g. A provisional date has been made to plant a Memorial tree for Ted Vane. The date is the 8th of March 2014, weather permitting.

h. The padlock has been removed from the gate at the bottom of Church Road again and lorries are using the road as they know they can drive through.

i. The street lights at the Fairglen Interchange have not been on for the last two weeks despite all others being on, why?

 

255. DISTRICT AND COUNTY COUNCILLORS REPORT- Apologies were received from Cllr Chris Black. Cllr Oatham informed Members that on most things, there was nothing to report as things have moved no further forward.  Cllr Oatham advised Members that a list of street lights that local District Councillors would like to see remain switched on has been forwarded to ECC for consideration, Cllr Oatham advised that the switch off date has been postponed.  Cllr Oatham then advised Members that ECC Highways have identified a problem with the drains by Laburnum Way, but as yet he still doesn’t know what they are proposing to do. Cllr Oatham advised that there is another petition being circulated for a Zebra Crossing in Hullbridge Road in the vicinity of Lubbards Farm, the Local Highways panel had been supporting a new crossing, however ECC have knocked the scheme back. Cllr Oatham advised that the Bus Stop saga continues, he acknowledge that RPC have opposed the stop being moved and advised that RTC will be discussing the matter and he hopes they too will be objecting. Cllr Oatham then spoke about the Inspectors recommendation to remove the 5% cap on housing numbers in the District, Cllr Oatham advised that both

 

 

RTC and RPC have sent letters of objection however, RDC themselves are not objecting. Lastly Cllr Oatham advised that there is another application for more football pitches in Old London Road, Cllr Oatham advised that he has asked for a Members site visit which is now being arranged, he will also be asking that a Member of the Parish Council is allowed to attend, Cllr Oatham advised that he has asked for the application to be called into Committee, the signs will however be determined under delegated powers.

 

256. FINANCE. a) Cheques for approval. CHQ 100828 – H L Bloomfield Expenses £57.69. Approved and signed.

CHQ 100829 H L Bloomfield reimbursement for a new Laptop £449.99 (this purchase was previously agreed by Members. The Clerk advised that the VAT element of the purchase will be recoverable) Approved and signed.

CHQ 100830 P Wilgress reimbursement for the purchase of black sacks for a litter pick £6.70. Approved and signed.

 

b) The Clerk advised Members that she had now submitted the Precept request on behalf of the Council and that the amount requested was £20,000.00 which would result in a very slight decrease on the Band B/C figures from 2012/2013.

 

Members agreed that Item 282 should be brought forward on the Agenda to give Members of the public the opportunity to comment and ask questions. Accordingly the item was brought forward in front of item 257.

 

282.PLANNING MATTERS a) Council considered the following applications.

13/00727/FUL Academy Soccer Land north of A129 East of A130 Old London Road Rawreth. Change of use of land from agricultural to use for 8no football pitches. Provide area for car parking. Provide three storage containers for use as changing rooms and toilets. Provide two non illuminated signs for site entrance.

 

13/00727/FUL Academy Soccer Land north of A129 East of A130 Old London Road Rawreth. Provide two non-illuminated goal post type signs to site entrance

 

Members studied the plans for both the above applications which they had also had the opportunity to view online prior to the meeting (albeit not all documents could be viewed). Members discussed the location of the site and the fact that it lies within flood zone 3 and is already subject to flooding. Members commented on the close proximity of the watercourse, being the Benfleet Brook and how the whole area is always at risk from fluvial and tidal flooding as the brook runs into the crouch. Members noted from the application form that no flood risk assessment had been undertaken by the applicants.  Members discussed the proposed usage of the site, how many pitches were being proposed, the proposed match times, days and tournament use. Members discussed the fact that these pitches would be in addition to the 10 pitches on the site next door, and the amount of extra traffic volume another 8 pitches would cause.  Members spoke about their concerns that the road is still de-restricted with a 60mph speed limit and  no pedestrian footpath and also their concerns that some of the traffic would also being using Church Road which is very narrow in places and has a width restriction at one end. Members noted that the applicant had said that players would be able to use public transport as there is a bus stop nearby, Members commented that the bus stop is 15 minutes walk from the site, and as stated, there is no public footpath. Members also noted that the applicant referred to the nearest main road as the A132, where in fact the road is the A129.Members commented that the existing pitches should not be classed as setting a precedent as they believe, the existing pitches should never have been given permission. Members discussed Policy LT21 and how this applies to the application.  Members discussed the proposed car park and noted that the structure of the car park had not been mentioned, Members agreed that because of the flood risk, any hard standing would have a detrimental effect. Members discussed the lack of mains drainage on the site and noted that a septic is proposed, again the flood risk was mentioned and Members stated that any septic tanks would have to be installed above ground level to stop effluent escaping in the event of a flood. Members discussed the existing use of the road, the fact that an ECC Chippings Bay is situated between the existing pitches and the proposed pitches, this bay is available for use 24/7  all year, with 44 ton lorries requiring access, sometimes needing to queue on the road whilst waiting access to the bay.  Members noted that the bridleway used by the nearby stables is no longer designated so there will be an increased risk to horses and riders.  Members felt that the area will be saturated by football pitches, Members questioned how many children from the Parish actually play for Academy Soccer?  Members then discussed the proposed signs and said it would be wrong for signs like these to be permitted when the request for Pedestrian Beware signs had been knocked back by County. Members were asked to take all the facts into consideration and where then asked to vote, those in favour and those opposing the application.  Members voted unanimously to oppose the application and the Clerk was asked to write the necessary reply based on all the facts that had been discussed.

 

 

 

 

 

 

257. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

With specific regard to the planning application discussed under item 282.

a. The area of the proposed pitches has always flooded, it’s flooded for 20 years, the force of the river is eroding the banks around the area of the Chichester.

b. Policy LT21 states there should be no harm or disturbance to local residence, or harm to public safety or traffic flow, more pitches will mean all of these.

c. Is Academy Soccer run as a business?

d. If they let the pitches out there will be no control.

e. Members of the Development Committee need to be shown where the site is.

f. The whole area comes within Flood Zone 3.

g. They haven’t undertaken any flood risk assessments.

h. The brook is already blocked by fallen trees.

i. Rayleigh Boys oppose the application, we have 8 pitches and 2 are used by another tenant, this in itself causes problems, with a third tenant in the road it will cause more problems with traffic flow as they will not be able to control the match times like they state, RBFC limit the matches to only 4 at any one time, this has been done as we realise we seriously miscalculated traffic flow, anymore than that the road is gridlocked and so is the car park.

j. The pitches could be hired out easily, teams from other areas are desperate for pitches to rent.

k. There are parks sitting idle so this is not the only solution, there is other pitch space.

 

General.

l. Light fazing at the Fairglen interchange is awful, the roundabout is gridlocked especially with the road works.

m. Lights at the end of Church Road skip a faze.

n. Where is Cllr Maddocks? he hasn’t been seen, and doesn’t reply to emails or letters.

 

258. GENERAL CORRESPONDENCE (to note).

a. 10th December 2013 - Letter –Essex County Council Notification of Temporary Road Closure.

b. Thank you letters for Grant Donations from,  Mushroom Theatre, Peaceful Place, RAVS, New Hall Riding for the Disabled.

c. Acknowledgement letter from ECC regarding the Council opposing the Bus Stop in Hullbridge Road being moved. 

 

259. FLOODING IN THE PARISH- The Clerk advised that the Parish Continues to be on alert in the winter months, with one recent flood warning having been received. The Clerk advised that on this occasion she had attended Church Road with spare sandbags and to check on residents and warn them that a warning had been received from the Environment Agency and that the Parish was on the highest alert level possible for tidal and fluvial flooding, whilst at Church Road Cllr Matthews had gone out to residents in Battlesbridge, The Clerk advised that other Members were also on standby and all had remained so until the tide levels dropped at around 2.30am. The Clerk advised that should the need arise again this would be the course of action the Council would take with all available Members being on standby to help. 

 

260. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. The Clerk confirmed that the Councils letter of objection to the Inspectors recommendation to remove the 5% cap on housing numbers in the District had been sent to RDC.       

 

261. POSSIBLE RELOCATION OF THE BUS STOP IN HULLBRIDGE ROAD OPPOSITE HAMBRO PARADE. The Clerk confirmed that the Councils letter of objection to the bus stop being moved in Hullbridge Road had been sent to ECC and acknowledged.

 

262. OLD LONDON ROAD FOOTBALL PITCHES – The Clerk advised that there had been a build up of rubbish on the Chichester Pitches to the side of the porta cabins which had started to blow all around the field. The Clerk advised that she had contacted Martin Shields who had arranged for the rubbish to be cleared straight away despite the fact that it was actually a build up from the other site user. Members agreed this item could now be removed from the Agenda as any areas of concern could be raised under Public Participation or Village Report, and the new planning application will be followed separately.

 

 

263. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

 

264. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

265. TRAVELLERS SITE (A1245)– No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

266 OLD LONDON ROAD SPEED RESTRICTIONS- No update or progress to report regarding the request for the re-restriction of Old London Road. The Clerk advised that she had asked County Councillor Malcolm Maddocks for an update was yet to hear from him. The Clerk also advised that resident Mr Dave Collins had now received a letter from ECC advising that the request for Pedestrian Beware signs had been rejected and would not be considered. Members asked the Clerk to contact Cllr Maddocks and bring this to his attention and ask for an update on this and other matters outstanding for the Parish.

 

267. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – No update to report regarding the enforceable weight restriction in Beeches Road.

 

268. NEIGHBOURHOOD ACTION PANEL- Cllr Steve Coombs advised that he had attended the NAP meeting at the main area of concern was still burglaries. The Clerk advised that she had received some latest crime figures from the Neighbourhood Policing Team and that if she was permitted to do so, she would circulate the figures.    

 

269. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None

 

270. RHALC. Cllr Paul Beckers advised that the next meeting of RHALC is scheduled for the 16th of February and that the “Crucial Crew” will be on the agenda for this meeting.

 

271. PARISH NOTICE BOARD- The Clerk advised the Notice Board has been ordered but there are no further updates to report.  

 

272. PARISH EMERGENCY PLAN- There were no updates to report from the previous Meeting and  Members agreed that the plan is very much still work in progress and that a lot of work still needs to be done.

 

273. DALE FARM EVICTION- No update to report regarding the eviction at Dale Farm.

 

274. ROCKHAVEN- The work to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road is still to be completed, Cllr Matthews confirmed that this is in hand and that he has met with James Pinkerton who has agreed to undertake the work. 

 

275. COMMUNITY GARDEN- No updates to report with regards to works at the Community garden. Members noted that due to the persistent rainfall water is running from the garden nicely without taking any of the path with it so the drainage gullies are doing their job, however, the road drain appears to be blocked so water run off is unable to enter the drainage system and is pooling in the road. The Clerk was asked to contact ECC and ask for a Gulley Sucker to clean the drain out.

 

276. LABURNUM WAY CULVERT. No updates to report with regards to the maintenance work and drainage issues.  

 

277. RAWRETH LANE DRAINAGE WORKS. As noted under Item 255, Cllr Oatham advised that ECC Highways have identified a problem with the drains by Laburnum Way, but as yet he still doesn’t know what they are proposing to do.

 

278. OLD LONDON ROAD HAMMERHEAD. The Clerk read Members an email from a local resident highlighting concerns over increased numbers of youths gathering at the end of Old Southend Road adjacent to the underpass. The resident advised it has been happening for around 2 months now, with youths gathering with their cars, driving them up and down the road very fast causing a disturbance.  The Clerk advised she would bring the matter to the attention of Cllr Maddocks as he was aware of all the previous correspondence that had taken place between

 

 

residents, Shotgate PC, RPC and ECC. The Clerk also advised that she would contact the Neighbourhood Policing Team to see if they could do some more patrols of the area as and when they could.

 

279.TRAINING- The Clerk advised Members that she had details of available training courses. 

 

 280. DOG FOULING.  No updates to report regarding the possibility of a District Dog Warden to be shared between the Towns and Parishes. Cllr Beckers advised this matter is on the agenda for the next meeting of RHALC.

 

281. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. Council agreed that as this matter needs quite an in dept discussion and input from residents it would be deferred to the February Meeting, and the matter placed on the Agenda prior to Public Participation. 

 

282. PLANNING MATTERS- Council to consider two planning application under this item which was moved on the agenda to immediately after item 256 where a full report is written.  

 

283. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Land to the west of the Pumping Station Watery Lane. e) London Road land drain. f) Travellers Site Appeal. g) Rockhaven. Permanent boundary marker posts h) NAP i) RHALC j) Watery Lane/Beeches Road weight restrictions k) Old London Road speed limit and rural path l) Dale Farm Eviction. m) Emergency Plan n) Laburnum Way Culvert o) London Road Hammerhead p) Notice Board q) Dog Fouling r) CIF s) Crucial Crew t) Drainage problems and issues in Rawreth Lane u) Reinstatement of footpaths and bridleways.

 

284. DATE &VENUE OF NEXT MEETING. Council confirmed the date and time of the next Meeting as Wednesday 5th February 2014 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.20pm

 

 

 

DATED……………………………CHAIRMAN………………………..

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 4th December 2013 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                     Cllr. S Coombs

                                                                   Cllr. Mrs R Coombs

                                                                   Cllr. Mrs S Wiltshire

In Attendance:  The Clerk, District Councillor Chris Black and 8 members of the public

 

213.  TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr P Beckers and Cllr Mrs M Beckers.

 

214. TO RECEIVE DECLARATIONS OF INTEREST. Cllr R Coombs declared an interest in Item 220.d on the basis of being a volunteer with New Hall RDA. Cllr A Matthews declared an interest in Item 220.f on the basis of being a Governor at St Nicholas CofE School.

 

215. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 6th of November 2013 were approved by the Members and accordingly the Chairman signed them as a true copy

 

216. MATTERS FOR INFORMATION ONLY. None.

 

217. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Rawreth Playing Fields. A post and rail fence has been knocked down and a vehicle has gained access to the fields, driven round all of them and then left, this poses a huge security risk if this can be done that easily. The Clerk advised this has been reported to RDC and that the matter is in hand. She advised that the Police are also aware.

b. Bedloes Avenue. Residents have been told that the report raised by the Council to have potholes repaired has been closed without any work being carried out. The road is now really bad, could this be raised again as a matter of urgency.

c. Bedloes Avenue, the green in the centre of the road is now very overgrown, this has always been maintained by RDC, and could it be cut regularly please.

d. Bedloes Avenue, the second pedestrian walk through is extremely overgrown with bushes could these be trimmed back please.

e. Fairglen Interchange, the notice board has been used again. The Clerk advised Members that she had been informed that due to the owner continuously breaching parts of the Enforcement Order the owner is now due to face a criminal court with the likelihood of a custodial sentence.

f. Bushes between Clarkes Cottages and Madrid Avenue are very overgrown, could they be cut back please.

 

218. DISTRICT AND COUNTY COUNCILLORS REPORT- Apologies were received from Cllr Ron Oatham.

Cllr Black informed Members that the new grounds maintenance contract started on the Monday before the meeting and that at the moment things are being watched. Cllr Black then spoke about the RDC Enforcement Team and said that having had over 500 cases outstanding last year that figure is now down to around 300 which is a significant decrease and good progress, however the number of enforcement cases in the District is still high. Cllr Black advised that the decision from ECC about street lights being switched off is still awaited. Cllr Black advised that he and fellow Ward Councillors had put forward a list of roads they believed should not have lighting switched off, these included Rawreth Lane, Carpenters Arms and the junction of Rawreth Lane and the A1245.Finally Cllr Black spoke about the Core Strategy advising that it is only an interim reply that has been received from the Inspector, the reply has been sent to RDC and it states what the Inspector would like to see changed. One of the changes was to move the proposed access road to the site on the land to the North of London Road from adjacent Greenbelt land and have it included within the site,  the report also refers to the capping limit, Cllr Black advised that the capping limit is there to be used if other sites fall short of their target build number or schemes are dropped, other sites within the Core Strategy can take up the shortfall of houses up to a maximum of 5%, however in the Inspectors report he wants to see the cap removed so that sites wouldn’t be limited

 

as to how many extra houses they take.  Cllr Black explained that this particular part of the report had concerned some members at RDC who had asked for the Core Strategy not to be amended and for the 5% cap to remain, unfortunately a majority of members moved to amend the Core Strategy inline with the Inspectors recommendation and it was therefore approved that the capping limit would be removed. 

 

219. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Regarding security at the Community Garden, would it be a good idea to have a sign up saying the land is for use by short stay visitors only and that no long term visitors will be accepted and that those attempting to do so will be prosecuted.

b. What percentage of the Councils overall budget is given away in grant funding?  The Clerk advised that the precept amount that the Council receives is £20,000 and the amount awarded in grants is normally around £2.500 so around 10% of the budget.

c. There is a lot still happening with regards to the Core Strategy and it feels like things are still not overly transparent and that things are happening in the background and not reported. One particular point of concern is the relocation of the Rayleigh Sports and Social Club and the uncertainty surrounding it.

d. Mitchelins Farm still seems to have lots of tyres on site, some were cleared and then some more appeared. The Clerk explained that the site is still under and Enforcement Order and as reported under item 217e, there is a Court case pending.

 

The Following item was moved on the Agenda and took place prior to Agenda Item 219. In future the Finance Item will always follow the District Councillors Report, and Public Participation will take place straight after, giving the public a chance to ask any questions relating to the financial procedures of the Council.

 

220 FINANCE. a) Cheques for approval.

CHQ 100816 – JA Pinkerton Maintenance Works £4800.00. Agreed and signed.

CHQ – 100817 – H L Bloomfield Expenses £6.98. Agreed and signed.

CHQ 100818 H L Bloomfield Reimbursement Broadband, Phone and Mobile £145.23. Agreed and signed.

 

b) Members talked about the review of the budget that had taken place at the November meeting and the Clerk revisited how the proposed budget had been derived.  Members agreed that with the current expenditure and the forecast expenditure it would be unwise to look at reducing the Precept request from the previous year.  The Clerk advised Members that the final figures had not been received from RDC and therefore at this stage she could not calculate the Band D payment, however, the budget would still need to be set in accordance with the Council’s spending which will be very similar to the current year.

 

Members agreed that the Precept should remain unchanged and Cllr Alistir Matthews proposed a Precept figure of £20,000.00 to be split into a precept amount plus and LCTS Grant according to RDC requirements. The proposal was seconded by Cllr Steve Coombs and Members unanimously agreed

 

c) Council leant that unfortunately the Rawreth Art Group had folded, therefore no grant was considered. 

d) Council resolved to make a grant of £450.00 to the New Hall Group (Rawreth Equestrian Centre) Riding for the Disabled Association under LGA 1972 s 139 cheque 1008196 was assigned

e) Council resolved to make a grant of £850.00 to St Nicholas Newsletter Account under LGA 1972 s.142 cheque 100820 was assigned.

f) Council resolved to make a grant of £350.00 to St Nicholas C of E Primary School under LGA 1972 s.139 cheque 100821 was assigned.

g) Council resolved to make a grant of £200.00 to RAVS Transport under LGA 1972. s. 139 cheque 100822 was assigned.

h)Council resolved to make a grant of £400.00 to the Essex Air Ambulance under LGA 1972 s.137 cheque 100823 was assigned.

i) Council resolved to make a grant of £50.00 to Interact under LGA 1972 s.139 cheque 100824 was assigned.

j) Council resolved to make a grant of £50.00 to The Peaceful Place under LGA 1972 s.139 cheque 100825 was assigned.

k) Council resolved to make a grant of £50.00 to The Mushroom Theatre Company under LGA 1972 s.139 cheque 100826 was assigned.

l) Council resolved to make a grant of £100.00 to Victim Support under LGA 1972 s.137 cheque 100827 was assigned

 

221. GENERAL CORRESPONDENCE (to note).

a. 20th November 2013 - Letter -London Southend Airport -Airspace Consultation. Noted and covered under item 242.

 

222. FLOODING IN THE PARISH- Cllr Hopkins made Members aware that the first meeting of the newly formed residents flood forum group is due to take place on the 2nd of January 2014. Members were also informed by Cllr Matthews that the sluices in the lock gates are now being left open permanently to help with water flow.

 

223. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. Following on from the District Councillors report Members agreed that a further representation needs to be made on the current consultation. Members agreed that they objected to the removal of the 5% capping, and agreed this would leave no control and was in effect taking away localism and, therefore, rendered the Core Strategy unsound.  The Clerk was asked to draft a representation for agreement by Members.       

 

224. POSSIBLE RELOCATION OF THE BUS STOP IN HULLBRIDGE ROAD OPPOSITE HAMBRO PARADE.

Members discussed the recently agreed proposal but the Local Highways Panel to move the bus stop in Hullbridge Road, meaning buses would no longer stop outside the Hambro Parade of shops.  Members agreed that the proposal would mean that those using the bus would have to walk quite a way back to the shops, which for some is the very reason they are on it. Members agreed that a letter of objection to the proposal should be sent to Cllr Rodney Bass at ECC. The Clerk was asked to send a letter.

 

225. OLD LONDON ROAD FOOTBALL PITCHES – The Clerk advised Members that rubbish left after recent matches had now been cleared and that the fly tipping near to the gate had been reported and would be cleared.

 

226. LAND TO THE WEST OF THE PUMPING STATION- Cllr Hopkins advised Members that the recent application for planning permission had been turned down, together with the request for temporary approval. Members requested that the matter remain on the Agenda as Enforcement action should now be taken, although they doubted it would.  

 

227. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement. The Clerk informed Members this matter had been chased with County Councillor Malcolm Maddocks.

 

228. TRAVELLERS SITE (A1245)–No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. Cllr Hopkins advised Members she did have some further information regarding the Districts requirement for Traveller Sites and that she would speak about it under item 232.  

 

229 OLD LONDON ROAD SPEED RESTRICTIONS- No update or progress to report regarding the request for the re-restriction of Old London Road. The Clerk informed Members that this matter had been chased with County Councillor Malcolm Maddocks.

 

230. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING –  The Clerk advised Members that having reported an overweight vehicle to Trading Standards she had been informed that the Weight Restriction is not currently enforceable as a temporary suspension was given due to the flooding and   still remains in force. Members asked the Clerk if she could write to ECC and request that the weight restriction be put back in force with immediate effect. 

 

231. NEIGHBOURHOOD ACTION PANEL- Cllr Coombs advised that he had attended the NAP meeting where the increase in Burglaries was mentioned. Cllr Coombs also advised that there had been a  number of alerts to men in HI VIS jackets walking around looking at un-occupied properties and that the public had been advised to be alert and report and suspicious activity. .   

 

232. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. Cllr A Matthews advised Members that he had recently attended the CIF Panel Meeting where grants for the current funding were agreed. Cllr Matthews advised as in previous years, applications were under subscribed and therefore only £90,000 of the allocated £120,000 was used.

 

Cllr Hopkins then spoke about her recent trip with members and officers of RDC and District and Town Councillors to the County run Traveller site in Colchester. Cllr Hopkins had written a report for Members which they were given before the meeting. Cllr Hopkins spoke about how the site proposed for Mitchellins Farm would be run on the same

basis as the one at Colchester, in that there would be a resident warden, careful vetting of occupants and very strict rules.  Cllr Hopkins advised Members that she did feel reassured that if the site at Mitchellins is to be run on the same basis, it will be run properly.

 

233. RHALC. Council to receive a report from the latest meeting, including any updates from Cllr P Beckers on the “Crucial Crew”.  No updates to report from Cllr Beckers.

 

234. PARISH NOTICE BOARD- The Clerk advised Members that  notice board to be shared with Rayleigh Town Council has been ordered and that Rayleigh TC are dealing with everything.

 

235. PARISH EMERGENCY PLAN- - Members agreed that the plan is very much still work in progress and that a lot of work still needs to be done. The Clerk reminded Members that EALC have set up a training course to assist Councils with their plans and that any Members could attend as there is still money left in the budget for training. Cllr Matthews asked The Clerk to forward the details of the course to him.

 

236. DALE FARM EVICTION- No update to report regarding the eviction at Dale Farm.

 

237. ROCKHAVEN. The work to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road is still to be completed, Cllr Matthews confirmed that this is in hand and that he has met with James Pinkerton who has agreed to undertake the work. 

 

238. COMMUNITY GARDEN- The Clerk updated Members on the works that have been undertaken at the Community Garden, she advised Members that over 600 tons of topsoil have been delivered to the garden for the construction of the bunds which are now well progressed. The Clerk also advised Members that further work will be needed to complete a continuation section of bund, along with remedial work to the pathways. The Clerk presented Members with a written breakdown of costs and work required prior to the meeting which were then discussed accordingly. The Clerk confirmed that the cost to date for the completed bund work is £3300.00, plus vat, which is reclaimable, this includes, soil, and labour, an amount of £700 plus vat, again recoverable has been spent on mulch and labour.  It is anticipated that another 600 tons of soil will be needed for the continuation bund, therefore a further £3700.00 plus vat, again recoverable. The Clerk also confirmed that having spoken to James Pinkerton  the path is in a very poor state however, it is not cost effective to remove the path and start all over again so it was suggested that in the spring the top layer be lifted off, sprayed, redressed and compacted. The Clerk confirmed she had asked for a costing for this work. Lastly the Clerk confirmed that the beds had been sprayed, weeds removed and a mulch applied which it is suggested is topped up once a year. It was also confirmed that going forward the beds would be sprayed at regular intervals.

239. LABURNUM WAY CULVERT. The Clerk advised Members that she had received a copy of a letter which RDC had sent to the Greenbelt Group. The letter had requested clarification from the Greenbelt Group on the schedule of works for grass cutting and culvert clearing, it had also asked for the direct contact details of the contractor and had reiterated how important it is for regular work to be done and for the culvert to be kept clear.

 

240. RAWRETH LANE DRAINAGE WORKS. The Clerk advised Members that drainage works have been started to a section of Rawreth Lane, this included jetting and camera images which had confirmed there is a blockage and that works will be undertaken to excavate the drain. Members asked that this item remain an agenda item so that it could be monitored and chased accordingly. 

 

241. OLD LONDON ROAD HAMMERHEAD. The Clerk confirmed there were no updates to report with regards to the ongoing problems with the hammerhead in Old London Road. The Clerk confirmed this matter had been referred to Cllr Malcolm Maddocks and that she had since asked for an update.

 

242. LONDON SOUTHEND AIRPORT CONSULATION. Prior to the Meeting, Members were given some documents regarding the current proposals to re-establish controlled airspace in the vicinity of London Southend Airport. Members agreed that by allowing Southend Airport to establish a large area below the existing London Controlled airspace would be contrary to existing airspace principles and would exclude

 

other airspace users, it would also have significant implications for those living beneath the proposed airspace. Members agreed that they oppose the proposal because they believe aircraft using the airport should be integrated into the existing London controlled airspace which already overlays the whole area in question and aircraft should not fly lower than those using Stansted and Heathrow. The proposal by Southend would in the opinion of the Council increase noise and pollution as well as presenting access and safety issues for other airspace users. Members were also concerned by the number of jet aircraft that the consultation document predicts will be using the airspace, last year 8,000 jet aircraft used Southend airport, this is proposed to increase to 26,000 by 2020, and according to the consultation document the airport already has planning permission to increase the total number of flights per year to 53,300 meaning a large area of Essex would be exposed to more disturbance from aircraft noise and pollution. Members also understand that the Future Airspace Strategy seeks to introduce continuous climbs and descents to keep jet aircraft away from the ground as much as possible, reducing environmental impacts. Members understood that Southend’s proposal introduces an addition layer of controlled airspace underneath the main London airspace, specifically for use by its jet aircraft which, will fly for significant distances at lower levels across Essex and Kent. In the Councils view, jet aircraft using Southend airport should climb immediately into,  and delay descending out of, the existing controlled airspace to minimise fuel consumption, costs and environmental impact. Southend airport should be working with the CAA and NATS to integrate its operation with that of other airports and balance traffic levels appropriately. Members agreed that they do not support the establishment of the proposed airspace because of the significant negative impact it would have on the residents of Essex and accordingly the Clerk was asked to make written representation to this effect. 

 

243.TRAINING-. The Clerk advised Members that she had details of available training courses. 

 

244. DOG FOULING. The Clerk confirmed there are no updates to report regarding the possibility of a District Dog Warden to be shared between the Towns and Parishes.

 

245. BATTLESBRIDGE BRIDGE. The Clerk was pleased to confirm that the giveway arrows have now been   reinstated on the bridge.

 

246. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. Members agreed that there is quite a lot of information to be considered for this item so it was agreed to transfer the matter to the January 2014 Agenda.

 

247. PLANNING MATTERS- a) Council to note the comments made under the delegated Procedure on the following Planning applications.

13/00619/FUL Mr and Mrs Rawlings Tudor Lodge St Johns Drive Rayleigh. Construct new roof and provide rooms in the roof space incorporating pitched roofed front and rear dormers. All the property lies within the Greenbelt the footprint of the property has not increased and the dormers do not intrude on the privacy of neighbours, Council feel that the extension to the height of the building to accommodate three bedrooms in the roof space would be acceptable and result in special circumstances in this case. Noted.

 

b) Council to consider any planning applications received prior to the Meeting which have not been dealt with under Delegated Power. None.

 

248. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Old London Road Football Pitches. e) Land to the west of the Pumping Station Watery Lane. f) London Road land drain. g) Travellers Site Appeal. h) Rockhaven. permanent boundary marker posts i) NAP j) RHALC k) Watery Lane/Beeches Road weight restrictions l) Old London Road speed limit and rural path) Dale Farm Eviction. n) Emergency Plan o) Laburnum Way Culvert p) London Road Hammerhead q)Notice Board r) Dog Fouling s) CIF t) Crucial Crew u) Drainage problems and issues in Rawreth Lane v) Reinstatement of footpaths and bridleways.

 

249. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 8th January 2014 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 10.00pm

DATED……………………………CHAIRMAN………………………..

 

 

----------------------------------------------------------------------------

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 6th November 2013 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                     Cllr. S Coombs

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr. Mrs S Wiltshire

                                                                  

In Attendance:  The Clerk, District Councillor Ron Oatham and 20 members of the public

 

177. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr R Coombs.

 

178. TO RECEIVE DECLARATIONS OF INTEREST. Cllr A Matthews declared a personal interest in item 183 as he is related to a committee member of Academy Soccer FC.

 

179. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 2nd of October 2013 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

180. MATTERS FOR INFORMATION ONLY. Item 146.a some potholes have been repaired in Rawreth Lane. 146.g The water leak has been repaired.

 

181. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. There’s a lot of work going on at Mitchelins Farm and the Environment Agency have been on site.

b. Outside Rawreth Hall Cottages at 10pm on Saturday an open back truck had been left with hazard lights on, no one was in the truck and it was still there at 6am the following morning, the Police where called.

c. Advert has appeared at Mitchelins Farm again.

d. Parking on the pavement at Rawreth Playing Fields has started again and is extremely dangerous.

 

182. DISTRICT AND COUNTY COUNCILLORS REPORT- Apologies were received from Cllr Black as he was on holiday. Cllr Oatham advised that there was currently no update regarding the drainage surveys around the Laburnum Way culvert despite a site meeting with Matt Valentine where it had been agreed that TV images of the drains would be taken to see if any had collapsed or if they were damaged or blocked, Cllr Oatham advised this matter was being chased by himself and Cllr Black. Cllr Oatham then spoke about the proposal to move the bus stop at Hambro Parade and advised that he would be proposing that Rayleigh TC oppose the idea which is based on highway information that by moving the stop it will give a better traffic flow.

 

183. PRESENTATION FROM ACADEMY SOCCER FC. Alistir Matthews left the room before the start of the presentation.  Shane Bird (SB) General Manager of Academy Soccer introduced himself and the fellow committee members who were at the meeting, including the club chairman, secretary and treasurer.  SB gave some information about the club and advised members that they are unique in the way they operate, SB explained that the club is community based and that the coaches are promising up and coming young adults studying at Seevic and Southend and working with the club gives them a platform and guidance to gain further qualifications. SB confirmed he has all his FA qualifications.  SB advised members that the club is currently playing behind the leisure centre in Priory Chase and that they have received good feedback from the residents about how the pitches are left and that they are even cleared outside of the season.  SB explained that he has worked with RDC regarding the land behind the leisure centre but since the collapse of Fountains the pitches are getting worse in terms of drainage, however they are still some of the better ones in the District.  SB then went onto explain that the oldest section of under 12’s will play 11 a side and there is no provision for this at the leisure centre site hence the clubs contact with Mr Philpot. SB said that Mr Philpot had offered the use of the field in Old London Road which is very secluded, tree lined and encompassed by the A130, SB advised that the club have carried out noise surveys and from their findings feel that any noise from

 

 

 

the site would be drowned out and that the club would be good neighbours.  SB said that he felt that by coming to the meeting this was the best way to handle the clubs proposal and advised that letters had been hand delivered to residents informing them of the clubs intentions, SB acknowledged that the clubs intentions may not suit everyone.

 

Cllr S Coombs asked for clarification on what field was being referred to. SB confirmed it was the field the other side of the road servicing the chippings bay, the Clerk asked if any plans were available. A set of plans were then laid out on the table for members to see.  The Clerk asked if an idea of the size of the field could be given, SB confirmed 11.7 acres or 4.78 hectares. Cllr Hopkins asked how many pitches were being proposed, SB advised 2 x 11 aside, 2 x 9 aside, 2 x 7 aside and 2 x 5 aside, so 8 pitches in total.  Cllr Hopkins asked if the club is separate to Rayleigh Boys, SB confirmed yes. SB explained that the proposal is for two of each pitch size but they wont all be utilised at the same time, the idea is extra pitches will allow rotation. Cllr Hopkins asked, if there could be 8 teams eventually, SB advised no, we don’t have that many team or players, Cllr Hopkins asked that if you are making provisions for 8 pitches you could play 8 teams in the future because 8 are being applied for?  Cllr Hopkins asked if the pitches would be let out, SB confirmed they would be for sole use.  Cllr Hopkins then advised that currently the residents already suffer as a result of the pitches by the Chichester and that the amount of noise already generated is a problem, traffic flow is a problem and speed is a problem and the road is un-restricted, Cllr Hopkins advised that car movements over a weekend run into hundreds. Cllr Coombs asked how many parking spaces have been allocated. SB advised 26 on one side and 81 on the other, and that all bays would be marked out, in addition the plans include a container, toilets, storage, changing rooms and bins, all of which will be situated in the corner nearest to the underpass.

 

The presentation was then brought to a close and the public participation part of the meeting was opened. Cllr Alistir Matthews rejoined the meeting at this point.  

 

184. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate, it was also agreed that as a number of questions focused on the presentation by Academy Soccer the public would be given the opportunity to ask questions and Shane Bird (SB) of Academy Soccer would be given the opportunity to answer.

a. With regards to the proposal by Academy Soccer, the first thing that comes to mind is the fact that there are no services on this field. SB advised that a Cesspit was going to be put on the site.

b. How will a cesspit be put onto the site when there is no electricity or water?

c. The car park is insufficient for the number of cars that will visit the site, the numbers do not add up. There will be at least 128 players on site at anyone time if all the pitches are used, 2 x 11 aside x 2 pitches, 2 x 9 aside x 2 pitches, 2 x 7 aside x 2 pitches and 2 x 5 aside x 2 pitches, 128 players plus supporters plus referees, plus coaches, the car park will not be big enough.  SB advised the car park can be extended if needed.

d. Resident Mr D Collins then read out a statement from himself regarding the proposal by Academy Soccer and in short advised that he strongly opposed the idea and any application based on the traffic flow and noise, safety, traffic speed, the fact that the road is de-restricted with no footpath, and the affect on the wildlife.

e. Mr Philpot owns Dollymans’ Farm, there is lots of space over there, why can’t you apply for pitches there?

f. Another resident agreed with Mr Collins statement and added that the land is currently Greenbelt and that by altering its use from agricultural it opens up the land for development in the future.

g. Another resident agreed with Mr Collins statement and added that the entrance to the site is very dangerous and also the land is subject to flooding and has flooded on many occasions, where is the surface water from the site and facilities going to go, the site is already in flood zone 3.

h. The rural footpath is non existent residents and have to walk in the road which is far too dangerous given the speed that cars are allowed to travel at.

i. The car movements for the current pitches has been calculated at over 800 on a Sunday, residents have a right to enjoy their homes and they are not being allowed to.

 

Moving on to general public participation.

j. There have been a number of car break ins in Church Road.

k. What is happening regarding moving the bus stop in Hullbridge Road?

 

Cllr Hopkins advised that this was covered under agenda item 189 and Members agreed to bring the item forward to allow the public to speak and ask questions.

l. There has been no mention of moving the Hullbridge bound stop, what is happening with this one? Cllr Oatham advised there is no proposal to move this stop at all.

 

 

 

 

Cllr Oatham advised that the matter of moving the stop is not going to be consulted on, and that it was dealt with by the Highways Panel which Parish Councils can’t attend.  Cllr Beckers advised that the Parish Council needs to object, the number 3 bus will stop 500 yrds further up the road so passengers will have to walk further to the shops, Cllr Beckers advised the letter needs to go to Cllr Rodney Bass, the portfolio holder for transportation at ECC.  Cllr Oatham confirmed that the Highways panel have agreed to relocate the stop.

 

m. the biggest opposition to housing is the congestion and use of greenbelt, could  this be why the stop is being moved, so that they can claim to be doing something about congestion?

n. The refuse site in Castle Road, a resident who bought a flat on the site next to the site has said she was told the refuse site was moving to Rawreth is this true? Cllr Oatham advised it is simply a rumour, ECC have looked to relocate the site but Rawreth has never been mentioned.

o. The underpass on the A129 between the Carpenters Arms and Shotgate flooded very badly and there was an accident, there is no street lighting there so can we keep an eye on this in case it wasn’t a one off?

p. There is still no progress with the culvert at Laburnum Way, been onto Greenbelt to clear it after the storm, and ECC, and Richard Tatton-Bennett at RDC. The Clerk advised that she had asked Greenbelt to clear the ditch and surrounding area after the storm but the real problem is that nobody wants to accept responsibility as there is still a question mark over ownership. The Clerk suggested that the residents seek legal advise from the solicitors that acted for them when they bought to see what the boundary line of their property is, and whether or not any of the culvert is included as suggested by Greenbelt. .

q. The gravel is the problem, the French Drain has caused problems and it should never have been allowed.

 

185 FINANCE. a) Cheques for approval.

CHQ – 100813 – H L Bloomfield Expenses £6.98 Approved and signed.

CHQ- 100814- Royal British Legion Poppy Appeal £25.00. Approved and signed.

CHQ 100815 – J A Pinkerton Maintenance works £1500.00. Approved and signed.

 

b) Members reviewed the current budget and discussed the 2014/2015 budget in readiness for the December Meeting when the precept will be set. Whilst reviewing the budget Members gave the Clerk authorisation to purchase a new laptop as the current one is no longer fit for purpose as it is running extremely slowly and has power/charging problems.

 

186. GENERAL CORRESPONDENCE (to note).

a. 10th October 2013 The Royal Aero Club regarding the London Southend Airport Consultation. Noted and a request was made for an Agenda item for the December meeting. The Clerk was also asked to get in contact with Cllr Leach and the Clerk of Rettendon PC, both of whom had recently either given or written a report on the subject.

 

b) 22nd October 2013 Letter from Jill Vane. Noted.

 

187. FLOODING IN THE PARISH- No updates to report regarding flooding issues in and around the Parish. Cllr Hopkins then spoke about the Rawreth Flood Action Group and said that the Council support what is being done and that Cllr Hopkins and Cllr Matthews are more than happy to join the group but at this stage would be doing so as residents. The Clerk reiterated that each year at the AGM, the Council assigns Members to various bodies, for Councillors to sit on the Flood Action Group as Councillors the Full Council must have agreed this, in addition, the group must be properly formed, with agenda’s and minutes of the meeting. The Clerk stated that if the Flood Action Group has held meetings then copies of the agendas and minutes should be made available to the Clerk prior to the AGM in order that Full Council can consider if Members are to join the group in the capacity of RPC.

 

188. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. Cllr Hopkins spoke about the Inspectors interim report and the fact that there is very little change for Rawreth in that the housing allocation is unchanged and it would appear the Traveller Site will be approved for Mitchelins Farm.        

 

189. POSSIBLE RELOCATION OF THE BUS STOP IN HULLBRIDGE ROAD OPPOSITE HAMBRO PARADE. This matter was discussed during item 184.

 

190. OLD LONDON ROAD FOOTBALL PITCHES – No update to report regarding the site other than residents have been advised that not all the pitches are currently being utilised as the number of club members has dropped.

 

 

 

 

 

 

191. LAND TO THE WEST OF THE PUMPING STATION- Members were incensed that another planning application was being considered by RDC despite the fact that there is an enforcement case outstanding and two appeals have been dismissed. Councils comments on the application are covered under item 210.

 

192. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

193. TRAVELLERS SITE (A1245)– No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

194 OLD LONDON ROAD SPEED RESTRICTIONS- Update and progression report regarding the request for the re-restriction of Old London Road.  No update or progress to report.

 

195. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING –.

No update to report.

 

196. NEIGHBOURHOOD ACTION PANEL- Cllr S Coombs spoke about the recent NAP meeting and advised that there had been another spate of burglaries and thefts from cars. Cllr Coombs also advised that stickers had been available stating no trick or treaters, however these would have been too late to be of any benefit as Halloween had taken place before the monthly Meeting.    

 

197. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. Cllr Beckers advised that he had attended a Passenger Transport Meeting in which it was announced that County will no longer be paying over 16’s bus passes and that these would now be payable by the person applying. Cllr Beckers also advised that he had taken a number of questionnaires about the future of public transport which he was distributing and asking people to complete. 

 

198. RHALC. Cllr P Beckers reported on the “Crucial Crew” and said that he was appalled that following the Rochford 100 meeting the only Council apart from Rawreth PC to make the matter of the Crucial Crew an agenda item was Rochford PC., Cllr Beckers said that he would be pressing for this matter to be raised by all Councils. The Clerk advised Cllr Beckers that Hawkwell PC had contacted her to advise the matter was going forward to their finance committees next meeting.

 

199. PARISH NOTICE BOARD- The Clerk advised Members that an order had now been placed by Rayleigh TC for a new notice board to be shared by both Councils.

 

200. PARISH EMERGENCY PLAN- Members agreed that the plan is very much still work in progress and that a lot of work still needs to be done. Cllr Beckers advised that the Red Cross have a nationwide register that allows vulnerable people to pre register with them so that in the event of any emergency help is forthcoming, Cllr Hopkins advised that there is also a nationwide list for utility companies. Members asked if the Clerk could look into both of these registers and circulate the details, if possible via the magazine.  Cllr Matthews advised that Chelmsford City Council are actually producing an Emergency Plan on behalf of all of their councils.

 

201. DALE FARM EVICTION- No update to report regarding the eviction at Dale Farm.

 

202. ROCKHAVEN- Council to discuss any developments with regards to the erection of permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road.

 

203. COMMUNITY GARDEN- Cllr Hopkins advised Members that work on the bunds is well underway with over a half of it completed already,  Cllr Hopkins added the gradient of the bund is very good and as it will be seeded it will eventually blend into the garden. Cllr Hopkins advised that the weeds in the flower beds are being sprayed and a mulch suppressant will be laid down to keep weeds at bay. Cllr Hopkins commented that the grass cut is still not 100% as it is still tufty but we will monitor this.

 

 

 

 

204. LABURNUM WAY CULVERT. Members discussed the matter of the Culvert and the problem surrounding the ownership of the ditch, this was also covered under item 184. Members were read a letter from RT Hon Mark Francois MP dated 18th October 2013 which confirmed that he had not heard anything further from the Greenbelt Group regarding the ownership problems. Cllr Hopkins then spoke about the drainage issues affecting Rawreth Lane in the vicinity of the Culvert and read an email from resident Alan Stone who has continuously chased ECC to request that they carry out work to the drains, including camera observations to establish if the drains have collapsed. The latest email which Mr Stone had received confirmed that the matter was on the works schedule but no idea of time could be given. The Clerk confirmed she would diarise the matter to ensure that monitoring of the situation took place.   

 

205. OLD LONDON ROAD HAMMERHEAD. No updates to report with regards to the ongoing problems with the hammerhead in Old London Road.

 

206. TRAINING- The Clerk advised Members that she had details of available training courses. 

 

207. DOG FOULING. No updates to report regarding the possibility of a District Dog Warden to be shared between the Towns and Parishes. No update to report.

 

208. BATTLESBRIDGE BRIDGE. Council to discuss any updates regarding the matter of the giveway arrows being reinstated on the bridge. No update to report. Members asked the Clerk to contact Rettendon PC to see if any progress had been made.

 

209. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. The Clerk spoke to Members about her recent enquiries with ECC regarding the possibility of reinstating a footpath and bridleway in the Parish. The Clerk advised that there were cost implications involved in doing this and that a legal process would need to be followed so before progressing the matter further Members needed to agree the way forward.  Cllr Matthews spoke about the Sea Wall path and said there were a few options how to progress, firstly we could appeal to the land owner to open it as a permissive path rather than a public footpath, secondly we could enquire of Natural England under the Coastal Act of 2009 when are they likely to be looking at opening up the coastal paths in this area or lastly, follow the route of applying for it to be reinstated. Members agreed that the second option could be favourable and asked the Clerk to contact Natural England.

With regards to the Bridleway, Cllr Matthews advised that the path was formerly a highway and he couldn’t recall the right of way ever being taken away when the road became disused, therefore is there not still a public right of way in existence?  The Clerk was asked to raise this with RDC.

 

210. PLANNING MATTERS- a) Council to note the comments made under the delegated Procedure on the following Planning applications.

13/00392/FUL Applicant Ms P Everett, Land west of the pumping station Watery Lane Rawreth Essex

The current application is the same as all previous applications made for this piece of land, with the exception that within this application some parts of the Rochford District Council LDF Allocations Submission Document have been included as supporting documents. An original application in 2006 was refused and at appeal in 2007 was dismissed. A further application in 2009 was refused and at appeal in 2010 was dismissed by the Secretary of State. Subsequently on each occasion Enforcements Orders have been issued for this site and are still current. Council would like to reiterate that their objections and comments remain the same and are unchanged from all previous representations made on all applications for this piece of land. Accordingly Council would request that all the previous comments and objections they have made are taken into account again in respect of this application.

The land lies within the Green Belt, the use of this site is detrimental to the overall scene, there are no exceptional circumstances and the site continues to have a dangerous access, egress from and to Watery Lane. The land also lies in flood zone which has as recently as August 2013 flooded despite the submitted Flood Risk Assessment stating that Essex County Council have cured the problems in February 2013. Council have also noted that the applicant has requested the retention of one pitch on a permanent or temporary 2 year license.  Council would like to reiterate that if this is based on agricultural use this has already been disproved in the first inspectors report as he stated his evidence showed use for domestic and pleasure purposes, this was upheld in the subsequent inspectors report.

Council also note that the applicant has stated that the current use of the site is a Gypsy /Traveller site, however the applicant’s status as a Gypsy/Traveller has previously been disproved in a letter from the applicant date stamped the 21st of October 2009. In this letter the applicant uses the fact that she is not a Traveller in her reasons for being badly treated at the Crouch Caravan Park, Council would therefore question her status as a Gypsy/Traveller  and question the use of the Gypsy/Traveller legislation as they believe anyone can subscribe to the Gypsy Council and use their

 

 

good offices. Council are at a complete loss to understand how Rochford District Council can even consider another new application for the same site where appeals have been made and lost and an existing Enforcement Order is still live.

 

b) There were no planning applications received prior to the Meeting which had not been dealt with under Delegated Power.

 

211. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Old London Road Football Pitches. e) Land to the west of the Pumping Station Watery Lane. f) London Road land drain. g) Travellers Site Appeal. h) Rockhaven. permanent boundary marker posts i) NAP j) RHALC k) Watery Lane/Beeches Road weight restrictions l) Old London Road speed limit and rural path) Dale Farm Eviction. n) Emergency Plan o) Laburnum Way Culvert p) London Road Hammerhead q)Notice Board r) Dog Fouling s) CIF t) Crucial Crew u) Drainage problems and issues in Rawreth Lane v) London Southend Airport Consultation w) Grants  x) Reinstatement of footpaths and bridleways.

 

212. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 4th December 2013 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 10.05pm

 

DATED……………………………CHAIRMAN………………………..

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 2nd October 2013 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                     Cllr. S Coombs

                                                                   Cllr. Mrs R Coombs

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr. Mrs S Wiltshire

                                                                  

In Attendance:  The Clerk, District Councillor Chris Black and 7 members of the public

 

142. TO RECEIVE APOLOGIES FOR ABSENCE. None.

 

143. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

144. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 4th of September 2013 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

145. MATTERS FOR INFORMATION ONLY. None.

 

146. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Potholes in Rawreth Lane have been marked ready for repair.

b. Sapling at the junction of the A1245 and Church Road has been trimmed but it’s only a temporary fix as it will re-sprout.

c. The Travellers site on the A1245 has another residential building on it, the first plot as you enter the site used to have a stable on it, this has now been converted to a dwelling and the plot sub-divided to make an extra plot..

d. Helen Galley has met with Cllr R Coombs and walked around the playing fields with her, a number of areas needing attention were highlighted and a number of them have already been dealt with.

e. Cllr Matthews has spoken to the Ramblers Association about trying to re-open the seawall path, the Ramblers have said they would be very interested in helping and are going to send a letter in support. Cllr Matthews also spoke to the residents of Timberwharf Cottages who are also strongly in favour, they too will do letters of support. The Clerk advised she has been in touch with ECC and Hullbridge PC.

f. Footpath from Boxes Farm across the field has been ploughed right to the edge as has the field where the Willow Tree footpath is. Cllr Matthews advised he would speak with the landowner.

g. Leak on pavement outside the entrance to Rawreth Playing fields, nearest fixed point, lamppost number 62.

 

At this point in the Meeting Cllr Hopkins suggested that item number 167 be brought forward to between items 148 and 149 on the agenda as a number of residents had points to raise and this would give them the opportunity to ask questions in the public participation having first heard an update from the Clerk and Cllr Hopkins. Members unanimously agreed.  

 

148. DISTRICT AND COUNTY COUNCILLORS REPORT- District Councillor Chris Black advised that the Inspector sitting on the Core Strategy Hearing would be making an announcement on the 18th of October 2013.

Cllr Black advised that he had a received an email from District Cllr Michael Hoy to advise that ECC are planning to close Hanover Bridge in Watery Lane for repairs and that these will not coincide with the repairs to Beeches Bridge so will mean a further closure period for 10 weeks from the 6th of January 2014. Cllr Black advised that he had visited Laburnum Way as he had received reports of a red substance in the culvert, Cllr Black confirmed that there was no contamination and that the colouring was caused by Willow roots. Finally Cllr Black advised that the next Local Area Highway Panel meeting would meet on the 10th of October.

 

 

 

 

167. COMMUNITY GARDEN brought forward as agreed by Members.

Cllr Hopkins advised Members that she had received an email from a resident raising several concerns about the state of the garden.  Cllr Hopkins advised that nobody is more upset and concerned than Members are, but it does not mean that the contractor is not doing his job, he is and he does a lot of extra work for the Council which he doesn’t charge for.  Cllr Hopkins said she would then answer each point raised in the email, and in the public participation section of the meeting would give residents the opportunity to comment and ask questions.

  1. The blocks in the main entrance are moved each time and an extra vehicle comes to do it but we are not charged for this.
  2. The new security gate has not been installed as we cannot insure it and because of its value as a resale item and scrap it would be extremely fool hardy to do so. Cllr Matthews, Cllr Hopkins and the Clerk met with the contractor on site and discussed the gate at lengths and were told that the gate could be installed at anytime if required but everyone agreed that it was not the right time as the garden is still very much under threat from unwanted occupation and even if the gate was erected the blocks would have to stay in place as the garden would be extremely vulnerable if the new gate were to be installed and then taken in the middle of the night or over a weekend. The Clerk then advised that the metal gate at the bottom of Church Road is much less desirable and that is why it is still in place, this gate would be worth about £10 scrap, the new gate would be in the hundreds and would resale at over £1200.00 making it much more desirable to steal.
  3. The mounds of earth that have been placed on the garden are not in their permanent position. They have been dropped on the site to allow them to be moved during the good weather, they will now be moved around the site and shaped to form the bunds, they will then be seeded and the angle of the mounds will allow them to be cut with the rest of the grass. Cllr Hopkins pointed out that the earth to the side of the pedestrian gates was high to start with but the mound settled, which will be the same with the bunds.
  4. Unfortunately some of the plants have suffered and some have been lost, it is mostly the variegated Holly that has been affected as it is not indigenous to the area. Cllr Hopkins agreed that it is a shame that the flower beds look how they do considering the time and effort that went into planting them and the amount of watering and weeding that was done afterward, in particular by Dave Collins.  Cllr Hopkins said it was really unfortunate as despite several requests for a weeding rota, nobody had come forward and we cant and wont expect Dave to continue doing it, therefore the beds will all be sprayed and the weeds allowed to die off, the beds will then be dressed with bark, no weed suppressant membrane can be laid because of the bulbs but the bark should certainly help. Cllr Hopkins reminded everyone that the contract for the maintenance of the garden does not include weeding which is why a rota was requested.
  5. The Benches in the park will now be secured in place so they cannot be taken/
  6. The path has a large amount of moss on it, this is because it is so rarely walked on, the path will now be redressed once it has been sprayed. Cllr Hopkins said that unfortunately the path was badly installed and we didn’t get value for money, but unfortunately there is no redress.
  7. The schedule of works will be completed by the end of October this includes forming the bunds and seeding them, spraying the paths and beds, redressing the paths, applying bark to the beds, securing the benches.

 

Cllr Hopkins reminded everyone that the Council was concerned when the idea was first discussed for a community garden, concern was expressed that it wouldn’t be used and this is sadly the case.

 

149. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. In response to item 167, the beds were weeded in June but were left in July as residents were told that work would be done to the garden including bark, if residents had known it would not be done until October they would have carried on weeding.  Cllr Hopkins agreed that it was shame and said it was unfortunate that we couldn’t put a timescale on it but it is being done now.

b. Could the community garden be used as a community allotment. Cllr Hopkins advised sadly not.

c. If the new security gate can’t be used it’s a waste of money, can’t a cheap gate be installed and the blocks removed. The Clerk advised, for the reasons stated above the gate will remain in storage, at that it will be installed as soon as it is right to do so. The Clerk advised that as stated above, a cheap gate would do nothing and once removed would leave the site wide open, therefore the only way to give complete security was to leave the blocks in place which we are not being charged for.

d. Lots of controversy surrounding the declared interests of certain District Councillors with regards to the Core Strategy, and lots of concern about how things were not made public, why were occupants on the industrial site not advised of the plans, it would appear that the entrance to the site on land to the north of London Road will be through the football club, no commitment has been given to the club about where they will be moved to. The Rayleigh Action Group will be seeking a judicial review. Cllr Beckers advised that there is a public letter from Cllr Hudson that is available for all to read that refers to some of the points raised. The letter was left out for the public to read.

 

 

 

e. Where can the minutes of previous meetings be found, including the West Area Committee Meetings?

f.  Properties in Church Road were once again at risk of flooding due to the lock gates not being opened and once they had been the levels in the brook dropped within 30 minutes, so they do play a part.

g. Letter has been sent to the ombudsmen about the Core Strategy.

h. The light permanently on in Church Road is number 04673.

i. The potholes on the A1245 and the drains on the Carpenters Arms have been done, thank you.

j. Was the Community Garden named, and if so, this should be displayed to encourage people to use it so they know it is a garden. The Clerk said she would check back through the minutes to see what had been agreed.

k. Could the rural footpath in Old London Road be put on the next agenda please?

l. The Village Sign looks wonderful, who did it and please say thank. The Clerk advised, Peter Morris, 1st Choice Traditional Sign writers in Rawreth Lane.

m. The date for the Beeches Bridge works is now the 14th of October, as per a flyer given to residents, not the 5th of October as advised to the Council.

 

150 FINANCE. a) Cheques for approval.

CHQ – 100809 – H L Bloomfield Expenses £208.47.Approved and signed.

CHQ- 100810- PFK Littlejohn Audit Fees £120.00. Approved and signed.

CHQ 100811 1st Choice Traditional Sign writers £400.00.Approved and signed.

CHQ 100812 S Wiltshire reimbursement of refreshment items £16.59. Approved and signed.

 

b) Members agreed and accordingly signed a Standing Order Mandate for the Clerks amended salary in accordance with the pay award granted at the Meeting held on the 4th of September 2013.

 

c) Members noted that the External Auditors PFK Littlejohn LLP have completed the external audit with no recommendation made and that accordingly a notice of audit was placed on the Parish Notice Board for the required period. Members expressed their thanks to the Clerk for completing the Audit.

 

151. GENERAL CORRESPONDENCE. None

 

152. FLOODING IN THE PARISH- Cllr Hopkins advised Members that at the beginning of the meeting a sealed letter was handed to the Clerk by Roy Hart, a resident and a Councillor for Rettendon PC. Cllr Hopkins advised that the letter has been opened and appears to be a suggested draft letter to Rochford District Council and appears to be written as if it were being sent by a residents association, the letter had a hand written note on the top stating send via a solicitor and the name in the heading was the Lower Church Road Residents Association and the signature title was Rawreth Residents Association. Cllr Hopkins stated that the Parish Council are aware that Peter Plummer is setting up a flood forum and it was therefore suggested that a copy of the letter be given to him and that the Council will do nothing further with the original.

 

153. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. Cllr Hopkins advised that a small working party has been set up in conjunction with Hullbridge PC, Cllr Hopkins emphasised this is not a full council, it is a group of representatives from both working together on the LDF to ensure whatever happens and whatever is built we get the best possible outcome for both Parishes. Cllr Hopkins advised that Full Council Meetings are minuted by law and are public, however the working group notes will remain confidential. It was agreed that after the meeting was closed Cllr Beckers would give Members a brief update on what had been discussed and the Clerk was asked to ensure those updates did not appear in the Minutes of the Full Council Meeting.        

 

154. OLD LONDON ROAD FOOTBALL PITCHES – No update to report regarding the site.

 

155. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

156. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

157. TRAVELLERS SITE (A1245)–No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

 

 

 

 

158 OLD LONDON ROAD SPEED RESTRICTIONS- No update or progress to report regarding the request for the re-restriction of Old London Road. This matter was on the list sent to Cllr Maddocks following the September Meeting.

 

159. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – The Clerk advised that following the September Meeting and the announcement of  another lengthy closure of the road commencing in October, an email had been sent to County Cllr Malcolm Maddocks expressing concern for local businesses and asking what was being done to compensate them for loss of earning. The Clerk advised Members that as yet a response had not been received.

 

160. NEIGHBOURHOOD ACTION PANEL- Cllr S Coombs advised that he had been unable to attend the NAP meeting.   

 

161. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. A written report was handed to all Members from Cllr Alistir Matthews who attended an Essex Partnership Flooding Engagement Day on the 23rd of September 2013.

 

162. RHALC. Following on from last months meeting, Cllr Beckers advised Members that the amount spent on the Crucial Crew by Rayleigh Town Council last year was £240.00, £60.00 for certificates and £180.00 to feed the volunteers who run the course, no expenses or costs are claimed by the volunteers and the Grove School gave the use of their facilities for free.  Cllr Beckers asked Members if they could consider giving a grant towards the funding of the Crucial Crew next year to enable it to be used across the District.  The Clerk advised that the amount set aside for grants would allow a consideration to be given and gave members a guide of £200.00. Members agreed that they would be prepared to support the Crucial Crew with a grant of up to £200.00 for the year 2014 on the understanding that all other Councils within the District did the same. This was proposed by Cllr Alistir Matthews and seconded by Cllr Rita Coombs.

 

163. PARISH NOTICE BOARD- The Clerk advised Members that Rayleigh TC had agreed to jointly fund a new Notice Board to be sited outside Asda in Priory Chase that the matter would now be progressed by RTC.  

 

164. PARISH EMERGENCY PLAN- Members agreed that the plan is very much still work in progress and that a lot of work still needs to be done, Cllr Matthews advised that he gained a lot of useful information from the Essex Partnership Day that he attended. The Clerk then advised Members that there is now a new Emergency Planning Officer at RDC and that Jeff Stacey has replaced Peter Mckenzie.

 

Cllr Beckers then advised Members that Albert Bugeja at RDC had told him that RDC were monitoring every site that was flooded over the Bank Holiday weekend in August. Members agreed that if they were this information would be very useful and asked Cllr Black if he could question RDC about this.

 

165. DALE FARM EVICTION- The Clerk advised there was no update to report regarding the eviction at Dale Farm, however Cllr Beckers advised that he is aware through other sources that at least 40 caravans are now massing in the road approaching the site.

 

166. ROCKHAVEN- Cllr Matthews advised that he has met with James Pinkerton who will now be undertaking the work on behalf of the Council to erect permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road. Cllr Matthews advised that he met James on site and that due to the amount of vegetation on site it was agreed that it would probably be easier to carry out the works from the Rockhaven side of the boundary and that contact would be made with the owner to verify this.  Cllr Matthews advised that the owner of Rockhaven does appear to have erected his own fence which on quick inspection does appear to be on the correct boundary.

 

167. COMMUNITY GARDEN- Moved on the Agenda to between items 148 and 149.

 

 

 

 

168. VILLAGE SIGN. The Clerk advised Members that the Village Sign has now been fully restored by Sign writer Peter Morris or 1st Class Traditional Sign writer, Rawreth Lane. Members agreed that the sign looks absolutely brilliant and asked the Clerk to pass on the Councils thanks to Peter Morris.

 

169. LABURNUM WAY CULVERT. The Clerk advised Members that there were no developments to report with regards to the maintenance work and drainage issues. The Clerk advised that maintenance is taking place but not as regularly as it was. Members agreed that the matter really does need to be resolved and ask the Clerk to chase both Greenbelt and Mark Francois MP to see what progress has been made regarding the ownership of the land.  

 

170. OLD LONDON ROAD HAMMERHEAD. The Clerk advised there were no updates to report with regards to the ongoing problems with the hammerhead in Old London Road. The Clerk advised this matter was one of those on the list given to Cllr Malcolm Maddocks at the September Meeting.  

 

171. TRAINING-The Clerk advised Members that she had details of available training courses. 

 

172. DOG FOULING. The Clerk advised Members that having responded to RDC stating the Councils interest in principal to sharing a Dog Warden and requesting more details of costs and how the hours of the Warden would be split she had heard nothing more.

 

173. BATTLESBRIDGE BRIDGE. No update to report regarding the matter of the give way arrows being reinstated on the bridge.

 

174. PLANNING MATTERS- a) Council noted the comments made under the delegated Procedure on the following Planning applications.

13/00510/FUL Scrapco Metal Recycling Limited Mrs Karen Frost, Unit 12A Rawreth Industrial Estate Rawreth Lane. Erection of an Acoustic Fence.  Council noted that the fence was to be used for acoustic purposes, however because of the proposed height of the fence asked for confirmation that all adjoining neighbours had been consulted, in addition Council asked for confirmation that the site had been licensed for recycling metal.

 

13/00501/LDC Mr Andrew Crowe A K Leisure Sales Ivydene Old London Road Rawreth. Council had no comments or observations to make.

 

b) Council considered the planning applications received prior to the Meeting which have not been dealt with under Delegated Power and commented as follows.

 

13/00538/LDC Mr Anthony Brown The Good Companions Chelmsford Road Rawreth. Application for a certificate of lawfulness for use of the site for vehicle and parts sales, forecourt and reception area, storage, storage of damaged vehicles, dismantling of vehicles, workshop and service area (resubmission)

 

Council confirmed that the only further comment and observation they had to make in addition to those submitted on application 13/00401/LDC on the 29th of July 2013 is the fact this site does have a history of being used for the purposes stated in the application for in excess of 10 years.   

 

175. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Old London Road Football Pitches. e) Land to the west of the Pumping Station Watery Lane. f) London Road land drain. g) Travellers Site Appeal. h) Rockhaven. permanent boundary marker posts i) NAP j) RHALC k) Watery Lane/Beeches Road weight restrictions l) Old London Road speed limit and rural path) Dale Farm Eviction. n) Emergency Plan o) Laburnum Way Culvert p) London Road Hammerhead q)Notice Board r) Dog Fouling s) CIF t) Crucial Crew.

 

176. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 6th November 2013 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.45pm

 

DATED……………………………CHAIRMAN………………………..

-------------------------------------------------------------------------------

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 4th of September 2013 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                     Cllr. S Coombs

                                                                   Cllr. Mrs R Coombs

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                  

In Attendance:  The Clerk, County Councillor Malcolm Maddocks,  District Councillor Chris Black and 11 members of the public

 

107. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr Mrs S Wiltshire.

 

108. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

109. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 3rd of July 2013 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

110. MATTERS FOR INFORMATION ONLY. None.

 

111. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

1. Flash Floods.

2. The No 1 bus service through Battlesbridge has been lost.  A new timetable has been displayed with a note to state the No 1 no longer runs through Chelmsford Road.

3.  Public consultation regarding park and ride fees, anyone can respond.

4. Community Older Persons Event is taking place on the 2nd of October  at the Hullbridge Day Centre. free travel, lunch and a goody bag included.

5. Grass cutting around the Parish, especially Chelmsford Road to Beeches Road you have to walk in the road because of stinging nettles, site splays are also still uncut .

6. The footpath which runs from Beeches Road along the sea wall needs to be opened up again, can we enlist the help of Hullbridge PC and RDC?

7. New mobile home delivered to the Travellers site Cherry Hill, and new wooden structure being erected.

8. Cllr Hopkins has visited the Day Nursery regarding parking and ensuring that parent/carers do not allow their children to step out into the road when getting out of vehicles. A suggestion was made that the Village Hall car park be used as it would be safer than double parking.

9. Cllr Hopkins has visited View Gardens Centre and spoken to them about the number of advertising signs displayed, in particular the falconry one and the one for the Day Nursery. The owner has said both will be dealt with.

10. The Church is having another tidy up on the 21st of September and everyone is welcome.

11. The Clerk received a call and email from Rayleigh Cricket Club asking if the Parish Council would support an application they had made to the Essex CC CIF to enable them to purchase a second hand roller for the club. The Clerk read the email and confirmed that the Club were looking for support, but not monetary. All Members agreed unanimously that the PC should give the Club their support and the Clerk confirmed she would write a letter to this effect.   

 

 

112. DISTRICT AND COUNTY COUNCILLORS REPORT- District Councillor Chris Black advised that the District Council had only just returned from Summer Recess however Cllr Black did confirm the following.

a. Natalie our previous Highways Panel Liaison Officer is now covering Castle Point and Basildon, Rawreth and Rayleigh are now covered by Matt Valentine who is also covering Braintree.

b. The application for the pedestrian crossing at Lubbards Farm has been approved for funding, there are more stages to go through but the funds are available.

c. The Rayleigh Action Group have been very busy and the Inspectors hearing has now commenced.

d. The Boundary Commission are going to look at the Ward Boundaries in the District in the next couple of years.

 

Cllr Hopkins then introduced and welcomed Cllr Malcolm Maddocks, the County Councillor elected in May and who has replaced Stephen Castle.

 

Cllr Maddocks thanked the PC for inviting him to the meeting and explained to everyone that he whatever he is asked to do he will endeavour to do his best, however he will say it as it is and will not make promises he cannot keep.

 

Cllr Maddocks then asked the Clerk what particular matters were concerning the PC as he understood a number  remained outstanding. The Clerk advised she had compiled a  list which she was not expecting answers on this evening, however a number had remained unresolved for years, and these were,

a. Visibility splays around the Parish.

b. The Hammerhead in Old London Road.

c. St Johns Road missing barrier to stop access via the grass verge to and from the Carpenters Arms roundabout .

d. Broken bollards in Church Road in the vicinity of the Day Nursery.

e. Street Lights permanently left on in Church Road.

f. Obelisk lights permanently left on in Rawreth Lane.

g. Land to the West of the Pumping Station.

h. Old London Road Speed limit.

i. No handover from Stephen Castle to Cllr Maddocks.

 

Cllr Maddocks asked the Clerk to email the list together with full details of the matters, Cllr Maddocks confirmed that he and Stephen Castle had spoken on a couple of matters, but that they did not include any of Rawreth’s concerns or outstanding matters. Cllr Maddocks explained that he will now raise all of our concerns through Member Services at ECC so that they have to be addressed and updates supplied to him.

 

Cllr Maddocks then agreed to take questions from residents and so the Public Participation part of the meeting was opened.

 

113. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Why does Rochford District not have any decent roadways, surrounding districts and towns have bypasses and new roads yet Rochford has none.  Cllr Maddocks advised that £30 million pounds is now being thrown at Essex, previously it was all spent north of the County but more money should now be spent in the south. Cllr Maddocks confirmed that there are 32 roads in Rayleigh now being looked 27 or which are in his division, however none are in Rawreth. Cllr Maddocks then suggested that the Clerk advise him of any roads that are considered in need or repair in the Parish. The Clerk confirmed this would be done.

b. Carpenters Arms roundabout is dangerous as there is severe flooding both sides.

c. Two new pipes installed by Essex Water in Old London Road are too low where they cross the brook outside the Chichester.

d. Railings and footpath falling away in Church Road.

e. Nettles over hanging in Church Road.

f. Street lights are still on in Church Road, these were reported by the Clerk last year.

g. Peter Plummer went to  a Hullbridge PC meeting and asked if they would like to join the Rawreth Flood Action Group, he still hasn’t received a response.

h. Two obelisks in Rawreth Lane have the lights on 24/7 and have done for about 10 years.

i. Crouch Valley Showground held a rave in August, it went on from 10am until midnight, how did they get a Temporary Events Notice and will it happen again. Cllr Maddocks advised that the District Council are advised to issue TEN’s unless there is a police objection, a TEN can last for upto a week.  Cllr Coombs agreed that he would raise this matter at the next NAP meeting.

 

 

 

 

j. Are the Environment Agency aware of the severe flooding on the 24/8. The Clerk advised that she had actually been on holiday at the time so had not contacted them herself, however they had been advised by and involved with several other residents within the area of Rayleigh so would have been aware of the generalised problems.

k. The Days centre on the corner of Castle Road and Daws Heath Road is being closed due to redevelopment, what will happen to the recycling site, there is a rumour it will be moving to Rawreth Lane, is this true?

l. Contractors with gully suckers have been working at the bungalow in Rawreth Lane where the ditch forming part of the Laburnum Culvert runs, they have been pumping and clearing the ditch.

 

114 FINANCE. a) Cheques for approval.

CHQ – 100802  –  H L Bloomfield Expenses £8.18 (July) Approved and signed.

CHQ   100803   RHALC Annual Subscription £7.70. Approved and signed.

CHQ    100804  H L Bloomfield Expenses £2.79 (August) Approved and signed.

CHQ    100805 J A Pinkerton Garden Maintenance £900.00. Approved and signed.

CHQ 100806 H L Bloomfield reimbursement of Broadband £111.45. Approved and signed.

CHQ 100807 ICO Data Protection Annual Fee £35.00. Approved and signed.

CHQ 100808 Essex and Suffolk Water £19.65. Approved and signed.

 

b. Members agreed that the matter of the Clerks Salary in line with the NALC  National Pay Awards 2013/2014 should be moved to the end of the Agenda when the meeting would be closed to the public. 

 

Item 114.b was moved to the end of the Meeting to enable the public and the Clerk to leave the room. After full discussion it was unanimously agreed that in consideration of the Clerks work the hourly rate paid would be increased in line with the National Pay Awards 2013/2014 to spinal column point 21 which equates to £10.04 per hour an increase of 0.58p  It was agreed this increase to be backdated to April 2013 when the National Pay Award was given. It was also agreed that  the Clerks salary should continue to be reviewed every July inline with her contract.  

 

115. GENERAL CORRESPONDENCE (to note).

29th July letter CAB update on the work CAB have carried out in the District during the last year, including their annual report. Noted.

7th August letter Jill Vane. Request for the possibility of a Tree to be planted at the Community Garden in Memory of Jill’s late husband Ted.

August email. Consultation from Essex County Council regarding Street lights.

 

116. FLOODING IN THE PARISH- Members spoke about the flash floods on the 24th of August and noted how they had affected the Parish. Cllr Hopkins said that Watery Lane had been left laden with debris which was a serious danger and needed clearing asap.

 

117. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS . As all Members had been present at the meeting between RPC and the agent acting for the developers who propose to build new housing on the border of Hullbridge and Rawreth a written report was not necessary.  Members agreed that the meeting had been useful and hoped that their points of concern had been listened to and would be taken back to the board and acted upon.   Following on a verbal report was given by Cllr P Beckers about another meeting which took place between RPC and Hullbridge PC concerning the same proposed development, Cllr Beckers confirmed that both councils want to work together to ensure that whatever housing is imposed upon both Parishes it is done so with input from all sides. Cllr Beckers confirmed that a further meeting had been set for the 23rd of September, an Agenda will be set for this meeting, following which a meeting will be requested by both parties with the developer at the same time as it appears that both councils are being told different things, and it would seem they are being told what the developers are hoping they want to hear. Cllr Beckers said it was also suggested that both parties meet with RDC at the same time to discuss the knock on effect any development will have. Cllr Beckers said that both Councils were in agreement that they had not given up fighting against the housing, but both had conceded it was likely to happen regardless of their wishes and therefore rather than just accept it as being inevitable both Councils needed to work together to ensure their requirements are listened to by the developer and stipulations are made to protect both  Parishes and their residents.

 

118. OLD LONDON ROAD FOOTBALL PITCHES – Members were advised that a couple of goal posts had been taken down and removed from the site, in addition a camper van had been seen parked up overnight. Both matters have been reported to RBYFC.

 

 

 

119. LAND TO THE WEST OF THE PUMPING STATION-  No update to report regarding enforcement action.

 

120. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

121. TRAVELLERS SITE (A1245)–No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

122. OLD LONDON ROAD SPEED RESTRICTIONS- No update or progression to report regarding the request for the re-restriction of Old London Road.

 

123. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – No update or progress to report.

 

124. NEIGHBOURHOOD ACTION PANEL- Cllr Coombs advised that during the meeting there had been reports of vehicles being damaged but this was more to the east of the High Street.  Cllr Coombs also advised that the rave that took place at Crouch Valley Show ground had been mentioned but the PCSO’s knew nothing about it. Cllr Coombs was advised by the Clerk that it is possible another Rave will be held there and Members asked him to mention this at the next meeting to ensure the police are aware.   

 

125. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. See Item 117.

 

126. RHALC. Cllr P Beckers gave a verbal presentation on the “Crucial Crew” supported by paper work circulated prior to the meeting. Cllr Beckers advised that at the present time the Crucial Crew is funded by Rayleigh TC and is only available to year 6 pupils in Rayleigh and the idea is to now expand the service to year 6 pupils across the District with the financial help of the other Town and Parish Councils. Unfortunately a breakdown of costs was not available and Members therefore asked that the matter be brought back to full Council in October for consideration after they had had time to give the financial implications due thought.  

 

127. PARISH NOTICE BOARD- The Clerk advised Members that the CIF application submitted by Rayleigh TC for funding towards the notice board had been turned down, therefore the matter would now go back to  committee at RTC to see if they could match fund our contribution themselves.

 

128. PARISH EMERGENCY PLAN-  Everyone agreed that the plan is very much still  work in progress and that a lot of work still needs to be done. The Clerk advised Members that another offer of help had come to her via the website and that the gentleman would be contacted to say that his details would be kept for inclusion in the plan and that his offer of help was very appreciated.

 

129. DALE FARM EVICTION- No update to report regarding the eviction at Dale Farm.

 

130. ROCKHAVEN- Cllr Matthews advised Members that following the last meeting he had not had the opportunity to liaise with James about completing the work as he had been extremely busy with work himself.  The Clerk reconfirmed that she had spoken with James Pinkerton who confirmed he would be happy to carry out  the erection of permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road. It was agreed that the Clerk would contact James and try and arrange a meeting. 

 

131. COMMUNITY GARDEN- Members discussed the matter of the Community Garden and in particular the current state of all the planted areas which were now becoming an eyesore. The Clerk advised that she had received a call from a resident expressing how disappointed he was with the state of the beds and paths. Members agreed that a meeting with James to discuss progressing some more maintenance measures  would be the best way forward and the Clerk was asked to contact James to arrange a time

 

132. VILLAGE SIGN. The Clerk advised Members that the refurbishment of the Village Sign was imminent and that she would be in contact with the sign writer just to confirm this was still the case.

 

 

 

133. LABURNUM WAY CULVERT. The Clerk advised Members that unfortunately there was still no further news with regards to the ownership issues of the ditch and culvert. The Clerk advised Members that once again the ditch had topped its banks as a result of the extreme weather conditions on the 24th of  August. The Clerk advised that Cllr Coombs had helped residents clear the ditch and grill which had improved the flow. The Clerk advised that photo’s of the high levels had been sent to the Greenbelt Group and that they had also been asked again to trim over hanging willow tree branches as these were not helping the situation.

 

134. OLD LONDON ROAD HAMMERHEAD. The Clerk advised Members that she had been informed that the Hammerhead was to be permanently closed off, however no official email had been received to this effect and the information was based on the outcome of a local area highways panel meeting.  The Clerk confirmed that this information had been confirmed by Cllr Black, however he like the Clerk had no confirmation in writing as the minutes of the meeting had not as yet been distributed. This was one matter that County Cllr Malcolm Maddocks had already been asked to chase and therefore Councillors were keen to receive an update from him asap.

 

135. TRAINING- The Clerk advised Members that she had details of available training courses. 

 

136. DOG FOULING. The Clerk advised Members that having responded to RDC stating the Councils interest in principal to sharing a Dog Warden and requesting more details of costs and how the hours of the Warden would be split she had heard nothing. 

 

137. BATTLESBRIDGE BRIDGE. No update to report regarding  the matter of the giveway arrows being  reinstated on the bridge.

 

138. PLANNED HOUSING FOR BOWERS GIFFORD. Cllr Hopkins confirmed that herself, Cllr Matthews and the Clerk had met with Bowers Gifford Parish Council regarding the proposed housing development in Bowers Gifford. Cllr Hopkins advised that the matter of drainage from the new site was discussed with  BGPC and they had been informed that the North Benfleet Brook runs into Rawreth and that extra water entering the brook system could have a devastating affect on the Parish. Cllr Hopkins advised that BGPC had been advised that a risk assessment had been carried out by Rochford District Council which made reference to the site and Basildon Council, BGPC were given details of the report as they were not aware of its existence. Both Councils agreed to continue to liaise with one another regarding any developments.

 

139. PLANNING MATTERS- a) Council to note the comments made under the delegated Procedure on the following Planning applications.

13/00402/FUL Mr Paul Lanning 9 Rowan Close, Rayleigh Essex. Replace existing chain link fence with wooden panel fence on concrete gravel boards between concrete posts to a height of 1.8. Council had no comments or observations to make. Noted.

 

13/00401/LDC. Mr Anthony Brown. Nevendon South East Cars, The Good Companions, Chelmsford Road Rawreth. Application for a Certificate of Lawfulness for the use of the site for vehicle and part sales, forecourt and reception area storage, storage of damaged vehicles, dismantling vehicles, workshop and service area. Council had no comments or observations to make.Noted.

 

b) Council to consider any planning applications received prior to the Meeting  which have not been dealt with under Delegated Power.

 

13/00447/FUL. The Carpenters Arms Public House London Road Rawreth. Firstly Council observe that  the front of this site is actually situated on the Old Chelmsford Road, not London Road as stated, when the original pub was built the front of the site was built facing the A130,  and there is still an entrance to the pub there now which is used,  therefore the proposed extension is actually to the rear of the current building not to the side.

 

Council also note that the extension  is very large in size on what is an open Greenbelt site and the proposed extension  is planned for what is currently the car park which is full most of the week and at times cars park in Old Chelmsford Road as the car park is full  therefore Council have concerns over the loss of parking and the detrimental effect the extension would have on the street scene.

 

140. ITEMS FOR NEXT AGENDA.. a) Community Garden b) Flooding in the Parish. c) LDF d) Old London Road Football Pitches. e) Land to the west of the Pumping Station Watery Lane. f) London Road land drain. g) Travellers Site Appeal. h) Rockhaven. permanent boundary marker posts i) NAP j) RHALC k) Watery Lane/Beeches Road weight restrictions l) Old London Road speed limit m) Dale Farm Eviction. n) Emergency Plan o) Laburnum Way Culvert p) London Road Hammerhead q)Notice Board r) Dog Fouling s) CIF t) Crucial Crew.

 

141. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 2nd October 2013 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.50pm

 

 

DATED……………………………CHAIRMAN………………………..

 

 

 

 

--------------------------------------------------------------------------------- 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 3rd July 2013 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. Mrs L Hopkins

                                                     Cllr. S Coombs

                                                                   Cllr. Mrs R Coombs

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr. Mrs S Wiltshire

In Attendance:  The Clerk, District Councillors’ Chris Black, Ron Oatham and 10 members of the public

 

73. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr A Matthews.

 

74 TO RECEIVE DECLARATIONS OF INTEREST. Cllr Hopkins handed Members a copy of the notes she had made following her recent training on the Code of Conduct. Cllr Hopkins talked Members through her notes and reminded everyone of the importance of declaring an interest.   No declaration of interests was made.

 

75. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 5th of June 2013 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

76. MATTERS FOR INFORMATION ONLY. None.

 

77. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Footpaths very overgrown, especially the one by the Goatfield and the one next to the Church.

b. No action on the site splays being cut at Goose Cottages, they are now dangerous.

c. Pot holes at Goose Cottages have now reappeared twice the size of the original ones.

d. The fabric of Church Road is now breaking up.

e. Traffic Island and bollards in Church Road, still nothing has been done.

f. Slightly altered time of the Mobile Library.

g. Stinging nettles overhanging the public footpath in Church Road between Burrells Cottages and the Width restriction.

h. Speed signs and width restriction signs in Church Road can’t be seen during to overhanging branches and vegetation.

i. Parking outside the Day Nursery is dangerous, not using spaces and allowing children to get out of cars into the road.

j. Rawreth Playing Fields, the litter and dog bins are now hard to get to due to overgrown hedging.

k. Horse killed on the A129 was one of the horses reported last month.

j. Road signs on the A1245.

 

78. DISTRICT AND COUNTY COUNCILLORS REPORT- District Councillor Chris Black spoke about the situation with County Highways and said that the situation is now terrible, with no direct contact numbers, no named people or contacts to deal with it is very frustrating and RDC have echoed that they have the same problems. Cllr Black confirmed that under the Freedom of Information Act he has now requested information about contact names and numbers for ECC Highways. Cllr Black then spoke about the Core Strategy and advised that RDC have now produced a map showing the areas for development, including 10 acres of land, north of London Road, which includes a primary school. Cllr Black advised that Countryside now have a registered interest in the land and are keen to meet with the Parish Council at an early stage to discuss their plans for the site. Cllr Black advised that both he and Cllr Oatham will be meeting with them and that perhaps Parish Council Members may wish to join them?

 

79. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. With regards to no contact numbers for ECC Highways, the public can ring their Customer Services, who are helpful and it is the public that are getting things done, not District Councillor or the District Council.

 

 

 

b. Fed up beyond belief by the lack of progress from ECC with regards to Old London Road, the rural footpaths now resemble the middle of a field, the vegetation is so high you can’t use the path again.

c. Feel like RDC and ECC do nothing for residents, they are not being looked after.

d.  Why does the lorry from RDC not collect large items of dumped rubbish ie bricks asbestos and rubble despite it being reported.

e. Fly tipping isn’t always cleared fully and therefore it attracts further fly tippers.

f. No handover from one County Councillor to another, this is wrong as many matters then get left as new County Councillors aren’t aware of the history etc.

g. Still no Flood Risk assessment for the proposed development in Rawreth Lane, this is wrong and the development could be stopped because of this.

h. Letter sent to RDC because no flood risk assessment was carried out for the EON site.

i. Street light in Church Road is permanently on.

j. Young children riding horses in the road in Church Road without an adult, concern for their safety.

k. Drains in Rawreth Lane, detailed information and plans, and photos have been passed to Chris Black for him to take to the Local Highways Panel.

l. Overhanging vegetation on a lot of public footpaths in the Parish.

m. Recent arson attack on the playground of Sweyne Park, £25,000 worth of damage caused.

n. Pedestrian crossing lights not working at the top of Church Road, A1245.

 

80 FINANCE. a) Cheques for approval.

CHQ – 100796 – H L Bloomfield Expenses £4.19. Approved and signed.

CHQ – 100797 H L Bloomfield Reimbursement of Stationery and Mobile Phone Top Up £114.30. Approved and signed.

CHQ – 100798- J A Pinkerton Garden Maintenance £600.00. Approved and signed.

CHQ – 100799 – RCCE Membership Renewal £66.00. Approved and signed.

CHQ -  100800 – J A Pinkerton Garden Maintenance £600.00. Approved and signed.

CHQ – 100801 – H L Bloomfield Reimbursement of Quarterly Home office Use £53.50 Approved and signed.

 

81. GENERAL CORRESPONDENCE. Cllr Hopkins spoke again about the Email received the previous month from Rev Richard Jordan regarding the Big Lunch asking if this is something the residents of the Parish could get involved in it next year? Cllr Hopkins said that this year Canvey Island had got behind the idea and organised a picnic day which was very well received and maybe this is an idea that could be followed?

 

82. FLOODING IN THE PARISH- Cllr Hopkins handed Members a copy of a recent article in the Echo newspaper regarding a large development planned for Bowers Gifford, for around 1300 homes. Cllr Hopkins advised Members that this information was very relevant and important as the proposed site could well drain into the North Benfleet Brook, which runs through Church Road.  Members expressed concern that this development could impact upon the Parish especially given the proposed housing for Rawreth Lane.  Members agreed that it would be a good idea to try and meet with Members of Bowers Gifford PC to talk through concerns. The Clerk was asked to contact the Clerk at Bowers Gifford to see if it would be possible to attend their next meeting.

 

83. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. Cllr Hopkins advised Members that at the recent training course she had attended she spoke to Cllr Danny Gatehouse from Hullbridge and their Clerk Ann-Marie Bates. Cllr Hopkins advised they had spoken about the proposed housing in Rawreth and Hullbridge and Cllr Gatehouse advised that he attended the recent pre-hearing meeting where the newly appointed inspector will examine the Rochford Allocations Submissions Document. At this point Members were given copies of the notes from the pre-hearing which Cllr Hopkins talked them through. Cllr Hopkins said that from the notes and from talking to Cllr Gatehouse it would seem that we can have more input than we realised and that because some of the housing proposed for Hullbridge is actually in Rawreth maybe now is the time to get together with Hullbridge PC and ask more questions.  Cllr Hopkins then asked Members if they felt that a meeting with Hullbridge PC would be a good move forward, Members unanimously agreed.  Members were then asked if anyone would like to form a working party to meet with Hullbride and Cllr P Beckers, Cllr R Coombs and Cllr Wiltshire agreed. The Clerk was asked to contact Hullbridge to arrange a meeting. Members then spoke about the proposed housing and the fact that the 500 houses on the old EON site are not counting towards the allocations put forward by RDC. Members agreed that they can see the boundary of the Parish changing. Members agreed that because of the size of the developments and the timescales involved things need to move quickly. Members recapped on information given by Cllr Black in that the figures for land north of London Road are 550 plus a 5% margin and 222 for the Rawreth Industrial Estate with a 5% margin. Members recapped on information that the District must have a five year supply of land and that  180

 

 

houses a year must be built across the District therefore if an allocated site falls by the wayside then that allocation has to be swallowed up by another proposed site, hence the 5% margins.  Members agreed that RDC have still not taken into account road traffic surveys or flood risk assessments and have never met to consider the objections raised by the public or by Parish and Town Councils.

 

84. OLD LONDON ROAD FOOTBALL PITCHES – No update to report regarding the site.

 

85. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

86. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

87. TRAVELLERS SITE (A1245)– No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

88. OLD LONDON ROAD SPEED RESTRICTIONS-  The Clerk advised Members that she had received a call from County Cllr Malcolm Maddocks the previous Friday regarding the proposed re-restriction of the road, where she was advised that Essex Police were opposing the proposal on the grounds that they felt they would not be able to impose the new limit.  The Clerk advised she spent quite sometime bringing Cllr Maddocks upto speed as he hadn’t been updated on the issue by Stephen Castle. The Clerk advised Members that Cllr Maddocks had been asked by ECC if he would support the proposal, hence his call to the Clerk for more information, the Clerk advised that she emailed Cllr Maddocks copies of all letters, emails trails and photos and that during her conversation with him Cllr Maddocks confirmed he would give the proposal of re-restricting the road his full support.

 

89. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – No developments regarding the enforceable weight restriction in Beeches Road.

 

90. NEIGHBOURHOOD ACTION PANEL- Cllr S Coombs confirmed he had attended the recent NAP meeting where it was reported that in the period to May 2013 crime had increased, mostly criminal damage. Members then requested that Cllr Coombs raise the subject of Old London Road at the next NAP meeting and ask why the police had objected to the proposed re-restriction of the speed limit.    

 

91. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. Cllr Hopkins attended a Code of Conduct training, which was covered under item 4. Cllr Mary Beckers confirmed she had attended the Crime and Disorder Meeting where the subject of “befrienders” had been spoken about. Cllr Beckers explained that Castlepoint Council are looking for members of the public to become “befrienders” which are basically people who will go and sit with adults in need of social company, and interaction. Cllr Beckers left all the contact details with the Clerk should anyone be interested.

 

92. RHALC. Cllr Beckers confirmed no meeting had been held.  

 

93. PARISH NOTICE BOARD- The Clerk advised Members that ASDA have agreed to the Rayleigh TC and Rawreth PC shared Notice Board being placed on their land.  Members were asked if they had any preference as to what type of notice board is purchased and Members agreed they had no preference and would leave the choice to Rayleigh TC. The Clerk confirmed she would report back to Rayleigh TC with that information.  

 

94. PARISH EMERGENCY PLAN- Cllr Hopkins confirmed she was making progress with regards to the vulnerable residents in the Parish.  Everyone agreed that the plan is very much work in progress and that a lot of work still needs to be done. Cllr Hopkins and the Clerk confirmed that they would continue to work on a letter to give Councillors to assist them in approaching companies and individuals around the Parish.

 

95. DALE FARM EVICTION- No update regarding the eviction at Dale Farm.

 

96. ROCKHAVEN- The Clerk advised Members that following last months meeting she had spoken with James Pinkerton who confirmed he would be happy to carry out  the erection of permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road. The Clerk advised

 



that she had asked Cllr Mathews to liaise with James to show him exactly what needed to be done whereby James would give the Clerk a quotation for the work.

 

97. COMMUNITY GARDEN- . The Clerk advised that the monthly cuts are continuing at the garden. The Clerk advised that all the paths have been sprayed, and that membrane and bark will now be applied to the beds. The Clerk also advised that earth works to create bunds should start in July.

 

98. VILLAGE SIGN.  The Clerk advised Members that sign writer Mr Morris has been given the go ahead to refurbish the Village Sign.

 

99. LABURNUM WAY CULVERT. The Clerk advised Members that there was nothing to report regarding the maintenance work and drainage issues at Laburnum Way, and that the grass is currently being cut on a regular basis.  

 

100. OLD LONDON ROAD HAMMERHEAD. The Clerk advised Members that there were no updates to report with regards to the ongoing problems with the hammerhead in Old London Road and that no updates had been received from Shotgate Parish Council or ECC.

 

101. TRAINING. The Clerk advised Members that she had details of available training courses

 

102. DOG FOULING. The Clerk advised Members that she responded to RDC stating the Councils interest in principal to sharing a Dog Warden and requesting more details of costs and how the hours of the Warden would be split.

 

103. BATTLESBRIDGE BRIDGE.  The Clerk advised Members she had written to Rettendon PC advising them of their residents request regarding the Give Way arrows and informing them that they are actually situated on the road surface on the Rettendon side, so therefore outside of our Parish Boundary and District Council Boundary. The Clerk advised that accordingly she had asked the Clerk to request that the matter be raised with their Members and a request be made for the arrows to be reinstated.  The Clerk then made Members aware of a copy letter she had received, the original being address to Rettendon PC. The Clerk advised that the letter was an offer from a resident to reinstate the arrows at their own cost and seeking approval to carry out the works. Members acknowledged the contents of the letter and agreed it was now a matter for Rettendon PC to deal with.

 

104. PLANNING MATTERS- The Clerk advised Members there were no planning mattes to report under the delegated Procedure or any planning applications to be considered.  

 

105. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Old London Road Football Pitches. e) Land to the west of the Pumping Station Watery Lane. f) London Road land drain. g) Travellers Site Appeal. h) Rockhaven. permanent boundary marker posts i) NAP j) RHALC k) Watery Lane/Beeches Road weight restrictions l) Old London Road speed limit m) Dale Farm Eviction. n) Emergency Plan o) Laburnum Way Culvert p) London Road Hammerhead q)Notice Board r) Dog Fouling s) CIF.

 

106. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 5th September 2013 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.25pm

 

   

DATED……………………………CHAIRMAN………………………..

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MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD 5th June 2013 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                                   Cllr. S Coombs

                                                                   Cllr. Mrs R Coombs

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr. Mrs S Wiltshire

In Attendance:  The Clerk, District Councillor Chris Black, and 8 members of the public

 

37. TO RECEIVE APOLOGIES FOR ABSENCE. None

 

38 TO RECEIVE DECLARATIONS OF INTEREST. None.

 

39. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 1st of May 2013 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

40. MATTERS FOR INFORMATION ONLY. The Clerk confirmed that any defects from the Village Report or Public Participation parts of the May meeting had been recorded or logged with the appropriate authority.

 

41. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Grass cutting in the Parish is diabolical and is worse than the appalling standard last year.

b. Bollards in Church Road are now dangerous and have been broken for over a year with no sign of repair despite being reported several times.

c. The visibility splays approaching The Carpenters Arms roundabout in both directions need cutting and have been reported to the appropriate authority.

d. All road signs around the Parish need cutting back as they are badly obscured.

e. Road side vegetation in the Parish is bad, can’t see where the pavement ends in some roads.

f. Bedloes Avenue is looking really neglected, the potholes are now dangerous and the whole road looks awful.

g. Rawreth Playing fields the grass is being cut but there is room for improvement.

h. Geoff Dawson the Fields and Open Spaces Office at RDC is retiring at the end of the week.

 i. Horses have been left in a field on the A129 in the field where the Anglian Water lagoons are, EHPPS are aware and public are monitoring.

j. The area around the Village Sign is looking really nice, can we send Battlesbridge Locks and thank you.

k. Residents of the Parish recently spent a day helping to tidy the Church Yard which now look really nice.

j. Watery Lane Potholes are really bad between Boxes Farm and Hullbridge Road. The Clerk advised these have been reported by a member of the public and a copy of the acknowledgement record has been sent to her.

k. Ragwort needs to be sprayed around the Parish.

l. Large mound of soil has appeared on the Travellers site on the A1245.

 

42. DISTRICT COUNCILLORS REPORT- Apologies were received from Cllr Ron Oatham. Cllr Black advised those present that he had been making notes about the grass cutting and visibility splays and road signs and that he would be passing the information on. Cllr Black advised that the new County Councillor for North Rayleigh is Cllr Malcolm Maddocks. Cllr Black then advised Members that Paul Warren the Chief Executive of RDC will be retiring at the end of the year.  Cllr Black advised that June Lumley is now the Vice Chair for RDC. Cllr Black then spoke about the planning application for a Travelling Show person’s site in Goldsmith Drive and advised that the application had been refused on Greenbelt grounds and access, Cllr Black had also requested that the impact on residents be added to the reason for refusal. Cllr Black advised that residents living on the Priory Place development have been concerned about antisocial behaviour, vandalism to cars and vandalism over at Sweyne Park.  Cllr Black advised he had some answers to report to the gentleman that raised the issue of health care at the APM however he had unfortunately lost the gentleman’s details, the Clerk advised that she could forward these to Cllr Black. And finally Cllr Black spoke about the proposed housing for land North of London Road and confirmed that the developer is Countryside and that they will be holding meetings before any planning applications are submitted.

 

43. PUBLIC PARTICIPATION. The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Conversation with the Environment Agency they have advised that RDC haven’t had a proper risk assessment for development in the District therefore it shouldn’t be going ahead. This issue will be pursued.

b. Flood Group has been started by a resident Mr Peter Plummer a meeting will be arranged and the Environment Agency will be invited.

c. Nothing more has been done about the missing fence by St John’s Drive and adjacent to the Carpenters Arms roundabout.

d. Chippings Bay Old London Road, the site is full to the brim and lorries leaving the site are very overloaded and when they take the bends in the road chippings spill over the sides. Lorries are also loading in the road.

  

44. FINANCE. a) Cheques for approval.

CHQ – 100790 – H L Bloomfield Expenses £4.19.Noted and approved.

CHQ- 100791 James Pinkerton Garden Maintenance £600.00. Noted and approved.

CHQ 100792 H L Bloomfield Reimbursement of Broadband Charges £110.47. Noted and approved.

CHQ 100793 AON UK Limited Insurance Renewal £548.77. Noted and approved.

CHQ 100794 H L Bloomfield reimbursement of postal costs £6.22. Noted and approved.

CHQ 100795 Heelis and Lodge internal audit fees 2012/13 £115.00. Noted and approved.

 

45. GENERAL CORRESPONDENCE

a.Email from Rev Richard Jordan regarding the Big Lunch asking if this is something the residents of the Parish could get involved in next year?

 

46. FLOODING IN THE PARISH- No update to report regarding flooding issues in and around the Parish

 

47. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. Cllr Matthews advised Members that the Site Allocations Documents are now available for public viewing until the end of September and that they will be adopted by the end of the year. Cllr Matthews also advised that the Rayleigh Action Plan is a bit behind and that a Transportation Plan is now being prepared that will be subject to public consultation.  

 

48. OLD LONDON ROAD FOOTBALL PITCHES – No update to report regarding the site.

 

49. LAND TO THE WEST OF THE PUMPING STATION- See Agenda Item 66.

 

50. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

51. TRAVELLERS SITE (A1245)–See Agenda Item 66

 

52. OLD LONDON ROAD SPEED RESTRICTIONS- No update has been received with regards to the re-restriction of Old London Road, the Clerk was asked to chase the matter.

 

53. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – No updates or developments to discuss regarding the enforceable weight restriction in Beeches Road.

 

54. NEIGHBOURHOOD ACTION PANEL- Cllr Coombs advised there were nothing to report regarding the NAP.   

 

55. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. Cllr Matthews provided a written report on the Parish and Town Council Planning Forum which he attended on the 28th of May. One question raised by Cllr Matthews was does a Village Plan and a Neighbourhood Plan class as the same thing for the Community Infrastructure Levy (CIL) which is a payment made to Councils by developers for the wider needs of any development they are building in the community. The Clerk was asked to seek clarification.

 

56. RHALC. Cllr P Beckers confirmed there had been no RHALC meetings.

 

57. PARISH NOTICE BOARD- The Clerk confirmed that she had contacted RTC to ask them if they had considered ownership of the new board and whether or not they would consider owning it as it will be sited within the Town Council perimeter with RPC making a monetary contribution towards the cost. The Clerk confirmed that RTC had referred to this to their relevant committee for discussion.   The Clerk also advised Members that at a recent meeting of the Village Hall Committee she had asked about the ownership of the Notice Board outside the Hall as the same was in need of repair. The Clerk reported that the Village Hall Committee advised they do not own the Notice Board and were not sure who did as they thought it belonged to the Council. Cllr Matthews and Cllr Beckers then recalled that the Notice Board had been given to the Parish for general use and therefore didn’t belong to anyone as such. The Clerk reported that the Notice Board is in need of some basic repair as it doesn’t always lock easily and is looking very weathered. Members agreed for the Clerk to approach a carpenter to look at the same with a view to obtaining costs.

 

58. PARISH EMERGENCY PLAN- Cllr Matthews confirmed that a resident had come forward and offered to be the contact point for Beeches Road and Watery Lane. Cllr Hopkins confirmed she was making progress with regards to the vulnerable residents in the Parish.  Everyone agreed that there is still progress to be made and Cllr Hopkins and the Clerk confirmed that they would continue to work on a letter to give Councillors to assist them in approaching companies and individuals around the Parish.

 

 

59. DALE FARM EVICTION- No update to report regarding the eviction at Dale Farm.

 

60. ROCKHAVEN- Cllr Matthews confirmed that the situation was unchanged and that due his work and home commitments he has still been unable to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road Rawreth. The Clerk suggested that as the year end accounts had now been completed it was apparent that funds were available to pay for the works to be carried out which would relieve the pressure from Cllr Matthews. All Members agreed this was a good solution and the Clerk suggested she contact James Pinkerton for an idea of costs which everyone agreed to.

 

61. COMMUNITY GARDEN- The Clerk advised that the monthly cuts are now well underway at the garden and that it is hoped in the coming months the earth works to create bunds will be undertaken as well as weed suppressant membranes and bark being laid to all planted areas.

 

62. VILLAGE SIGN. The Clerk advised that Mr Peter Morris the Sign Writer had been instructed to carry out the refurbishment of the Village Sign. The Clerk advised that one point of note was the discovery by Mr Morris that the sign was infact made of MDF and not wood as the Council had thought.

 

63. LABURNUM WAY CULVERT. The Clerk advised there were no developments to report with regards to the maintenance work and drainage issues.  

 

64. OLD LONDON ROAD HAMMERHEAD.  The Clerk advised there were no updates to report with regards to the ongoing problems with the hammerhead in Old London Road

 

65. PLANNING MATTERS- a) Council to consider any planning applications received prior to the Meeting which have not been dealt with under Delegated Power.

13/00274/FUL 6 Timberwharf Cottages Beeches Road Rawreth Essex First Floor Pitched Roofed Rear Extension.

Council confirm they have no further comments to add to the response they made in respect of Planning Application 12/00712/FUL in that they would like to ensure the proposed extension is in keeping with the Conservation Area within which the property lies.

 

13/00301/FUL Hollowdene Hooley Drive Rawreth Rayleigh Essex. Council would like to see a restriction imposed on any permission that is grated to ensure the ménage and facilities are for the private use of the owners of Hollowdene only and that they cannot be used for business purposes.

 

66. PLANNING ENFORCMENT. Cllr Hopkins read Members an email from Shaun Scrutton at RDC which gave an update on the outstanding Enforcement cases. 07/00211/ADV_C   Land Adjacent Carpenters Arms, Old London Road, Rawreth – signs - investigation in progress to ascertain whether these signs have been in place for more than 10 years and are therefore lawful.

11/00147/COU_C Pumping Station, Watery Lane, Rawreth – mobile home - PCN being drafted to ascertain fuller facts of the case.

 06/00146/COU_C Land West of Pumping Station, Watery Lane, Rawreth – mobile home, etc. -  on-going dialogue with legal to progress a prosecution.

09/00208/BLDG_A Land opposite Witherdens Farm - Travellers site – action pending the outcome of the Allocations DPD and progress on the implementation of a new travellers site at Michelins Farm.

 

67. TRAINING- The Clerk advised Members that she had details of available training courses. Cllr Hopkins confirmed she would be attending the Code of Conduct Training being run by RDC.

 

68. COMMUNITY INITIATIVES FUND. Council discussed the current round of the CIF and the possibility of submitting an application for a bus shelter outside Goose Cottages, Chelmsford Road which had been requested by a resident at the APM. Members discussed whether there was a need for a bus shelter Cllr Beckers advised that 4 people use this stop regularly everyday for work and others during the day, Members then discussed the uncertainty of the bus services in the Parish and the continued threat of losing them. Members also discussed the area where a proposed shelter would  go and concerns were raised over, firstly if County Highways/RDC would agree to a shelter, secondly the lay of the road would probably prohibit a shelter from being erected because of poor visibility. Lastly Members discussed the possible costs of erecting a shelter and agreed that although funding would be available through the CIF any money granted would have to be matched by the Council, so in effect, the CIF fund would only pay for half of the material costs and nothing towards planning. Members agreed that although a shelter would be nice for those using the stop reluctantly the need didn’t outweigh the cost. Members were asked to vote on whether or not to proceed with an application, 2 Councillors declared an interest in that they live in Goose Cottages and therefore although happy to take part in the discussion felt they should not vote, 1 Councillor abstained as they could not picture the proposed area, 4 Councillors voted against the proposal.  

 

69. DOG FOULING. Members discussed the possibility of sharing a District Dog Warden between the Towns and Parishes and agreed to the idea in principal, however they all agreed that any inclusion in the scheme would be dependent on costs and how the time of the warden would be shared. The Clerk was asked to respond stating the Councils interest in principal and requesting more details of costs and how the hours of the Warden would be split.

 

70. BATTLESBRIDGE BRIDGE. Council discussed the matter of reinstating the giveway arrows on the bridge as raised by a resident at the APM. Members noted that  the Bridge actually lies between the two Parishes of Rettendon and Rawreth it was confirmed that having looked at the Give Way arrows following the APM they are actually situated on the road surface on the Rettendon side, so therefore outside of our Parish Boundary and District Council Boundary. The Clerk was asked to contact Rettendon PC to request that the matter be raised with their Members and a request be made for the arrows to be reinstated. . 

 

 

71. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Old London Road Football Pitches. e) Land to the west of the Pumping Station Watery Lane. f) London Road land drain. g) Travellers Site Appeal. h) Rockhaven. permanent boundary marker posts i) NAP j) RHALC k) Watery Lane/Beeches Road weight restrictions l) Old London Road speed limit m) Dale Farm Eviction. n) Emergency Plan o) Laburnum Way Culvert p) London Road Hammerhead q)Notice Board r) Dog Fouling s) CIF. Members agreed that with effect from July the Planning Matters item of the Agenda should be moved to the end, just before Items for next agenda and date and venue of next meeting.

 

72. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 3rd July 2013 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.50pm

 

   

DATED……………………………CHAIRMAN………………………..

 

 

 

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MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 1st of May 2013 AT 7.00pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                                   Cllr. S Coombs

                                                                   Cllr. Mrs R Coombs

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

In Attendance:  The Clerk, District Councillor Chris Black, and 19 members of the public

 

1. TO ELECT A CHAIRMAN FOR THE ENSUING YEAR. Cllr P Beckers proposed and nominated that Cllr Lyn Hopkins be elected as the Chairman, this was seconded by Cllr A Matthews and unanimously agreed by the remaining Councillors. Cllr L Hopkins accepted the position

 

2. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr S Wiltshire.

 

3. TO APPOINT A VICE CHAIRMAN. Cllr S Coombs proposed and nominated Cllr A Matthews to be appointed as Vice Chairman, this was seconded by Cllr R Coombs and unanimously agreed by the remaining Councillors. Cllr A Matthews accepted the position

 

4.  TO APPOINT REPRESENTATIVES TO OUTSIDE BODIES

a)      Rochford Hundred Association of Local Councils. Cllr P Beckers and Cllr M Beckers.

b)      Parish Public Transport. Cllr M Beckers.

c)      RDCSP. . Cllr S Wiltshire was appointed in her absence, Cllr Mrs M Beckers confirmed she would act as a substitute or would take the place of Cllr Wiltshire if she did not want to fulfill the role.

d)      Crouch Valley Rural Routes Councillors agreed this was not needed as this project has been abandoned at present. It was agreed that this item will be removed from the Agenda.

 e)   NAP. Cllr S Coombs

 

5. TO RECEIVE DECLARATIONS OF INTEREST. None.  Cllr P Beckers mentioned at this point that RDC were offering training in the New Code of Conduct if Parish Councils expressed an interest. Members agreed this would be very useful and asked the Clerk to contact RDC legal services.

 

6. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 3rd of April 2013 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

7. MATTERS FOR INFORMATION ONLY. None.

 

8. VILLAGE REPORT-The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Laburnum Culvert stagnant smell and milky colour, reported via the Clerk to RDC and Environment Agency.

b. ECC have marked the potholes in Rwareth Lane/Bedloes but when they marked them they raked them out making them worse.

c. All the potholes repaired around Goose Cottages are now in need of repairing again.

d. Bedloes Avenue, potholes are extremely bad and one resident has reportedly had £100 worth of damage caused to his car as a result of going over one of the potholes, the resident is in correspondence with ECC.

e.Pothole Rawreth Lane at the entrance to Rawreth Hall Farm.

 

9. DISTRICT COUNCILLORS REPORT- It was agreed that this item would be moved to the Annual Parish Meeting, however Cllr Black asked to discuss one subject being the application for a Travelling Show People’s site in Goldsmith Drive.  Cllr Black advised that the case is still with officers at RDC and that the likely recommendation is to refuse the application on the grounds of inappropriate use of the Greenbelt, however Cllr Black may ask for this case to be brought before committee members because if refusal is based on the Greenbelt only and the case is

 

appealed no further reasons for refusal can be added, so Cllr Black may call the application in to ensure all grounds for refusal are noted and cited.

 

10. PUBLIC PARTICIPATION- It was agreed that this item would be moved to the Annual Parish Meeting however members of the public were asked if a matter related to an item on the Agenda please raise the point within the AGM.

a. Referring the Laburnum culvert smell, on a blog on online focus it has been mentioned that there was possibly a sewage problem in Priory Chase so the two could be connected.

b. Although the question still remains as to who owns the Laburnum Ditch contractors have been on site three times in the last few weeks maintaining the ditch and grass.

c. Cheshunt Drive. The road has recently been reinstated and major improvements have been made to the road but it is not evident why, understand planning officers are aware and have visited the site.

d. When all the roads in and around Bedloes Corner, A1245 and Rawreth Lane are gridlocked it is impossible to get out of Bedloes Avenue to join the traffic, even if wanting to go against the stationary traffic. Can a yellow grid box be painted to assist with the problem. Cllr Black confirmed at this point he would take this matter forward to the local highways panel.

 

11. FINANCE

 a) Approve and sign the Accounts for 2012/2013 together with the Annual Audit Return. Councillors to be advised that the External Auditors have set the 10th of June 2013 as the audit date this year and that the internal audit will take place on the 24th of May 2013. Notice of appointment for the exercise of electors’ rights will be displayed from the 25th of April 2013.  Approved and Signed

 

b) Council to consider, discuss and agree the insurance renewal terms for 1st June 2013 to 1st June 2014.  The Clerk read through the renewal terms with Members and explained that if the Council agreed to a 3yr renewal term with AON a further 5% deduction in the premium would be given.  Members discussed the cover which they agreed had improved from the year before and it was suggested that the long term renewal benefits would be a good option to take.  Cllr A Matthews proposed that the insurance be renewed as per the schedule, taking up the offer of a 5% discount for guaranteeing renewal for the next 3 years.  Cllr P Beckers seconded the proposal, which was then unanimously agreed by Members. The Clerk was asked to contact AON to request a new renewal invoice, including the 5% discount.

 

c) Cheques for approval.

CHQ – 100785 – H L Bloomfield Expenses £4.19. Approved and signed.

CHQ – 100786 – SLCC Renewal of Membership 2013/14 £100.00. Approved and signed.

CHQ – 100787 – P Willgress – Reimbursement for the cost of bin bags £3.36. Approved and signed.

CHQ – 100788 – Heelis and Lodge Audit Fee Year End 2011 £115.00. Approved and signed.

CHQ – 100789 – Heelis and Lodge Audit Fee Year End 2012 £115.00. Approved and signed.     

 

12. GENERAL CORRESPONDENCE (to note).

a. April 2013 ECC The Lord Lieutenant of Essex invite to the Chairman of RPC to the Choral Evensong Sunday 16th of June 2013 at 6.00pm (RSVP required by 28th May). Noted and Cllr Lyn Hopkins confirmed she would notify the Clerk if she was able to attend.

 

13. FLOODING IN THE PARISH- No update to report regarding flooding issues in and around the Parish

 

14. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT CONSULTATION DOCUMENTS AND PLANS. – No update to report with regards to the progression of the LDF CS.      

 

15. OLD LONDON ROAD FOOTBALL PITCHES – No update to report regarding the site.

 

16. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

17. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

18. TRAVELLERS SITE (A1245)– No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

 

19. OLD LONDON ROAD SPEED RESTRICTIONS- No update or progress to report regarding the request for the re-restriction of Old London Road, however it is noted that public notification signs have been displayed in Old London Road.

 

20. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – No developments to report or discuss with regards to the enforceable weight restriction in Beeches Road or the flooding of Watery Lane.

 

21 NEIGHBOURHOOD ACTION PANEL- Cllr S Coombs apologised as he had been unable to make the last meeting.   

 

22. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

23. RHALC.Council to receive a report from the latest meeting.Cllr Beckers advised that there was nothing to report from the meeting other than the offer of training from RDC on the Code of Conduct as mentioned under item 5.

 

24. PARISH NOTICE BOARD-The Clerk advised Members that now she has completed the end of year books the sum of £1,500 maximum would be available towards a jointly funded notice board with Rayleigh Town Council. The Clerk advised that the question of ownership needed to be considered given that both Councils wouldn’t be able to own it for insurance purposes etc. Members agreed this needed discussing in more detail, including what sort of notice board they would like etc and the Clerk was therefore asked to add this as an Agenda item for June and to contact RTC in the meantime to ask them if they had considered ownership of the new board and whether or not they would consider owning it as it will be sited within the Town Council perimeter with RPC making a monetary contribution towards the cost.  

 

25. PARISH EMERGENCY PLAN- Members discussed the progression of a Parish Emergency Plan and Cllr P Beckers confirmed that he had spoken to Dr Jay of Downhall Park Surgery and she had kindly agreed to come on board and had provided contact details for her which were to be kept highly confidential and held by the Clerk. The Clerk advised that she had approached a trained First Responder with 30 years experience to ask if he could be named in the plan, which she confirmed he had kindly agreed to do. The Clerk also advised that she had recently completed a further First Responder course and was happy to be named in the plan. Cllr Hopkins and the Clerk confirmed that they would continue to work on a letter to give Councillors to assist them in approaching companies and individuals around the Parish.

 

26. DALE FARM EVICTION- No update regarding the eviction at Dale Farm.

 

27. ROCKHAVEN- Cllr Hopkins confirmed that the situation was unchanged and that due to Cllr Matthews work and home commitments he has still been unable to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road Rawreth.

 

28. COMMUNITY GARDEN-  The Clerk advised Members that the weather has still not enabled any work on site however as soon as weather permits work to the earth bunds would commence and grass cutting would start.

 

Cllr Hopkins then gave a special welcome to Jill Vane and explained to those who were not aware that sadly Ted Vane had recently passed away. Cllr Hopkins then spoke about the suggestion that maybe some sort of Memorial could be erected in memory of Ted and Cllr Hopkins said that the idea of a Memorial was welcomed however,  it was felt that any Memorial needed to be a Memorial to all those who had lived in and served the Parish and not individuals as the Council needed to be mindful that everyone was respected and remembered, Cllr Hopkins spoke about the loss of Barrie Sanderson and said that he too had contributed so much to the Parish and should be remembered. Cllr Hopkins then spoke about suggestions from previous meetings and said that it may not be a War type Memorial that is needed, maybe something more like a general Memorial, a sun dial or bird bath, Cllr Hopkins also commented that individually some families might like to plant trees in Memory of loved ones and that the Council were happy for them to do this providing the Council were asked first just to ensure the species was suitable for a public garden.  Cllr Hopkins spoke about the suitability of a Memorial and said that everyone needed to be mindful about plaques as metal is so highly sort after it could lead to thefts.

 

Cllr Hopkins said that the possibility of a general Memorial was even more possible now that the end of year accounts have shown there is money available and it would now be a case of moving the suggestion forward with more discussion  at the June Meeting.

 

29. VILLAGE SIGN. Members agreed that as the weather had now finally changed for the better the refurbishment of the Village Sign could be instructed and the Clerk was asked to contact Mr Morris the sign writer.

 

30. LABURNUM WAY CULVERT. The Clerk advised there were not updates to report regarding the ownership of the culvert, however, maintenance was continuing as promised with the grass being cut and the ditch being cleared.  

 

31. OLD LONDON ROAD HAMMERHEAD. No updates to report with regards to the ongoing problems with the hammerhead in Old London Road.

 

32. PLANNING MATTERS- a) Council to consider any planning applications received prior to the Meeting which have not been dealt with under Delegated Power.

b) Council to note the comments made under the delegated Procedure on the following Planning applications.

13/00041/FUL Ms Trisha Holding Hall Farm London Road Rawreth Demolish existing dwelling and construct one detached chalet bungalow. And 13/00015/FUL Ms Trisha Holding Hall Farm London Road Rawreth Demolish existing dwelling and construct chalet bungalow. Council are responding to both applications in one letter as they raise the question, why are there two applications for what would appear to be identical applications, save for a few minor word changes, eg, the Design and Access Statement paragraph 5 includes flat fronted façade. Council note that a Bat Survey is only included in application 13/00015 not 13/00041 and in addition a full set of plans is enclosed with application 13/00041 not 13/00015. Council also note from the Flood Risk Assessment point 9 Conclusion, 2nd paragraph it is recommended that the finished floor level is to be raised to reduce flood risk to the property, this is also shown on the drawings. Lastly Council note that the replacement building appears to be ‘like for like’

 

Two further applications were discussed by Members at the Meeting.

Application 13/00188/FUL Applicant Mr D M Stabielli Rose Bungalow, Parkhurst Drive, Rayleigh The property lies within the Metropolitan Greenbelt and the construction of a single storey pitched roofed building for use of an annex is creating a new dwelling house within the Greenbelt and is therefore against the Greenbelt Policy. 

 

Application 13/00207/FUL Applicant Mr Gibson The Bungalow Hooley Drive Rayleigh Essex

As the property lies within the Metropolitan Greenbelt Council would ask that if planning permission is granted a restriction is imposed to ensure that the building cannot be converted to living accommodation/residential use in the future

 

33. PLANNING ENFORCMENT. Cllr Beckers spoke to Members about his concern and frustration with the Planning Enforcement Team at RDC regarding their lack of action on enforcement cases. Cllr Beckers and Members agreed that a number of cases have been to the High Court and still no action has been taken despite the employment of another officer at RDC. Members asked that the Clerk contact RDC and ask for specific clarification as to why action has not been taken especially when cases have been to the High Court.

 

34. TRAINING-The Clerk advised Members that she had details of available training courses.

 

35. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Old London Road Football Pitches. e) Land to the west of the Pumping Station Watery Lane. f) London Road land drain. g) Travellers Site Appeal. h) Rockhaven. permanent boundary marker posts i) NAP j) RHALC k) Watery Lane/Beeches Road weight restrictions l) Old London Road speed limit m) Dale Farm Eviction. n) Emergency Plan o) Laburnum Way Culvert p) London Road Hammerhead q)Notice Board r) Dog Fouling s) CIF

 

36. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 5th June 2013 at 7.00pm in the Rawreth Village Hall

 

The Meeting closed at 8.00pm

 

    

DATED……………………………CHAIRMAN………………………..

 

 

 --------------------------------------------------------------------------------

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 3rd April  2013 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present:    Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                     Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr.  Mrs S Wiltshire

                                                                   Cllr. S Coombs

                                                                   Cllr. Mrs R Coombs          

In Attendance:  The Clerk, District Councillors Chris Black and 4 members of the public.

 

338. TO RECEIVE APOLOGIES FOR ABSENCE. None

 

339. TO RECEIVE DECLARATIONS OF INTEREST. None

 

340. APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 6th of March 2013 were approved by the Members and accordingly the Chairman signed them as a true copy

 

341. MATTERS FOR INFORMATION ONLY.  Item 287, February Meeting, the relocation of the Social Services Offices from Rayleigh High Street to Benfleet. The Clerk advised Members that she had received an email which was then read to Members.  Cllr Beckers and Cllr Black both requested a copy of the email and Cllr Beckers said that would he taking the matter further under his representation of another organisation.

 

342. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. A1245 Rubbish in the lay-by between the Carpenters Arms and the Fairglen Interchange.

b. Notification from a resident that he has applied to Rochford District Council for a license to operate a mobile takeaway in Beeches Road.

c. Rubbish in the chippings bay in Old London Road has still not been removed.

d. Bedloes Avenue potholes have still not been repaired and the road surface is now appalling.

e. Rubbish has built up on the banks of the River Crouch, this has been previously cleared by the Probation Services, can a request be made for them to do this again? (Members agreed this and agreed to purchase any rubbish sacks that are needed)

 

343. DISTRICT COUNCILLORS REPORT- Cllr Black advised that he has a forthcoming meeting with the Highways Liaison Officer so will mention things like potholes etc. Cllr Black spoke about the District Core Strategy and advised he has learnt that County Highways will not be improving Watery Lane despite the number of houses planned in Hullbridge as they do not class this as a strategic route, RDC have now been requested to go back to County and discuss this further.  Cllr Black spoke about the Local Highways Panel which consists of 5 District Councillors and 5 County Councillors, Cllr Black advised that money has been allocated for a crossing in Hullbridge Road opposite Lubards Farm,  however it doesn’t meet the usual criteria so a survey has had to be conducted, this has shown that whilst the traffic flow does meet requirements there were only four people who crossed the road in the same period of time, it has therefore been suggested that a temporary crossing be installed to see if it is used, and if not, the money allocated can be reallocated to part fund a footpath from the Hambro Hill, Rawreth Lane, Hullbridge Road junction towards Lubards Farm.

 

Cllr Black advised that in general the District as a whole has been quiet, Cllr Black advised that a report is going to the Executive regarding the Governance of the Council and other matters such as Area Forums which have not been

 

 

widely received or used. Cllr Black advised that the Executive will now look at other ways to hold meetings, such as a meeting which will be held twice a year with a wider list of invitees.

 

Lastly Cllr Black advised that the County Council Elections will take place in May and that Stephen Castle is stepping down. Cllr Black advised that the candidates for Rayleigh North will be Cllr John Hayter for the English Democrats,  Cllr Malcolm Maddox for the Conservatives and Cllr Chris Black for the Liberal Democrats.

 

344. PUBLIC PARTICIPATION-

a. Any update on when the weak bridge in Beeches Road will be repaired and the weight limit moved?

b. Bushes and hedges by the Chichester in Old London Road have been cut but the trimmings were not taken away and some have ended up in the Brook.

c. Large pothole in Old London Road, cars are swerving to avoid it and meeting oncoming traffic head on.

d. Contact has been made with a Flood Forum who are going to give assistance in setting up a residents flood group and helping them push for more involvement from the relevant authorities.

 

345. FINANCE

a) Cheques for approval.

CHQ – 100781 – James Pinkerton- Supply and install two bollards on the Council’s land at Old London Road/Church Road Rawreth £300.00. Approved and signed.

 CHQ –100782 H L Bloomfield- Expenses and Quarterly reimbursement for home office use £60.48.Approved and signed.

 CHQ – 100783 H L Bloomfield – Reimbursement of printing costs £25.00. Approved and signed.

One late invoice received prior to the meeting.

CHQ 100784- EALC- Affiliation Fees for EALC and NALC £272.94. Approved and signed.

 

346. GENERAL CORRESPONDENCE (to note).

a) 12th March – letter- RDC- Publication of Council Tax. Noted  b) 13th March – letter- Rt Hon Mark Francois MP- update on Watery Lane (Item 359) Noted.  c) 14th March – letter x 2 – ECC – Temporary prohibition orders Noted. d) 18th March – letter- Rt Hon Mark Francois MP- update on Laburnum Way Culvert (Item 364) Noted

 

One late item of correspondence was discussed, an email from RDC regarding Members Code of Conduct. Cllr Hopkins advised that changes were being discussed with regards to the Code of Conduct and urged Members to ensure they read any correspondence received. Cllr Hopkins also reminded Members how important it is to ensure that the appropriate conduct is maintained at all times, and that declarations of interest are always declared and appropriate behaviour is always used both in and out of Council Meetings.

 

347. FLOODING IN THE PARISH- No update to report with regards to flooding issues in and around the Parish

 

348. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT CONSULTATION DOCUMENTS AND PLANS. - Council to discuss any progression with regards to the LDF CS.  No updates to report.     

 

349. OLD LONDON ROAD FOOTBALL PITCHES –  The Clerk advised Members that she had received an email regarding some new fencing that had been erected adjacent to the Bridleway and pitches and concern that this had been done illegally as it was blocking the entrance to the footpath there was also reference to the horses riding on the pitches and the fact that it is not illegal to ride on a public footpath. The Clerk confirmed she had replied to the email advising that both entrances to the public footpath were unaffected by the new fence and in addition the footpath running across the pitches was only a footpath, not a designated bridleway therefore there was no right for horses to be ridden on the route of the public footpath or indeed on any other part of the field which is privately owned.

 

Cllr Coombs advised the Clerk that some of the fencing adjacent to the bridleway has been renewed with the addition of barbed wire. Cllr Hopkins advised she would inspect this herself and report back to the Clerk for an appropriate report to be made to the Footpath Officers at ECC if necessary.

 

350. LAND TO THE WEST OF THE PUMPING STATION- No update regarding enforcement action.

 

351. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

 

 

352. TRAVELLERS SITE (A1245)– No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

353. OLD LONDON ROAD SPEED RESTRICTIONS- The Clerk advised Members that the Council had made a formal representation supporting the request for the re-restriction of Old London Road. The Clerk advised that residents had also been encouraged to support the proposal by writing to ECC.   

 

354. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – The Clerk advised Members that thankfully the problems in Watery Lane had subsided for the time being, although it had to be noted that there had been little, if any rainfall since the road re-opened therefore the situation would continue to be monitored. The Clerk advised Members of the contents of Mark Francois’s letter which confirmed the work to Watery Lane had been completed.

 

355 NEIGHBOURHOOD ACTION PANEL- Cllr S Coombs advised he had attended the meeting and the in general the crime trend was down apart from theft from motor vehicles which had increased, albeit that most vehicles had been left unlocked.    

 

356. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

357. RHALC. Cllr Beckers confirmed that the next meeting is to be held on the 25th of April 2013.

 

358. PARISH NOTICE BOARD. As reported at the March Meeting the Clerk advised Members that money had been ring fenced in the current budget towards an additional notice board to be shared with Rayleigh Town Council and that the exact amount would be known at the May meeting once the year end accounts had been prepared.

 

359. PARISH EMERGENCY PLAN- Members  discussed the progression of the Parish Emergency Plan and the main areas in need of further work were highlighted. Members were asked to work on an area each and it was agreed that a letter would be produced to allow Members to approach various organisations, doctors, chemists and residents to notify them about the plan and ask for their assistance.

 

360. DALE FARM EVICTION- No update to report regarding the eviction at Dale Farm.

 

361. ROCKHAVEN- Cllr Hopkins confirmed that the situation was unchanged and that due to Cllr Matthews  work and home commitments he has still been unable to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road Rawreth.

 

362. COMMUNITY GARDEN- The Clerk advised Members that the weather has still not enabled any work on site however as soon as weather permits work to the earth bunds would commence. The Clerk advised Members that two reflective restriction posts have been erected on the Parish land at the junction of Church Road and Old London Road where previous attempts have been made to gain access to the Parish land..

 

363. VILLAGE SIGN. The Clerk advised Members that as agreed at the March Meeting this item would remain on the Agenda until the Spring when work to the sign would be requested to commence. Members agreed the weather had still not changed significantly enough for this work to be undertaken.

 

364. LABURNUM WAY CULVERT. The Clerk read Members the contents of the letter received from Mark Francois MP, the Clerk confirmed that the copies of the Title Deeds to the ditch and culvert had been received by The Greenbelt Group who have subsequently confirmed that the transfer of ownership to them from Taylor Wimpey needed further investigation as Taylor Wimpey had never actually owned the land for the ditch or culvert and therefore had no legal title to transfer to the Greenbelt Group. The Clerk advised that this matter was now in the hands of the Greenbelt Groups solicitors and that at the present time the Group felt it would be inappropriate for anyone else to take over the maintenance and agreed that they would continue with their arrangement and maintenance agreement for the time being. 

 

 

 

 

365. OLD LONDON ROAD HAMMERHEAD.  No updates to report  with regards to the ongoing problems with the hammerhead in Old London Road.

 

366. PLANNING MATTERS- a) Council considered the planning application 13/00138/LDC Mr Andrew Crowe Ivydene Old London Road Rawreth. Certificate of Lawfulness for existing use of part of the dwelling and garden for caravan repairs and servicing business and confirmed they had no observations or comments to make.

 

b) Council  noted the comments made under the delegated Procedure on Planning applications.

13/00118 COU Mr G White Land Opposite Goldsmith Drive Rayleigh Essex. Change of use from Agricultural land to Travelling Show people’s site. Having considered the application Council believe there is no change from the applicants previous application 11/00741/COU and therefore stand by their comments in a letter dated 30th December 2011, a copy of which is also attached for reference.

 

Council still believe that to change the use of this agricultural land to provide a site for Travelling Show People is inappropriate use of Green Belt land (PPG2).  The extra caravans for residential use and the buildings and storage required to maintain and repair showground equipment on this site would be detrimental to the scene within the Green Belt and any special circumstances quoted in the Planning, Design and Access Statement do not in anyway outweigh the harm and damage to the Green Belt.

 

Further more Council have noted that there still does not appear to be any risk assessment or waste management plan accompanying this further application.  Council consider that given the potential pollution threat from the maintenance of vehicles and plant equipment on the site and potential waste such as oil and fats from any catering vans, both an assessment and management plan should have been undertaken. In addition Council would also enquire if an appropriate wildlife survey has been undertaken?  The site in question lies in close proximity to neighbouring fishing lakes, and in addition Council would raise concerns about the threat of potential pollution to those lakes and the water courses.

 

Council also consider that there can be no greater harm to the Green Belt and surrounding area than covering this entire area of agricultural land with hard standing.

 

Council also consider the access to and from the site from Goldsmith Drive and Hullbridge Road to be totally inadequate and unsuitable and  given the nature of the vehicles that will be using the site the entry onto Hullbridge Road is extremely dangerous.

 

Council would also like to refer back to the applicant’s previous application where it was noted by Council that reference was made in the Planning Statement 5.8 to 5.10 about the site that was then currently being used by the families proposing to move to the application site. From the Planning Portal section of Chelmsford Borough Councils website Council noted at the time that the site known as Hassenbrook Victoria Road Chelmsford only had permission for what would appear to be winter period only this was shown under reference 83/1920 or Alternative Reference: CHL/1920/83 Address: Hassenbrook Victoria Road Writtle Chelmsford Essex CM1 3PB Proposal: CONTINUATION OF USE FOR CARAVAN AND EQUIPMENT FOR WINTER PERIOD Status: Application Permitted. Both the previous application and the new application 13/00118/COU are seeking permanent use of  the land at Goldsmiths Drive for Travelling Show People, Council would therefore question again “the needs” for the application site, is it because Hassenbrook is overcrowded or in addition is it because Hassenbrook only provides residence over the winter period or is it because the applicants no longer reside at Hassenbrook, and if it is the latter, what site are the family currently using and what permission has been granted for use of that site?.

 

Council would request that Rochford District Council look at the applicants current arrangements as clearly, in the previous application and this application there is a material difference between the Hassenbrook Site and the proposed site at Goldsmith Drive.  This is further demonstrated in the documents that supported the original application as Council noted at the time that not all planning permission that had been granted following appeals on other sites across the country had been for permanent use, however the applicant is still seeking permanent use of the land at Goldsmith Drive. 

 

Lastly Council would like to question the third paragraph of the Planning, Design and Access Statement, “Need for sites within Rochford District”. The applicant’s agent states that “there is a need for permanent authorised plots for Travelling Showpeople within Rochford Council” and that  “this application land has also been promoted to identify the land as a permanent site for Travelling Showpeople through the Council’s emerging Allocation Development

 

 

Plan” it further states that “ So far, no other sites are put forward for permanent pitches for Travelling Showpeople and allowing this site for a permanent Travelling Showpeople’s site would meet the need that is identified within Rochford District.   The LDF and  Allocations DPD identified a need for Traveller pitches within the District but Council are not aware that there was a specific reference to a need for pitches for Travelling Showpeople, therefore Council would ask is there evidence to support the agents statement, and if so where?     

 

367. The Clerk advised Members that she had details of available training courses.

 

368. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Old London Road Football Pitches. e) Land to the west of the Pumping Station Watery Lane. f) London Road land drain. g) Travellers Site Appeal. h) Rockhaven. permanent boundary marker posts i) NAP j) RHALC k) Watery Lane/Beeches Road weight restrictions l) Old London Road speed limit m) Dale Farm Eviction. n) Emergency Plan o) Laburnum Way Culvert p) London Road Hammerhead q)Notice Board r) Lack of Action from RDC’s Enforcement Team on Planning Enforcement cases.

 

369. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 1st of May 2013 at 7.00pm in the Rawreth Village Hall

 

The Meeting closed at 9.30pm

 

 

   

DATED……………………………CHAIRMAN………………………..

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 6th MARCH 2013 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present:    Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                     Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr.  Mrs S Wiltshire

                                                                   Cllr. S Coombs

                                                                   Cllr. Mrs R Coombs          

In Attendance:  The Clerk, District Councillors Chris Black and 4 members of the public.

 

338. TO RECEIVE APOLOGIES FOR ABSENCE. None

 

339. TO RECEIVE DECLARATIONS OF INTEREST. None

 

340. APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 6th of March 2013 were approved by the Members and accordingly the Chairman signed them as a true copy

 

341. MATTERS FOR INFORMATION ONLY.  Item 287, February Meeting, the relocation of the Social Services Offices from Rayleigh High Street to Benfleet. The Clerk advised Members that she had received an email which was then read to Members.  Cllr Beckers and Cllr Black both requested a copy of the email and Cllr Beckers said that would he taking the matter further under his representation of another organisation.

 

342. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. A1245 Rubbish in the lay-by between the Carpenters Arms and the Fairglen Interchange.

b. Notification from a resident that he has applied to Rochford District Council for a license to operate a mobile takeaway in Beeches Road.

c. Rubbish in the chippings bay in Old London Road has still not been removed.

d. Bedloes Avenue potholes have still not been repaired and the road surface is now appalling.

e. Rubbish has built up on the banks of the River Crouch, this has been previously cleared by the Probation Services, can a request be made for them to do this again? (Members agreed this and agreed to purchase any rubbish sacks that are needed)

 

343. DISTRICT COUNCILLORS REPORT- Cllr Black advised that he has a forthcoming meeting with the Highways Liaison Officer so will mention things like potholes etc. Cllr Black spoke about the District Core Strategy and advised he has learnt that County Highways will not be improving Watery Lane despite the number of houses planned in Hullbridge as they do not class this as a strategic route, RDC have now been requested to go back to County and discuss this further.  Cllr Black spoke about the Local Highways Panel which consists of 5 District Councillors and 5 County Councillors, Cllr Black advised that money has been allocated for a crossing in Hullbridge Road opposite Lubards Farm,  however it doesn’t meet the usual criteria so a survey has had to be conducted, this has shown that whilst the traffic flow does meet requirements there were only four people who crossed the road in the same period of time, it has therefore been suggested that a temporary crossing be installed to see if it is used, and if not, the money allocated can be reallocated to part fund a footpath from the Hambro Hill, Rawreth Lane, Hullbridge Road junction towards Lubards Farm.

 

Cllr Black advised that in general the District as a whole has been quiet, Cllr Black advised that a report is going to the Executive regarding the Governance of the Council and other matters such as Area Forums which have not been

 

 

widely received or used. Cllr Black advised that the Executive will now look at other ways to hold meetings, such as a meeting which will be held twice a year with a wider list of invitees.

 

Lastly Cllr Black advised that the County Council Elections will take place in May and that Stephen Castle is stepping down. Cllr Black advised that the candidates for Rayleigh North will be Cllr John Hayter for the English Democrats,  Cllr Malcolm Maddox for the Conservatives and Cllr Chris Black for the Liberal Democrats.

 

344. PUBLIC PARTICIPATION-

a. Any update on when the weak bridge in Beeches Road will be repaired and the weight limit moved?

b. Bushes and hedges by the Chichester in Old London Road have been cut but the trimmings were not taken away and some have ended up in the Brook.

c. Large pothole in Old London Road, cars are swerving to avoid it and meeting oncoming traffic head on.

d. Contact has been made with a Flood Forum who are going to give assistance in setting up a residents flood group and helping them push for more involvement from the relevant authorities.

 

345. FINANCE

a) Cheques for approval.

CHQ – 100781 – James Pinkerton- Supply and install two bollards on the Council’s land at Old London Road/Church Road Rawreth £300.00. Approved and signed.

 CHQ –100782 H L Bloomfield- Expenses and Quarterly reimbursement for home office use £60.48.Approved and signed.

 CHQ – 100783 H L Bloomfield – Reimbursement of printing costs £25.00. Approved and signed.

One late invoice received prior to the meeting.

CHQ 100784- EALC- Affiliation Fees for EALC and NALC £272.94. Approved and signed.

 

346. GENERAL CORRESPONDENCE (to note).

a) 12th March – letter- RDC- Publication of Council Tax. Noted  b) 13th March – letter- Rt Hon Mark Francois MP- update on Watery Lane (Item 359) Noted.  c) 14th March – letter x 2 – ECC – Temporary prohibition orders Noted. d) 18th March – letter- Rt Hon Mark Francois MP- update on Laburnum Way Culvert (Item 364) Noted

 

One late item of correspondence was discussed, an email from RDC regarding Members Code of Conduct. Cllr Hopkins advised that changes were being discussed with regards to the Code of Conduct and urged Members to ensure they read any correspondence received. Cllr Hopkins also reminded Members how important it is to ensure that the appropriate conduct is maintained at all times, and that declarations of interest are always declared and appropriate behaviour is always used both in and out of Council Meetings.

 

347. FLOODING IN THE PARISH- No update to report with regards to flooding issues in and around the Parish

 

348. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT CONSULTATION DOCUMENTS AND PLANS. - Council to discuss any progression with regards to the LDF CS.  No updates to report.     

 

349. OLD LONDON ROAD FOOTBALL PITCHES –  The Clerk advised Members that she had received an email regarding some new fencing that had been erected adjacent to the Bridleway and pitches and concern that this had been done illegally as it was blocking the entrance to the footpath there was also reference to the horses riding on the pitches and the fact that it is not illegal to ride on a public footpath. The Clerk confirmed she had replied to the email advising that both entrances to the public footpath were unaffected by the new fence and in addition the footpath running across the pitches was only a footpath, not a designated bridleway therefore there was no right for horses to be ridden on the route of the public footpath or indeed on any other part of the field which is privately owned.

 

Cllr Coombs advised the Clerk that some of the fencing adjacent to the bridleway has been renewed with the addition of barbed wire. Cllr Hopkins advised she would inspect this herself and report back to the Clerk for an appropriate report to be made to the Footpath Officers at ECC if necessary.

 

350. LAND TO THE WEST OF THE PUMPING STATION- No update regarding enforcement action.

 

351. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

 

 

352. TRAVELLERS SITE (A1245)– No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

353. OLD LONDON ROAD SPEED RESTRICTIONS- The Clerk advised Members that the Council had made a formal representation supporting the request for the re-restriction of Old London Road. The Clerk advised that residents had also been encouraged to support the proposal by writing to ECC.   

 

354. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – The Clerk advised Members that thankfully the problems in Watery Lane had subsided for the time being, although it had to be noted that there had been little, if any rainfall since the road re-opened therefore the situation would continue to be monitored. The Clerk advised Members of the contents of Mark Francois’s letter which confirmed the work to Watery Lane had been completed.

 

355 NEIGHBOURHOOD ACTION PANEL- Cllr S Coombs advised he had attended the meeting and the in general the crime trend was down apart from theft from motor vehicles which had increased, albeit that most vehicles had been left unlocked.    

 

356. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

357. RHALC. Cllr Beckers confirmed that the next meeting is to be held on the 25th of April 2013.

 

358. PARISH NOTICE BOARD. As reported at the March Meeting the Clerk advised Members that money had been ring fenced in the current budget towards an additional notice board to be shared with Rayleigh Town Council and that the exact amount would be known at the May meeting once the year end accounts had been prepared.

 

359. PARISH EMERGENCY PLAN- Members  discussed the progression of the Parish Emergency Plan and the main areas in need of further work were highlighted. Members were asked to work on an area each and it was agreed that a letter would be produced to allow Members to approach various organisations, doctors, chemists and residents to notify them about the plan and ask for their assistance.

 

360. DALE FARM EVICTION- No update to report regarding the eviction at Dale Farm.

 

361. ROCKHAVEN- Cllr Hopkins confirmed that the situation was unchanged and that due to Cllr Matthews  work and home commitments he has still been unable to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road Rawreth.

 

362. COMMUNITY GARDEN- The Clerk advised Members that the weather has still not enabled any work on site however as soon as weather permits work to the earth bunds would commence. The Clerk advised Members that two reflective restriction posts have been erected on the Parish land at the junction of Church Road and Old London Road where previous attempts have been made to gain access to the Parish land..

 

363. VILLAGE SIGN. The Clerk advised Members that as agreed at the March Meeting this item would remain on the Agenda until the Spring when work to the sign would be requested to commence. Members agreed the weather had still not changed significantly enough for this work to be undertaken.

 

364. LABURNUM WAY CULVERT. The Clerk read Members the contents of the letter received from Mark Francois MP, the Clerk confirmed that the copies of the Title Deeds to the ditch and culvert had been received by The Greenbelt Group who have subsequently confirmed that the transfer of ownership to them from Taylor Wimpey needed further investigation as Taylor Wimpey had never actually owned the land for the ditch or culvert and therefore had no legal title to transfer to the Greenbelt Group. The Clerk advised that this matter was now in the hands of the Greenbelt Groups solicitors and that at the present time the Group felt it would be inappropriate for anyone else to take over the maintenance and agreed that they would continue with their arrangement and maintenance agreement for the time being. 

 

 

 

 

365. OLD LONDON ROAD HAMMERHEAD.  No updates to report  with regards to the ongoing problems with the hammerhead in Old London Road.

 

366. PLANNING MATTERS- a) Council considered the planning application 13/00138/LDC Mr Andrew Crowe Ivydene Old London Road Rawreth. Certificate of Lawfulness for existing use of part of the dwelling and garden for caravan repairs and servicing business and confirmed they had no observations or comments to make.

 

b) Council  noted the comments made under the delegated Procedure on Planning applications.

13/00118 COU Mr G White Land Opposite Goldsmith Drive Rayleigh Essex. Change of use from Agricultural land to Travelling Show people’s site. Having considered the application Council believe there is no change from the applicants previous application 11/00741/COU and therefore stand by their comments in a letter dated 30th December 2011, a copy of which is also attached for reference.

 

Council still believe that to change the use of this agricultural land to provide a site for Travelling Show People is inappropriate use of Green Belt land (PPG2).  The extra caravans for residential use and the buildings and storage required to maintain and repair showground equipment on this site would be detrimental to the scene within the Green Belt and any special circumstances quoted in the Planning, Design and Access Statement do not in anyway outweigh the harm and damage to the Green Belt.

 

Further more Council have noted that there still does not appear to be any risk assessment or waste management plan accompanying this further application.  Council consider that given the potential pollution threat from the maintenance of vehicles and plant equipment on the site and potential waste such as oil and fats from any catering vans, both an assessment and management plan should have been undertaken. In addition Council would also enquire if an appropriate wildlife survey has been undertaken?  The site in question lies in close proximity to neighbouring fishing lakes, and in addition Council would raise concerns about the threat of potential pollution to those lakes and the water courses.

 

Council also consider that there can be no greater harm to the Green Belt and surrounding area than covering this entire area of agricultural land with hard standing.

 

Council also consider the access to and from the site from Goldsmith Drive and Hullbridge Road to be totally inadequate and unsuitable and  given the nature of the vehicles that will be using the site the entry onto Hullbridge Road is extremely dangerous.

 

Council would also like to refer back to the applicant’s previous application where it was noted by Council that reference was made in the Planning Statement 5.8 to 5.10 about the site that was then currently being used by the families proposing to move to the application site. From the Planning Portal section of Chelmsford Borough Councils website Council noted at the time that the site known as Hassenbrook Victoria Road Chelmsford only had permission for what would appear to be winter period only this was shown under reference 83/1920 or Alternative Reference: CHL/1920/83 Address: Hassenbrook Victoria Road Writtle Chelmsford Essex CM1 3PB Proposal: CONTINUATION OF USE FOR CARAVAN AND EQUIPMENT FOR WINTER PERIOD Status: Application Permitted. Both the previous application and the new application 13/00118/COU are seeking permanent use of  the land at Goldsmiths Drive for Travelling Show People, Council would therefore question again “the needs” for the application site, is it because Hassenbrook is overcrowded or in addition is it because Hassenbrook only provides residence over the winter period or is it because the applicants no longer reside at Hassenbrook, and if it is the latter, what site are the family currently using and what permission has been granted for use of that site?.

 

Council would request that Rochford District Council look at the applicants current arrangements as clearly, in the previous application and this application there is a material difference between the Hassenbrook Site and the proposed site at Goldsmith Drive.  This is further demonstrated in the documents that supported the original application as Council noted at the time that not all planning permission that had been granted following appeals on other sites across the country had been for permanent use, however the applicant is still seeking permanent use of the land at Goldsmith Drive. 

 

Lastly Council would like to question the third paragraph of the Planning, Design and Access Statement, “Need for sites within Rochford District”. The applicant’s agent states that “there is a need for permanent authorised plots for Travelling Showpeople within Rochford Council” and that  “this application land has also been promoted to identify the land as a permanent site for Travelling Showpeople through the Council’s emerging Allocation Development

 

 

Plan” it further states that “ So far, no other sites are put forward for permanent pitches for Travelling Showpeople and allowing this site for a permanent Travelling Showpeople’s site would meet the need that is identified within Rochford District.   The LDF and  Allocations DPD identified a need for Traveller pitches within the District but Council are not aware that there was a specific reference to a need for pitches for Travelling Showpeople, therefore Council would ask is there evidence to support the agents statement, and if so where?     

 

367. The Clerk advised Members that she had details of available training courses.

 

368. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Old London Road Football Pitches. e) Land to the west of the Pumping Station Watery Lane. f) London Road land drain. g) Travellers Site Appeal. h) Rockhaven. permanent boundary marker posts i) NAP j) RHALC k) Watery Lane/Beeches Road weight restrictions l) Old London Road speed limit m) Dale Farm Eviction. n) Emergency Plan o) Laburnum Way Culvert p) London Road Hammerhead q)Notice Board r) Lack of Action from RDC’s Enforcement Team on Planning Enforcement cases.

 

369. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 1st of May 2013 at 7.00pm in the Rawreth Village Hall

 

The Meeting closed at 9.30pm

 

 

   

DATED……………………………CHAIRMAN………………………..

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 6th MARCH 2013 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present:    Cllr. Mrs L Hopkins

                                                     Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr.  Mrs S Wiltshire

                                                                   Cllr. S Coombs

                                                                   Cllr. Mrs R Coombs          

In Attendance:  The Clerk, PCSO Kelly Bowman and 4 members of the public.

 

AGENDA

301. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr Alistir Matthews and District Councillor Chris Black.

 

302. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Stephen Coombs and Cllr Rita Coombs declared an interest in item 334.a  56 Laburnum Way on the basis of living on the same development. Cllr Rita Coombs also declared an interest in 335.a 120/122 Rawreth Lane on the basis of knowing the owners of a neighbouring property.  

 

303.APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 6th of February 2013 were approved by the Members and accordingly the Chairman signed them as a true copy

 

304. MATTERS FOR INFORMATION ONLY. None.

 

305. VILLAGE REPORT. The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Large bag of rubbish collected from the Community Garden again, containing 24 beer cans, and 6 beer bottles, there is also a large number of cigarette butts that have been left around the base of the benches. Police aware again following the meeting.

b. There have been two fires in the third field at Rawreth Playing Fields, footpath posts have been burnt, this has happened over the weekend before the meeting as the fires were not there on the Friday but were visible on the Monday. Police are now aware following the Meeting.

c. Bedloes Avenue and Corner potholes and road condition, has been reported by residents and still nothing has been done.

d. A resident has reported that on their neighbours driveway is a car that is full of rubbish. The Clerk advised that both Cllr Black and Environmental Health are already involved.

e. Rangers have been working in Rawreth Lane but have only done some of the lane.

f. There are persons going around the Parish looking for vacant land and knocking on peoples doors asking who owns land and asking if it is for sale.

g. The work that has been undertaken in Rawreth Lane was not to repair any drains or culverts, it was the installation of a water meter.

h. Application by Asda to extend their licensing hours from 7am to 10pm, there is a notice by the Memorial in Rawreth Lane.

 

 

306. PARISH COUNCIL ELECTIONS. Members  noted that the Parish Council Elections are not due to arise until   May 2014, therefore all Councillors have one year of office left to serve..

 

307.DISTRICT COUNCILLORS REPORT- Apologies were received from Cllr Chris Black who was unable to attend the Meeting. Cllr Black rang the Clerk in advance to update her on a couple of matters, firstly there had been a

 

call to RDC to say that travellers were clearing an area of land in the Parish, Cllr Black confirmed that it had now been confirmed this was a false alarm.  Secondly Cllr Black advised that he had received a call from a resident living in Rawreth Gardens who was concerned about the state of his road which was suffering from flooding and massive potholes, Cllr Black confirmed he had passed the matter over to Cllr Keith Hudson and Shaun Scrutton at RDC.

 

308. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Rawreth Gardens, there is an unmade road which is adopted and is now in a very bad state of repair with a deep hole that is filled with water, this has been reported to Highways but nothing is happening.

b. At the bottom of St Johns Drive is a grass verge, large lorries which are accessing the building site in St Johns and lorries carrying out work on the overhead cables are finding it hard to negotiate the bend and as such are now driving across the verge to gain access to St Johns Drive from the Carpenters Arms roundabout and vice versa.

 

309. FINANCE

a) Cheques for approval.

CHQ –100777  H L Bloomfield- Expenses £9.78. Approved and signed.

 CHQ – 100778 H L Bloomfield – Reimbursement of BT Broadband £100.65. Approved and signed.       

 CHQ – 100779 Essex and Suffolk Water  £18.95. Approved and signed.

 

One further cheque was approved and signed, CHQ 100780 H L Bloomfield £7.74 reimbursement of mobile phone calls.

 

310. GENERAL CORRESPONDENCE (to note).

a. 7th Feb Letter ECC Temporary Suspension of 3 Tonne Weigh Limit Beeches Bridge. Noted.

b.  8th Feb Letter Rt Hon Mark Francois MP Watery Lane (item 317) Noted.

c. 11th Feb Letter Essex Highways Proposed 30MPH speed Limit Old London Road. Noted.

d. 12th Feb Letter Rt Hon Mark Francois MP Laburnum Way Estate (item 331) Noted.

 

311.FLOODING IN THE PARISH- The Clerk advised that the flooding issues in and around the Parish were to be covered under item 318 as this had been the area of major concern.  In addition the Clerk advised that

Essex County Council Flood and Water Management Team Lead Local Flood Authority  and BREC (Building Resilience in Essex Communities) will be holding a free event on Thursday the 25th of April 2013 at the Essex Records Office, Wharf Road, Chelmsford CM2 6YT  from 9.45 to 12.00.This event will be focusing on the challenges of improving how we manage and reduce flood impacts and understanding the role of the Lead Local Flood Authority.  If you would like to attend the event please contact  Jayne Rogers on the following contacts to register your interest, places are limited  jayne.rogers@essex.go.uk  or 01245 437660

 

312. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT CONSULTATION DOCUMENTS AND PLANS. – No progress to report with regards to the LDF CS.      

 

313. OLD LONDON ROAD FOOTBALL PITCHES –  The Clerk advised Members that she had received an email from Rayleigh Boy listing their fixtures and in the email they  had advised that horses had been riding across the pitches, and quad bikes. The Clerk also advised Members that a large amount of rubbish, rubble, and hardcore had been dumped in the entrance to the chippings bay, the Clerk confirmed this had been reported to ECC Highways.

 

314. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

315. LAND DRAIN LONDON ROAD (adjacent to Claremont) –  No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

316. TRAVELLERS SITE (A1245)–No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

317. OLD LONDON ROAD SPEED RESTRICTIONS- The Clerk read Members the letter received from ECC Highways dated the 11th of February and confirmed that finally there is some good news. The Clerk confirmed that  Essex County Council are in the process of carrying out an informal and formal consultation regarding the proposed implementation of a 30mph speed limit in Old London Road Rawreth. The Clerk advised that it is proposed the speed limit will start at its junction with the A129 London Road and continue to the existing 30mph speed limit signs in Church Road, this is an approximate distance of1165 metres, it is further proposed that as there is not a system of street lights in Old London Road, repeater signs will need to be installed along the road. The Clerk advised that

 

Notices will be installed on site and an advert will be placed in the local paper at the beginning of March notifying the public of Essex County Councils intentions. The Clerk advised Members that the  progression of this scheme will depend on the responses that are received by Essex Highways and therefore the Clerk had sent an email to all the contacts she has for the Parish to urge them to reply in writing to Olive Porter of Essex Highways to express their support for this scheme which has been long awaited.

 

318. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – Cllr Hopkins advised Members that after months of problems Watery Lane has now been re-opened. Cllr Hopkins said there is a vast improvement in traffic flow in Rawreth Lane.  Cllr Hopkins advised that a number of ditches and water courses had been dug and cleared and that the road is being monitored for any problems. Cllr Hopkins said that the residents living in Watery Lane and Beeches Road had been vital in keeping the Council informed as to what was happening and acknowledged their time and effort in what had been very difficult circumstances. Cllr Hopkins advised that the road would continue to be closed on the first Wednesday of every month for maintenance and litter picking so it was hoped the situation would not be allowed to revert to how it was and that if any problems were detected they could be rectified straight away.

 

319. NEIGHBOURHOOD ACTION PANEL- Cllr S Coombs updated members on the meeting, advising that the main subjects discussed where the increase in dog knapping around the County,  the recent theft of catalytic convertors in the District and an initiative by Essex County Council Trading Standards offering all residents over the age of 65 the opportunity to have electrical appliances such as toasters, kettles, coffee machines checked for free.

 

320. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

321. RHALC. Cllr P Beckers advised Members that the next meeting is not due to take place until the 18th of April 2013.

 

322. COUNCIL TO DISCUSS AND CONSIDER THEIR RESPONSE TO  THE IMPLICATIONS OF MOVING PATHOLOGY SERVICES FROM SOUTHEND TO BEDFORD. The Clerk advised Members that despite ensuring all Members had received a copy of the documents to look at she had only received responses from Cllr S Coombs and Cllr Hopkins. Cllr P Beckers pointed out that he had replied on this subject within his capacity on two other committees. Cllr Hopkins reminded Members that it was imperative that  the views of all Members were received before a response is made. The Clerk suggested that in order to ensure a response is sent sooner rather than later a deadline of Friday the 8th of March be set to ensure all Members replies are received. 

 

323. COUNCIL TO DISCUSS AND CONSIDER THEIR RESPONSE TO THE IMPLICATIONS OF BYPASS/ROAD REVIEW FOR ROCHFORD DISTRICT. The Clerk advised Members that despite ensuring all Members had received a copy of the documents to look at she had only received responses from Cllr S Coombs and Cllr Hopkins.  Cllr Hopkins reminded Members that it was imperative that  the views of all Members were received before a response is made. The Clerk suggested that in order to ensure a response is sent sooner rather than later a deadline of Friday the 8th of March be set to ensure all Members replies are received. 

 

324. ANNUAL PARISH MEETING. Members discussed the Annual Parish Meeting invite that had been circulated to them prior to the meeting. Members agreed the content of the invite and it was proposed by Cllr R Coombs and seconded by Cllr P Beckers that an order be placed with the printers for the invites to be produced.

 

325. COUNCIL TO DISCUSS THE LOCAL BUS ROUTES AND THE POSSIBLITY THAT THESE MAY BE WITHDRAWN. The Clerk confirmed that she had now received a response from Cllr Stephen Castle regarding the proposed withdrawals and the response was read to Members. R3 - The service carries an average of 8 people per day (less than 1 per trip) and they do not always travel both ways. Two morning inspections indicated one passenger per day boarding to go to the station from Down Hall Road. Two evening inspections indicated four people per day travelling from the station to Down Hall Road (2 people) and ASDA (2 people). These passengers reported occasional usage if they miss the 20 or wish to visit ASDA. No passengers were noted at Bedloes Corner. We are doing another check tonight. 2 - The service carries an average of 1 person per day, who usually travels both ways, but we are awaiting commentary from Regal as the bus failed with zero passengers on board when we tried to survey it. 6 - The service carries an average of 1 person per day, who usually travels both ways. However an inspector’s survey revealed 14 passengers travelling out of Southend, of which only 7 continued beyond Rayleigh to Chelmsford. Only one boarded in Chelmsford on the return journey. Several passengers were aware of and used combinations of other services for the same journey and those making local travel remarked that they would take whichever bus appeared first rather than planning to take the 6. There were two passengers boarding within Essex CC boundaries, at Rayleigh station, going to Chelmsford. R3 as an example is currently running at an average subsidy of £10.86 per passenger journey – the usual maximum threshold is £5 subsidy per journey.

Members agreed that unless the services are used they will be lost, which they have been telling residents for some time, “use it or lose it”. Members felt that the figures spoke for themselves and that unless there was a significant increase in passengers using the services they would be lost.

 

 

326. PARISH NOTICE BOARD- As reported at the February Meeting the Clerk advised Members that money had been ring fenced in the current budget towards an additional notice board to be shared with Rayleigh Town Council and that the exact amount would be known at financial year end, being 31st March 2013. Members agreed this item needs to remain on the agenda until April. 

327. PARISH EMERGENCY PLAN- As Cllr Matthews was not at the meeting it was agreed to defer this item to the April Meeting.

 

328. DALE FARM EVICTION-  No update to report  regarding the eviction at Dale Farm.

 

329. ROCKHAVEN- Cllr Hopkins confirmed that the situation was unchanged and that due to Cllr Matthews  work and home commitments he has still been unable to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road Rawreth.

 

330. COMMUNITY GARDEN- The Clerk advised Members that the weather has still not enabled any work on site however as soon as weather permits work to the earth bunds would commence. As mentioned in the Public Forum, and at the February Meeting the Clerk confirmed that a large number of empty beer cans and bottles have been found in the garden, the Clerk advised that the cans and bottles have been cleared away by a residents and having spoken with the Neighbourhood Police Team they will continue to keep an eye on the garden.

 

331.VILLAGE SIGN. The Clerk advised Members that as agreed at the February Meeting this item would remain on the Agenda until the Spring when work to the sign would be requested to commence.

 

332. LABURNUM WAY CULVERT. The Clerk advised Members that she had received a letter from the Rt Hon Mark Francois MP dated 16th January 2013.The Clerk confirmed that the letter was acknowledging receipt of the copies of the Title Deeds to the ditch and culvert that she had forwarded to the Rt Hon Mark Francois MP for onwards transmission to The Greenbelt Group to try and assist with the issue of ownership.

 

333. OLD LONDON ROAD HAMMERHEAD. The Clerk advised Members that rubbish continues to be dumped in the Hammerhead which is causing great concern to residents. The Clerk advised that she has now received a reply from Cllr Stephen Castle and that different ideas are being investigated but as yet, not solution or firm proposal has been suggested or agreed.  

 

334. PLANNING MATTERS- a)Members considered the following planning applications.

 

13/00072 FUL Light Point 120-122 Rawreth Lane (circulated prior to the meeting) Council agree that this application appears to address the concerns raised by both the Inspector and Rochford District Council regarding overdevelopment of the site and the insufficient separation of the houses on plots 1 and 2 however,  Council agree with the concerns of Rochford District Council regarding the eroding of the Green Belt and  agree this application is inappropriate development within the Green Belt as part of the garden of Plot 3 lies within the Greenbelt.

 

13/00086 FUL Ranom Ltd Chichester Old London Road (circulated prior to the meeting) Council are concerned that over the last few years this building and the surrounding offices/areas have gradually increased in size and as it lies within the Metropolitan Greenbelt Council are concerned that this will become more inappropriate. Council are also concerned that the extension  is to be only 34 metres beyond the   extent of the maximum flood zone to the north and 36 metres from the existing ditch/stream to the western boundary, particularly in light of the recent flooding of this exact area of Old London Road.

 

13/00102/FUL Mr Mepham 56 Laburnum Way, Rawreth Essex Council are  concerned that the new roof mass will be slightly intrusive. The proposed alterations entail raising the roof height , replacing a well balanced Mansard roof  and the addition of a large flat roofed area. Council are also concerned that neighbouring properties could be overlooked.

 

 

 

 

13/00712/FUL Mrs Lyn Price Timberwharf Cottages Beeches Road Rawreth Essex. Council would like to ensure the proposed extension is in keeping with the Conservation Area within which the property lies.

 

b) Council noted the comments made under the delegated Procedure on the following Planning applications.

13/00027/FUL Franelle Church Road Rawreth Council have no comments or observations to make providing the application meets the criteria for "special circumstances"

 

335.TRAINING. The Clerk advised Members that she had details of available training courses.

 

336. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Old London Road Football Pitches. e) Land to the west of the Pumping Station Watery Lane. f) London Road land drain. g) Travellers Site Appeal. h) Rockhaven. permanent boundary marker posts i) NAP j) RHALC k) Watery Lane/Beeches Road weight restrictions l) Old London Road speed limit m) Dale Farm Eviction. n) Emergency Plan o) Laburnum Way Culvert p) London Road Hammerhead q)Notice Board

 

337. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 3rd April  2013 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.20pm    

DATED……………………………CHAIRMAN………………………..

 

 

 

 

 

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 6th February 2013 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present:    Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr.  Mrs S Wiltshire

                                                                   Cllr. S Coombs

                                                                   Cllr. Mrs R Coombs          

In Attendance:  The Clerk, District Councillor Chris Black, PC Steve Joynes and PCSO Kelly Bowman and 7 members of the public

 

266. TO RECEIVE APOLOGIES FOR ABSENCE. None.

 

267. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

268. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 2nd of January 2013 were approved by the Members and accordingly the Chairman signed them as a true copy

 

269. MATTERS FOR INFORMATION ONLY. None.

 

270. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Road surface running parallel to the kerb outside no 178 Rawreth Lane is subsiding and a crack has developed in the tarmac on the outer side of the subsidence about a foot from the kerb. Cllr Stephen Coombs advised that some work had recently taken place in the vicinity of this crack and that drains now appeared to be running properly. Members agreed that the resident who reported the defect to Cllr Matthews would need to confirm this and the Clerk was asked to contact him.

b. The Service to mark the 60th Anniversary of the local floods was very enjoyable, memorable and moving. Cllr Matthews thanked Cllr Hopkins for allowing him to attend in her place.

c. Car Park at Rawreth Playing Fields is getting worse, needs remedial work.

d. Flooding, Watery Lane.

e. Wine bottles and beer cans being left in the Community Garden. Residents are clearing them up but it is becoming a regular occurrence.

f. Football pitches Old London Road, the litter is bad again, bins are provided but not used by all. Suggestion that when coffee/tea is sold an extra 50p is charged which is refundable when the cup is returned.

g. Concern about the bus services being cut/stopped in the Parish.

h. Complaints that one of the buses is not always stopping at Bedloes, Goose Cottages, Battlesbridge and Rayleigh. A number of passengers have complained.

i. Trenders Avenue is suffering from water overspill from meadow land. This matter was referred to District Councillor Chris Black.

 

271. DISTRICT COUNCILLORS REPORT- Cllr Black updated Members on matters raised at the last Meeting. Cllr Black referred to Cllr Beckers questions about drop kerbs and legislation regarding parking not more than 19 inches away from the kerb. Cllr Black advised that he had checked and South Essex Parking Partnership have issued 87 tickets in Essex, with regards to the 19 inch parking legislation Cllr Black advised this is a Police matter.

 

Cllr Black then advised that although outside of the Parish 12 street lights have been out in Dawlish Crescent and Teignmouth Drive. Cllr Black advised that the supply will be fixed by the 20th of February. 

 

Cllr Black then spoke about the Local Area Highways Panel and advised that they had met the previous week. Cllr Black advised that Watery Lane/Beeches Road had been discussed at some length and that the sign requested to alert motorists to road closures and flooding could not be agreed as members of the public would not be allowed to operate a sign, only the Police could do this and the alternative of an illuminated sign would be too expensive.  Cllr Black then advised that the suspected collapsed culvert in Watery Lane would not be looked until the summer because of the amount of water that is present. Cllr Black then advised Members that there was to be a meeting between Cllr Keith Hudson, Cllr Michael Hoy, RDC Engineer Richard Tatton-Bennett and ECC Engineers in Watery Lane on Tuesday the 12th of February. Cllr Black advised that he had been invited but that he was unable to attend due to work.

Cllr Black then spoke about the request for a pedestrian crossing in Hullbridge Road, opposite Lubards Farm. Cllr Black advised that money has been allocated out of the Local Highways budget but that it would need to be referred as it does not fall within policy, which would normally require a footpath either side of the crossing.

 

 

272. PUBLIC PARTICIPATION- - The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Flooding in Watery Lane. Closure of the Road since the 3rd of December 2012. The effect on Residents, Businesses and the wider District, now a welfare issue for residents and livestock. Vehicles are still using the road, many are still getting recovered. Lots of suggestions as to why the road is flooding, erosion of the banks, blocked drains, silted drains, blocked ditches, broken culvert. (much of what was discussed is covered in item 275.

b. A property in Church Road flooded on Christmas Day/Boxing Day.

c. The road under the railway bridge in Shotgate has had raw sewage under it.

d. Branches being cut in Church Road have been thrown onto the side and have gone in the brook and ditches.

e. Lock Gate at Battlesbridge, was planning permission needed for the water wheel and does it need planning permission to be a working wheel? 

f. RDC still do not seem to be taking flooding seriously and they have a duty of care not to cause flooding.

g. Rubbish in the hedgerow and on the field at the Chichester Pitches, Old London Road.

h. Zebra Crossing in London Road A129 is still needed.

i. Temporary Lights in London Road A129, how long will they be there.

j. Ditches in Beke Hall Chase are full and blocked, the fields running alongside the A1245 have quite a lot of water on them and if this carries on this could cause a lot of problems on the A1245.

k. The pipe which connects one side of the Brook to the other in Church Road, the flap is buried under mud so is not opening.

 

273. FINANCE a) Cheques for approval.

CHQ – 100775 Rawreth Village Hall Annual Hall Hire Charges £266.20.Approved and signed.

CHQ –100776 H L Bloomfield- Expenses £4.19. Approved and signed.

           

274. GENERAL CORRESPONDENCE (to note).

10th Jan 13 – Letter- ECC- Replacement Mineral Plans Notification. Noted.

18th Jan 13 – Letter – AON – Employment Liability Tracing Office request for Employment Reference Number. Noted.

 

275.FLOODING IN THE PARISH- The Clerk reported that the ongoing problems in Beeches Road and Watery Lane had continued causing havoc to residents around the parish with peoples lively hood being affected and traffic chaos morning and night with Rawreth Lane being at a standstill a lot of the time.  The Clerk reported that thankfully the rest of the Parish has not been affected as badly by flooding but as always everyone is on high alert.  The Clerk and Councillors then discussed various pieces of information that they had received by speaking to residents and local businesses.  The Clerk advised that the road has now been closed since the 3rd of December 2012, and echoed the frustration of residents that local knowledge was not being listened to. The Clerk reported that for months she had been liaising with ECC expressing residents concerns that the drains where blocked and completely silted up and asking that they be gully sucked and jet washed to clear them, the Clerk also reported that residents had been asking that on the first Wednesday of the month when the road is closed for maintenance that the drains were regularly cleaned, all of which had not been actioned. The Clerk reported that numerous amounts of cars had ignored the road closed signs which had resulted in the Fire Service being called along with the AA, who had rescued 15 cars in one week but only with the assistance of a resident who has been on hand every time to tow vehicles out as it is only possible to go through the flood in a 4 x 4 due to the height of the water.  Cllr Matthews spoke to Members and said that concern is now not only for residents but livestock as well as feed cannot be delivered as so many cars are abandoned large lorries cannot access via Watery Lane.  Cllr Matthews expressed concern that there are a number of factors that are contributing towards the floods including silted drains, blocked ditches, ditches that were piped when the road was widened and eroded banks. Cllr Matthews confirmed he had been checking on residents on a daily basis and he like other Members was incensed that the Parish Council had not been invited to the scheduled meeting that was reported by Cllr Black in item 271. Cllr Matthews advised that the closure of the road is having a knock on effect across the district, but locally businesses are suffering with disrupted deliveries, no through trade and staff arriving late for work. Members agreed that the situation was now farcical and asked the Clerk to contact Cllr Hudson and ECC to urge them to include the Parish Council in the Meeting that had been scheduled. Members agreed that if action wasn’t forth coming more public action may need to be taken with a press release being made.

 

 

276. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT CONSULTATION DOCUMENTS AND PLANS. Cllr Hopkins advised Members that the Councils response to the Allocations Submissions Document had been submitted by the Clerk. Cllr Hopkins expressed her disappointment that not all Members had contributed to the response, despite the agreement of Members at the January Meeting that the response would be from the Council as a whole.        

 

277. OLD LONDON ROAD FOOTBALL PITCHES – Members noted that as reported in the Public Participation part of the meeting,  the amount of rubbish on the site had become a concern. The Clerk was requested to contact Rayleigh Boys Football Club to ask if the rubbish could be cleared and to put forward the suggestion made by a member of the public under Agenda Item 272.

 

278. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

279. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

280. TRAVELLERS SITE (A1245)– No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

281. OLD LONDON ROAD SPEED RESTRICTIONS- No update or progression to report regarding the request for the re-restriction of Old London Road.

 

282. BEECHES ROAD WEIGHT RESTRICTION and BEECHES ROAD WATERY LANE FLOODING – Covered under item 275.  

 

283. NEIGHBOURHOOD ACTION PANEL- Cllr S Coombs confirmed he had attended he recent NAP meeting and that there was nothing of great concern to report. Cllr Coombs advised that overall crime figures for December 2012 were overall down by a third on the same period last year.   

 

284. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

285. RHALC. No report was given from the latest meeting but Cllr P Beckers advised that the minutes would be circulated shortly.

 

286. COUNCIL TO DISCUSS AND CONSIDER THE IMPLICATIONS OF MOVING PATHOLOGY SERVICES FROM SOUTHEND TO BEDFORD. Members were given a verbal update by Cllr P Beckers regarding moving the Pathology Services from Southend to Bedford. Cllr Beckers had a number of papers regarding the implications of the move and the Clerk was asked to circulate these to Members after the meeting to allow them to consider their content. It was agreed that a response would be sent from Full Council once everyone had read the papers and advised the Clerk of their thoughts.

 

287. COUNCIL TO DISCUSS AND CONSIDER THE IMPLICATIONS OF MOVING THE SOCIAL SERVICES OFFICES FROM RAYLEIGH HIGH STREET. Cllr Paul Beckers advised Members that on a recent visit to Rayleigh High Street he was alarmed to find the Social Services Office had been moved to Thundersley without any warning or notices of forwarding address or phone number. The Clerk was asked to write to Essex Social Services to register the Councils alarm and dismay.

 

288. COUNCIL TO DISCUSS AND CONSIDER THE IMPLICATIONS OF BYPASS/ROAD REVIEW FOR ROCHFORD DISTRICT. The Clerk read Members a letter from Hawkwell Parish Council regarding the Bypass review for Rochford District. The Clerk was asked to circulate a copy of the letter to Members after the meeting to allow them to consider its content. It was agreed that a response would be sent from Full Council once everyone had read the letter and advised the Clerk of their thoughts.

 

289. PARISH NOTICE BOARD- As reported at the January Meeting the Clerk advised Members that money had been ring fenced in the current budget towards an additional notice board to be shared with Rayleigh Town Council and that the exact amount would be known at financial year end, being 31st March 2013. Members agreed this item needs to remain on the agenda until April. 

 

290. PARISH EMERGENCY PLAN- Cllr Matthews advised that he had attended a meeting at Rayleigh Weir Fire Station along with a Member of the Public, a retired Fire Officer. Cllr Matthews confirmed that the Fire Service had looked over the plan and had suggested that we shouldn’t be asking for boats for safety reasons. The Fire Service confirmed they have 7 or 8 boats that could be used therefore they would take responsibility for this. Members discussed the progression of a Parish Emergency Plan and it was agreed that direct approaches now need to be made to ascertain the names of volunteers who are willing to help. It was suggested that the plan now be broken down into areas and each Councillor given a specific task, eg, one Councillor would contact residents and compile a list of those considered to be vulnerable, another Councillor would contact Doctors, Nurses, Medics in the area so see if they would agree to be named in the Plan. The Clerk advised she would break the plan down into areas to concentrate on in time for the March Meeting.

 

291. DALE FARM EVICTION- No update to report regarding any further evictions at Dale Farm.

 

292. ROCKHAVEN- Cllr Matthews confirmed that due to work and home commitments he has still been unable to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road Rawreth. Cllr Matthews confirmed these would be done as soon as he is able.

 

293. COMMUNITY GARDEN- The Clerk advised Members that the weather has still not enabled any work on site however as soon as weather permits work to the earth bunds would commence. The Clerk also advised that security at the garden had been reviewed.   As mentioned in the Public Forum, the Clerk confirmed that a large number of empty beer cans and bottles have been found in the garden, the Clerk advised that the cans and bottles have been cleared away by a residents and having spoken with the Neighbourhood Police Team they will continue to keep an eye on the garden.

 

294.VILLAGE SIGN. The Clerk advised that she had contacted the sign writer and confirmed that the Council had agreed the work could wait until the Spring when she would contact him again.

 

295. LABURNUM WAY CULVERT. The Clerk advised Members that she had forwarded a copy of the Title Deeds to the ditch and culvert to the Rt Hon Mark Francois MP to try and assist with the issue of ownership and that a reply was now awaited.

 

296. OLD LONDON ROAD HAMMERHEAD. The Clerk advised Members that she had asked Cllr Stephen Castle for an update with regards to the hammerhead in Old London Road but was still awaiting a reply.

 

297. PLANNING MATTERS- None.

 

298. TRAINING- The Clerk advised Members that she had details of available training courses.

 

299. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Old London Road Football Pitches. e) Land to the west of the Pumping Station Watery Lane. f) London Road land drain. g) Travellers Site Appeal. h) Rockhaven. permanent boundary marker posts i) NAP j) RHALC k) Watery Lane/Beeches Road weight restrictions l) Old London Road speed limit m) Dale Farm Eviction. n) Emergency Plan o) Laburnum Way Culvert p) AGM March Agenda  q)Bus Route r)Pathology s) Bypass t) London Road Hammerhead

 

300. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 6th March 2013 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.45pm    

 

DATED……………………………CHAIRMAN…………………

 

Clerk to the Council:     Mrs. H. L. Bloomfield, 103, Downhall Park Way, Rayleigh, Essex SS6 9QZ

                                         Telephone & facsimile 07582 626028

                                         Email: clerk.rawrethparishcouncil@btinternet.com

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 2nd January 2013 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present:    Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr.  Mrs S Wiltshire

                                                                   Cllr. S Coombs

                                                                       

In Attendance:  The Clerk, District Councillors Chris Black, PC Steve Joynes and PCSO Kelly Bowman  and 3 members of the public

 

 

234. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr Mrs Rita Coombs.

 

235. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

236. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 6th of December 2012 were approved by the Members and accordingly the Chairman signed them as a true copy

 

237. MATTERS FOR INFORMATION ONLY.  None.

 

238. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Drainage problems in Rawreth Lane, water is pumping out of the drain outside number 159.

b. Street lights on the A1245 between Bedloes Corner and Chelmsford Road there are a run of lights out about 8 in total they have not been working since before Christmas.

c. Mitchelins Farm, there are now three caravans on the site.

d. Footpaths around the Parish, in particular the path next to the Church, the footbridge is in need of urgent repair, the struts both ends are rotten and two boards are missing. Also the path from Moathouse Farm heading due West, the finger post is missing and the field has been cultivated which has now obscured the path.

e. View Gardens, land to the north of the site is very unsightly, works have commenced on the site it would be nice to see the land cleared.

f. Unreliability of buses through the Parish, the number three to Chelmsford has been known not to turn up.

g. Thank highways for clearing the bushes around Bedloes, Chelmsford Road, Rawreth Lane.

 

239. DISTRICT COUNCILLORS REPORT- Cllr Oatham sent his apologies as the meeting clashed with a Rayleigh Town Council planning meeting. Cllr Chris Black spoke about RDC Full Council Meetings and advised that members of the public are able to speak but they must submit their request beforehand to the committee secretary, Cllr Black advised that the next meeting is scheduled for the 29th of January 2013.  Cllr Black then spoke about the local Highways forum which again is scheduled for the end of January and will be held in the morning. Cllr Black advised that he will be supporting the proposal for permanent signs on poles to be erected at each end of Beeches Road/Watery Lane fitted with signs that fold down when not in use, stating ROAD CLOSED with a DIVERSION & appropriate arrow on one sign plus a warning FLOOD sign on the other. Cllr Black also spoke about the Governments changes to Council Tax benefit and advised that not all benefit received before will continue to be received.   Cllr Beckers raised a question with Cllr Black and asked if RDC will be enforcing the new legislation that doesn’t allow cars to park over dropped kerbs, similarly Cllr Beckers asked if RDC would also be enforcing the

 

 

 

Legislation that doesn’t allow cars to park more than 19 inches away from the kerb.  Cllr Black advised that on both counts he was not sure but that he would make enquiries and report back.

 

240. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. The bridle path at the end of Parkhurst Drive leading through to McCalmont Drive and Goldsmiths Drive has been closed, it is reported that badgers burrowed under the path and it collapsed and a rider fell into the hole, the path is now taped off and then closed, when will this be re-opened?

b. Drains in Rawreth Lane are overflowing, water is running along the kerbside, ECC inspectors have been out and had a look but have concluded nothing needs to be done, an inspector has since revisited but again doesn’t appear to have taken the problem on board, the road is still flooding and it is possible that the drain outside number 159 is blocked or has collapsed and a gully sucker or camera would confirm this.

c. What is being done to resolve the problem of Beeches Road and Watery Lane being repeatedly closed due to flooding?  The road is shut on the first Wednesday of every month for litter picking and then when heavy rain causes the road to be shut it can be shut for days. If the new proposed signs are installed warning of flooding or diversions,  these will still need to be maintained and operated by local residents or the Parish Council which isn’t their job, Highways should be responsible for this and should be doing more to rectify the issues with the roads.

 

241. FINANCE

a) Cheques for approval.

 CHQ –100774 H L Bloomfield- Expenses £57.69.Approved and signed.

           

b) Budget and Precept – The Clerk talked Members through the proposed budget for the coming financial year, the Clerk advised that the budget was very much unchanged from the current year, in that expected expenditure would still be around £21,000 and therefore no change as such to the Precept would be needed.  However the final guidelines had been received with regards to the Governments changes to Council Tax Benefit and whilst it was thought these would not hugely affect the Parish Council as it had been confirmed there was no capping being implemented this year or referendum for increases in precept requests over 2%. It was still suggested that Parish and Town Councils try to keep any increase in their Precept request to 2% or lower, ensuring that the Band D figure which is what Council are judged against does not increase by more than 2%.  The Clerk then advised members that although the Council had not intended to increase their precept request the fact that benefits are now calculated differently actually meant that a nil increase would had a negative effect and that to keep the Band D figure below a 2% increase or the same as last year the precept request would have to be lowered slightly. The Clerk advised that she had re calculated the budget on the basis of keeping the Band D figure the same as 2013 -2014 and the outcome was that the precept request figure would need to be reduced to £18,006 plus an LCTS grant of £1,458 bringing a total precept payment of £19,464 a drop of £536, which although not brilliant could be budgeted around.

 

Members agreed that the figures this year had been very complicated, not helped by the lateness of the Governments Guidelines and thanked the Clerk for all her efforts in calculating the budget and precept.

 

Cllr Mary Beckers proposed a Precept figure of  £18,006.00 plus a LCTS Grant of £1,458.00 as the total precept payment of £19,464.00 and this was seconded by Cll Alistir Matthews. Members unanimously agreed.

 

242. GENERAL CORRESPONDENCE. Council noted that thank you letters and emails had been received from, New Hall Riding for the Disabled, Mushroom Theatre, Interact, Rawreth Art Group, The Peaceful Place,  RAVS.  

 

243.FLOODING IN THE PARISH- The Clerk reported that the usual problems in Beeches Road and Watery Lane had continued causing havoc to traffic around the Parish with Rawreth Lane being at a standstill a lot of the time. The Clerk also reported that the former Clerk had very kindly provided rainfall measurements and statistics which had been forwarded to the Environment Agency for reference.  The Clerk advised that over the winter months everyone would remain on alert, especially the most vulnerable areas of the Parish.

 

 

 

 

 

 

244. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT CONSULTATION DOCUMENTS AND PLANS. – Cllr Matthews advised Members that he had drafted some ideas for a response to the latest consultation document and read the bullet points to everyone.  Members agreed that the points raised were very good and agreed that it should form the basis of the Councils reply.  Cllr Hopkins said that she would put the points together in a document which would then be circulated to Members for final approval before submission to RDC.    

 

245. OLD LONDON ROAD FOOTBALL PITCHES – No updates or problems to report regarding the site.

 

246. LAND TO THE WEST OF THE PUMPING STATION- No updates to report regarding enforcement action.

 

247. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No updates or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

248. TRAVELLERS SITE (A1245)– No update or  progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

249. OLD LONDON ROAD SPEED RESTRICTIONS- The Clerk advised Members that the Highways Liaison Officer had contacted her regarding the request for signage in Old London Road warning that there is no pedestrian footpath. The Clerk advised that reports are being prepared and that the request is being looked at.

 

250. BEECHES ROAD WEIGHT RESTRICTION – The Clerk advised Members that the suggestion from a resident for permanent signs on poles to be erected at each end of Beeches Road/Watery Lane fitted with signs that fold down when not in use, stating ROAD CLOSED with a DIVERSION & appropriate arrow on one sign plus a warning FLOOD sign on the other had been passed to the Local Highways Liaison Officer and that the matter was being looked at and the request for a referral to the Local Highways Panel had been acknowledged .

 

251. NEIGHBOURHOOD ACTION PANEL- Cllr Coombs advised Members that the next meeting of NAP is due to take place on the 8th of January 2013.   

 

252. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None

 

253. RHALC. The Clerk advised that no recent meeting had taken place.  

 

254. PARISH NOTICE BOARD- The Clerk advised Members that money had been ring fenced in the current budget towards an additional notice board to be shared with Rayleigh Town Council and that the exact amount would be known at financial year end, being 31st March 2013. Members agreed this item needs to remain on the agenda until April.  

 

255. PARISH EMERGENCY PLAN- Cllr Matthews advised Members that following the offer of help from a resident who is a retired fireman he had met with the gentleman and going forward would be attending a meeting with the Divisional Commander for Essex Fire and Rescue to discuss the Parish Emergency Plan. Cllr Matthews advised that the Fire and Rescue Service are very keen to be involved with Emergency Plans and he hoped that the meeting would take place later in the month. Members were again requested to look through the plan and make notes on the same in readiness for the February meeting.

 

256. DALE FARM EVICTION- The Clerk advised Members that it had recently been reported that Basildon Council had voted for “direct action” to remove Travellers living on the roadside at Oak Lane which is alongside the Dale Farm site.  The Clerk advised it is reported that the action will not be taken until a judicial review lodged by the Travellers over earlier enforcement notices is resolved.  Members agreed that the need for vigilance and security is still paramount given that action could be taken in the coming months.

 

257. ROCKHAVEN- Cllr Matthews confirmed that due to work and home commitments he has still been unable to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road Rawreth. Cllr Matthews confirmed these would be done as soon as he is able.

 

258. COMMUNITY GARDEN- The Clerk advised Members that the weather had still not enabled any work on site however as soon as weather permits work to the earth bunds would commence. The Clerk also advised that in light of the information reported in item 256 security at the garden would be reviewed.  The Clerk also advised that a large number of empty beer cans had been found in the garden, the Clerk advised that the cans had been cleared away by a resident but as this type of activity is unusual at the garden the Neighbourhood Police Team had been keeping and eye on the garden and reporting to the Clerk.

 

259.VILLAGE SIGN. The Clerk advised that she had contacted the sign writer and confirmed that the Council had agreed the work could wait until the Spring when she would contact him again.

 

260. LABURNUM WAY CULVERT.  The Clerk advised Members that she had received a response from Mark Francois MP which enclosed a copy of a letter from the Green Belt Group, the contents of which basically stated that they had dealt with recent concerns about the state of the culvert and that in future residents should make direct contact (a number was included on the letter head and an email) to ensure that messages are received as they felt this would be a better approach.  The Clerk advised that as she now had a copy of the letter she would circulate the details to all the affected residents to ensure they all had the necessary phone number whilst assuring residents that the Council were not washing their hands of the problem, but giving Green Belt the opportunity to follow through with their commitment.  The Clerk also advised that the letter referred to a question over ownership which she had not been aware of and that following a conversation it would seem that Greenbelt are perhaps not wholly responsible for the ditch and that residents may well be responsible up to a point.  The Clerk reiterated that she had not been aware of this and would try and seek clarification as,  if this is the case,  it makes maintenance of the overall area a little harder as several properties are involved.  The Clerk then confirmed she had spoken to the Councils own maintenance contractor who had confirmed he would be happy to consider the maintenance of the area, however this would be based solely on the financial implication being met by Green Belt which given the information regarding ownership may not be that straight forward. The Clerk would,  therefore, correspond further with Mark Francois and the group regarding this point and the ongoing maintenance of the ditch, culvert and grass.

 

261. OLD LONDON ROAD HAMMERHEAD. The Clerk advised Members that she had been copied into an email from a resident to RDC advising that a large amount of rubbish had been dumped in the Hammerhead, the Clerk advised it would seem the resident now has a direct contact to report to.  The Clerk advised that no further updates had been received.

 

262. PLANNING MATTERS- a) Council noted the comments made under the Delegated Procedure on the following Planning applications.

12/00722/COU Honesty Contractors Unit 7 Westfield Close, Rawreth Industrial Estate, Rawreth Lane Rayleigh Essex. Subdivide existing unit and change use of part to use Class A5 (Takeaway) and retain part to use class B1 Business use. No observations or comments to make.

 

b) Council to consider any planning applications received prior to the Meeting which have not been dealt with under Delegated Procedure.  None received.

 

263. TRAINING- The Clerk advised Members that she had details of available training courses.

 

264. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Old London Road Football Pitches. e) Land to the west of the Pumping Station Watery Lane. f) London Road land drain. g) Travellers Site Appeal. h) Rockhaven. permanent boundary marker posts i) NAP j) RHALC k) Watery Lane/Beeches Road weight restrictions l) Old London Road speed limit m) Dale Farm Eviction. n) Emergency Plan o) Laburnum Way Culvert p) AGM March Agenda

 

265. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 6th February 2013 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.05pm    

 

DATED……………………………CHAIRMAN………………………..

 

 

 

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 6th December 2012 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present:    Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                                   Cllr. Mrs R Coombs

                                                                   Cllr.  Mrs S Wiltshire

                                                                   Cllr. S Coombs

                                                                       

In Attendance:  The Clerk, District Councillors Chris Black, Ron Oatham, PC Ali Kirkham and CS Kelly Bowman  and 11 members of the public

 

200. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr Paul Beckers and Cllr Mary Beckers.

 

201. TO RECEIVE DECLARATIONS OF INTEREST. Cllr S Coombs and Cllr Mrs R Coombs declared an interest in Agenda item 228 Laburnum Way Culvert on the basis of being residents on the same development.  Cllr Mrs R Coombs declared an interest in Agenda item 209 on the basis of being a volunteer at New Hall Riding for the Disabled Group.

 

203. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 7th of November 2012 were approved by the Members and accordingly the Chairman signed them as a true copy

 

204. MATTERS FOR INFORMATION ONLY. (updates from previous minutes). None.

 

205. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Motorhome broken into in a garden in Rawreth Lane.

b. Rawreth Playing Fields, trees are down and have been put in the ditch, it also appears that trees are being vandalised.

c. Rumours of an assault at Rawreth Playing Fields.

 

206. DISTRICT COUNCILLORS REPORT- Cllr Black advised that a number of complaints about mud on the road outside the new Bellway development in London Road had been received, Cllr Black advised that Mike Stranks a planning officer at RDC is now dealing with this.

 

Cllr Black then advised that the Local Area Highway Panel had recently sat for what was a better meeting, Cllr Black advised that the panel is made up of 5 County Councillors and 5 District Councillors of which he is one. Cllr Black advised that a public question time at the panel had been opened and a discussion about the junction of Rawreth Lane and Hullbridge Road had taken place, Cllr Black advised that the suitability of a roundabout had been discussed previously to the meeting and confirmed that the cost of such a scheme would not see it come to fruition, Cllr Black explained that ECC use video cameras and the Tom-Tom sat nav signals to study roads in the district, however these methods were not efficient in showing delays as vehicles had to be stationary for a period of time, therefore no delays have been recorded in Rawreth lane despite the nose to tail traffic seen on a regular basis. Cllr Black advised that although a roundabout will not be approved for the junction ECC will look at Hambro Parade with a view to making access easier and safer and may look at moving the bus stop further away.

 

Cllr Black advised that the Allocations DPD document has now been approved by Full Council, although the Lib Dems and Greens voted against it.  Cllr Black advised that the document will now go out to consultation so that the public have the opportunity to comment on the soundness and legality of the document.

 

 

 

Cllr Oatham advised that Rayleigh Town Council had discussed the matter of the joint notice board and that some money had been allocated in their budget, although this will need to be approved by the full council. 

 

207.PARISH COUNCIL ELECTIONS 2013. Cllr Hopkins advised everyone present that this matter had been discussed at the November Meeting, however because it had been so late on the Agenda it was felt it was important to mention it again. Cllr Hopkins advised everyone present that the next Parish Council Elections will arise in May 2013. Cllr Hopkins advised everyone that due to personal circumstances, she herself would not be re-standing as a Parish Councillor and therefore it is important that residents are given advance warning of the election to enable them to consider whether they would like to stand as a Councillor. Cllr Hopkins advised that the Council has 7 members in total who stand for a period of 4 years, Cllr Hopkins advised at the end of the 4 years members can offer to re-stand and if no other persons come forward, can be re-elected unopposed. Cllr Hopkins advised that it is important the residents realise they have the opportunity to stand and that it is not automatic that the 7 existing councillors will be re-elected or indeed will re-stand.  Cllr Hopkins advised that at the November meeting Cllr Mary Beckers had advised it is quite possible that Cllr Paul Beckers may not be well enough to re-stand and therefore there is a possibility that two seats on the Council will be open. Cllr Hopkins advised that no former knowledge of Council work is required as training will be given, Cllr Hopkins said that it would be nice to see some new faces and new ideas would be welcomed.

 

208. PUBLIC PARTICIPATION- Before proceeding to the public participation part of the Meeting, Cllr Hopkins advised those present that sadly Mr Barrie Sanderson a respected resident of the Village had passed away, Cllr Hopkins said that the thoughts of everyone would be with Barbara at this sad time.

 

The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Rumours of an assault at Rawreth Playing Fields.  PC Ali Kirkham said she was not aware of anything, however she would check with the incident book to make sure.

b. The issue of flooding was mentioned again as several properties in Church Road had found themselves under threat or had been flooded. Why are residents not warned by the emergency services that they are under threat of flooding, residents rely on neighbours.  The Clerk advised that she is the listed number for flood alerts and no such alerts were received during the recent floods, therefore it is likely that other agencies are not advised, however, it would not normally be a matter for the police to deal with and the emergency services would respond if they were called but it is not their job to monitor what areas are at risk.

c. Why the Sluice Gates not opened again during the heavy rainfall and floods. The Clerk advised that she had been notified that the Gates had been opened, however it was felt that they were not opened enough and a request had been made to the owner to open them wider, more information of which will be covered under item 211. The Clerk advised that she had been in contact with the Environment Agency and asked them to record that properties had flooded and gave them specific details including depth of water and rainfall, the Clerk confirmed the EA had responded and confirmed this had been done.

d Can anyone attend Rochford DC meetings?  Cllr Chris Black advised yes, most are open meetings but you can’t always speak. Cllr Black advised there is a West Area Forum which takes place every 6 months where you can ask questions, these need to be submitted prior to the meeting via the committee secretary. Cllr Black advised that District Councillors can submit written questions that will be answered.

e. If you don’t have access to the internet how do you find out what’s on the agenda for RDC meetings? Cllr Black advised that a notice of meetings and the agenda is put on the notice board outside the Civic Suite.

f. Two cars have been seen regularly parking in the Village Hall car park, the cars park right at the back in the corner and the occupants of one get out and then sit in the other car, always with the lights off, the cars stay for sometime and then both leave together but always drive out the car park with their lights off. PC Ali Kirkham confirmed she would speak to the resident who reported at the end of the meeting.

g. Why do the police not take any notice of fly tippers? PC Ali Kirkham advised that the police do and there are measures that they can take, however the police need to see the fly tipping happening and quite often an advisory letter will be issued following an unseen event where information has been passed to the Police as they can’t prosecute.  The Clerk advised that when Cllr Steptoe visited a recent meeting he advised that it costs so much money to take fly tippers to court it is rarely done, Cllr Steptoe advised that they have a cleansing team to deal with such issues and that these teams are employed for that purpose therefore it is not the case that the Council are charged each time they go out, therefore it is more cost effective to have a contract for a cleansing team than to pay out court costs, especially as any fines levied are not given back to the local authority.

 

 

 

h. Concern about the proposal to build a Travellers Site at Michelins Farm and the impact it will have on the surrounding area and the problems it will add to the roads and the dangerous entrance onto the A1245 and the fact that  there seems to be no reference to infrastructure in any documents. Cllr Hopkins advised that the Council had been opposed to the proposed housing and Travellers sites in the Parish since the beginning of the LDF and had fought it all the way. Cllr Hopkins advised that residents need to comment on the soundness and the legality of the Allocations DPD in the next round of consultations, and objections to the soundness could be based on the fact that no surveys or risk assessments have been carried out with regards to infrastructure.

i. Rubbish on the A1245 central reservations and lay-by’s

j. Speed of motorists coming along the A1245 between the Fairglen interchange and the Carpenters Arms.

k. Fly tipping in Beke Hall Chase.

l. Need for a pavement from the Carpenters Arms along London Road towards Swallows and a zebra crossing to enable people to access businesses on both sides of the road. Cllr Oatham advised that matters such as pavements and crossing are something that ECC would need to look into, however it could be something that is referred to the next Local Area Highways Panel meeting.

m. When is the next LAHP meeting? Cllr Black advised the panel meets 4 to 5 times a year, with the next meeting possibly taking place in January.  Cllr Black was asked if the meetings were advertised and he replied no.  The Clerk advised that the public should be able to raise questions via the committee secretary and Cllr Black confirmed this was correct and the secretary was Michelle Power.

 

209. FINANCE

a) Cheques for approval.

 CHQ –100762 H L Bloomfield- Expenses £4.19. Approved and signed.

 CHQ – 100763 Information Commissioner –Data Protection -£35.00. Approved and signed.

 CHQ – 100764 H L Bloomfield reimbursement of Broadband costs £97.44. Approved and signed.

           

b) Budget and Precept – The Council were due to review, consider and agree the budget and precept for 2013-2014 however the Clerk spoke to Members about the recent information she had received regarding localising Council Tax Support and the unknown effect it would have on Town and Parish Councils, the Clerk advised that a meeting would be taking place on the 12th of December between some of the Clerks and RDC to try and ascertain exactly how the changes would affect the Towns and Parishes. The Clerk advised that briefing notes would be available following the meeting and that until it is known whether or not the changes will affect the Council it would be prudent not to set the budget and precept.  Members agreed that this item would be held over until the January meeting pending further information and guidance.   

 

c) Council resolved to make a grant of £100.00 to Rawreth Art Group under LGA 1972 s.145 cheque 100765 was assigned.

d) Council resolved to make a grant of £400.00 to the New Hall Group (Rawreth Equestrian Centre) Riding for the Disabled Association under LGA 1972 s 139 cheque 100766 was assigned

e) Council resolved to make a grant of £150.00 to the Mushroom Theatre Company under LGA 1972 s 139 cheque 100767 was assigned.

f) Council resolved to make a grant of £850.00 to St Nicholas Newsletter Account under LGA 1972 s.142 cheque 100768 was assigned.

g) Council resolved to make a grant of £200.00 to RAVS Transport under LGA 1972. s. 139 cheque 100769 was assigned.

h)Council resolved to make a grant of £350.00 to the Essex Air Ambulance under LGA 1972 s.137 cheque 100770 was assigned.

i) Council resolved to make a grant of £50.00 to Interact under LGA 1972 s.139 cheque 100771 was assigned.

j) Council resolved to make a grant of £50.00 to The Peaceful Place under LGA 1972 s.139 cheque 100772 was assigned.

k) Council resolved to make a grant of £50.00 to Victim Support under LGA 1972 s.137 cheque 100773 was assigned

 

210. GENERAL CORRESPONDENCE (to note).

21st November 2012- Letter- Mark Francois MP- Update Laburnum Ditch maintenance. Noted and covered under item 228.

 

 

211. FLOODING IN THE PARISH- As reported under item 208.c the Clerk repeated that in the week preceding the floods she had been notified that the Sluice Gates had been opened in readiness for the incremental weather, however during the flooding Cllr Hopkins and Cllr Matthews confirmed they had visited the lock and both felt that they were

 not opened enough as the water levels were significantly different.  The Clerk advised as a result of this a request had been made to the owner to open them wider until the threat had subsided and going forward open them anytime there was an imminent threat. The Clerk advised that the owner had now replied but unfortunately was of a differing opinion and felt the gates had been opened sufficiently and that the two problems causing flooding were the restriction at the bridge over the A1245 had caused in the river and the fact that RPC had refused the offer from the owner of the lock to clear the brook.  The Clerk reminded Members that at a meeting in February 2011 a public offer was made by the owner of the lock to clear the brook, this offer was made whilst a representative of the Environment Agency was present, Mr Pete Downes. Mr Downes confirmed at the meeting and it was minuted that written consent from the EA would be needed for any clearing of the brook as there was a possibility of water voles being present, therefore RPC had not refused the offer made by the owner of the lock, they were merely complying with the law in not taking matters into their own hands. Members agreed that the differing opinions were not helping the situation in any way and it was decided that it would be prudent to take expert advice from the EA as to what effect the Sluice Gates were having, and on whether or not the brook could be cleared and if this would have any effect.  Cllr Matthews added that the capacity of the weir has been greatly reduced over the last 30 to 40 years and a large amount of spoil was dumped on the saltings, which in his opinion would add to the problems now being experienced.  The Clerk confirmed she would make all of the information in both hers and the owner of the locks emails available to the EA together with the local and historic information supplied by Cllr Matthews.

 

 

212. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT CONSULTATION DOCUMENTS AND PLANS. - Council to discuss any progression with regards to the LDF CS.  This item was covered in District Councillor Chris Blacks report and Members had nothing further to add.   

  

213. OLD LONDON ROAD FOOTBALL PITCHES – The Clerk advised Members that the bushes surrounding the fields had been cut by the landowner as requested and that a screen of trees had been planted opposite residents houses  by members of the club for Remembrance Sunday. The Clerk advised that the Rayleigh Boys committee were keeping in regular contact and were keen to maintain the communication that had built up. The Clerk advised that at the present time she could see no reason to hold a meeting with the club as there were no reported problems and however should the need arise and anything changes this could be arranged. Members agreed that at the present time there were no concerns.

 

214. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

215. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

216. TRAVELLERS SITE (A1245)– No update or  progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

217. OLD LONDON ROAD SPEED RESTRICTIONS- The Clerk advised there was no update or progress to report regarding the request for the re-restriction of Old London Road. The Clerk advised that the Highways liaison officer had been contacted following the November meeting, however a reply was still awaited.  

 

218. BEECHES ROAD WEIGHT RESTRICTION – The Clerk advised there was no update or developments regarding the enforceable weight restriction in Beeches Road, however Members were advised that she had received an email from a resident advising of a couple of problems that he had reported to ECC Highways directly and a suggestion regarding closing the road for maintenance and during floods. The Clerk read the email which advised that the new Chevron sign in Watery Lane at the junction with Highlands Road has been hit already and needs re-siting and that some of the drains in Watery Lane are still blocked and because of that, water is still pooling.

In relation to the flooding in Watery Lane, the email suggested as Beeches Road/Watery Lane is frequently closed due to flooding and certainly is closed on one day per month for road maintenance, permanent signs on poles could be erected at each end fitted with signs that fold down when not in use. Two signs (on one pole) at each end. One sign stating ROAD CLOSED with a DIVERSION & appropriate arrow on one sign plus a warning FLOOD sign on the other. Traffic cones could be kept at the base saving all sorts of signs having to be brought to the scene.  The

 

 

 

signs could be 'opened up' individually according to the circumstances, eg: road closed (for maintenance) or flooding advice (or both at the same time).

 

Members discussed the suggestion and Alistir advised it is nearly always him that places the signs out when the road is flooded and removes them when it is clear and he agreed this would be a lot easier. Members agreed this would be a good item to pass to the Local Highways Panel and the Clerk was asked to contact the Committee Clerk to ask for it to be made an agenda item. .

219. NEIGHBOURHOOD ACTION PANEL- The Clerk advised no meeting had taken place, however the dates for the 2013 meetings have been circulated via email and are on the Council website.    

 

220. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. Cllr Rita Coombs advised Members that she attended the November meeting of Shotgate Parish Council to lend support to residents trying to sort out antisocial behaviour in London Road. Cllr Coombs confirmed she had spoken with the members and clerk of Shotgate PC and said that support would be given wherever it could be and that the Neighbourhood Policing Team for Rawreth had also confirmed they were making regular patrols of the area.

 

221. RHALC. The Clerk advised no meeting had taken place.

 

222. PARISH NOTICE BOARD- As advised by Cllr Oatham under agenda item 206, Rayleigh Town Council had agreed to allocate a sum of money in their budget for a joint notice board.  Members were extremely pleased by the news and Members agreed this should remain as an Agenda item to allow a decision to be made in March/April 2013.  

 

223. PARISH EMERGENCY PLAN- Cllr Matthews advised Members that he had now received two offers of help with regards to the plan, one from the Essex four wheel drive club and one from a resident who is a retired fireman so has expert knowledge that will be of great assistance.  Members were requested to look through the plan and make notes on the same in readiness for the January meeting.

 

224. DALE FARM EVICTION- No update to report regarding the eviction at Dale Farm.

 

225. ROCKHAVEN- Cllr Matthews confirmed that due to work and home commitments he has still been unable to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road Rawreth. Cllr Matthews confirmed these would be done as soon as he is able.

 

226. COMMUNITY GARDEN- The Clerk advised Members that she had spoken with James Pinkerton regarding putting bark on the beds in the garden. The Clerk advised that the weather had not enabled any work on site but that as soon as weather permitted work to the earth bunds would commence.  Cllr Hopkins commented that the rectification drainage works to the pathway nearest to the pedestrian entrance had been extremely effective.  Cllr Matthews commented that the pathways would benefit from being sprayed.

 

227.VILLAGE SIGN. The Clerk advised Members that Mr Peter Morris had looked at the sign with regards to refurbishing it.  The Clerk advised in the current weather conditions the sign would need to be removed from site and the renovation works would cost in the region of £500 to £600.  The Clerk advised that Mr Morris had given another option of leaving the work until the spring then he could carry out the work on site which would reduce the cost by around £200.  Members agreed the renovation work could wait until the Spring and asked the Clerk to inform Mr Morris of their decision to wait.

 

228. LABURNUM WAY CULVERT. The Clerk advised members that the culvert had topped its banks again during the heavy rain and once again residents were extremely concerned about the lack of maintenance. The Clerk confirmed that she had contacted Mark Francois MP and supplied him with photos that had been forwarded by residents.  The Clerk advised that Cllr Steve Coombs had kindly cleared the ditch out as had another resident only to find it quickly became blocked again so another resident had paid a contractor to clear it as there was still no contact from Greenbelt.  Cllr Matthews advised that the ditch was simply not deep enough and that it would benefit from

 

being dug out to allow a better flow. The Clerk advised Members that contact with Greenbelt was simply non existent and the matter was extremely frustrating for her and the residents and that one solution maybe for the Parish Council to take over maintenance of the ditch/culvert and grass verge area on the basis of Greenbelt paying them to

do so.  Members agreed this was a very feasible option and asked the Clerk to put this suggestion to Mark Francois MP who had been corresponding with Greenbelt.  

 

229. OLD LONDON ROAD HAMMERHEAD. The Clerk advised Members that this item had been covered in part under item 220.  The Clerk further advised that residents had been asked to log number plates of nuisance vehicles and pass them to Basildon DC which residents had agreed to do.

 

230. PLANNING MATTERS- a) Council to note the comments made under the Delegated Procedure on the following Planning applications.- None

 

b) Council to considered the following planning application and commented accordingly.

12/00677/FUL Mrs Valerie Howells Walnut Lodge, Trenders Avenue, Rayleigh. Single Storey pitched roof side extension and construction of pitched roofed bay window to front and to provide replacement and new windows.

Council have no observations or comments to make.

 

231. TRAINING- The Clerk advised Members that she had details of available training courses

 

232. ITEMS FOR NEXT AGENDA.  a) Community Garden b) Flooding in the Parish. c) LDF d) Old London Road Football Pitches. e) Land to the west of the Pumping Station Watery Lane. f) London Road land drain. g) Travellers Site Appeal. h) Rockhaven. permanent boundary marker posts i) NAP j) RHALC k) Watery Lane/Beeches Road weight restrictions l) Old London Road speed limit m) Dale Farm Eviction. n) Emergency Plan o) Laburnum Way Culvert p) Budget and Precept 2013/2014

 

233. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 2nd of January 2013 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.50pm    

 

DATED……………………………CHAIRMAN………………………..

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 7th November 2012 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present:    Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                                   Cllr. Mrs R Coombs

                                                                   Cllr.  Mrs S Wiltshire

                                                                   Cllr. S Coombs

                                                                   Cllr. Mrs M Beckers         

In Attendance:  The Clerk, District Councillor Chris Black and 10 members of the public

 

164. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr P Beckers.

 

165. TO RECEIVE DECLARATIONS OF INTEREST. Cllr S Coombs and Cllr Mrs R Coombs declared an interest in Agenda item 196.b 41 Laburnum Way on the basis of being neighbours on the same development.  Cllr Mrs R Coombs and Cllr Mrs S Wiltshire declared an interest in Agenda item 196.b 120 and 122 Rawreth Lane on the basis that both Councillors are friends with the owners of the neighbouring property.   

 

166. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 3rd of October 2012 were approved by the Members and accordingly the Chairman signed them as a true copy

 

167. MATTERS FOR INFORMATION ONLY. The Clerk advised Members that the potholes reported under Agenda items 135 a, b and c have still not been done, with regards to 135d the Clerk advised that motorist are still continuing to park on the grass verge by Rawreth Playing Fields, however it has not been as bad as it had been.

 

Cllr Hopkins then advised Members that both herself and Cllr Matthews had attended the West Area Meeting and at the meeting the subject of potholes had been spoken about and that a representative from ECC had said it is better for residents to report them directly via the ECC website.   Cllr Hopkins also reported that the subject of Ragwort 135.e had also been spoken about and RDC had confirmed the matter was being referred to ECC. 

 

Cllr Hopkins advised that the sign on the lorry at Mitchelins Farm 135.f has changed again.

 

168. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Brick and rubble debris has been dumped in the entrance to the farmers field on the Old Chelmsford Road, where the Golf range is.

b. The footbridge on the Footpath to the side of the Church in Church Road needs repairing.

c. The potholes in the car park at Rawreth Playing Fields are getting worse.

d. Smells from Rayleigh West.

e. The Rawreth gateway sign on the A1245 is missing. The Clerk advised this was stolen sometime ago and that they are not being replaced at the moment due to the volume of metal theft in the area.

f. Bogus Charity collections from properties in the District.

 

169. PRESENTATION BY PAUL TOVELL OF ANGLIAN WATER. Mr Paul Tovell introduced himself to everyone at the Meeting.  PT acknowledged that since the sludge treatment works were installed at Rayleigh West there has been a problem with odour but that with a change in the AW business model this is set to change as sewage sludge will now be used in a recycling process and sludge and cake will be heated up to run large plants, PT confirmed that the larger plants are sited at Basildon, Colchester and Ipswich, therefore the sludge treatment works at RW will close and the lime process will be taken away. PT confirmed that with the closing of these processes there should be a reduction in traffic to and from the RW as the sludge currently comes onto the RW site in tankers and

 

 

this will now go to the Basildon site which is due to be commissioned by January 2013, PT advised that this date has been given as most complaints of odour are received in the summer months so AW are keen to move the processing before then.  PT confirmed that CCTV at RW is already showing a reduction in traffic movement and once the Basildon site is commissioned there should be several hundred traffic movements less per month.  PT advised that cake will continue to be stored at RW if needed but the cake will be odourless. PT confirmed that he will keep the Clerk fully upto date with developments and at the moment he is not envisaging any delays.

 

Cllr Hopkins asked PT if he would be willing to take questions during the Public part of the meeting which he confirmed he was happy to do, Cllr Hopkins then thanked PT for taking the time to attend the meeting in person. 

 

170. DISTRICT COUNCILLORS REPORT-  Cllr Black advised everyone that the recent West Area Forum meeting had been very poor, with only one Member of the public attending. CB advised that the police and health service were in attendance but they weren’t asked any questions.  CB then spoke about the LDF and advised that the Sub Committee met on the 30th of Oct when some changes were made to the document, CB advised that the doc will now go to a Full Committee to be rubber stamped and then out to public consultation and then onto the inspector. CB advised that Rawreth Ind Estate is still proposed for 220 houses and the Land to the North of London Road has seen a 5%  increase in number of houses from 550 to 578, CB confirmed the area is 38 hectares of which 4 will be kept for open space as it lies within a flood plane. CB confirmed there is also a plan for a green buffer to the west, running north to south but the details are very vague.  CB advised there is still a proposal for a primary school as the development warrants half a school based on ECC reports even though St Nicholas can be extended to double its size. CB confirmed that no traffic impact assessments have been done, and that they wont be done until applications are received from developers. CB advised that Rayleigh Sports and Social Club will be moved as the land is owned and leased by RDC. CB advised that the housing in south west Hullbridge will go ahead after 2015 and will comprise of two sites of 250 houses, CB confirmed that there is a request that Watery Lane and Beeches Road are improved to take the houses  but again details are not clear and surveys have not been done and wont be done until applications are made.  CB advised that is has been suggested that any green buffer zones are given to the Fields Trust to own. CB then advised that the Traveller site of 15 pitches is proposed for Mitchellins Farm, together with a small industrial site.

 

171. PUBLIC PARTICIPATION-  PC Ali Kirkham and CS Kelly Bowman from the Rayleigh Neighbourhood Policing Team joined the Meeting and updated those present on a few matters and confirmed they would be happy to answer any questions.

 

PC Kirkham advised that the team is now covering Hullbridge in addition to Rayleigh and Rawreth, PC Kirkham advised that Rawerth had actually been quiet, whereas Hullbridge and Rayleigh had seen two main problems, an increase in burglary and graffiti.

 

The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

 

a) Question to Paul Tovell. Is there any explanation for the recent smell?  PT advised he was not aware of any recent smell as none had been reported to him, however he was very willing to make enquiries and would try to ascertain if anything had changed or happened.

b)  Question to PT.  Is the reduction of traffic to RW only going to be open back lorries?  PT confirmed no, there will be a reduction in open back lorries and tankers, tankers by about 80% and the open lorries will be all but gone.

c)Question to PT. Does the raw sewage from this area to go RW, and if so will the works be able to cope with all the proposed new housing.  PT advised that yes RW does take the raw sewage from the area, and yes it will be able to cope with the housing increase.  PT advised that Anglian Water are not consulted during things such as the LDG because they have a legal obligation to take waste, therefore if the plant were not able to cope the appropriate changes would be put in place to ensure it does.

d) When walking towards Asda from Rawreth Lane, on the side where the older flats are situated there is a smell of human excrement.

e) There is still an issue with Rats in priory chase.

PT answered both the questions by confirming he would request a crew attend the area and lift the drain covers and look for signs of blockage or misrouted waste, PT confirmed he would also ask the crew to look for signs of rats, and if evidence were found to install bait boxes.

f) The Parish Council are in the stages of drafting an  emergency plan for the Parish of Rawreth, looking at the site of Rayleigh West, is there an emergency plan in place at Anglian Water should the site flood? PT advised that  AW do have an emergency planner who looks mainly at these sort of things. PT confirmed that the tanks at RW are elevated and that flows in the works are monitored.

 

 

 

g) Have there been any problems with flows recorded recently as residents have been asking if storm drains are flowing in the area? PT advised this is an area that is being looked at all over the country in conjunction with the Environment Agency to ensure there are no misconnections ie sewage into mains and surface into sewage.

h) The Chippings Bay in Old London Road is in a state again.

i) The flower beds in the Community Garden could do with some bark being put down to suppress the weed growth.

j) The newly planted whips at the Community Garden where the hedging was all cut away have been flattened. It would appear this corner is being used as a cut through.

k)The sudden increase in burglaries in the area, was it one gang doing a blitz of the area? PC Kirkham advised that it is probably not the case as two people have been arrested locally but more burglaries have happened since.

l) Are those caught for the burglaries normally caught in the act?  PC Kirkham advised that a lot of information leading to arrests is intelligence based.

m) Speeding in Church Road is still an issue.  PC Kirkham confirmed that Rayleigh have now undertaken their first Community Speed watch but said both Rawreth and Rayleigh could do with doing more as the gun will be taken away if it is not used enough.

n) Parking at Rawreth Playing Fields, can an application be made to make the area a Clearway?

o) Laburnum Ditch nearly overtopped and the drains in Rawreth Lane cannot take the surface water which is ponding in the road.  PT offered to get some surface water drainage plans and keep the Clerk advised.

p) The proposal to use Mitchelins Farm as a Traveller site is not welcomed by residents living in close proximity, will they be compensated for loss of property value? Who would want to buy a house close to a Traveller site and industrial area?  Also the entrance goes straight onto the A1245 so if anyone wants to head southbound they will have to go round the Carpenters Arms roundabout so traffic is going to be even worse.  Also the plan is for 15 legal pitches, Cherry Hill has 12 so that only leaves 3 for the rest of the District.

q) Mitchellins Farm is subject to an Enforcement Order, is it therefore right for the Council to propose using it for a Traveller site which they intend to keep ownership of, this suggests they will have to purchase the land, therefore giving a financial gain to the owner they have taken to court, is this right, should the land not be compulsory purchased at minimum agricultural land value as that is what its former use was.

r) How can you put a Traveller site right next to a main railway line?

 

172. FINANCE

a) Cheques for approval.

 CHQ –100758 H L Bloomfield- Expenses £44.19.Approved and signed.

  CHQ-100759 H L Bloomfield – Reimbursement of Toner Cartridge £42.67.Approved and signed.

 CHQ -100760- H L Bloomfield- Reimbursement Anti Virus cover renewal £38.90. Approved and signed.

 

b) Members to consider the Poppy Wreath for this years Remembrance-Tide. Members agreed to pay the sum of £19.50 for the wreath together with a £5.50 donation, accordingly cheque 100761 was signed for the sum of £25.00

The Clerk confirmed she would collect the wreath and drop it off to Cllr Hopkins.

 

c) Sign new Standing Order Mandate for the Clerks change in salary. Cllr Hopkins and Cllr Matthews signed the new Standing Order Mandate.

 

d) Before Council reviewed the current budget and discussed the 201/2014 budget in readiness for the December Meeting when the precept will be set the Clerk made Members aware that correspondence had been received denoting that the Localism Act 2011 has repealed the general dispensation permitting any Councillor with an interest to take part in meetings relating to their Council’s precept, the correspondence also stated that as Councillors are likely to be council tax payers most will have to declare a DPI in setting a precept. The Clerk confirmed that the matter had been referred to legal team at RDC who had replied confirming that a general disposition would be needed as all Councillors would have a disclosable pecuniary interest when deciding the precept, by virtue of living in the Parish, therefore RDC had suggested that a dispensation will need to be granted by Full Council under Section 33 of the Localism Act 2011, it was further suggested the dispensation be a general one to allow members to decide precept matters, RDC confirmed that the dispensation could be granted for a period of up to four years.

 

Members discussed the matter and everyone agreed that without the dispensation budget and precept matters could not be discussed.  Members therefore agreed to  grant a dispensation under Section 33 if the Localism Act 2011 to allow members to discuss and decide on all matters relating to the budget and precept.  The proposal was made by Cllr S Coombs and was seconded by Cllr M Beckers, with a unanimous agreement from the remaining Councillors.

 

Members then reviewed and discussed the budget papers before them in readiness for the December Meeting.

 

 

 

 

173. GENERAL CORRESPONDENCE (to note).

4th    October 2012-letter-Mark Francois MP- Update Laburnum Culvert. Noted and covered as an Agenda item.

15th October 2012- letter- ECC- Big Society Fund Judging Panel. Noted and given to Cllr Matthews.

15th October 2012- letter- Wyvern Community Transport- Notification of AGM. Noted.

19th October 2012- letter- Mark Francois MP-Update Old London Road Chippings Bay and Footpath. Noted and covered as an Agenda item.

 

174.FLOODING IN THE PARISH-The Clerk advised Members there were no updates regarding flooding issues in and around the Parish that she was aware of.  Cllr Matthews then advised Members that there had been an incident in Chelmsford Road whereby number 2 Telfords Cottages and the neighbouring bungalow where affected by water running off the fields and were only and inch off of water entering the properties. Cllr Matthews confirmed that he checked the drains at the time and they were working, Cllr Matthews advised that measures were taken by him to re-route the water which saw an improvement and water levels subsided.

 

175. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT CONSULTATION DOCUMENTS AND PLANS. -  This item was covered in District Councillor Chris Blacks report and Members had nothing further to add.   

 

176. OLD LONDON ROAD FOOTBALL PITCHES – The Clerk advised Members that the landowner would be cutting the boundary bushes to the site. The Clerk confirmed there were not reported problems and that RBFC were continuing to forward match dates and times and keep in touch regarding any developments or use of the pitches on Saturdays.

 

177. LAND TO THE WEST OF THE PUMPING STATION- No update or progress to report regarding enforcement action.

 

178. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

179. TRAVELLERS SITE (A1245)–No update or progress to  report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

180. OLD LONDON ROAD SPEED RESTRICTIONS-  The Clerk advised members that she had received a letter from Mark Francois MP which also enclosed an update from Cllr Derek Louis at ECC. The Clerk advised Members that the letter confirmed a further inspection of the rural path would now take place and that the Highways Liaison Officer will be reviewing the request for additional signage and will consider if it is suitable for the Local Highway Panel.  Cllr Louis also confirmed that ECC will shortly be completing the annual surface dressing and repair along its networks and once finished the chippings bays will be appropriately tidied.  The Clerk confirmed that she would chase the Liaison Officer Natalie for a progress report.  

 

181. BEECHES ROAD WEIGHT RESTRICTION – The Clerk advised Members that the enforceable weight restriction in Beeches Road would continue to be monitored by ECC Trading Standards, however due to cutbacks she had been advised that Essex Police would no longer be able to accompany them.

 

182. VILLAGE SIGN- Council noted that Mr Holiday has signed the Agreement regarding maintenance of the area of land surrounding the Village Sign. 

 

183. NEIGHBOURHOOD ACTION PANEL-  Cllr Coombs advised Members that he had not attended the recent meeting, however the Clerk was able to give an update as she had received details from PC Steve Joynes.    

 

184. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None to report.

 

185. RHALC. The Clerk advised Members that the Minutes of the last meeting had been circulated via email. The Clerk further advised that following the October Meeting she had contacted the Honorable Secretary of the RHALC. to ask if Cllr Mary Beckers understanding was correct, in that the Parish Council could now have three representatives on the RHALC, the Clerk advised that the Secretary had replied and advised that Cllr Mary Beckers understanding was not correct and that the position was unchanged and that Councils were only allowed two representatives.

 

 

 

186. PARISH NOTICE BOARD-  The Clerk advised Members that Rayleigh Town Council had agreed to consider proceeding with a joint notice board, funded jointly by them and RPC should both Councils have funds available at the end of the current financial year.  The Clerk advised Members that as things stood RPC should be in a position to fund around £1,000 towards the board. Members agreed this was a good move forwards and confirmed that this would remain as an Agenda item to allow a decision to be made in March/April 2013.

 

187. PARISH EMERGENCY PLAN-  Cllr Matthews presented Members with a draft copy of the Parish Emergency Plan.  Members talked through the plan briefly and agreed they would look at it in more detail in readiness for the December Meeting.

 

188. DALE FARM EVICTION- No updates to report regarding the eviction at Dale Farm.

 

189. ROCKHAVEN- Cllr Matthews confirmed that due to work and home commitments he has still been unable to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road Rawreth. Cllr Matthews confirmed these would be done as soon as he is able.

 

190. COMMUNITY GARDEN-  The Clerk advised Members that  the contract with JA Pinkerton was due to be renewed in March 2013 and that although some months away the matter needed to be discussed as the budget and precept were due to be set in December. The Clerk advised Members that she had spoken to James, firstly to enquire if he would be willing to continue with the maintenance contract and secondly to see if there were any changes that he wished to discuss, ie costs.  The Clerk confirmed that James was more than happy to continue with the contract for a further three years from March 2013 and that there would be no increase in the current charges.  Members discussed the contract and it was agreed that James does an excellent job, and frequently goes beyond what he has been contracted to do, Cllr Hopkins also pointed out that on many occasions James has been able to step in and assist, especially when the threat of unwanted occupation was looming or damage had been caused to fences or hedging.  Cllr Alistir Matthews proposed that the contract with J A Pinkerton be renewed for a further three years with effect from March 2013, this was seconded by Cllr Susanne Wiltshire and a unanimous vote agreeing with the proposal was given.  

 

191. LABURNUM WAY CULVERT. The Clerk advised Members that she had received a copy of a letter from Mark Francois MP which had been sent to the Managing Director of the Greenbelt Group regarding the maintenance of the culvert and grass area. The Clerk advised that the letter was dated 4th October and that as yet no update had been received. Members requested that the Clerk contact Mark Francois to see if there was anything further to report given the information supplied during the public participation that the culvert was very near to overflowing recently during heavy rain.  

 

192. WINTER SALT BAG SCHEME. The Clerk updated Members on the Essex County Council Winter Salt Bag Scheme, in particular the requirements of the Councils insurance company should the Parish Council continue to take part. Members discussed the insurance requirements, which included risk assessments and agreed that it was not practical to take part in the light of the information that had been provided.  The Clerk was asked to contact ECC to advise them accordingly.

 

193. RDC BUDGET SURVEY. Members considered the RDC budget survey which was circulated in advance of the meeting and agreed that Councillors would make individual responses.

 

194.PARISH COUNCIL ELECTIONS 2013. Cllr Hopkins reminded Members that consideration needs to be given by everyone as to whether or not they intended to re-stand as a Councillor in the next Parish Council Elections which will arise in May 2013. Cllr Hopkins told Members that due to personal circumstances, she herself would not be re-standing as a Parish Councillor, Cllr Hopkins then asked Members to consider their own positions and give thought as to whether or not they intend to re-stand.  Cllr Hopkins expressed concern for Cllr Paul Beckers health following a recent stroke and advised that all members need to think about another four year term of office. Cllr Hopkins then  advised that it is important that residents are given advance warning of the election to enable them to consider

 

whether they would like to stand as a Councillor. The Clerk advised Members that the next article for the Parish Newsletter was due following the meeting and asked Members if they would like her to put something in the article she was writing, Members agreed this would be very helpful and also suggested that the matter be placed on the Agenda for December, but earlier in the evening to give the members of the public a chance to ask questions.  Cllr Mary Beckers then advised Members that it is quite possible that Cllr Paul Beckers may not be well enough to re-stand and therefore there is a possibility that two seats on the Council will be open.

 

195. OLD LONDON ROAD HAMMERHEAD. The Clerk advised Members that she had received several emails from the Clerk of Shotgate Parish Council (circulated prior to the meeting)  regarding problems in London Road, including  the hammerhead area which falls within the Parish of Rawreth. The Clerk advised that SPC have asked Rawreth PC to support them in trying to resolve matters as  residents were still being subjected to fly tipping and now a number of vehicles, including lorries, buses and coaches have started to park in the road all day and unfortunately as there are not parking restrictions residents are becoming frustrated that there is little that can be done or is being done. The Clerk reminded Members that the issue of fly tipping and unwanted behaviour had been reported for several years now and that ECC where aware of residents concerns, as are District and County Councillors, the Clerk advised that as yet both residents and the Parish Councils requests to have the hammerhead blocked off have not resulted in any action, however a recent email from Cabinet Member Cllr Louis had suggested

the matter be referred to the Local Highway Panel, which the Clerk confirmed she had done via Cllr Chris Black. Members agreed that matters had been left unresolved for too long and it was agreed that support be given to Shotgate PC and vice versa. The Clerk advised Members that the Rayleigh/Rawreth Neighbourhood Policing Team do patrol the area regularly and whenever possible. The Clerk advised Members that SPC were holding a meeting on Tuesday the 13th of November and suggested it would be good for a Member to attend.  Cllr Rita Coombs confirmed she would be happy to attend as she often witnessed the problems first hand whilst out dog walking, Cllr Coombs confirmed she would report back to Members at the next meeting.  The Clerk confirmed she would advise SPC that Cllr Coombs would be attending.     

 

196. PLANNING MATTERS- a) Council noted the comments made under the Delegated Procedure on the following Planning applications.

 

 12/00449/FUL Mr Martin Blackwell  3 Hooley Drive, Rayleigh. Demolish existing dwelling and construct one detached three bedroom bungalow with attached garage. Council felt that although this is a one for one application the proposed bungalow is a much larger footprint and overall the increase in size is substantial.

 

Council also note that the existing building is probably pre 1960 and is near a pond, therefore before any further consideration is given to the application a Bat survey is necessary and would also question whether there may be great crested newts in the area.

 

12/00562/FUL Mr and Mrs Ian Moorcraft 152A Rawreth Lane, Rayleigh. Proposed change of use of existing Granny Annexe to create 1 bedroom residential flat. Council have confirmed as there is no increase or change to the existing building they have no comment to make.

 

b) Council to considered the following planning applications and commented accordingly.

 

12/00629/FUL Mr Simon Roper 41 Laburnum Way Rayleigh Replace existing chainlink fence with a 1.8m high wooden panel fence between concrete posts. Council confirm they have no observations or comments to make.

 

12/00618/FUL Lightpoint (UK) Ltd site of 120 and 122 Rawreth Lane Rayleigh. Demolish existing dwelling and commercial premises and construct three detached dwellings with integral garages.  Having considered the plans Council feel that the construction of three properties  would result in over development and over intensification of the existing sites, Council also question if the garden and amenity land allowed for each property is sufficient given their proposed size and scale. In addition, and as noted in previous application 10/00519/FUL only half of the site will be developed under this application and Council are concerned that the large area of existing garden land to the north of the sites could be subject to a future application for further housing,  leading to more intensification of the sites.

 

 

 

197. TRAINING- The Clerk advised Members that she had details of available training courses

 

198. ITEMS FOR NEXT AGENDA.  a) Community Garden b) Flooding in the Parish. c) LDF d) Old London Road Football Pitches. e) Land to the west of the Pumping Station Watery Lane. f) London Road land drain. g) Travellers Site Appeal. h) Rockhaven. permanent boundary marker posts i) NAP j) RHALC k) Watery Lane/Beeches Road weight restrictions l) Old London Road speed limit m) Dale Farm Eviction. n) Emergency Plan o) Laburnum Way Culvert p) Parish Council Elections.

 

199. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 5th of December 2012 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 10.30pm    

 

DATED……………………………CHAIRMAN………………………..

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 3rd October 2012 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present:    Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                                   Cllr. Mrs R Coombs

                                                                   Cllr.  Mrs S Wiltshire

In Attendance:  The Clerk, District Councillor Chris Black and 9 members of the public

 

131. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr P Beckers, Cllr M Beckers, Cllr S Coombs, District Cllr Ron Oatham and PC Steve Joynes.

 

132. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

133. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 5th of September 2012 were approved by the Members and accordingly the Vice Chairman signed them as a true copy

 

134. MATTERS FOR INFORMATION ONLY. Item 103.H Cllr Hopkins advised that the bushes had been cut outside St Nicholas House. Item 127 Cllr Hopkins asked if there was any news with regards to the application from Apthorpe St Johns Drive, the Clerk advised she would look on the RDC for an update.  Item 127 Cllr Hopkins advised that work had already begun on the property known as Westmead.

 

135. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Bedloes Corner triangle of land, the bushes need cutting as they are overhanging the pathway.

b. Central reservation of the A1245 looks untidy.

c. Potholes in Rawreth Lane, westbound just past the Rawreth Industrial Estate turning.

d. Rawreth Playing Fields, cars are parking on the grass verges again causing obstructions and limiting the view of  oncoming traffic.

e. Ragwort in the grass verges of the A1245.

f. Lorry at the Fairglen Interchange, the lorry now has another sign on it and there is also a sign advertising builders to dump their rubble on the site.

g. Burnt out house in Old London Road, what is happening?

 

136. PRESENTATION BY PAUL TOVELL OF ANGLIAN WATER. Apologies were received from Mr Paul Tovell of Anglian Water as he was unable to attend the meeting due to another work commitment in Peterborough.  The Clerk advised Members that Mr Tovell would be attending the November Meeting.

 

137. DISTRICT COUNCILLORS REPORT-  Cllr Black started by asking Members if they would like the subject of Ragwort raised as a written question at Full Council, Members replied yes.   Cllr Black then spoke about enforcement in the District and advised that the number of enforcement cases had risen to 540.   Cllr Black then spoke about the idea being floated by the Government to relax the requirement for planning permission when building extensions, Cllr Black advised that the current requirement is that anything over 3m deep will require planning permission whereas anything under 3m in depth can be built as permitted development, Cllr Black advised that under the new proposal an extension of 8m in depth would be permitted without planning permission provided the garden is at least 16m deep. Cllr Black advised that the Government didn’t go out to consultation with the ideas and therefore RDC and other councils have the right not to accept the proposals and councils can request an Article 4 order to remove permitted development rights, however if they do this homeowners can take councils to court as their right has been taken away so this area is being watched with interest.

 

138. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Is there any further information regarding the Laburnum Culvert?

b. The Chippings Bay in Old London Road has been cleared and tidied up.

 

 

139. FINANCE

a) Cheques for approval.

 CHQ –100755 H L Bloomfield- Expenses £57.69- Agreed and signed.

 CHQ- 100756 H L Bloomfield – Reimbursement of Domain Name Fees £15.59 -Agreed and signed.

  CHQ 100757 – J A Pinkerton – Garden Maintenance £1.500.00- Agreed and signed.

 

b) Review of Budget expenditure todate. The Clerk presented Members with a breakdown of the budget to date with actual monies spent and a forward forecast to the end of March 2013. The Clerk confirmed that all areas of the budget were on track with no overspends. Members thanked the Clerk for the detailed report.

 

c) Review the Clerk’s current salary- Item 139.c was moved to the end of the Meeting to enable the public and the Clerk to leave the room. After full discussion it was agreed that in consideration of the Clerks work the hourly rate paid would be increased to £9.468, an increase of 0.923p.  This increase to be effective immediately and it was further agreed that the Clerks salary should be reviewed every July inline with her contract.   Proposed by ……………………..seconded by………………….

 

140 GENERAL CORRESPONDENCE (to note).

17th September 2012-letter- Rt Hon Mark Francois MP- Update on issues around the Parish. Noted and covered under item 147.

September 2012- letter- RDC- Invite for Cllr Hopkins to attend the Remembrance Service. Cllr Hopkins asked the Clerk to send her apologies as she would be attending the Service at the Parish Church instead.

 

141.FLOODING IN THE PARISH- No update to report regarding flooding issues in and around the Parish

 

142. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT CONSULTATION DOCUMENTS AND PLANS. – This item was brought forward on the Agenda and was dealt with before item 138 to give the public a chance to ask questions.  Sam Hollingsworth and Luke Waterson from Rochford District Council Planning Department had kindly agreed to attend the meeting to firstly update Members and residents on the current stage of the LDF, and also update Members and the residents on some of the proposed changes to the planning system.      Sam started by talking to everyone about the National Planning Policy Framework which was established in March 2012. Sam advised that RDC did object to the draft version which required district councils to accept development needs for the area, including moving Greenbelt boundaries it also included a strong emphasis on economic development, Sam advised that RDC had to accept the final draft which was toned down but RDC were still not happy about the changes regarding the Greenbelt. Sam then spoke about the potential changes to the Permitted Development Rules and advised there is no formal consultation at the moment, however he said that general feeling towards to the proposed changes regarding extensions is very negative but there has been no chance to object as yet. Lastly Sam spoke about the proposed relaxation of the Change of Use rules for rural buildings into industrial use, Sam advised this was another change that RDC objected to along with several other Councils and it is now possible this idea maybe shelved as it was not received well.

 

Question raised. There doesn’t seem to be any grey area in planning, everything is black and white and not everything conforms to the plan, if a property is in the middle of a housing estate it is viewed in the same way as a property in the middle of a field why.  Sam advised that planning rules are the same wherever a property is, but plans can be passed in different circumstances and this is where the individual merits of a property are looked at, however properties in the Greenbelt will always be viewed against the Greenbelt rules therefore some things may not be permitted that would be on a large housing estate.

 

Question raised. If a bungalow is situated next to a house why on occasions are applications for dormer windows refused when the overall height of the bungalow will not be any greater than the house next door?  Sam clarified if the question was general or about properties in the Greenbelt, it was confirmed that the reference was to properties in the Greenbelt and Sam emphasised that it is the Greenbelt rules that kick in, therefore as he said before, what would be permitted outside the Greenbelt isn’t always permitted within it.

 

Question raised. What happens if your property has flooded and is in the Greenbelt, surely you should be able to extend the into the roof to allow another floor level, Sam advised that an application of this sort with supporting evidence would be viewed under very special circumstances.

 

 

 

 

 

Question raised. When properties are extended do they get rebanded for Council Tax.  Sam advised that when a property is extended the District Valuer is informed, however any rebanding of the property will not take effect until the property is sold, therefore it is the new owner of a property that will see the rebanding take effect rather than the person who carried out the extension.

 

Sam then moved on to speak about the Local Development Framework. Sam mentioned that the Core Strategy had been the subject of a  legal challenge but the court  handed down judgment and said there was no case to answer and the claim was refused, therefore the CS to 2025 including all its policies has remained intact and will be used for planning across the District. Sam then advised that the Allocations DPD will now go out to further consultation as it will specify where development will be, including infrastructure and Greenbelt buffers. Sam advised that all large sites will have to carry out Transport and Health impact studies and surface water flooding assessments and that where required sites will need to have sustainable drainage systems in place to hold water on site so that water run off is regulated.  Sam advised that the public will be able to view and comment on the final version of the ADPD from November through to January. Sam advised this will be the final consultation before the ADPD is submitted to the Government Inspector and they will decide if RDC can adopt it.

 

Question. We have seen problems with other sites in the Parish where so called sustainable drainage systems have not worked, one such site is Priory Chase and the knock on effect is the brook at Laburnum Way cannot take the water run off and floods. Can you explain what you are going to do on the new sites that will be different?  Sam replied that the problem thus far has been no agency has taken responsibility for surface water flooding but this is now being looked at by ECC and they have taken a Surface Water Management Plan to quite an advance level and as part of this plan new development of large sites will have to have a fundamental plan which developers will need to put forward showing what scheme is proposed and why.  Sam advised that the best method for sites is to use attenuation ponds, which unfortunately weren’t used on the Priory Chase site.

 

Question. Part of the problem is when water leaves a site it can run through ditches and the ownership of the ditches is sometimes the problem. Sam advised that this has been acknowledged and this is where the problem lies which is why the Surface Water Management Plan is being progressed so that management and acceptance of responsibilities are acknowledged.

 

Question raised. Are the District Council going to carry out proper risk assessments as in the past this hasn’t happened?  Sam advised that in flood risk areas flood risk assessments will have to be carried out.

 

Question raised. Why don’t neighbouring councils ever discuss flood risk assessments and the impact that development within their district will have on neighbouring areas. Sam advised that this is exactly why the Surface Water Management Plan has been drafted as it is evident there have been failings, the plan is being drafted and paid for by ECC who will consult with RDC, Southend BC, Basildon DC etc.

 

Question raised. How will the consultation be advertised?  RDC will use a list of those residents who have submitted comments on previous consultations and in addition it will be advertised in the local press and Town and Parish Council will be asked to help spread the word.

 

Question raised  Will the ADPD  show all the options for an area, for example the land to the north of London Road had several different options, so will the final draft show more than one option if more than one has been considered. Sam advised yes, and you will be asked to say whether you agree or disagree with option 1, 2 or whatever, if you say you don’t agree you will be asked why, but you will not be asked to provide an alternative.

 

Question raised. Will there be another public enquiry? Sam advised yes, but it will not be necessary for the public to speak as all written comments will be taken into account.

 

Question raised. Particular proposed developments around the District have already had interest shown from developers, is this the case with land to the north of London Road?  Sam advised yes, some agents have come forward on behalf of the private sector.

 

Question raised. Will Rawreth Industrial Estate still be developed into residential use?  Sam advised this is very much a long term plan so towards the end of the development period, but if it doesn’t come to fruition another site may need to be found to take those houses, ie there will be a contingency if the development doesn’t happen, it will be monitored all the way through.

 

 

 

 

Question raised. The land to the north of London Road still makes reference to a primary school being needed, is this still the case as the local primary school St Nicholas has the capacity to be extended?  Sam advised that ECC Schools Services wanted the option for this but when the sites are finally agreed for development ECC SS will look at the sites more closely and may insist on a monetary contribution to extend the existing schools rather than build a new one. 

 

Question raised. In the past developers have given money for certain projects and this money has been used elsewhere how will this be controlled?  There will be written agreements and ultimately developers will do their homework before they purchase sites because if they know they need to make a financial contribution towards a new school or health services they will ensure the price they pay for the land reflects how much their additional costs are going to be on top of their development costs.

 

Cllr Lyn Hopkins thanked both Sam and Luke for attending the meeting as the information they had passed on had been very useful.

 

143. OLD LONDON ROAD FOOTBALL PITCHES – No updates to report regarding the site, however it has been mentioned that the bushes along the boundary of the site are overgrown and are overhanging into the road. The Clerk was asked to contact RBYFC to see if this could be dealt with via the landowner.

 

144. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

145. LAND DRAIN LONDON ROAD (adjacent to Claremont) –No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

146. TRAVELLERS SITE (A1245)– No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

147. OLD LONDON ROAD SPEED RESTRICTIONS- The Clerk read members a letter dated 17th September 2012 from Mark Francois MP, the letter updated Members on the reply that Cllr Louis of ECC had sent to Mark Francois regarding the overgrown rural footpath in Old London Road, the state of the chippings bay in Old London Road and the re-restriction of the speed limit in Old London Road.  With regards to the first update the Clerk advised Members that the footpath had been cleared of some overgrowth but it is still impassable, Members welcomed the suggestion that some additional signage could be put in the road warning motorists there is no pavement,  Members asked the Clerk to see if the necessary report had been prepared by the Highways Liaison Office with regards to additional signage and requested that the Clerk inform Mark Francois that the work to the rural path was not sufficient to enable it to be used. With regards to the update about the chippings bay, the Clerk advised Members that the bay had only been cleared that week, however it was a vast improvement. Lastly with regards to the re-restriction of the road, Members welcomed the news that ECC may be reviewing its Speed Management Policy and asked the Clerk to ensure that both the Highways Liaison Officer, Cllr Louis, and the Local Highways Panel are aware that the Council would like this road considered for re-restriction.

 

148. BEECHES ROAD WEIGHT RESTRICTION – No developments to report regarding the enforceable weight restriction in Beeches Road. The Clerk did confirm the matter of the blocked drains had been reported but as yet she had not heard from ECC as to when they would be looked at, the Clerk confirmed she would chase this matter.

 

149. VILLAGE SIGN- Members looked at a draft agreement between the Council and Battlesbridge Locks regarding maintenance of the land surrounding the Village Sign in return for the right to display an advertising board. Members agreed the draft and the Clerk was asked to present the same to Mr Holiday for his approval. It was agreed that two copies should be signed, one for each party. The Clerk confirmed she would be speaking to the local sign writer in Rawreth Lane to enquire if the Village Sign could be tidied up. 

 

 

150. NEIGHBOURHOOD ACTION PANEL- No update or developments to report with regards to the NAP.   

 

151. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None

 

 

 

 

 

152. RHALC. Cllr Matthews confirmed that the next meeting of the RHALC was due to take place on the 18th of October 2012, Cllr Matthews said he was not sure if he would be able to attend.  Cllr Hopkins then advised Members that she had received a call from Cllr Mary Beckers advising that at the last meeting of the RHALC it had been agreed that each Council could now have three representatives on the RHALC, Cllr Beckers advised Cllr Hopkins that she would be prepared to be the third representative.  The Clerk advised Members that she had seen the minutes from the previous meeting, being the AGM and she could not recall any such motion, Cllr Matthews also confirmed

 he had read the minutes and could not recall this. Members asked the Clerk if she could clarify the matter with the Honorable Secretary of the RHALC.

 

153. PARISH NOTICE BOARD- The Clerk advised Members that following the withdrawal by ECC of the CIF Funding for a joint notice board she had contacted Rayleigh Town Council about the possibility of proceeding without the need for RPC to acquire funding. The Clerk advised that she had suggested to RTC that a shared notice board could still go ahead if at the end of the financial year there was sufficient surplus left in the RPC budget. The Clerk advised that the suggestion would be put to Members of RTC.  The Clerk advised Members that she was monitoring the budget, and that currently the idea seemed viable.

 

154. PARISH EMERGENCY PLAN- Cllr Matthews advised Members that he had started writing the plan based on the discussions of the working party. Cllr Matthews advised that he would need more information from the Clerk regarding points of contact. The Clerk advised that an article had been produced in the Parish Magazine requesting information from residents about skills and equipment and vulnerable residents but as yet she had not heard from anyone.

 

155. DALE FARM EVICTION- No update to report regarding the eviction at Dale Farm.

 

156. ROCKHAVEN- Cllr Matthews confirmed that due to work and home commitments he has still been unable to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road Rawreth. Cllr Matthews confirmed these would be done as soon as he is able.

 

157. COMMUNITY GARDEN- The Clerk advised Members that Mr Collins had once again been working at the garden and that he had weeded the beds again and planted some bedding plants, the Clerk advised that Mr Collins had also replaced one of the trees that had died.  The Clerk then advised Members that the contract with JA Pinkerton was due for renewal in March 2013. The Clerk advised that a one year probationary contract had first been issued, followed by a three year fixed contract, renewable at the end of the term, being March 2013. The Clerk advised that she had spoken with James Pinkerton to remind him that the contract would need renewing in March and confirmed that she had asked James if he would be happy to continue carrying out the maintenance on behalf of the Council which James confirmed he was more than happy to do,  the clerk confirmed that she also asked James if there were any changes that he would like to propose to the current contract, ie charges, work schedules etc and that James had confirmed there were no changes that he would like to make to the contract and that his charges would remain the same.  Members agreed this matter needed to be discussed ahead of the budget and the Clerk was asked to add the matter to the November agenda.  .  

 

158. LABURNUM WAY CULVERT.  The Clerk advised Members that following the September Meeting she had contacted Mark Francois MP regarding the maintenance of the culvert and the information that had been supplied to suggest the Culvert maybe collapsing, the Clerk further advised that at the time of the meeting a reply was still awaited.  

 

 

159. WINTER SALT BAG SCHEME. The Clerk advised Members that the Councils application to be included in the Essex County Council Winter Salt Bag Scheme has  been accepted, however ECC are now advising that the Council needs to approach its own insurance company with regards to having sufficient insurance to cover volunteers and employees. Members requested that the Clerk contact the insurance company as suggested and report back to Members at the November Meeting.

 

 

 

160. PLANNING MATTERS- a) Council to note the comments made under the delegated Procedure on the following Planning applications.

 12/00554/FUL Ranon Limited Chichester Hotel, Old London Road Rawreth, Covered smoking shelter. The proposed shelter seems quite large and Council are concerned it could be used as an extension to the indoor bar area. Council also note the close proximity to windows and doors and are concerned about smoke ingress and also noise pollution.   

 

`161.TRAINING-. The Clerk advised Members that she had details of available training courses

 

162. ITEMS FOR NEXT AGENDA. . a) Community Garden renewal of JA Pinkerton Contract b) Flooding in the Parish. c) LDF d) Old London Road Football Pitches. e) Land to the west of the Pumping Station Watery Lane. f) London Road land drain. g) Travellers Site Appeal. h) Rockhaven. permanent boundary marker posts i) NAP j) RHALC k) Watery Lane/Beeches Road weight restrictions l) Old London Road speed limit m) Dale Farm Eviction. n) update from Cllr Stephen Castle m) Emergency Plan n) Reply from Rettendon PC o) Paul Tovell Anglian Water p) War Memorial q) Laburnum Way Culvert. r) Winter Salt Bag Scheme s) RDC Budget Survey

 

163. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 7th November 2012 at 7.30pm in the Rawreth Village Hall

 

Under the Public Bodies Admissions to Meetings Act 1960 the Meeting was closed to members of the public and press at 9.30pm to allow Members to discuss item 139.c.

 

The Meeting closed at 9.45pm    

 

DATED……………………………CHAIRMAN………………………..

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 5th September 2012 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present:    Cllr. A Matthews

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr. Mrs R Coombs

                                                                   Cllr. S Coombs

In Attendance:  The Clerk, District Councillors Mike Steptoe, Chris Black and Ron Oatham and 7 members of the public

   

99. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr L Hopkins, Cllr S Wiltshire and Cllr P Beckers.  Cllr Matthews advised those present that unfortunately Cllr Beckers had suffered a stroke the previous day, Cllr Matthews asked that the Councils best wishes be conveyed to Cllr Beckers for a speedy recovery.

 

100. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

101. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 4th of July 2012 were approved by the Members and accordingly the Vice Chairman signed them as a true copy

 

102. MATTERS FOR INFORMATION ONLY. Item 73.c the Clerk advised that the wooden width restriction post has finally been replaced.  73. f the Clerk advised that some verges around the Parish had been cut whilst others were still to be done.  73. g the clerk advised that the manhole cover/pot hole in Rawreth Lane had now been repaired.

 

103. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Pot Holes Bedloes Corner.

b. Grass cutting at Rawreth Playing Fields, 3rd Field has barely been cut and the others have not been up to their normal standard.

c. Car Park at Rawreth Playing Fields more holes are appearing in the entrance.

d. Bedloes Corner rubbish being dumped in the Triangle on a regular basis.

e. Footpath at Makro has been cutback.

f. Persistent smell from Rayleigh West.

g. Static Burger Van on the A1245 prior to the Railway Bridge, one half of the new structure has been removed and it looks like it is no longer trading.

h. Bushes on the boundary of St Nicholas House need trimming back as they are overhanging the footpath.

i. Road signs in Rawreth Lane are obscured by overgrown bushes.

j. Street lights in Church Road are on 24/7 numbers 12 and 15.

k. Rubbish in the hammerhead in Old London Road.

l. Rubbish in the hammerhead just beyond the pedestrian underpass.

 

104. PRESENTATION BY PAUL TOVELL OF ANGLIAN WATER. The Clerk advised Members and the public that Mr Paul Tovell would not be attending as she had asked him to postpone his visit until October when a full Council would be in session. The Clerk advised that Mr Tovell had sent an email to explain the main purpose of his visit, which Cllr Matthews read to those present. 1 to apologise for the inconvenience that was caused earlier in the year with odour from the works and to inform people what we are doing about it. 2 the main news is that we will be closing the site as a sludge treatment centre at the end of this year and sludges will be going to Basildon STW where we have invested in a new processing plant that will digest the sludge and produce gas that we can then use to generate power to run the Basildon site and feed back to the grid.  3 this means that there will be a significant reduction in traffic to the site at Rayleigh by approximately 60 tankers per week and 40 other lorries etc per week.
4 we will no longer lime sludge at site so this process will be shutdown. 5 we are building similar facilities to the one at Basildon at Colchester and Ipswich so we will have plenty of outlets for biosolids cake and with the ability to turn it into power will not want to treat it in other ways to maximise our return on investment. 6 we will still on occasions

 

 have to use some of the area at Rayleigh STW to store cake but this will have been through the digestion process so will have had the organic content (the main cause of smell) broken down as part of the digestion process. 7 there may of course be some very exceptional circumstances when we have to store other cakes at site. For example when the Foot and Mouth epidemic happened we were restricted from access to agriculture land and had to stock cake - but it will be these type of extreme events and not day to day issues that will cause this.

 

105. DISTRICT COUNCILLORS REPORT-  Cllr Matthews introduced District Cllr Mike Steptoe, Portfolio Holder for Environment, Woodlands and Parks, Open Spaces, Street Scene, Recycling, Dangerous Dogs and Grass Cutting.  Cllr Steptoe started by explaining to those present what his role entailed and then spoke about the services that have been affected by Fountains folding and being declared bankrupt with very little notice to their clients.  Cllr Steptoe advised that RDC had managed to secure two companies to help them out in the interim period, Pinnacle and Southend Borough Council  but emphasised this is only short term and advised that a panel has been set up to re-issue the contract that was held by Fountains, which in part covered ground maintenance, verges, cemeteries, parks and open spaces. Cllr Steptoe advised that it is imminently expected that invites will be sent out to companies inviting them to tender for the contract with  the aim that  the  new contract will come into effect in April next year.

Cllr Steptoe advised that the two companies currently being used are not guaranteed the contract going forward, and therefore the job they are currently doing is very much a fill in and as such, the level of service has not quite been at the level it should have been. Cllr Steptoe also relayed that coupled with the folding of Fountains, this year had been the wettest since records began which created two further problems, the grass has been growing too quickly and the fact that it couldn’t be cut because it was too wet.  Cllr Steptoe advised that in an ideal world RDC would have been able to move the contract to another company but EU rulings did now allow this.

 

Cllr Steptoe then spoke about the responsibility for grass verge cutting and explained that RDC get paid by ECC to cut the grass verges, which ordinarily fall under ECC Highway responsibility,  Cllr Steptoe said that this was an agreement that had been in place for sometime, and is repeated across the County, however, Cllr Steptoe is now aware that the amount received from ECC to cut the verges does not meet the actual cost of the works, Cllr Steptoe revealed that the sum received is £33,500 yet the actual cost exceeds £200,000.  Cllr Steptoe advised that as cutbacks are needed across the district and money needs to be saved ideally he would like to give the responsibility back to ECC and let them do the stated 1 ½ cuts per year.  Cllr Steptoe added that this is not an easy decision, for RDC to continue the work which normally results in more than 1 ½ cuts, an extra £200,000 would need to be found, so in order to find this money other services would need to be cut or,  the contract could be returned to County but a difference would be seen in the verge cutting around the District.   Cllr Steptoe confirmed he has written to ECC to enquire how the payment to district council’s is equated as information had shown RDC receive £33,500 based on a population of 83,100 and an area of 169.5 square kilometres,   whereas  Chelmsford BC receive the sum of £274,000 based on a population of 167,800 and an area of 338 square kilometres, Cllr Steptoe also had the figures for Braintree who receive £183,000 based on a population of 142,000 and an area of 611 square kilometres which clearly shows there is not set equation for determining how much each district or borough council receives, as yet Cllr Steptoe has not received an answer to his question. Cllr Steptoe then spoke about one district council who do not get paid for verge cutting as the work is carried out by Parish Council’s with them being paid for the work, Cllr Steptoe asked would this be an option in our District, Cllr Matthews replied that the proportionate share of £33500 by each Parish or Town Council would not be enough to cover the cost of the work involved, so unless the amount was increased to ensure each Parish was not out of pocket, no. 

 

The meeting was then opened to the public to give them an opportunity to ask Cllr Steptoe questions.

 

Q…Do ECC look at the amount of grass that has to be cut in each area of the district?  Cllr Steptoe replied that he had asked ECC for a map of the verges in the RDC area that needed cutting but ECC did not know of any such map. 

 

Q…Why don’t councils push through laws to raise money, like fines for fly tipping.  Cllr Steptoe replied the Council already has a policy but when rubbish is dumped it has to be proved where it came from as the onus is not on the person dumping it but the person who produced the waste, therefore prosecutions are not very forthcoming.

 

In response Cllr Steptoe was asked why do the Council not produce a guidance note informing the public that it is illegal for an unregistered person to collect rubbish and white goods etc.  Cllr Steptoe advised that something has been written in Rochford Matters.

 

Q….Why do RDC refuse to take action when names and addresses for the person creating the waste have been given. Cllr Steptoe advised that the cost of taking someone to court can be very expensive as it involves officers’ time, court costs, etc, this money cannot be recouped as any fine imposed goes into a central government pot, therefore in short it is not cost effective to proceed to court action in the vast majority of cases.

 

Q…So there is not deterrent, Cllr Steptoe agreed that really there isn’t.

 

Q…Does it cost RDC money every time fly tipping is cleared away as sometimes as soon as rubbish is cleared it appears again. Cllr Steptoe advised that part of the contract with SITA includes the collection of refuse, including dumping so no, no extra costs are involved.

 

Cllr Steptoe then advised that RDC are trialling a new phone app which will allow you to report defects around the District, the app will allow you to take a photo of the defect and a gps system will map where it is, the photo and gps reference are then sent to RED and they refer it to the relevant department, things like pot holes, graffiti etc can be reported and once the defect is fixed the sender receives a photo showing the repairs have been completed.

 

Q…Who is trialling the app, Officers and District Councillors. 

Q…Can it be phased out to Parish and Town Councils next as we would be happy to trial it. Cllr Steptoe advised this is an option.

 

Cllr Steptoe advised that hopefully the new app would be available to the public in around 6 weeks time.

 

Cllr Matthews thanked Cllr Steptoe for his time and for attending the meeting.  At this point Council returned to formal session and Cllr Black then presented his report.

 

Cllr Black reported that the Regal bus service will now be retained for a further year and that from October Essex County Council will be responsible for bus passes. Cllr Black then advised that ECC will be sending out a consultation about the yellow lines in Priory Chase, Cllr Black pointed out that the current yellow lines are not official ones, they were painted by Asda to allow deliveries to be able to enter the site. Lastly Cllr Black spoke about the application for housing in London Road at Timber Grove, Fitzroy Homes.  Cllr Black advised that one reason the recent application was refused was the fact that the developer had not come up with a detailed plan for surface water drainage, also it was noted that ECC have advised there is going to be a shortage of secondary school places, therefore funding will need to be looked at from the development.  Cllr Black also advised that some of the existing footprint of Timber Grove is in the Greenbelt, so it raises the question does some of the development count towards the number of houses on the land north of London Road, Cllr Black advised that Shaun Scrutton said he wasn’t sure.

 

 

106. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Beeches Road and Watery Lane still has an ongoing problem with overweight vehicles, which are being reported constantly, but a number are adhering to the weight restriction and are using Watery Lane as the point of entry to gain access to the Mousery Site, on several occasions there have been some very near misses as the lorries are far to big to negotiate the tight bends, why are ECC not strengthening the weak bridge which would solve the problem of the large lorries negotiating such tight bends?

b. The chippings bay is still being used for other purposes, gulley waste is being dropped there and the water hydrant in the road is being used to refill the lorries and the cover for the hydrant is being left off when they have finished.

c. Rural footpath in Old London Road is still impassable.

d. Thank you from St Nicholas Church for all those that helped with tidying the grounds, there will be another tidy day on the 15th of September 2012.

e. Thank you to PC Ali Kirkham who is covering for PC Steve Joynes whilst he is on secondment to Essex HQ. PC Kirkham has gone out of her way to help several residents and deal with matters around the Parish.

 

107. FINANCE

a) Cheques for approval.

 CHQ –100750 H L Bloomfield- Expenses £57.69- Agreed and signed.

CHQ- 100751- Audit Commission- External Audit- £162.00- Agreed and signed.

CHQ – 100752- Rochford Hundred Association of Local Councils- Membership Subscription- £7.70 Agreed and signed.

CHQ – 100753- H L Bloomfield   - Reimbursement of computer maintenance and BT Broadband costs £152.20- Agreed and signed.

CHQ- 100754 – Essex and Suffolk Water – Water charges £19.05- Agreed and signed.

 

108 GENERAL CORRESPONDENCE (to note).

16th July 2012 and 13th August – letters- Mark Francois MP- Acknowledgement letter regarding issues around the Parish.- Noted.

1st August 2012 – letter- Essex Highways – Public Notice- Noted.

1st August 2012 – letter- Essex County Council – Sustainable Drainage System consultation.-Noted.

6th August 2012 – letter – Mark Francois MP. Update regarding issues around the Parish.-Noted.

 

109.FLOODING IN THE PARISH- No updates to report regarding flooding issues in and around the Parish

 

110. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT CONSULTATION DOCUMENTS AND PLANS. – No updates or progress to report with regards to the LDF CS.      

 

111. OLD LONDON ROAD FOOTBALL PITCHES – No updates to report regarding the site.

 

112. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

113. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

114. TRAVELLERS SITE (A1245)– No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

115. OLD LONDON ROAD SPEED RESTRICTIONS- The Clerk referred to Mark Francois’s letter of the 16th of July and advised Members that a reply from Cllr Louis at ECC was still awaited. Members asked the Clerk to chase the matter.

 

116. BEECHES ROAD WEIGHT RESTRICTION – Cllr Matthews read Members an email received from a member of the public. “As you know I have had an interest in the above subject and it seems a never ending story.

I believe that the recent byelaw is mainly concerned with the 'weak bridge' and the 3 ton limit.  This is making large lorries, fixed and articulated, that are delivering to IMAGE (ex-The Mousery) use Watery Lane instead of Beeches Road.  Watery lane is completely unsuitable for such size vehicles as I noticed the other day when I was behind one that had just left IMAGE.  I felt quite sorry for the driver as he had to stop on numerous occasions whilst other oncoming vehicles tried to squeeze past and indeed had to reverse to accommodate the lorry.    This is extremely dangerous for all vehicles using that narrow winding section of road and perhaps more so than lorries occasionally using the so called 'weak' bridge.   I would suggest that it would be better for the bridge to be strengthened and for these heavy vehicles to use Beeches Road.     The weight limit is just a cheap solution but it will never resolve the issue. Also, connected with that road.  1  Is there a chance that the drains in Watery Lane could be checked, perhaps by the Council crews who clean the road on the first Wednesday of the month (next due on the day of the September Parish meeting), as I am sure that the recent rains were laying too long due the drains being blocked by silt. 2 In September 2011, I reported to ECC Highways that the chevron sign at the bend where Watery Lane meets Beeches Road/Highlands Road (when driving from Hullbridge) has been badly damaged by an RTA incident and need to be replaced.  This has still not been done despite a reminder a few months later. Maybe some communication from the Parish Council would encourage Highways to take some action?   Cllr Matthews advised that there had been some discussion at County regarding strengthening the bridge but nothing further had been mentioned, the Clerk was asked to contact ECC Highway regarding all the points made.

 

117. VILLAGE SIGN- The Clerk advised Members that Advertising Consent had now been approved for the sponsorship board and as such, the sign from Battlesbridge Locks is now in place.  The Clerk advised Members that the contract between the Council and Battlesbridge Locks now needs to be completed, Members had a brief discussion on what the contract should contain and the Clerk was asked to draft the same for approval at the next meeting.  Members also commented that the sign itself is in need of some work and the Clerk agreed to contact a local sign write to see if he could give an estimate.   

 

118. NEIGHBOURHOOD ACTION PANEL- No update to report as the next Meeting is scheduled for October.    

 

119. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED- None.

 

120.RHALC. No report as there is a meeting due.

 

121. PARISH NOTICE BOARD- The Clerk advised Members that a final decision had been given by ECC and unfortunately the money granted under the CIF Panel could only be used for a notice board if the board is sited on the land fronting Laburnum Way. Members agreed this was not going to be possible and that a joint board located at Asda would be a better option.  The Clerk suggested that the matter could be reviewed at the end of the financial year to see if the budget would allow the plan to go ahead without grant funding. Members agreed and the Clerk was asked to update Rayleigh Town Council.

 

122. PARISH EMERGENCY PLAN- Cllr Matthews confirmed that a working party had met to discuss progressing a Parish Emergency Plan and some ideas had been noted.  Cllr Matthews advised part of the plan would include a list of willing and able members of the community, including, doctors, nurses, fireman, police, electricians plumbers etc and a list of available equipment such as generators, four wheel drives, tractors, boats etc.  Cllr Matthews advised that information needed to be collected and the Clerk suggested that the next issue of the Parish Magazine may be a way forward.  Members agreed and the Clerk was asked to include something in the article requesting information from residents. Cllr Matthews confirmed that once received the information could be collated for the Parish Emergency Plan.

 

123. DALE FARM EVICTION- No updates or progress to report following the eviction at Dale Farm.

 

124. ROCKHAVEN-  Cllr Matthews confirmed that due to work and home commitments he has still been unable to  erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road Rawreth. Cllr Matthews confirmed these would be done as soon as he is able.

 

125. COMMUNITY GARDEN- Nothing to report regarding the Garden in general, Members agreed to defer the discussion regarding the possibility of a Memorial to the October Meeting.  

 

126. LABURNUM WAY CULVERT. The Clerk advised Members that she had still not received any correspondence or answers regarding the ongoing maintenance of the ditch and culvert.  Cllr Matthews then read an email from a Member of the public which relayed that some residents had met with MP Mark Francois at the culvert and it had reported that the structure of the culvert had been found to be crumbling beneath the roadway and possibly caused by the high water levels. They also stated that there is a possibility it may collapse. The Member of the public sending the email then asked, “Perhaps the deep hole in the pavement above the culvert is the start of something” The Clerk confirmed that no such reports had been received by her. Members asked the Clerk to correspond with Mark Francois MP for clarification on what had been reported.

 

127. PLANNING MATTERS- a) Council noted the comments made under the delegated Procedure on the following Planning applications.

 

 12/00456/FUL. Mr and Mrs Marney Apthorpe, St Johns Drive, Rayleigh Essex. Proposed pitch roof over flat roof open porch and replace two front windows with bow windows. Council have no observations or comments to make.

 

12/00455/LDC Mr and Mrs Marney Apthorpe, St Johns Drive Rayleigh Essex. Application for a Certificate of Lawfulness for proposed cart lodge and garages. First Council would like to re-iterate the comments made in their initial reply dated 23rd May 2102 12/00230/LDC.  The dry store, outbuildings, cart lodges and garages are all additional buildings, which are contrary to Green Belt Policy, these additions were refused under the original application and that decision should stand. Council note that the stables included in the original application 12/00230/LDC are not shown on this application, nor are they included. Council are concerned that the original overall application is now being presented in a piecemeal fashion in order to obtain approval. If the application as submitted is approved Council would request that conditions are attached that the property and its related buildings should not be used for commercial purposes. Council would also request that a condition is attached that any outbuildings, whether new or old should not be used for residential purposes.

 

12/00444/LDC Mr B Daly. Westmead, Chelmsford Road Rawreth Essex. Application for lawful development certificate for proposed single storey side extension, single storey rear extension, roof alterations forming gable to both roof ends and 2 flat roof rear dormers. The property is situated in the Greenbelt with open countryside to the rear.  The proposed alterations and additions to the property are excessive over development contrary to the Green Belt Policy, and the rear elevation is dominant from the open countryside.

 

128. TRAINING-. The Clerk advised Members that she had details of available training courses

 

 

 

 

129. ITEMS FOR NEXT AGENDA. . a) Community Garden b) Flooding in the Parish. c) LDF d) Old London Road Football Pitches. e) Land to the west of the Pumping Station Watery Lane. f) London Road land drain. g) Travellers Site Appeal. h) Rockhaven. permanent boundary marker posts i) NAP j) RHALC k) Watery Lane/Beeches Road weight restrictions l) Old London Road speed limit m) Dale Farm Eviction. n) update from Cllr Stephen Castle m) Emergency Plan n) Reply from Rettendon PC o) Paul Tovell Anglian Water p) War Memorial q) Laburnum Way Culvert. r) Winter Salt Bag Scheme

 

130. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 3rd October 2012 at 7.30pm in the Rawreth Village Hall

 

 

The Meeting closed at 9.40pm    

            

 

DATED……………………………CHAIRMAN………………………..

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 4th July 2012 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present:    Cllr. A Matthews

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr. Mrs S Wiltshire

                                                                   Cllr. Mrs R Coombs

                                                                   Cllr. S Coombs

In Attendance:  The Clerk, District Councillor Ron Oatham and 7 members of the public

 

69. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr Lyn Hopkins.

 

70. TO RECEIVE DECLARATIONS OF INTEREST. None

 

71. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 6th of June 2012 were approved by the Members and accordingly the Vice Chairman signed them as a true copy.

 

72. MATTERS FOR INFORMATION ONLY. The Clerk updated Members on item 40.a and confirmed that the missing/broken bollards and width restriction posts in Church Road had been reported to ECC following vehicles mounting the pavement and using the road as a cut through.

 

73. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. The number 3 bus service has been altered and will now go to Hyde Hall. The start and finish times of the route have altered but a new timetable is still awaited.

b. A1245 Northbound at the Rawreth Lane junction there is a tree overhanging the traffic lights.

c. The wooden width restriction post in Church Road is still missing and HGV drivers are now taking advantage and mounting the pavement to enable them to fit through the gap that is left. These HGV drivers include ECC contractors using the chippings bay. A report has been made to Essex Police, incident number 902, the driver of one vehicle was stopped by a resident and asked to stop using the route which he said he would do, he was also asked that his co workers to do the same.

d. The footpath next to the Church is overgrown and can’t be walked.

e. The footpath next to the Goat field is overgrown and can’t be walked.

f. Verges around the Parish are badly in need of cutting.

g. Manhole cover/pot hole in Rawreth Lane is getting worse and is now a public hazard.

 

74 DISTRICT COUNCILLORS REPORT- Cllr Ron Oatham started his report by advising Members that the Local Highway Panel had met for its first meeting the previous week. Cllr Oatham advised that several members of the panel were absent from the meeting and that no decisions had been made but it had been agreed that clarity was needed on the roles of those involved, ie District, Highways, Rangers. Cllr Oatham then advised that Bellway Homes had submitted a further application for the EON site, this time increasing the number of affordable homes to 31% which still falls short of the District requirement of 35%, Cllr Oatham also advised that the application still does not include a community facility.  Cllr Oatham then confirmed he had re-reported the pothole in Rawreth Lane stating it was a hazard, together with one in Downhall Road.  Cllr Oatham then briefly spoke about the newly adopted Code of Conduct and confirmed that councillors now need to declare non pecuniary or pecuniary interest rather than personal interests. Lastly Cllr Oatham advised that Cllr’s Chris and June Lumley had their email account hacked into and as a result scam emails had been sent to their address lists stating they were stuck in Spain having been robbed and everything stolen.

 

5. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Junction of the A129 and Old London Road, the grass verge is so high you cannot see the oncoming traffic when trying to join the A129.

 

b. The Rural Path in Old London Road is so overgrown you now have to walk in the road, the footpath has been overgrown since it was laid as the surface allows weeds and Mares Tail to break through, the path either needs to be dug up and a more appropriate surface laid or closed completely and warning signs erected stating the road has no footpath.

c. Church Road name sign is missing from the Old London Road junction.

d. Width restriction warning sign is missing from the junction of Old London Road and Church Road.

e. Lorries mounting the pavement in Church Road because of the missing width restriction post.

f. The chippings bay in Old London Road is being used to its full capacity and because of this lorries are being loaded on the road and loose chippings are left laying on the carriageway.

g. Can volunteers cut back verges and overhanging trees etc around the Parish?  Both the Clerk and the Vice Chairman advised no due to health and safety these must be carried out by the relevant authorities.

h. Part of the footpath behind the Church has been cut back but can clarification be given on the actual route of the path as it appears to be blocked in one part. Cllr Matthews confirmed he would walk the route and have a look.

i. The Gas Board are repairing the mains in Church Road.

 

76. FINANCE

a) Cheques for approval.

 CHQ –100746 H L Bloomfield- Expenses £57.69.Approved and signed.

CHQ- 100747 JA Pinkerton- Garden Maintenance- £780.00. Approved and signed.

CHQ-100748 Sweyne Park School – Bench related costs, stain and fixings £75.00. Approved and signed.

CHQ- 100749 RCCE- Membership Renewal £55.00.Approved and signed.

 

b) Quarterly Budget Update. The Clerk circulated a copy of the Quarterly Budget to Members prior to the Meeting. The Clerk advised that spending was on budget for the first quarter and that both precept payments had been received. Members thanked the Clerk for the update and no questions were asked.

 

c)  The Clerk talked Members through the new Asset Risk Assessment, and Audit plan as recommended by the Internal Auditor. The Asset Risk Assessment had been drafted to show what risk factors existed for each asset held by the Council and what control method had been put in place to minimise the risk. Members were happy with the document presented to them, no questions were raised and the document was unanimously agreed by those present and accordingly the Vice Chairman signed the same. With regards to the Audit Plan the Clerk advised that the plan reflected the scope of the internal audit carried out each year and its effectiveness. Again Members were happy with the document presented to them, no questions were raised and the document was unanimously agreed by those present and accordingly the Vice Chairman signed the same. The Clerk then advised Members that a new Asset Register had been created for the 2013 audit. The new register will show each asset owned by the Council at its original purchase price or an agreed amount. The Clerk explained that as many items had been purchased before she took over as Clerk it was difficult to ascertain purchase prices, therefore the internal auditor had suggested and agreed that the value of each asset in 2012 should become the “fixed value”.  Members agreed that this was a sensible starting point and the Clerk confirmed this would be reflected in the next audit. The Clerk also confirmed that the Fidelity Cover had been increased to £15,500 in line with the internal auditor’s recommendation. 

 

Lastly the Clerk confirmed that the External Auditors had now completed the Audit with no recommendations made or questions asked. Members congratulated the Clerk.

 

77. GENERAL CORRESPONDENCE (to note).

30th April 2012 (rec June) ECC – Letter- Street Materials Guide Design and Good Practise document for reference. Noted.

June 2012, RDC. Invite to the Chairman’s Civic Reception. 14th July 2pm to 5pm. RSVP. Noted and RSVP made.

June 2012- Aon- Letter confirming renewal of insurance cover. Noted.

 

78. FLOODING IN THE PARISH- The Clerk advised Members that fortunately despite the weather conditions   there had been no reports of flooding in Church Road, however with the weather remaining very unsettled a careful watch is still being maintained.

 

The Clerk then advised Members that despite several attempts to contact Taylor Wimpey regarding the culvert at Laburnum Way she had still not received a reply regarding the maintenance contract.   The Clerk advised that in April the contractor Dave Wallace was asked by Taylor Wimpey to stop all maintenance work on the culvert as there were planned drainage works. The Clerk advised that this information had only ever come from the contractor and despite asking Taylor Wimpey directly what the planned works are, and when the maintenance would recommence she had still heard nothing. The Clerk advised members that the contact she had been dealing with at Taylor Wimpey was off sick and it appeared in his absence his emails were not being replied to. The Clerk said she would continue to

 

try and ascertain what was happening, and advised that during the last forecast for heavy rain she had spoken to Dave Wallace to see if Taylor Wimpey would authorise him to clear the culvert as it was already blocked. this authorisation was not given, no calls were returned and therefore the ditch/culvert has remained un-maintained since April.

 

79. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT CONSULTATION DOCUMENTS AND PLANS. No update or progress to report.

 

80. OLD LONDON ROAD FOOTBALL PITCHES – The Clerk advised that a part of the perimeter fence had been broken and reported to the Chairman of RBYFC. The Clerk also reported that a meeting had taken place between the Council, RBYFC and a resident to discuss proposed changes to the pitch layout.  The Clerk confirmed that the pitch locations had taken into account neighbouring properties and that no concerns about the changes had been raised. The Clerk confirmed that a good working relationship is continuing with the club.

 

81. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

82. LAND DRAIN LONDON ROAD (adjacent to Claremont) – The Clerk confirmed that there was no update or progress to report with regards to the problem with the land drain disgorging onto the pavement despite the matter being raised again with ECC Highways.

 

83. TRAVELLERS SITE (A1245)–No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

84. OLD LONDON ROAD SPEED RESTRICTIONS- The Clerk confirmed she had no update or progress to report regarding the request for the re-restriction of Old London Road. Cllr Paul Beckers advised Members that he had attended the recent NAP meeting and that PC Joynes confirmed he had received an email from ECC Highways regarding speeding. ECC advised PC Joynes that they are conducting speed limit reviews in the County and that any suggested speed limit changes will need to be authorised and funded by the Local Highways Panel. Members requested that the Clerk contact Cllr Stephen Castle and ask him to refer all previous correspondence sent to him and ECC Highways to the Local Panel and seek their authorisation for the re-restriction of Old London Road.

 

85. BEECHES ROAD WEIGHT RESTRICTION – The Clerk confirmed that ECC Trading Standards are continuing to carry out enforcement action on overweight vehicles using Beeches Road.

 

86. VILLAGE SIGN- The Clerk confirmed that the application for Advertising Consent had been forwarded to RDC and that the same had now been validated. The Clerk confirmed that the usual consultation period had now started and that a decision would be forthcoming once the usual timescales had elapsed.   

 

87. NEIGHBOURHOOD ACTION PANEL- Cllr Beckers gave a verbal report to Members on the last meeting and the Clerk was handed a copy of the Minutes from the April Meeting. Cllr Beckers confirmed that a Community Speed Watch Team covering Rayleigh and Rawerth was now operational and that both he and Cllr Mary Beckers had received training to use the speed gun. Cllr Beckers confirmed that the equipment would be kept at Rayleigh Town Council offices. Cllr Beckers confirmed that each time a location was arranged to carryout the speed watch a team of at least three people would be needed. Cllr Beckers confirmed he is able to give training on the speed gun for anyone wishing to join the team.

 

88. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

89.RHALC. Cllr P Beckers confirmed there was nothing to report as the next meeting was not due until August.  Council to receive a report from the latest meeting.

 

90. PARISH NOTICE BOARD- The Clerk confirmed that Rayleigh Town Council had submitted their application for funding to the ECC Big Society Fund following the agreement of Asda to allow a notice board to be sited on their land. The Clerk then advised that unfortunately the application from RTC had been refused as the Big Society Fund would not allow match funding, ie the money granted to Rawreth Parish Council to be used in a joint venture as the

site of the notice board had changed.  The Clerk advised Members that she had written to Beverly Davis at ECC to ask the panel to reconsider their decision based on the fact that the money granted to Rawreth Parish Council was agreed for a notice board and the intended use had not changed, merely the site. The Clerk had also reiterated to

 

Beverly that in the original application from RPC it had been stated that the erection of a notice board on the land at Laburnum Way would require the consent of Taylor Wimpey which at the time of the application had not been given and it is now unlikely it would be, therefore to use an alternative site would seem a sensible solution. The Clerk advised that a decision was still awaited.

 

91. PARISH EMERGENCY PLAN- Members talked about progressing the Parish Emergency Plan and the Clerk advised that Helen Stacey had kindly offered to join the working party. Cllr Beckers confirmed he was still happy to be involved and Cllr Matthews confirmed the same. Cllr Matthews closed the meeting briefly to ask if Mr Dave Collins from the Village Hall Committee and Reverend Richard Jordan would be willing to join the working party, which they both agreed to do. Cllr Matthews confirmed he would arrange a date for the first meeting and would report back to the Council at the September Meeting.

 

92. DALE FARM EVICTION- No update to report regarding the eviction at Dale Farm.

 

93. ROCKHAVEN- - Cllr Matthews confirmed that due to work and home commitments he has still be unable to  erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road Rawreth. Cllr Matthews confirmed these would be done as soon as he is able.

 

94. COMMUNITY GARDEN- The Clerk advised Members that the Council had taken delivery of four benches expertly constructed by pupils from Sweyne Park School. The Clerk advised that the benches arrived on the 19th of June and that the pupils who had made them came to meet Members and residents who thanked them for all their hard work. The Clerk advised Members that Mr and Mrs Collins had kindly offered to donate some bulbs for planting in September. The Clerk advised Members that a young children’s group who would be using the Village Hall may make use of the garden, which everyone agreed would be nice to see. Finally the Clerk reminded Members that the garden will require regular weeding.

 

95. PLANNING MATTERS- a) Council to noted the comments made under the delegated Procedure on the following Planning applications. 12/00278/FUL Mr Stephen Cole. Rayleigh Golf Range, London Road Rawreth. Single storey pitched roof rear extension to the Golf Driving Range main building to form two specialist tutorial booths.

 

2/00361/FUL Highlands Farm, Highlands Road, Rawreth. To construct two agricultural buildings comprising livestock building and building for storage of machinery. Council have no observations to make but would ask that should the application be permitted conditions are attached to make it very clear that the buildings are for agricultural use only. Council have no comment to make.

 

96. TRAINING-Update on training courses available to Councillors and Clerk, and feedback from Councillor’s who have attended training courses.

 

97. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) Old London Road Football Pitches. e) Land to the west of the Pumping Station Watery Lane. f) London Road land drain. g) Travellers Site Appeal. h) Rockhaven. permanent boundary marker posts i) NAP j) RHALC k) Watery Lane/Beeches Road weight restrictions l) Old London Road speed limit m) Dale Farm Eviction. n) update from Cllr Stephen Castle m) Emergency Plan n) Reply from Rettendon PC o) Paul Tovell Anglian Water p) War Memorial q) Laburnum Way Culvert.

 

98. DATE &VENUE OF NEXT MEETING-   Council confirmed the date and time of the next Meeting as Wednesday 5th September 2012 at 7.30pm in the Rawreth Village Hall

 

 

The Meeting closed at 9.05pm    

            

DATED……………………………CHAIRMAN………………………..

 

 

 

    

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 6th June 2012 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. Mrs L Hopkins

                                                                   Cllr. A Matthews

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr. Mrs S Wiltshire

In Attendance:  The Clerk, District Councillor Chris Black, and 2 members of the public

 

35. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr S Coombs and Cllr Mrs R Coombs.

 

36. TO RECEIVE DECLARATIONS OF INTEREST.-None

 

37. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 2nd of May 2012 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

38. MATTERS FOR INFORMATION ONLY. Item 4.c Cllr S Wiltshire confirmed she would agree to be the representative to RDCSP. 

 

39. PRESENTATION BY PAUL TOVELL OF ANGLIAN WATER. Members were advised that apologies had been received from Mr Paul Tovell who unfortunately was unable to attend the meeting due to a family problem.  Members were advised that Mr Tovell would now be attending the September Meeting instead

 

40. VILLAGE REPORT- . The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Can we try and get confirmation from ECC as to when the bollards in Church Road will be replaced?

b. Public footpath from Rawreth Lane past Makro to the rural footpath is overgrown.

c. Public footpath from Rawreth Gardens to Newlands Nursery, Chelmsford Road is overgrown and impassable in places.

d. Cllr Matthews confirmed that he had attended the Jubilee Service at Chelmsford Cathedral on behalf of the Council.

e. Two large tanker lorries were seen accessing Rayleigh West on the Sunday of the Bank Holiday, they had been seen parked up waiting to gain access. Registration numbers were taken by a resident and sent to Anglian Water.

f. Manhole cover and large pothole in Rawreth Lane just past Clarks Cottages on the westbound carriage way.

g. Potholes in the westbound carriage way of Rawreth Lane just past the entrance to Rawreth Industrial Estate.

 

41 DISTRICT COUNCILLORS REPORT- Apologies were received from Cllr Ron Oatham who was attending a RTC meeting.

Cllr Chris Black started his report by advising that Cllr Terry Cutmore had been re-elected for a further 3 year term.

Cllr Black then advised that the Highways Localism Panel had now been agreed and that he would be sitting on the panel along side 4 other District Councillors, and 5 County Councillors including Stephen Castle. Cllr Black then went on to discuss grass verges around the District and explained that some but not all are the responsibility of the District Council. Cllr Black advised that on the RDC website there is a facility to report verges that need cutting and that at the moment the response time is very quick and, if the verge is the responsibility of ECC Highways a referral is made.  Cllr Black then spoke about local planning applications and in particular the old EON site where an application for 101 houses was refused. Cllr Black explained that the main argument was that the RDC wanted 35% of the houses to be affordable housing but Bellway said they could only afford 25%, Bellway had also said the houses would count towards the targets set for the District but RDC had advised they wouldn’t. In addition there was no protection for community halls, in the grounds of EON is a nursery school which did not form part of the Bellway plans, and in addition no funding would be put forward for education as the capacity requirement of 20 school places could be met, even though the development would use them all up, meaning money would have to be put forward by

 

 

any developers on the proposed sites to the Land North of London Road as the 20 capacity ruling would not be reached without it.  Cllr Black also advised that ECC Highways had wanted money put forward for improving bus stops in the near vicinity but it was pointed out to them that there is no longer a bus route along the road so a Zebra Crossing was suggested instead, lastly Cllr Black did confirm that a surface water drainage scheme had been drawn up for the site, however most of the site is already hard standing.     

 

42. PUBLIC PARTICIPATION- . The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Width restriction post in Church Road has still not been replaced.

b. If 400 houses are built there should be a new school before any work can start on the houses, RDC need to ensure this is the case before any development in Rawreth.   Cllr Matthews advised that St Nicholas School, which is the Parish School does have planning permission to double in size and this should happen before any consideration is given for a new school, and before any building is started. Cllr Matthews advised that St Nicholas is now full to capacity and therefore the need to expand the school should be looked at sooner rather than later. Cllr Matthews further advised that it is not only primary schools that need to be looked at as more housing will have a knock on effect on secondary schools. It was suggested that perhaps an invite should be sent to RDC asking them to attend maybe the October or November to update on the Core Strategy and the Districts plans regarding schools.

c. Why is the chippings bay in Old London Road allowed when it’s a residential area?  The Clerk advised that the bay is a temporary holding store and that it does have a license to operate.

d. Attempt made to gain access to a property in Church Road in broad daylight whilst people were at the property, even when challenged the gentleman who appeared to be Eastern European did not leave and continued to enter the garage.

e. Burglary in Church Road and Beeches Road.

f. Can a brief synopsis of the Councils suggestions for housing as referred to in last years AGM be given?  Cllr Hopkins answered this explaining the land and areas put forward in the call for sites document.

g. St Nicholas Church Graveyard is in need of a really good tidy up and it is hoped that a working party can be formed so that a good start can be made making on going maintenance easier. The date is yet to be announced but any help would be appreciated. The Clerk agreed to circulate the details via email once known.

 

43. FINANCE

a) Members considered the insurance renewal terms for 1st June 2012 to 1st June 2013 and agreed that the Fidelity Cover should be increased in line with the recommendation from the internal auditor.  Cllr Matthews proposed that the renewal terms of £608.38 be accepted which included the amendment of the Fidelity Cover increasing it to £15,500. Cllr S Wiltshire seconded the proposal and Members agreed unanimously to renew the insurance cover for 2012 to 2013. Accordingly cheque 100745 was signed for the sum of £608.39 payable to AON Ltd.

    

b) Council considered and discussed the suggestions made by the internal auditor during their recent visit and Members agreed that the suggestions should be implemented which included an Audit Log and updating the Assets Register.

c) Cheques for approval.

 CHQ – 100740    H L Bloomfield- Expenses £4.19. Approved and signed.

 CHQ - 100741 H L Bloomfield –reimbursement £77.06. Approved and signed.

 CHQ- 100742 H L Bloomfield –reimbursement £120.74 Approved and signed.

CHQ- 100743 H L Bloomfield –reimbursement £43.94.Approved and signed.

CHQ- 100745 J A Pinkerton- Garden Maintenance £900.00. Approved and signed.

 

44. GENERAL CORRESPONDENCE (to note).

a. 9th May 2012. Letter. ECC Highways. Temporary road closures.-Noted.

 

45.FLOODING IN THE PARISH- No updates to report with regards to flooding issues in and around the Parish


46. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT CONSULTATION DOCUMENTS AND PLANS. – No progression to report with regards to the LDF CS.      

 

47. OLD LONDON ROAD FOOTBALL PITCHES – No update to report  regarding the site, however the Clerk advised that both herself, Cllr L Hopkins and resident Mr Dave Collins would be meeting with Rayleigh Boys the following evening to discuss some changes to pitch layouts.

 

48. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

49. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement. The Clerk did advise Members that she had once again brought the matter to the attention of ECC Highways.

 

50. TRAVELLERS SITE (A1245)–No Update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  

 

51. OLD LONDON ROAD SPEED RESTRICTIONS- No update or progress to report regarding the request for the re-restriction of Old London Road.

 

52. BEECHES ROAD WEIGHT RESTRICTION – No developments to report regarding the enforceable weight restriction in Beeches Road. The Clerk advised that enforcement is still taking place.

 

53. VILLAGE SIGN- Cllr A Matthews confirmed that he had met with Mr Holliday and that all the required measurements for the proposed sign are now available, including colour scheme, design etc. The Clerk was given all the relevant details and asked to complete the application to RDC.

 

54. NEIGHBOURHOOD ACTION PANEL- Cllr Beckers advised that no Meeting took place in May.    

 

55. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

56.RHALC. Cllr Beckers advised that no meetings had taken places since the last one which was reported at the May Meeting and minutes circulated.

 

57. PARISH NOTICE BOARD- The Clerk advised Members that Asda’s have now agreed to a notice board being sited on an area of land near to the entrance and the bus stop.  The Clerk advised that RTC are now applying for funding and will keep RPC updated.  Members were then asked if they have any specific requirements for the board. Members agreed that they would like to see the board reflect that it is jointly owned so one side of the board would show the name RPC and the other RTC.  The Clerk was asked to relay this suggestion to RTC.

 

58. PARISH EMERGENCY PLAN- Members discussed the need to progress the Parish Emergency Plan and agreed that a working party would be the best way forward. Members agreed the working party should be made up of Cllr’s, Members of the Hall Committee and some residents. Members agreed that a working party of 5 or 6 people should be adequate. Cllr Beckers confirmed he would be happy to represent the Council.  Members agreed to put the matter back on the agenda for July to discuss further progress.

 

59. DALE FARM EVICTION- No update regarding the eviction at Dale Farm.

 

60. ROCKHAVEN- Cllr Matthews confirmed that due to work and home commitments he is yet to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road Rawreth. Cllr Matthews confirmed these would be done as soon as he is able.

 

61. COMMUNITY GARDEN- Cllr Hopkins advised Members that the Benches made by Sweyne Park School are now ready and that they will be erected at the garden on Tuesday the 19th of June.  Cllr Hopkins advised that the Echo newspaper will be in attendance and welcomed everyone from the Parish to come along. Cllr Hopkins then mentioned the garden in general and it was agreed that a weeding rota needs to be established as the area is too vast for one person to tend to. The Clerk was asked to circulate something on email and it was also suggested that Sweyne Park School may like to become more involved and it was agreed that an approach would be made to them on the 19th of June.

 

62. PLANNING MATTERS- a) Council to note the comments made under the delegated Procedure on the following Planning application. 12/00230/LDC Mr and Mrs Marney Apthorpe St Johns Drive Rawreth. Extensions/alterations to the dwelling involving loft conversion, side and rear extensions, dormers to rear, porch, altered fenestration and finish, re-siting of one existing outbuilding for use as a dry store, erection of an outbuilding to provide car lodges and two garages, erection of an outbuilding to provide stables and tack room including fenced yard and new hard standing to the front of the dwelling. Council note that the extension marked in blue hatching on plan 12-02-001 was agreed as permitted development by Rochford District Council in 2008, however Council feel that the overall new

 

 

 extensions and roof conversion are excessive and appear to make a significant increase in the overall size of the property. In addition the car lodges, garages, stables and tack room are all large new buildings and given that the property lies in the Metropolitan Greenbelt and is surrounded by Woodland Trust Land Council would question if the development is intrusive and whether the development of this land should be permitted. Council also note that the area of land where the proposed stables are to be sited is just over 2 hectares in size, is this large enough to accommodate eight horses?  and does the land that is proposed for grazing comply with the relevant guidelines?

Having looked at the plans Council would ask if the applicants intend using the land and buildings for business purposes and if so, why has a business plan not been provided?

 

b) Council discussed and commented on the following Planning Application.

Application Number 12/00321/FUL. Applicant Mr D Ley. Brook Lodge, Church Road, Rawreth Wickford Essex

Single Storey Infill Front Porch. Council have considered a number of applications for this property, the last being

Application 12/00030/LDC, a reply to which was written on the 2nd of February 2012, and prior to that, Application 10/00781/LDC.  Council still consider that given that this property lies within the Metropolitan Green Belt and given that it has already been extensively extended further alterations and additions would be excessive overdevelopment of the property. Council would ask that when considering this current application you refer to all the comments made by them on previous applications.

 

63. TRAINING- The Clerk advised Members that she had details of available training courses

 

64. RETTENDON PARISH COUNCIL- Council noted and discussed the reply from Rettendon Parish Council regarding recent concerns that were raised. Members agreed that whilst the reply was not as they had hoped and in places was impertinent, the best and most positive way forward would be for both Parish Councils to enter dialogue regarding any matters that touch both Parishes, in addition, an exchange of future planning applications of both sides of the river would be beneficial. Members also agreed it would be a good idea to offer Members of Rettendon Parish Council the opportunity to attend any of their Parish Meetings, and then perhaps the offer could be reciprocated.  The Clerk was asked to reply to Rettendon PC on this basis. 

 

65. BIG SOCIETY FUND – Council noted the details of the next round of the Big Society Fund that has been launched.  The Clerk advised she would email contact details to Rev Richard Jordan.

 

66. LOCALISM ACT 2011 New Standards Regime- Council noted and considered the contents of a letter dated 10th May 2012 from Mr Albert Bugeja of RDC regarding the adoption of the District Code.  Cllr Paul Beckers proposed that the Council adopt the same Code of Conduct as Rochford District Council, as appended subject to amendments to be made by the District Council to take account of the provisions of forthcoming regulations relating to registration and disclosure of interest.  Cllr Beckers also proposed that the Parish Council also agree to be bound by the code and any findings of the Standards Committee in respect of its Members.  Cllr S Wiltshire seconded the proposals and Members unanimously agreed and a resolution was made on the terms that had been proposed.

 

 

67. ITEMS FOR NEXT AGENDA. a) Drainage works at the Community Garden b) Flooding in the Parish. c) LDF d) Old London Road Football Pitches. e) Land to the west of the Pumping Station Watery Lane. f) London Road land

drain. g) Travellers Site Appeal. h) Rockhaven. permanent boundary marker posts i) NAP j) RHALC k) Watery Lane/Beeches Road weight restrictions l) Old London Road speed limit m) Dale Farm Eviction. n) update from Cllr Stephen Castle m) Emergency Plan n) Reply from Rettendon PC o) Paul Tovell Anglian Water (Sept)

 

68. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 4th July 2012 at 7.30pm in the Rawreth Village Hall. 

 

The Meeting closed at 9.20pm    

            

DATED……………………………CHAIRMAN………………………..

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 2nd of May 2012 AT 7.00pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                                   Cllr. S Coombs

                                                                   Cllr. Mrs R Coombs

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

In Attendance:  The Clerk, District Councillors Chris Black, Ron Oatham and 14 members of the public

 

1. TO ELECT A CHAIRMAN FOR THE ENSUING YEAR. Cllr P Beckers proposed and nominated that Cllr Lyn Hopkins be elected as the Chairman, this was seconded by Cllr A Matthews and unanimously agreed by the remaining Councillors. Cllr L Hopkins accepted the position

 

2. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr S Wiltshire.

 

3. TO APPOINT A VICE CHAIRMAN. Cllr P Beckers proposed and nominated Cllr A Matthews to be appointed as Vice Chairman, this was seconded by Cllr S Coombs and unanimously agreed by the remaining Councillors. Cllr A Matthews accepted the position

 

4.  TO APPOINT REPRESENTATIVES TO OUTSIDE BODIES

a)      Rochford Hundred Association of Local Councils. Cllr A Matthews and Cllr P Beckers.

b)      Parish Public Transport. Cllr Mrs M Beckers

c)      RDCSP. Cllr S Wiltshire was appointed in her absence, Cllr Mrs M Beckers confirmed she would act as a substitute.

d)      Crouch Valley Rural Routes. Councillors agreed this was not needed as this project has been abandoned at present.

     e)   NAP. Cllr S Coombs

 

5. TO RECEIVE DECLARATIONS OF INTEREST. None

 

6. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 4th of April 2012 were approved by the Members and accordingly the Vice Chairman signed them as a true copy.

 

7. MATTERS FOR INFORMATION ONLY.

Item 277.a. The Clerk advised Members that RDC are looking at the possibility of resurfacing the car park.

Item 277.e The Clerk advised Members that an inspector from Highways had looked at the trees but the Clerk was not convinced he had looked at the correct ones, Cllr Matthews confirmed that the inspector had indeed looked at the wrong section of Chelmsford Road, and the wrong trees. The Clerk was asked to contact Highways and ask them to have another look.

 

8. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Grass in front of Goose Cottages, and the around the Parish in general is not being cut.

b. Potholes in Bedloes Avenue, some have been repaired, some are getting bigger.

c. Car Park at Rawreth Playing Fields flooded again.

d. Cars parking on the grass verge outside Rawreth Playing Fields again, residents have complained how dangerous this is.

e. Footpath sign between the second and third fields at Rawreth is laying down.

f. Rayleigh West, really bad smells again.

 

 

g. The wooden post of the width restriction in Church Road is still missing and the gate is open allowing lorries to use the road.

h. Bollards in Church Road have been knocked down and not replaced.

 

9. DISTRICT COUNCILLORS REPORT- It was agreed that this item would be moved the Annual Parish Meeting which took place immediately after the AGM.

 

10. PUBLIC PARTICIPATION. The following areas and matters were mentioned by members of the public, where necessary the Clerk will investigate.

a. The missing post from the width restriction at the end of Church Road has been reported by residents.

b. Weekend before the meeting saw yet another risk of flooding in the Parish and it was noted that the sluice gate at Battlesbridge had not been opened.

c. Speeding in Church Road.

d. In the entrance to the Chichester football pitches a gully lorry has emptied its load, no lorry was seen, just the waste. 

 

11. FINANCE

 a) Members approved the Accounts for 2011/2012 together with the Annual Audit Return and accordingly they were all signed by the Chairman and Clerk

.

b).Council were unable to discuss the insurance renewal terms for 1st June 2012 to 1st June 2013 as the renewal terms had not arrived before the Meeting. Members requested that this item be held over to the June Meeting.

 

c) Cheques for approval.

CHQ - 100736 - PDS - Printing of Annual Parish Meeting Invites £20.00. Approved and signed.

CHQ - 100737 - James Pinkerton – Community Garden Maintenance £672.00. Approved and signed.

CHQ -100738 - H L Bloomfield- Expenses £4.19. Approved and signed.

CHQ 100739 – SLCC- Membership renewal £97.00. Approved and signed.

 

12. GENERAL CORRESPONDENCE. None.

 

13.FLOODING IN THE PARISH- Cllr Hopkins advised Members that the weekend prior to the Meeting had seen the Parish on high alert again. Watery Lane was flooded and several vehicles had become stuck with the fire brigade having to attend and rescue stranded motorists. Cllr Hopkins also reported that Rawreth Brook had been very close to topping over onto Church Road, with much of the surrounding land already under water. Cllr Hopkins advised that the Clerk had been in contact with residents and had visited Church Road, the Clerk had also logged emergency calls with the Environment Agency with supporting photos being sent. Cllr Matthews confirmed he had been in contact with residents in Watery Lane and confirmed residents reports that the sluice gate at Battlesbridge was not open were correct and that there was a 3 to 4 foot difference in water height from one side of the lock gates to the other. Cllr Matthews then raised the matter of the Brook in the flooded area in Watery Lane being cleared last year and questioned whether the entire length had been done as he had been told one land owner refused to grant permission for the EA to enter their land. Cllr Matthews asked the Clerk to contact the EA as if this is true, the section that has not been cleared could have a huge bearing on what is happening in Watery Lane.


14. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT CONSULTATION DOCUMENTS AND PLANS. – No update or progress to report.       

 

15. OLD LONDON ROAD FOOTBALL PITCHES – Cllr Hopkins confirmed that Rayleigh Boys have been in contact regarding another meeting. The season has now finished but the club are moving a couple of pitches around and would like to update the Council on their plans. The Clerk advised that a date for the meeting was being arranged.

 

16. LAND TO THE WEST OF THE PUMPING STATION- No update regarding enforcement action.

 

17. LAND DRAIN LONDON ROAD (adjacent to Claremont) – Despite evidence that the land drain had been disgorging onto the pavement again the Clerk advised there was no update or progress to report. Members asked the Clerk to bring this to the attention of Highways yet again.  

 

 

 

 

 

18. TRAVELLERS SITE (A1245)– Cllr Hopkins advised Members that an update had been received from RDC, however no progress has been made with regards to Enforcement as the legal position is not straight forward as there is not a suitable authorised site for the travellers to relocate to in the District.

 

19. OLD LONDON ROAD SPEED RESTRICTIONS- The Clerk advised Members that there was no update to report from Cllr Castle.  Cllr R Coombs advised that she had recently attended a NAP meeting and that the matter of speeding in Old London Road was a priority. Cllr Coombs also advised that visibility was bad on the junction of Old London Road and the London Road A129 due to the growth of trees and there were signs of a recent accident.  

 

20. BEECHES ROAD WEIGHT RESTRICTION – Cllr Hopkins advised that a press release had been issued by the Parish Council following the joint operation with Trading Standards and the Police in April which both Cllr Hopkins and the Clerk attended.  The Clerk advised that the road continues to be monitored with regular enforcement work taking place.

 

21. VILLAGE SIGN- The Clerk advised Members that Mr Holiday is in the process of having a sign made up to the required dimensions.  Cllr Matthews confirmed that Mr Holiday has been in contact and that they will be meeting at the site to take the relevant photographs etc.   

 

22. NEIGHBOURHOOD ACTION PANEL-Cllr R Coombs confirmed that she had attended the recent NAP meeting where a presentation from Victim Support had been given. Cllr Coombs advised that the other matters discussed included the possibility of a teen shelter behind the Leisure Centre in Priory Chase, speeding in Old London Road and the high number of vehicle break ins in the Rochford District.   

 

23. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. Cllr P Beckers advised he had recently attended a Standards Board Meeting where the New Code of Conduct had been discussed. Cllr Beckers advised that training would be available but not yet as everything is still in draft form. In addition Cllr Beckers confirmed that RDC will now be making a charge of £40 per delegate for certain training courses.

 

24.RHALC. Members received a copy of the Minutes. The main item of discussion was the Code of Conduct which is undergoing changes.  

 

25. PARISH NOTICE BOARD- No update to report regarding the possibility of an additional notice board to be shared with Rayleigh Town Council.

 

26. PARISH EMERGENCY PLAN- Members agreed to move this item to the June agenda due to time restraints.

 

27. DALE FARM EVICTION- No update to report regarding the eviction at Dale Farm.

 

28. ROCKHAVEN- Cllr Matthews confirmed that as yet he hasn’t managed to erect the permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road Rawreth.

 

29. COMMUNITY GARDEN- Cllr Hopkins advised Members that the benches being constructed by pupils at Sweyne School are nearing completion, there will now be four in total instead of the original three. Cllr Hopkins confirmed that both herself, the Clerk and James Pinkerton would be meeting with the school to discuss installation etc.  Cllr Hopkins then advised that work to the permanent security measures had been delayed due to the weather.

 

30. PLANNING MATTERS- a) Council to comment on the following Planning application. 12/00238/COU Mr Tim Bussell. The Old Pump House Battlesbridge Harbour, Chelmsford Road, Rawreth. Change of use of ground floor building to use of Class A3 restaurant, snack bar, café. Council had no observations or comments to make other than they would like to see a restriction imposed regarding the hours of use to no later than midnight.

 

31. TRAINING- The Clerk advised Members that she had details of available training courses

 

 

 

 

 

 

32. RETTENDON PARISH COUNCIL- Members confirmed they are considering the contents of the email reply received from Rettendon Parish Council, Members agreed  the possibility of a joint meeting. The Clerk was requested to make this an Agenda item for June.

 

33. ITEMS FOR NEXT AGENDA. a) Drainage works at the Community Garden b) Flooding in the Parish. c) LDF d) Old London Road Football Pitches. e) Land to the west of the Pumping Station Watery Lane. f) London Road land

drain. g) Travellers Site Appeal. h) Rockhaven. permanent boundary marker posts i) NAP j) RHALC k) Watery Lane/Beeches Road weight restrictions l) Old London Road speed limit m) Dale Farm Eviction. n) update from Cllr Stephen Castle m) Emergency Plan n) Reply from Rettendon PC o) Paul Tovell Anglian Water p) Audit feedback Q) Big Community Fund

 

34. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 6th June 2012 at 7.30pm in the Rawreth Village Hall. 

 

The Meeting closed at 8.00pm    

            

DATED……………………………CHAIRMAN………………………..

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 4th April 2012 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                                   Cllr. S Coombs

                                                                   Cllr. Mrs R Coombs

                                                                   Cllr. Mrs S Wiltshire

In Attendance:  The Clerk, District Councillors Chris Black, Ron Oatham and 6 members of the public

 

273. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr Mrs L Hopkins, Cllr P Beckers and Cllr Mrs M Beckers.

 

274.  TO RECEIVE DECLARATIONS OF INTEREST. None.

 

275. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 7th of March 2012 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

276. MATTERS FOR INFORMATION ONLY. None.

 

277. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Pot holes in the car park of Rawreth Playing Fields are getting worse.

b. Rawreth Lane Pot holes.

c. Litter bins in the parks not being emptied regularly.

d. Junction of Old Chelmsford Road and the A1245 all the daffodils were stripped on the weekend of Mothering Sunday.

e. Trees planted on the A1245 highways verge, directly opposite Chelmsford Road, were they planted by Highways?

 

27 8. DISTRICT COUNCILLORS REPORT AND COUNTY COUNCILLOR UPDATE- District Councillor Chris Black advised that Essex County Council have recently undertaken a cabinet reshuffle, and that the cabinet member for highways, Cllr Tracey Chapman has recently stepped down.  Cllr Black then advised he attended the West Area Meeting where the main topic of conversation was the new Tesco in London Road. Cllr Black confirmed that RDC are aware of the issues, especially parking and the effect of the new store on neighbouring businesses. Cllr Black then spoke about the Core Strategy and advised that the LDF Sub Committee has recently met to discuss what to do about employment land. Cllr Black advised that Michelins Farm was discussed and ideas were put forward to use this land for “dirty/smelly trade”, it was also suggested that the waste transfer plant in Castle Road could be relocated there. Further suggestions of putting offices on land next to Swallows Aquatics were discussed but no decisions were reached.  Cllr Black then advised that District Elections are taking place but these don’t include the Downhall and Rawreth Ward. Cllr Black advised that Cllr Oatham and Cllr Smart will remain as Town Councillors unopposed. Lastly Cllr Black spoke about reported problems on the pitches behind Asda. Cllr Black advised that a number of youths have been meeting there in the evenings, drinking and causing a noise, in addition a lot of rubbish is being left. Cllr Black advised the police are aware as they have been called to the location.

 

279. PUBLIC PARTICIPATION- The following areas and matters were mentioned by members of the public, where necessary the Clerk will investigate

a. Sponsored Organist Event at St Nicholas Church on the 21st of April 2012.

b. If the proposed housing is built across the District, but particularly in Rawreth Lane, will a new Primary School be built?

 

 

 

 

 

 

280. FINANCE

a) Cheques for Approval.

CHQ 100731 - H L Bloomfield- Expenses - £57.69- Agreed and signed.

CHQ 100732 –EALC and NALC Affiliation Fees - £263.19- Agreed and signed.

 

Late Cheques approved.

CHQ 100733- J Burroughs-Concrete Block Collection- £408.00. Agreed and signed.

 

The following cheques were dated 4th April 2012 so fall within the 2012/2013 budget.

CHQ 100734- Rochford District Council- Advertising Consent Fee- £167.50. Agreed and signed (agenda item 291)

CHQ 100735- H L Bloomfield- Reimbursement of Computer Maintenance. £42.00. Agreed and signed.

 

b) Members reviewed the budget for the last quarter. The Clerk gave Members a breakdown and confirmed that the total amount spent over the financial was in line with the budget that had been set for 2011/2012. The Clerk advised that the end of year accounts are now being prepared for audit.

 

281. GENERAL CORRESPONDENCE (to note).

a) 21/03/2012 – Letter- ECC– Invite to the Choral Evensong on 27th May 2012 RSVP needed- Noted.

 

282.FLOODING IN THE PARISH- No update to report regarding flooding issues in and around the Parish


283. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT CONSULTATION DOCUMENTS AND PLANS. -  No updates or progress to report with regards to the LDF CS.      

 

284. OLD LONDON ROAD FOOTBALL PITCHES – No updates to report with regards the site.

 

285. LAND TO THE WEST OF THE PUMPING STATION- No update to report with regards to enforcement action.

 

286. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

287. TRAVELLERS SITE (A1245)– No update or progress to  report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011.  The Clerk advised Members that RDC were asked for an update following the March Meeting but as yet none had been received. The Clerk was requested to chase RDC for a reply.

 

288. OLD LONDON ROAD SPEED RESTRICTIONS- No update or progress to report regarding the request for the re-restriction of Old London Road.  Cllr S Coombs advised members that this matter was discussed at the recent NAP meeting and that a request has now been put forward to ECC Highways by Constable Steve Joynes of Essex Police to reduce the speed limit to 30mph, a copy of the request has been released by the Essex Police press office.   

 

289. BEECHES ROAD WEIGHT RESTRICTION – The Clerk advised Members that on the morning of the Meeting both herself and Cllr Hopkins had been invited to observe ECC Trading Standards and Essex Police carrying out enforcement procedures in Beeches Road. The Clerk advised that with the police present on the spot fines could be issued and that in a space of two hours 27 vehicle had breached the restriction. The Clerk advised that enforcement action is taking place every month, not always with the police but even without their presence ECCTS still record vehicle details and write to the drivers, if the driver is already the subject of an enforcement breach anywhere in the County the second offence will lead to prosecution. TS advised they have already been successful in prosecuting drivers caught in this location. The Clerk advised there are no plans to stop the enforcement checks as the road is still classed as one of the worst in the County for breaches. The Clerk did remind those present that the 3 tonne limit is not on the road but in fact the weak bridge and therefore vehicles must be observed crossing the bridge before action can be taken. The Clerk advised that in the event that the weak bridge is strengthened there are two more weak bridges in the same road, therefore the weight restriction will be moved to the next bridge ensuring that vehicles of a gross unloaded weight of 3 tonnes cannot use the road as a cut through.  The Clerk advised that the morning had been very informative and that thanks had been conveyed to ECCTS and the Police for allowing them to observe the operation and for the continued work that both parties are doing.

 

 

 

 

290. ANNUAL PARISH MEETING- Members were advised that the invites for the Annual Parish Meeting were now printed and that they needed to be delivered. The Clerk advised that the APM would commence at 8pm on the 2nd of May 2011, straight after the May monthly meeting.

 

291. VILLAGE SIGN- The Clerk advised Members that a full application for Advertising Consent will need to be submitted to RDC Council, including specific details about the signs location and the design. Cllr Matthews agreed to meet with Mr Chris Holiday of Battlesbridge Locks at the location to discuss the details that are required and that following the meeting he would report to the Clerk so that the application form could be completed and submitted. Mr Holiday attended the meeting and advised that maintenance of the site would began straight away to enable planting to be carried out in the correct season, the Council expressed their thanks and look forward to seeing the site progress.   

 

292. NEIGHBOURHOOD ACTION PANEL- Cllr Coombs advised that the subject of the new Tesco store in London Road was discussed at lengths. Cllr Coombs also advised that crime is down across the District, except vehicle crime which is slightly up.     

 

293. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None as verbal reports were given un the respective agenda items.

 

294.RHALC. Council to receive a report from the latest meeting. The next Meeting is not scheduled to take place until the 19th of April.

 

295. PARISH NOTICE BOARD- The Clerk advised Members that she had met with Cllr Bruce Smart of Rayleigh TC and Kerry Cumberland the Town Clerk to discuss a possible site for the shared notice board. The Clerk advised that after four possible locations were discussed an agreement was made to seek consent to place the notice board in Priory Chase, adjacent to the pedestrian walk way at Asda’s.  The Clerk advised that Rayleigh TC will make the necessary enquires of the relevant authorities as to what consents and or licenses are required and will report back with their findings.

 

296. PARISH EMERGENCY PLAN- Members agreed that the Parish Emergency Plan needs to progress but given that three Members were not present it was decided to place this item on the June Agenda.

 

297. LOCAL TRAIN SERVICE- Cllr Matthews relayed the concerns raised by residents about the operational train service from Battlesbridge. As commuters, residents are most concerned that the 06.48 train from Southminster to Liverpool Street, (stopping at Battlesbridge at 7.14), may be cancelled in December. Several residents and other commuters had previously written and asked for the train from Southminster at 7.37 to make an additional stop at Battlesbridge at about 8pm as it passes straight through, but the reply they received stated that neither train may stop in future.  Residents are concerned that this is going to have a big impact to those Battlesbridge, Rawreth & Rettendon residents who use the service to commute to London or to school/college via Wickford etc. Members agreed this wasn’t acceptable and requested that the Clerk write to the train operator to express the Councils concerns.  .
 

298. DALE FARM EVICTION- No update regarding the eviction at Dale Farm.

 

299. ROCKHAVEN- Cllr Matthews advised Members that he is now in receipt of the marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road Rawreth and that work will commence shortly.

 

300. COMMUNITY GARDEN- The Clerk advised Members that works have progressed with regards to the permanent security measures at the garden and that pupils at Sweyne School are currently constructing the benches. Cllr Matthews then asked that the Council’s thanks to Mr Dave Collins be recorded for his continued work at the garden as his efforts and hard work had not gone unnoticed.

 

301.  PLANNING MATTERS- a) Council to note the comments made on the following Planning applications under the Delegated Procedure:

12/00140/FUL 6 Rowan Close Rayleigh Essex. Loft conversion with 1no large dormer to rear elevation.

The property lies on the edge of a development, currently overlooking open countryside. With future development planned for the District the extended property could overlook new properties, conversely if there is no new development the extended property would be intrusive of the Greenbelt. Council are also concerned that the new roof mass will be slightly intrusive. The proposed alterations entail raising the roof height, replacing a well balance Mansard roof and the addition of a large flat roofed area.

 

 

 

 

 

b) Council to consider and comment on Planning Application.

12/00176/FUL Brookfields Church Road Rawreth Essex. 

The current property on the site has not been built that long and replaced a wooden chalet on a smaller footprint, the property also lies in a flood plain, although the property has been built on a raised site. Any further development on the site needs to be within the Greenbelt guidelines. 

 

302. TRAINING- The Clerk advised Members that she had details of available training courses

 

303. ITEMS FOR NEXT AGENDA. a) Drainage works at the Community Garden b) Flooding in the Parish. c) LDF d) Old London Road Football Pitches. e) Land to the west of the Pumping Station Watery Lane. f) London Road land

drain. g) Travellers Site Appeal. h) Rockhaven. permanent boundary marker posts i) NAP j) RHALC k) Watery Lane/Beeches Road weight and accidents l) Old London Road speed m) Dale Farm Eviction. n) update from Cllr Stephen Castle m) Emergency Plan o) End of Year Accounts p) Annual Parish Meeting

 

 

304. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 2nd May 2012 at 7.00pm in the Rawreth Village Hall, followed by the Annual Parish Meeting at 8.00pm.

 

The Meeting closed at 9.20pm    

            

DATED……………………………CHAIRMAN………………………..

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 7th OF MARCH 2012 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                                   Cllr. S Coombs

                                                                   Cllr. Mrs S Wiltshire

In Attendance:  The Clerk, District Councillor Chris Black, and 5 members of the public

 

245. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr Mrs R Coombs, Cllr Mrs M Beckers and Cllr P Beckers.

 

246.  TO RECEIVE DECLARATIONS OF INTEREST. None

 

 247. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 1st of February 2012 were approved by the Members save for one small amendment to item 216, the name Susan was amended to read Susanne. Accordingly the Chairman signed them as a true copy.

 

248. MATTERS FOR INFORMATION ONLY.  Item 221.c large skips have now arrived in addition to the containers at Michelins Farm.

 

249. VILLAGE REPORT- . The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. The bushes along Rawreth Lane from the Cricket Club to Clarks Cottages have still not been trimmed. The Clerk advised that she has heard from the Chairman of the Cricket Club and a contractor has been sourced but no date has been confirmed for the works as yet.

b. Manhole cover in Rawreth Lane by Clarks Cottages is still loose. The Clerk confirmed this has been reported.

c. Van parked on the highways verge at the Carpenters Arms roundabout, being used for advertising.

d. The Rettendon Parish News Letter made a report that Mr Peter Drake had suffered a fire at his home, the site does not have planning permission for residential use and some residents are not happy that Mr Drake is still living there.  The article also make reference to ideas for improving Battlesbridge Bridge, as two thirds of the bridge is in the Parish of Rawreth, should we not be consultated?

e. Rawreth Playing Fields car park the holes are getting deeper. The Clerk advised this has been reported.

 

250. DISTRICT COUNCILLORS REPORT AND COUNTY COUNCILLOR UPDATE- Apologies were received from District Councillor Ron Oatham.  The Clerk then reported there were no updates from Cllr Stephen Castle.  District Cllr Chris Black then addressed the Meeting.  Cllr Black advised Members that the planning application for a Travelling Show persons site in Goldsmiths Drive had been refused, Cllr Black confirmed there is a 16 page report detailing the reasons for refusal, but in short the main reasons were inappropriate use of the Greenbelt and unsuitable highways access. Cllr Black then advised Members that the District Council budget and Council Tax had been set for the year.   Cllr Black then spoke about the Core Strategy and advised that there is currently a high court action against the District Council regarding the soundness of the CS and until the hearing has taken place no further progression can really be made to the CS.   Cllr Black then spoke about housing and advised that a recent planning application for just outside the Parish boundary had been refused. The application by Elizabeth Fitzroy Homes in London Road was due to be deferred but because one of the Councillors moving for deferral used the wrong terminology and motion for refusal was made and the chairman’s casting vote moved refusal. Cllr Black advised that interestingly if the application had of been permitted the 30 planned houses should have reduced the allocation number for land to the north of London Road in the CS.  Cllr Black then spoke about the recent meeting regarding flooding in the district and advised he was disappointed by the response of the District Council to flooding. Cllr Black advised that officers have said they would carry out a more in depth survey of the areas around the Benfleet Brook but no exact details were given.  Lastly Cllr Black advised that the enforcement team at RDC will be joined by one further officer to try and reduce the caseload.

 

 

 

 

251. PUBLIC PARTICIPATION- The following areas and matters were mentioned by members of the public, where necessary the Clerk will investigate

a. The new Tesco Extra Store in London Road is causing havoc with the traffic and the lack of parking is leading to really dangerous driving with cars reversing onto the main road.

b. The padlock is missing from the width restriction gate at the end of Church Road.

c. Lucy Shepherd from ECC came to meet a resident to discuss flooding in the Parish.

d. The majority of waste dumped in Old London Road has been cleared but unfortunately there are still some chippings on the pavement.

e. The Church will be celebrating the Diamond Jubilee and are hoping to have an event on the Saturday evening.

 

252. FINANCE

a) Cheques for Approval.

  CHQ 100726 - H L Bloomfield- Expenses - £4.19- Agreed and signed.

  CHQ 100727- H L Bloomfield –Reimbursement of Angle Iron and Concrete - £81.94. Agreed and signed.

  CHQ 100728 - Rawreth Village Hall- Hall Hire 1st March 2012 to 28th Feb 2013 - £266.20. Agreed and signed.

  CHQ 100729 – H L Bloomfield – Reimbursement of BT Broadband Charges - £96.28. Agreed and signed.

 CHQ 100730- Essex and Suffolk Water- Water Bill- £97.89. Agreed and signed.

 

253. GENERAL CORRESPONDENCE (to note).

a) Undated – Letter- Rochford District Community Archive – Request to display a poster. Noted.

b) 14th February 2012- Letter- Wyvern Community Transport- Thank you letter for the grant made in December. Noted

c) 16th February 2012- Letter- Rayleigh Town Council- Invite to the Annual Town Meeting (RSVP needed). Noted and Clerk to respond.

Late correspondence received.

d).7th March 2012- email-RDC- Emergency Plan. The Clerk advised Members that RDC are looking to assist Parish and Town Councils in developing their Emergency Plans. The Clerk advised Members that Peter Mckenzie at RDC had seen the draft Emergency Plan for RPC and confirmed that Peter was happy to assist a working party to evolve the plan. Members agreed to place this item on the Agenda for April

 

254.FLOODING IN THE PARISH- No update to report regarding flooding issues in and around the Parish


255. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT CONSULTATION DOCUMENTS AND PLANS. –No update to report with regards to the LDF CS.      

 

256. OLD LONDON ROAD FOOTBALL PITCHES – The Clerk advised Members that recently erected signs to discourage dogs from the site had been ripped down shortly after their erection. More signs have now been displayed.

 

257. LAND TO THE WEST OF THE PUMPING STATION- No update to report regarding enforcement action.

 

258. LAND DRAIN LONDON ROAD (adjacent to Claremont) – No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

 

259. TRAVELLERS SITE (A1245)–No update or progress to  report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. The Clerk was asked to contact RDC to see what is happening.  

 

260. OLD LONDON ROAD SPEED RESTRICTIONS-  The Clerk advised Members that no update has been received as yet from Cllr Stephen Castle regarding the request for the re-restriction of Old London Road.

 

261. BEECHES ROAD WEIGHT RESTRICTION and ACCIDENTS –  The Clerk advised Members that a resident had contacted her concerned that over weight vehicles are still using the road with total disregard for the warning signs and concern that enforcement is not taking place. The Clerk advised that she had spoken to ECC Trading Standards and they have advised that regular enforcement checks are being carried out, sometimes in conjunction with the police. The Clerk confirmed that a number of future dates were given to her and these confirmed that ECC Trading Standards are still targeting the area. The Clerk also advised that the Council have been invited to join the

enforcement team and that her and Cllr Hopkins would be doing so. The Clerk advised that fines are still being issued and follow procedures are taking place.

 

262. VILLAGE SIGN- The Clerk advised Members that she is now in receipt of the necessary advertising consent application forms and that she will now progress the application.   

 

263. NEIGHBOURHOOD ACTION PANEL- Cllr Coombs advised that he had not attended the meeting as unfortunately he wasn’t well.   

 

264. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. Cllr Coombs and Cllr Matthews advised Members they attended an RDC meeting regarding flooding in the District. The meeting focused on surface water drainage and that a document will shortly be released for public consultation.

 

265.RHALC. Cllr Matthews confirmed that both he and Cllr P Beckers attended the Big Community Fund adjudication panel meeting. Cllr Matthews advised consideration was given to all applications, and all four applications were agreed, however despite this money was still left in the fund and that fund pot will be even bigger, next year with a total fund of £80,000 therefore next year we need to ensure local groups apply for funding. Cllr Matthews advised that there was one late application from Armada Football Club for an electricity supply to containers at the “New Rawreth Playing Fields”. Cllr Matthews advised that the application was very lacking in detail but from both his and Cllr Beckers local knowledge they were able to advise that the area of land concerned was in fact the Chichester Pitches. Cllr Beckers and Cllr Matthews advised the panel that the club did not own the ground, nor did they hold a lease for the ground but sublet from Sporting Events. Cllr Matthews also briefed the panel members on the planning issues surrounding the site and subsequently the application was refused.

 

266. DALE FARM EVICTION- No update to report regarding the eviction at Dale Farm.

 

267. ROCKHAVEN- The Clerk advised Members that the Angle Iron had been ordered and two bags of cement had been purchased.  Members agreed that the erection of permanent marker posts to re-define the boundary between the property known as Rockhaven and the Parish owned land in Church Road Rawreth could proceed when Cllr Matthews is able to undertake the work.

 

268. COMMUNITY GARDEN- The Clerk advised Members that work will commence to the permanent security measures as soon as the weather enables access. With regards to the benches the Clerk advised these are currently under construction by Sweyne School.  The Clerk advised Members there had been a water leak at the garden and that James Pinkerton had attended and fixed the tap and turned off the water supply which it was agreed would remain off every year over the winter period to stop the problem happening again.

 

269.  PLANNING MATTERS- a) Council to note the comments made on the following Planning applications under the Delegated Procedure:

12/00049/FUL. 32 Laburnum Way, Rayleigh Essex. Part single storey and part two storey pitched roof rear extension. Council had no observations or comments to make. - Noted.

 

270. TRAINING- The Clerk advised Members that she had details of available training courses.

 

271. ITEMS FOR NEXT AGENDA. a) Drainage works at the Community Garden b) Flooding in the Parish. c) LDF d) Old London Road Football Pitches. e) Land to the west of the Pumping Station Watery Lane. f) London Road land

drain. g) Travellers Site Appeal. h) Rockhaven. permanent boundary marker posts i) NAP j) RHALC k) Watery Lane/Beeches Road weight and accidents l) Old London Road speed m) Dale Farm Eviction. n) update from Cllr Stephen Castle m) Emergency Plan o) End of Year Accounts p) Annual Parish Meeting

 

272. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 4th April 2012 at 7.30pm in the Rawreth Village Hall.

 

The Meeting closed at 10.15pm    

            

DATED……………………………CHAIRMAN………………………..

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 1st February 2012 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. Mrs L Hopkins

                                                     Cllr. A Matthews

                                                                   Cllr. P Beckers

                                                                   Cllr. Mrs M Beckers

                                                                   Cllr. S Coombs

In Attendance:  The Clerk, District Councillor Chris Black, District Councillor Ron Oatham and 7 members of the public

 

216. TO RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr Rita Coombs and Cllr Susan Wiltshire.

 

217.  TO RECEIVE DECLARATIONS OF INTEREST. Cllr L Hopkins declared an interest in Item 241.b. Planning Applications for Rawreth Hall on the basis of being a close neighbour.

 

218. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 4th of January 2012 were approved by the Members and accordingly the Chairman signed them as a true copy.

 

219. MATTERS FOR INFORMATION ONLY. The Clerk advised Members that the large hole in the entrance to Rawreth Playing Fields had been filled (Minute 193.a) however some smaller holes still needed repairing.   

 

220. PRESENTATION BY ROCHFORD DISTRICT COUNCIL. Rochford Council carried out a presentation on the Development Management Preferred Policy Document (DMPPD).  The document focused on how planning applications would be dealt with in the future, it was explained that planning applications will still be dealt with using National Planning Laws as well as the adopted RDC Core Strategy and the DMPPD.  Several questions were asked including would other agencies still be involved with planning applications, ie ECC, the Environment Agency, Essex and Suffolk Water, Anglian Water etc to which the answer was yes. Some questions were asked with regards to particular proposed sites, these questions were not answered as the presentation was to inform what the DMPPD is for and how it will work.  

221. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Two of the bollards at the end of the Old Chelmsford Road cut off have been knocked over. Also the pavement is overgrown with lots of leaves restricting the path.

b. A1