Rawreth Parish Council

Minutes of the Meeting held during 2017

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 1st November 2017 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. P Beckers

                                                     Cllr. Mrs M Beckers

                                                     Cllr.  C Stanley

                                                     Cllr.  S Coombs

                                                     Cllr. Mrs S Wiltshire

 

In Attendance:  The Clerk, 3 members of the public.

 

Cllr Alistir Matthews opened the meeting by asking those present to observe a minutes silence in memory of District Councillor Chris Black.  Chris was remembered by Members for his service to the Parish, Town and District as the longest serving Councillor of 34 years, for his dedication, for being a man of his word who tried to do his best for the community, he was someone you could talk to who would like to see others carry on his good work, and someone who will be greatly missed.

 

115.  RECEIVE APOLOGIES FOR ABSENCE. None

 

116. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor.

 

117. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 4th October 2017 were approved by the Members and accordingly the Chairman signed them as a true copy

 

Item 133 was brought forward on the Agenda to give visitor Andrew Troup of Statera Energy Limited the opportunity to address the Council on the proposed battery/gas project at the substation London Road A129.

Andrew advised the Council that the two planning applications have now been validated however there have been a number of alterations made to the applications regarding flood prevention, and security Andrew provided Members with a copy of the new plan which showed additional swales, filters and extended attenuation ponds.

 

118. MATTERS FOR INFORMATION ONLY. 96.a reported to ECC. 96.b now cleared. 96.d. reported to ECC and report received. 96.e reported to RDC no update 96.g reported to RDC no update.

 

119. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. A decent job has been made of cutting back the vegetation between Goose Cottages and Beeches Road.

b. The Travellers site more vehicles are using the site daily, with a large amount committing traffic violations at the lights on the A1245 when they U turn from the north bound lane into the southbound lane to gain access to the site.

c. Why are emails from the Clerk to the District Council not being replied to, it’s disgraceful and disrespectful.

d. Vehicles have been parking in Old London Road on the pavement and in the road instead of using the car parks for the football pitches. The pavement cannot be used and the road was gridlocked as a result of parking not being kept on site.

e. The cost of RDC’s involvement in clearing Travellers from RDC land has still not been confirmed as they haven’t got the total cost for the financial year but the sum of £7650.00 has been paid to the Essex Traveller Unit.

f. The Car sales behind the car wash in London Road next to Swallows is still in operation.

g. Quad bikes have been seen being ridden across farmland adjacent to Rawreth Lane.

h. A number of burglaries across the District have been reported, this includes farms and livery yards.

i. There has been somebody sleeping in a tent at Rawreth playing fields, it’s believed to be a male adult but this is not confirmed.  There is also evidence that people are gathering in the carpark to take nitrous oxide as lots of discarded silver canisters are being found on a regular basis.

j. There have been further problems on the bridge at Battlesbridge, including abusive and threatening behaviour.

 

 

 

120. DISTRICT AND COUNTY COUNCILLORS REPORT- Apologies were received from District Councillor Ron Oatham. District Councillor Chris Stanley had nothing to report.

 

121. FINANCE.

 a.CHQ 100920 H L Bloomfield Expenses £69.41 Approved and signed.

CHQ 100921 J A Pinkerton £720.00 Approved and signed.

CHQ 100922 Susanne Wiltshire reimbursement of refreshments £11.62 Approved and signed.

A Donation to the Samaritans was agreed in Memory of District Councillor Chris Black, Cllr Chris Stanley proposed the sum of £50.00 from the Chairman’s allowance, Cllr Paul Beckers seconded the proposals, all other Members were in unanimous agreement. CHQ 100923 for the sum of £50.00 was approved and signed.

 

122. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Fly tipping at the top of St Johns Road, RDC have cleared it but this is getting to be a regular thing and the road has previously been blocked. Can cameras be installed by the District Council, and if they were would they actually prosecute if they could prove who was responsible.  Cllr Stanley replied that due to the cost of investigating these matters and the court costs involved it is actually deemed by RDC to be cheaper to clear the rubbish the pursue a prosecution.

b. Old London Road, by the Chichester, the road started subsiding 3 years ago, bollards are still in situ and nothing further has been done to repair the road. The road is narrowed at this point to ensure cars avoid the damaged road, however the bollards have moved and signage is very poor so it is now a hazard.

c. The width restriction in Church Roads has been tampered with again and the gate clips have been removed again.

d. RFAG can apply for community flood improvement funding.

 

 

123. GENERAL CORRESPONDENCE. None.

 

124. FLOODING IN THE PARISH- Cllr Stanley advised Members that the project proposed for Laburnum Way has now been appointed a project Manager who has been advised by the technical advisors that the idea to raise the bank will help with the flooding issue. This is something that really needs to be discussed further and Cllr Stanley is now trying to arrange a meeting with the Local Highways Panel, County Councillor Malcolm Maddocks, Peter Plummer from the Rawreth Flood Action Group the consultants and himself.

 

125. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. No progression to report. Cllr Stanley advised he would contact the developers for the land to the north of London Road following the meeting and see if a representative would be available to attend the December Meeting.  

 

126. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

a. Land to the West of the Pumping Station. No update to report.

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

c. Travellers Site (A1245). No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

d. Old London Road Speed Restrictions and other matters. This matter is to be referred to the Cabinet Member for Highways.

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane. No update to report.

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

g. Laburnum Culvert. See item 124.

 

127. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None

 

128. RHALC. Cllr Beckers confirmed that at the recent meeting a very interesting representation was given by the head of Communities and Housing.

 

 

 

129. PARISH EMERGENCY PLAN- The Clerk advised that she is progressing the Parish Emergency Plan.

 

130. COMMUNITY GARDEN-  There were no updates to report regarding the Community Garden. Members agreed that a Rose Bush would be planted in the garden in Memory of District Councillor Chris Black.

 

131.  TRAINING- The Clerk advised Members that she had details of available training courses.

 

132. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. It was reported that the footpath running from Watery Lane along the Seawall was badly over grown. ECC footpath Officer attended and reported that the enclosed section of the path is just about passable, but definitely not great, he confirmed that he would  try to get the ‘roving’ volunteer group onto it.  He further confirmed that the sea wall ‘bypass’ is available.  The sea wall section of the public right of way – Rawreth 1 / Hull 9; has been cut by the EA or so it would seem, as they often do this when working on sea walls. He said he could see where they have had vehicles / lifting gear in position, the surface is fine.  The cutting contractor could not get onto this path in June/July as they normally would due to the EA closing the path by Legal Order.  It was also reported that at the point where the path leaves the sea wall coming from the east, he had improved the way-marking for the time being.  Most walkers tend to use the sea wall all the way along, perhaps not realising that the center section is permissive and the public right of way cuts across the peninsula.  Not using the definitive path causes it to grow up more.  However brambles / hedges / side-growth are the landowner’s responsibility, not Essex Highways, this used to be a headland path until enclosed about 10 years ago so the L/O should be maintaining growth from the ditch / fence.  It was confirmed that the L/O would be written to about this, long-term.

133. PLANNING MATTERS- a) Council to considered Planning Application 17/00939/FUL

Land North of National Grid, London Road Rawreth Development of 49.99 MW Battery Storage Facility and Planning Application 17/00942/FUL Land North of National Grid, London Road Rawreth

Development of 49.99 MW Gas Fire Electricity Generating Facility . Council had no observations or comments to make on either application.

 

134. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT . None.

 

135. ITEMS FOR NEXT AGENDA. . a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Meeting with the developer of land to the north of London Road, welcome to the Parish and information document. g) Budget h) Grants.

 

136. DATE &VENUE OF NEXT MEETING- - Council confirmed the date and time of the next Meeting as Wednesday 6th December 2017 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 10.35pm

 

 

 

 DATED……………………………CHAIRMAN………………………

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 4th October 2017 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. P Beckers

                                                     Cllr. Mrs M Beckers

                                                     Cllr.  C Stanley

                                                     Cllr.  S Coombs

                                                     Cllr. Mrs S Wiltshire

 

In Attendance:  The Clerk, 5 members of the public and District Councillor Chris Black.

 

92.  RECEIVE APOLOGIES FOR ABSENCE. None

 

93. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor.

 

94. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 6th of September 2017 were approved by the Members and accordingly the Chairman signed them as a true copy

 

95. MATTERS FOR INFORMATION ONLY. None.

 

Item 111 was brought forward on the Agenda to give visitor Andrew Troup of  Statera Energy Limited the opportunity to address the Council on the proposed battery/gas project at the substation London Road A129. As a member of the RDC Development Committee Cllr Chris Black left the meeting whilst Andrew Troup spoke.

 

Andrew advised the Council that two planning applications were currently waiting validation by RDC, the applications are for a Battery Storage and a Fast Start Gas Heating Plant at the Electricity Substation on the A129. Andrew talked Members through why the application has been submitted, he explained that renewable energy, wind solar does not generate enough power as it doesn’t operate when it’s not windy or when it’s dark therefore the National Grid are looking for alternative quick start energy resources. Andrew explained it is very difficult to find appropriate sites, and that there are only six in Southern England, Andrew further explained that the site would employ 5 people, site traffic will be one or two vans a week, the site would produce a  low noise level and low emissions, and security systems would be installed. Members noted what Andrew had advised and said they would comment on the applications accordingly when they were received from RDC.

 

96. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. A row of 9 street lights are out on the A1245 by Chelmsford Road.

b. The pedestrian footpaths between Goose Cottages and Beeches Road still hasn’t been cleared.

c. The Mobile Library has to park on a dangerous corner as visibility is restricted because the vegetation is never cut round the bottom of the apple tree at Goose Cottages, the driver has asked if it would be possible to park in the bus stop, the answer to which was a unanimous yes.

d. Street lights in Rawreth Lane, numbers 52 and 53 are still out after 3 months of being reported.

e. The Travellers site on the A1245 has more buildings on it as well as a lot of lighting, the site is now very illuminated.

f. The trimming of the verges of the A1245 has been done really well.

g. Goat Farm, Rainbows End in Beeches Road has a large hardstanding being constructed by the entrance gate , the block wall and wooden fencing at the front of the site is over six feet in height were these agreed as part of the planning application.

 

 

 

h. The old garden centre at Battlesbridge is currently having hard-core laid down for what is believed to be a plant hire company moving onto the site, containers are also now in situ. Does this require change of use and planning consent for the containers.

 

97. DISTRICT AND COUNTY COUNCILLORS REPORT- District Councillor Chris Stanley addressed the meeting, he advised that he had spoken to RDC regarding the position with regards to Travellers and if the Council would pursue a blanket policy across their parks, open spaces and public areas to ensure Travellers could be removed from land more effectively and quickly. Cllr Stanley advised that RDC had replied that the district is larger than Harlow who currently have the policy in place and therefore it is not something they can proceed with. RDC advised that the average cost to clear a piece of land is £2,000 and in most cases a 48 hour notice is issued which usually works. Cllr Stanley was asked by Members to refer back to RDC and ask for more details on costings when the 48 hour notice doesn’t work or land is left with large amounts of rubbish, members also asked for clarification on how many areas of land in RDC’s ownership have been affected over the last year.

 

98. FINANCE

a. Cheques for approval.

CHQ 100918 H L Bloomfield Expenses £69.41 Approved and signed.

CHQ 100919 J A Pinkerton £720.00 Approved and signed.

 

99. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Always feels difficult to talk at meetings as time is restricted and the public can’t always get across what they want to say.  The Clerk advised that matters can be emailed to her in advance of the meeting so that she can brief Members on points that want to be discussed and provide them with any information she has been given.

b. Peter Plummer Chairman of the Rawreth Flood Action Group attended an RDC Flood Forum Meeting and was met with hostility, they didn’t want to listen to what he was trying to say. Cllr Chris Stanley advised Members that e proposed that the Flood Forum welcome Peter and his depth of knowledge to the committee as the information he holds is invaluable, Cllr Stanley asked that Rawreth Flood Action Group be recognised, he was told that matters they wished to discuss were planning not flood forum related.

c. The street sign on the junction of Beeches Road and Chelmsford Road is broken and emergency vehicles are missing the turning, this is happening frequently.

d. With regards to RDC’s reply about a blanket policy to stop travellers taking occupation of public land,  when the travellers were recently on RDC’s land at the Grange two groups were involved as they arrived on different days, therefore two separate 48 hour notices were issued, both of which were ignored, therefore 4 court applications were required, how is this cost effective? There must be a better solution.

 

100. GENERAL CORRESPONDENCE .

31/08/2017 Pension Regulator. Noted.

04/09/2017 BHIB Insurance Brokers. Noted.

15/09/2017 Wyvern Community Transport. Noted.

 

101. FLOODING IN THE PARISH-  Cllr Stanley reported that the Laburnum Way project has been handed over to the Local Highways Panel who are going to design further schemes to control the water. The Clerk advised that she was under the impression the project was already with the LHP so Members agreed that clarification needed to be sought from County Cllr Malcolm Maddocks.

 

102 LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. Cllr Stanley advised that he had not as yet contacted the developer of the land to the north of London Road to invite them to a RPC Meeting.  Cllr Stanley advised he would do this following the meeting and see if a representative would be available to attend the December Meeting.  

 

103. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

a. Land to the West of the Pumping Station. No update to report.

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

c. Travellers Site (A1245). No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

 

 

 

d. Old London Road Speed Restrictions and other matters. This matter is to be referred to the Cabinet Member for Highways.

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane. No update to report.

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

g. Laburnum Culvert. See item 101.

 

104. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

105. RHALC. Cllr Beckers confirmed that the next meeting is scheduled for the 19th of October 2017.

 

106. PARISH EMERGENCY PLAN- . The Clerk advised that she is progressing the Parish Emergency Plan.

 

107. COMMUNITY GARDEN- . No updates to report regarding the Community Garden.

 

108. LOCAL LIBRARY SERVICE.  Cllr Beckers spoke to Members about the current consultation being run with regards to the mobile library service. Cllr Beckers advised where the consultation could be completed and urged everyone to participate as he would like to see a good response.

 

109.  TRAINING The Clerk advised Members that she had details of available training courses

 

110. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. Cllr Matthews advised that the coastal path along the Crouch is still being progressed.

 

111. PLANNING MATTERS- Moved to before item 96.

 

112. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT . None.

 

113. ITEMS FOR NEXT AGENDA. . a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Meeting with the developer of land to the north of London Road, welcome to the Parish and information document.

 

114. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 1st November 2017 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.30pm

 

 DATED……………………………CHAIRMAN………………………

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 6th September 2017 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. P Beckers

                                                     Cllr. Mrs M Beckers

                                                     Cllr.  C Stanley

                                                     Cllr.  S Coombs

                                                     Cllr. Mrs S Wiltshire

 

In Attendance:  The Clerk, 4 members of the public and County Cllr Malcolm Maddocks.

 

70.  RECEIVE APOLOGIES FOR ABSENCE. None.

 

71. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor.

 

72. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 5th of July 2017 were approved by the Members and accordingly the Chairman signed them as a true copy

 

73. MATTERS FOR INFORMATION ONLY. None.

 

74. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Large concrete footings have been laid on the Travellers site on the A1245, in addition a high panelled fenced has been installed.

b. Bushes on Rawreth Lane in front of Laburnum Way have started to encroach onto the pavement.

c. They have been more incidents on the bridge at Battlesbridge, arguments, shouting and abusive behaviour.

d. Chelmsford Road between Goose Cottages and Beeches Road, weeds and bushes are overhanging onto the pavement making it impossible to use, witnessed a child in a pushchair being caught in the face by them.

e. Width restriction in Church Road, padlock cut, temporary measure put in place, this has also been cut.

f. Street lights out in London Road A129 and Rawreth Lane.

 

75. DISTRICT AND COUNTY COUNCILLORS REPORT- County Councillor Malcolm Maddocks spoke about the ECC system which is used by both the public and clerks to report matters requiring work around the County such as highway issues, street lights, potholes, overgrown vegetation, Cllr Maddocks reported that the system is undergoing some modifications which will then allow the system to show updated status reports, Cllr Maddocks took on board what the Clerk and Members had said regarding the system having matters reported on it from two months ago but with no live status, no works being completed and no way to report it again, Cllr Maddocks advised that he is on the committee for this system and he will take those comments forward at the next meeting.  Cllr Maddocks then advised that there is not much happening with the Laburnum Way culvert as the matter is still in the hands of the legal team, work will go ahead, Cllr Maddocks confirmed that Peter Plummer of the Rawreth Flood Action Group had spoken to him and pointed out responsibilities that needed to be taken into account regarding flooding, Cllr Maddocks advised they would be taken on board. Cllr Maddocks then advised that matters taken forward from the meeting in July have not been responded to so he will look into this and apologised as the ECC computers are not working properly again.  Cllr Maddocks advised that the Rangers programme has been given to the Highways panel to run, Cllr Maddocks explained that there are only 2 rangers who must work together so if only one is work due to sickness or annual leave they cannot work alone so no rangers work is carried out and subsequently they are now over 40 jobs behind.

 

District Councillor Chris Stanley then addressed they meeting and agreed with Cllr Maddocks that the Rangers situation is very bad and things aren’t getting done. Cllr Stanley then advised that both District Councillor Chris Black and Ron Oatham sent their apologies for not attending the meeting. Cllr Stanley then advised he had attended

 

 

 

a meeting with the Inspector at Rayleigh Police, he advised that the local community policing team had 6 officers, and  6 pcso’s, this is a 24/7 team with 3 officers at Canvey and 3 at Rayleigh, during the meeting Cllr Stanley was advised that no cameras are currently being worn on uniforms as the hub that configures the images isn’t large enough.  Cllr Stanley advised that following the July Meeting he would chase RDC for a reply on them having a blanket policy to deal with Travellers in the District. Finally Cllr Stanley advised that a meeting for District Councillors tomorrow would include a talk from ECC on what happens when there’s a flood, Cllr Stanley advised that he had asked District Councillor Ian Ward if he could take Peter Plummer Chairman of the Rawreth Flood Action Group to the meeting but was told no as it wasn’t a public one.

 

76. FINANCE.

a.

CHQ 100910 H L Bloomfield Expenses £122.57. Approved and signed.

CHQ 100911 J A Pinkerton Maintenance £1080.00 Approved and signed.

CHQ 100912 RHALC £7.70  Approved and signed.

CHQ 100913 NWG Business (Essex and Suffolk Water) £13.61 Approved and signed.

CHQ 100914 H L Bloomfield Expenses £55.99 Approved and signed.

CHQ 100915 Rawreth Village Hall £264.00 Approved and signed.

CHQ 100916 PKF Littlejohn Audit £120.00 Approved and signed.

CHQ 100917 Information Commission Office £35.00 Approved and signed.

 

b. Council discussed requirements of the Pensions Regulator to make a declaration of compliance with regards to Councils obligations if any to provide the Clerk with a Pension Scheme. Members confirmed they had read the links provided by the Pension Regulator and it was agreed there was no obligation to provide a Scheme, Members did ask the Clerk if she would like one to which she replied no. Cllr Coombs was asked if under a delegated responsibility he would make the necessary declaration on behalf of the Council to the Pensions Regulator which he confirmed he would do.

 

c. Council noted that the External Audit has been completed with no requirements for the Council and that the Notice of Conclusion of Audit has been displayed on the Notice Board and on the website with the Auditors Report.

 

77. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. The Information Commissioner has written back to a resident confirming they would ask RDC to remove the residents name and address from their website as it was included on a planning response causing great concern to the resident, unfortunately because of how long this matter has taken the details have been public for over two months.

b. Does Cllr Maddocks have an answer with regards to the amount of chippings that appear to have been taken from the ECC Chippings Bay in Old London Road.

c. Land to the north of the Chichester Hotel has been sown with what appears to be grass seed and there is a great concern that this will be made into more pitches.

d. Church Road, brambles and vegetation overhanging the pavement.

e. Peter Plummer made Members aware of a letter he had written to the Standards Committee, dated 21st of August regarding Cllr Ian Ward. Mr Plummer advised that the letter was sealed in an envelope and given to Cllr Stanley to pass onto Angela Law, he confirmed that Cllr Stanley was not aware of the contents of the envelope, Mr Plummer then proceeded to ask Cllr Paul Beckers and Cllr Stanley to find out what had happened regarding his letter as he hadn’t received a response, and without warning read the letter to Members and the public in attendance.  The Clerk pointed to both Cllr Beckers and Cllr Stanley that as  the matter could now come before the RDC standards committee they both had an obligation to declare they were aware of the contents of the letter prior to any committee meeting. The Clerk asked Mr Plummer to refrain from making any further comments during the meeting as this was not a matter that should be discussed by the Council as his letter was a personal representation and not one from the Council and as such should be left as a matter for the Standards Committee to deal with.

 

78. GENERAL CORRESPONDENCE. Response to our letter of 10th of July from RDC dated 5th September, Members noted the contents and the Clerk was asked to forward by the RPC letter and the RDC response to ECC for their consideration.

 

AON will not be offering Local Council Insurance from renewal next year, BHIB Ltd will be offering a quote for us to consider in May 2018.   Noted.

 

79. FLOODING IN THE PARISH- No update regarding flooding issues in and around the Parish.

 

 

80. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. The Clerk advised Members that there was a further revision to the application for Land to the North of London Road which needed to be looked at, the Clerk confirmed the link from RDC would be forwarded.         

 

81. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

a. Land to the West of the Pumping Station. No update to report.

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

c. Travellers Site (A1245). No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

d. Old London Road Speed Restrictions and other matters. This matter is to be referred to the Cabinet Member for Highways.

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane. No update to report.

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

g. Laburnum Culvert. No updates to report with regards to the maintenance work and drainage issues.

 

82. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

83. RHALC. Cllr P Beckers advised that the Minutes from the last meeting had been circulated which the Clerk confirmed. Cllr Beckers confirmed that he is still Vice Chairman of RHALC. Cllr Beckers advised that the RHALC would be looking at what group training session EALC could supply to the local Parish Councils.

 

84. PARISH EMERGENCY PLAN- The Clerk advised that she is progressing the Parish Emergency Plan.

 

85. COMMUNITY GARDEN- No updates to report regarding the Community Garden.

 

86.  TRAINING- The Clerk advised Members that she had details of available training courses

 

87. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. No updates to report regarding footpaths or bridleways in the Parish.

 

88. PLANNING MATTERS- None.

 

89. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT. None.

 

90. ITEMS FOR NEXT AGENDA. . a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Meeting with the developer of land to the north of London Road, welcome to the Parish and information document.

 

 

91. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 4th October 2017 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 10.10pm

 

 DATED……………………………CHAIRMAN………………………

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 5th July 2017 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. P Beckers

                                                     Cllr. Mrs M Beckers

                                                     Cllr.  C Stanley

                                                     Cllr.  S Coombs

                                                    

In Attendance:  The Clerk, 5 members of the public, District Councillor Ron Oatham and County Councillor Malcolm Maddocks.

 

48.  RECEIVE APOLOGIES FOR ABSENCE. None,

 

49. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor.

 

50. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 7th of June 2017 were approved by the Members and accordingly the Chairman signed them as a true copy

 

51. MATTERS FOR INFORMATION ONLY. None

 

52. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Cllr Stanley had visited the Community Garden and reported that everything was fine.

b. The cutting of the verges this year in some places has been diabolical, one verge was extremely bad, and having been cut the day before the meeting still wasn’t much better.

c. ECC have been notified about an unknown digger that was on the Rayleigh Boys site and then on the ECC chippings bay removing chippings, several loads were taken over a weekend.

 

53. DISTRICT AND COUNTY COUNCILLORS REPORT- Cllr Maddocks acknowledged the five matters brought to his attention by the Clerk following the June Meeting, he confirmed that the five individual matters had been grouped together as one report to try and get some response.  Cllr Maddocks then advised that ECC are taking proactive legal action against Greenbelt, the company responsible for the maintenance of the Laburnum Culvert as they have failed to maintain and clear the ditch and are declining to do so, Cllr Maddocks advised that development of the culvert and ditch has now been delayed to May/June 2018. Cllr Maddocks then advised that during August there would be roadworks in the area of Hullbridge Road near to Hambro shops with one lane traffic restriction in operation. And finally Cllr Maddocks advised that the Bedloes Avenue request for off road parking is still on the rolling programme should funds become available.

 

District Councillor Ron Oatham then addressed the meeting and advised that the first detailed planning application for phase one of the land north of London Road had been submitted to RDC, the application being dealt with under reserve matters is for 196 houses which already have outline planning permission.

 

54. FINANCE.

a. CHQ 100908 H L Bloomfield £69.41. Approved and signed.

CHQ 100909 RCCE Membership £72.60 Approved and signed.

 

b. Cheque Signatories. Members discussed the need to add an additional cheque signatory to the bank accounts. The Clerk advised Members that as two signatures were needed for each cheque it was important to have members that were attending most meetings, or members that the Clerk could contact and would be available at short notice. Members agreed that Cllr Stanley would the newly appointed signatory and accordingly all the forms were signed.

 

 

 

c. Standing Orders. The Clerk advised Members that as part of the 2016-2017 Audit the Standing Orders needed to be revisited to incorporate the Public Contracts Regulations 2015. Accordingly Standing Order 18.a.v  18.c and 18.f were reviewed and amended by the Council.

 

55. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. A number of points about the Laburnum Culvert have been raised with Cllr Maddocks, he has been advised what happened originally and was told that issues about the works undertaken a number of years ago, and the proposed works have been raised by Peter Plummer from the Rawreth Flood Action Group.  Cllr Stanley requested that Cllr Maddocks liaise with the Parish Council and the Flood Action Group and that both parties be invited to any meetings that take place.

b. Church Road, the bushes are overgrown onto the pavement and are now a trip hazard.

c. ECC Chippings bay in Old London Road, the gate onto the Rayleigh Boys football pitches was left unlocked and via this field access was gained by a digger and a number of lorries to the chippings bay after a fence was taken down. Over the weekend a number of lorries came onto the site and were filled with chippings, it is estimated from the amount of lorry loads that around 100 tons were removed. ECC were made aware at the time. Has there been any progress with ascertaining what was happening?

d. Land drain on the Rayleigh Boys football pitches site, there are still a lot of unanswered questions.

e. A letter was sent to the department of Communities and Local Government and in reply, they have set out the correct legislation that should be followed and it is clear that RDC haven’t been. The Government is committed to protecting the Greenbelt, a further letter will be sent to Michael Gove to reiterate that the correct flood alleviation legislation is not being followed by RDC.

f. With regards to the recent traveller encampment on RDC land at Little Wheatleys, why does the District Council not have the same blanket policy put in place by Harlow Council giving them more legal powers when travellers gain access to land?

g. Verges in Chelmsford Road need cutting.

h. When will it be enforced that Academy Soccer paint their buildings dark green to blend in with the environment as per their planning permission 

i. Have Rayleigh Boys F.C. permission to erect the fencing now known as Fort Apache

j. Has the Parish Council or RDC any powers to force Rayleigh Boys to clear the huge pile of rubbish left over from their tournament last weekend which is rapidly being spread back over the site by foxes etc

k. For two weekends stationary traffic stretched from the A129 to both football sites in Old London Road.  It is estimated that Academy Soccer had approx 500 cars (1000 car movements) and Rayleigh Boys had what is thought to be in excess of 700 cars (1400) movements. Do the Councillors think that this is acceptable on a narrow road with no pavement?

 

56. GENERAL CORRESPONDENCE.  Letter dated 19th June 2017 received by email from Brian Carleton Chairman of the Hullbridge Residents Association, circulated to Members prior to the Meeting and replied to.

   

57. FLOODING IN THE PARISH- No updates to report regarding flooding issues in and around the Parish.

 

58. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. Members noted that the first detailed application for land to the north of London Road has been submitted to RDC under references 17/00578/REM and 17/00588/REM. The Clerk advised Members that she had requested a paper copy of the plans as access to the RDC online planning portal has been sporadic of late. Members were given the online links and confirmed that the application would be viewed and discussed by them using delegated powers.        

 

59. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

a. Land to the West of the Pumping Station. No update to report.

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

c. Travellers Site (A1245). No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

d. Old London Road Speed Restrictions and other matters. This matter is to be referred to the Cabinet Member for Highways.

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane. No update to report.

 

 

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

g. Laburnum Culvert. No updates to report with regards to the maintenance work and drainage issues.

 

60. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

61. RHALC. Cllr Beckers advised that the next meeting is scheduled for the 13th of July 2017.

 

62. PARISH EMERGENCY PLAN- . The Clerk advised that she is progressing the Parish Emergency Plan. In light of the Grenfell Towers tragedy, Cllr Stanley asked the Clerk to enquire of RDC what they have in place as a District Council for any emergencies and incidents such as this.

 

63. COMMUNITY GARDEN- Nothing to report.

 

64.  TRAINING-. The Clerk advised Members that she had details of available training courses. Cllr Beckers advised that at a recent Standards Committee Meeting the issue of Member training was raised again, the costs of courses offered by RDC was questioned as each Member is charged £40 for in house training, and again the point that Members are frustrated on matters such as planning where the Councils replies, observations and comments are seldom taken into account.

 

65. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. No update to report, Cllr Matthews advised that the Coastal Path upgrade is behind schedule but is still progressing, the area currently being covered is north of the Crouch.

 

66. PLANNING MATTERS- a) Council considered the following planning applications received prior to the Meeting which have not been dealt with under Delegated Power.

 

Land to the North of London Road 17/00578 REM and 17/00588 REM. Members will peruse the paper copies of the applications when received and will reply under delegated powers.  

 

17/00597/FUL Tethers End, Old London Road. No observations or comments to make.

 

17/00524/FUL Rainbows End, Beeches Road. Substantial work has already taken place on site without prior approval or consent being granted, we are advised that there is still an open Enforcement case for the site. In April a static caravan was moved onto the site and we were advised at that time that someone was/would be residing there. Council are still concerned that the current application does not cover the entirety of the work planned or already having been undertaken at the site, there is no mention of an agricultural workers dwelling, temporary or otherwise or the work undertaken for utilities and drainage.

In addition, we would refer to a similar application ,17/00213/FUL at South Fambridge where the RDC officers are recommending refusal. Rainbows End lies within the Greenbelt and within the coastal protection area.  It is very important for any residential use that this is a very low lying marsh with flood risk, this risk would apply to livestock, as there is no higher ground, for safety.

Council are concerned that this application will be followed by one for residential use connected to the business as we have seen with other applications which then quote exceptional circumstances. Council would like to ask the question is this business associated to any professional organisation?  and what facilities would they consider necessary for this type of venture.  Council would also ask that should permission be granted conditions are set and adhered to that the site cannot be used now or in the future for residential purposes.

67. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT. Are the applications for land to the north of London Road new applications?  The Clerk advised that outline permission has already been granted, these plans are detailed plans for the first phase and cover design and build details for the houses and landscaping areas.

 

68. ITEMS FOR NEXT AGENDA. . a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Cheque signatories.

 

 

69. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 6th September 2017 at 7.30pm in the Rawreth Village Hall

 

 

 

The Meeting closed at 9.40pm

 

 

 

 DATED……………………………CHAIRMAN………………………

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 7TH JUNE 2017 AT 7.30pm  AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr.  C Stanley

                                                     Cllr.  S Coombs

                                                    

In Attendance:  The Clerk, 4 members of the public.

 

 

27.  RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr Mrs S Wiltshire and Cllr P Beckers and Cllr Mrs M Beckers.

 

28. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor.

 

29. TO APPROVE MINUTES OF LAST MEETING.

Minutes of the meeting held on the 3rd of May 2017 were approved by the Members save for 3 amendments that needed to be made, in Members present the letter e was removed from Cllr Coombs surname, Item 3, the letter e was again removed from Cllr Coombs surname, and item 23, the description of the property for application 17/00375/FUL was incorrect and should have been Hambro House, not Moat Farm, the amendments were made and initialled by the Chairman and accordingly the Chairman then signed them as a true copy.

 

 

30. MATTERS FOR INFORMATION ONLY. None.

 

31. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Chippings Bay in Old London Road has been used flat out, chippings are spilling from the lorries onto the road, the road needs to be swept, the Clerk has reported this, also the drains on the site are blocked from overflow chippings.

b. The bus service in the Parish is letting residents down, the buses are not running on time, some don’t turn up.

c. Roads in the Parish that were resurfaced have still not had the drains unblocked, example Church Road so when there is heavy rain it’s not able to flow away through the road drains.

d. The pedestrian footpath from Goose Cottages to Beeches road is overgrown, the bank is over hanging with nettles and grass making it impossible to pass on foot.

e. Cllr Stanley has been in touch with First Buses and now has the direct number to call with any complaints if needed.

 

 

32. DISTRICT AND COUNTY COUNCILLORS REPORT-  District Councillor Chris Stanley advised that there was nothing further to add to any matters not covered under the Agenda Items, there were no other District or County Councillors in attendance.

 

33. FINANCE.

a. Cheques for approval.

CHQ 100904 H L Bloomfield £80.60 Approved and signed.

CHQ 100905 SLCC Membership £93.00 Approved and signed.

CHQ 100906 J A Pinkerton garden maintenance £1080.00 Approved and signed.

CHQ 100907 Heelis and Lodge internal audit £125.00 Approved and signed.

 

 

 

 

b. The Clerk advised that the internal audit had been carried out and passed. Accordingly the end of year accounts for 2016 to 2017 have now been sent to the Audit Commission for their external audit.

 

34. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Bridge at Battlesbridge, there have been a number of incidents because of the single carriage way and priority of vehicles from the south side of the bridge which cannot always be seen from the north side. There have been two head on collisions and recently a serious road rage incident where a motorcycle who had the right of way was stopped from passing over the bridge by a vehicle coming in the opposite direction, the rider was then subjected a vicious assault, the police were called and several people gave statements and the matter is now in their hands, the signage on both sides of the bridge is inadequate and needs much improvement, it may also be beneficial to have CCTV cameras covering the bridge, maybe mounted on nearby buildings to record these incidents and how the bridge is used.  Perhaps a request could be put in the Parish magazine asking for anyone who has been involved in any road rage or accidents on the bridge or has witnessed any to come forward with information to pass to highways.

b. Verges at Goose Cottages need cutting.

c. Hedges are overhanging the pavements from Goose Cottages to Chelmsford Road.

d. The car sales behind the car wash in London Road, what’s happening as they are still trading? Cllr Stanley advised there is an enforcement case open and they have been told to vacate.

e. There’s a planning application submitted to RDC for 7 Goose Cottages which has been submitted under permitted development, it’s for a back and side single storey extension, RPC aren’t sent a consultee letter as its permitted development, can the public comment?  Cllr Stanley advised yes.  

 

35. GENERAL CORRESPONDENCE. Email dated 5th June 2017 with a letter attached thereto from Mr J Surgett. Members noted the contents of the letter and requested that the clerk acknowledge receipt and confirm to Mr Surgett that the contents had been noted.

  

36. FLOODING IN THE PARISH-  No update regarding flooding issues in and around the Parish

 

37. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. No updates or progress to report.        

 

38. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

a. Land to the West of the Pumping Station. No update to report.

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

c. Travellers Site (A1245). No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

d. Old London Road Speed Restrictions and other matters. This matter is to be referred to the Cabinet Member for Highways.

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane. No update to report.

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

g. Laburnum Culvert. No updates to report with regards to the maintenance work and drainage issues.

 

39. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None

 

40. RHALC. No report was received as Cllr P Beckers was absent from the Meeting.

 

41. PARISH EMERGENCY PLAN- The Clerk advised that she is progressing the Parish Emergency Plan.

 

42. COMMUNITY GARDEN- Cllr Matthews thanked Cllr Stanley for his hard work in the garden.

 

43.  TRAINING-. The Clerk advised Members that she had details of available training courses.

 

44. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. No update to report.

 

 

 

45. PLANNING MATTERS- a) Council to considered planning application 17/00463/FUL 23 Laburnum Way Rawreth single storey pitched roof rear extension and confirmed they had not observations or comments to make.

 

Cllr Stanley updated Members on application 17/00400/FUL which had been discussed at an earlier meeting.

 

46. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT . A1245 central reservations and visibility splays need to be trimmed.

 

47. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h) Cheque signatories.

 

48. DATE &VENUE OF NEXT MEETING Council confirmed the date and time of the next Meeting as Wednesday 5th July 2017 at 7.30pm in the Rawreth Village Hall

 

 

 

The Meeting closed at 9.35pm

 

 

 

 DATED……………………………CHAIRMAN………………………

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 3rd May 2017 AT 7.00pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. P Beckers

                                                     Cllr. Mrs M Beckers

                                                     Cllr.  C Stanley

                                                     Cllr.  S Coombes

                                                     Cllr. Mrs S Wiltshire

 

In Attendance:  The Clerk, District Councillor Chris Black, and 12 members of the public.

 

1. TO ELECT A CHAIRMAN FOR THE ENSUING YEAR. Cllr S Coombs proposed and nominated that Cllr Alistir Matthews be elected as the Chairman, this was seconded by Cllr C Stanley and Cllr A Matthews accepted the position. Cllr A Matthews signed the Declaration and Acceptance of Office and this was witnessed by the Clerk

 

2. TO RECEIVE APOLOGIES FOR ABSENCE. None

 

3. TO APPOINT A VICE CHAIRMAN. Cllr S Coombes proposed and nominated that Cllr P Beckers be appointed as the Vice Chairman, this was seconded by Cllr C Stanley and Cllr P Beckers accepted the position.

 

4.  TO APPOINT REPRESENTATIVES TO OUTSIDE BODIES

a)      Rochford Hundred Association of Local Councils Cllr P Beckers and Cllr M Beckers  b)Parish Public Transport Cllr P Beckers and Cllr M Beckers c) RDCSP Cllr A Matthews d) P3 Cllr A Matthews e) NAP has been disbanded

 

5. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor.

 

6. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 5th of April 2017 were approved by the Members and accordingly the Chairman signed them as a true copy

 

7. MATTERS FOR INFORMATION ONLY. 248.f All the travellers that were illegally encamped at Mitchelins Farm have now left.

 

8. VILLAGE REPORT- . The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. One street light is still out in Rawreth Lane, the others are all working.

b. What is happening in Bedloes Avenue,  scaffolding has been erected since January but no work has been done since, no contractors have been appointed, why was the scaffolding erected so early, and who is paying for it?

 

9. DISTRICT AND COUNTY COUNCILLORS REPORT- With the agreement of all Councillors this item was moved to the Annual Parish Meeting. 

 

10. FINANCE.

CHQ 101098 H L Bloomfield £52.42. Approved and signed.

CHQ 101099 PDS Digital printing costs £58.00. Approved and signed.

CHQ 101100 EALC membership £301.93. Approved and signed.

CHQ 101901 J A Pinkerton Garden Maintenance £1200.00 Approved and signed.

CHQ 101902 Rayleigh Museum £75.00 donation for the Annual Parish Meeting talk and presentation on the history of the Parish, proposed by Cllr A Matthews, seconded by Cllr C Stanley and unanimously agreed by all Members.

 

 

 

 

b. Council considered the Insurance renewal of £559.12 from AON for the 2017/2018 financial year. Cllr A Matthews proposed that the renewal be accepted, Cllr C Stanley seconded the proposal and all Members were in agreement. Accordingly cheque 101903 was signed. 

 

c. Members reviewed the effectiveness of the system of internal control and found the same to be up to date and in order. Members agreed that no changes were needed.

d. Members considered the Annual Governance Statement (Section 1 of the Annual Return) Members resolved to approve the Annual Governance Statement, the resolution was proposed by Cllr P Beckers and seconded by Cllr C Stanley with all Members in agreement.

e. Members considered the Accounting Statements (Section 2 of the Annual Return) prepared and signed by the Clerk/RFO prior to meeting, Members resolved to approve the Accounting Statements, the resolution was proposed by Cllr P Beckers and seconded by Cllr C Stanley with all Members in agreement. Accordingly the Accounting Statements were duly signed and dated by the Chairman Cllr A Matthews.

 

11. PUBLIC PARTICIPATION- With the agreement of all Members and the Public this item was moved to the Annual Parish Meeting

 

12. GENERAL CORRESPONDENCE .  None.

 

13. FLOODING IN THE PARISH- No updates to report regarding flooding issues in and around the Parish

 

14. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. An application has been submitted for a further 20 units on the land to the north of London Road Rawreth.         

 

15. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

a. Land to the West of the Pumping Station. No update to report.

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

c. Travellers Site (A1245). No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

d. Old London Road Speed Restrictions and other matters. This matter is to be referred to the Cabinet Member for Highways.

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane. No update to report.

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue.

g. Laburnum Culver. No updates to report with regards to the maintenance work and drainage issues.

 

16. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

17. TO DISCUSS THE REQEUST FROM THE HULLBRIDGE RESIDENTS ASSOCATION REGARDING THE BOUNDARY LINE BETWEEN HULLBRIDGE AND RAWRETH AND THE REQUEST FROM THE HULLBRIDGE RESIDENTS ASSOCATION TO SUPPORT THEM IN A CALL FOR A COMMUNITY GOVERNANCE REVIEW (CGR) Members discussed the correspondence received from the Chairman of HRA since the last meeting and further information provided by the Clerk. Members felt that having now had the opportunity to peruse the information supplied they still required further clarity and information on the objective of HRA in calling for a CGR and at this point in time cannot support their request. Members requested that the Clerk write to HRA to request the information and a defined objective of what they wish to achieve in calling for a CGR.

embers Community G

18. RHALC. Cllr Beckers advised Members that a minutes silence was said at the beginning of the meeting for Vic Leach and a£100 was donated from RHALC towards the Charities that Vic supported.

 

19. PARISH EMERGENCY PLAN- The Clerk advised that she is progressing the Parish Emergency Plan.

 

 

 

20. COMMUNITY GARDEN- Members noted that a new tree has been planted in the Community Garden and Members thanked whoever was responsible. The Clerk also asked that James Pinkerton be thanked for all his help and assistance over the Easter Bank Holiday weekend.

 

21.  TRAINING- The Clerk advised Members that she had details of available training courses.

 

22. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. No update to report.

 

23. PLANNING MATTERS- a) Council to consider any planning applications received prior to the Meeting which have not been dealt with under Delegated Power.

a. 17/000375/FUL Moat Farm, Chelmsford Road.  under permitted development is it ok to convert a double garage into living space then apply for permission for a triple garage? If permission is granted, should a condition be applied that it cannot be converted into a separate residence in the future.

 

24. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT. None.

 

25. ITEMS FOR NEXT AGENDA. . a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways

 

26. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 7th June 2017 at 7.30pm in the Rawreth Village Hall

 

 

 

The Meeting closed at 8.00pm

 

 

 

 DATED……………………………CHAIRMAN………………………

 

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 5th April 2017 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. P Beckers

                                                     Cllr. Mrs M Beckers

                                                     Cllr.  C Stanley

                                                     Cllr.  S Coombes

In Attendance:  The Clerk, District Councillor Chris Black, County Councillor Malcolm Maddocks and 14 members of the public.

 

244.  RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr S Wiltshire.

 

245. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor.

 

246. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 1st March 2017 were approved by the Members and accordingly the Chairman signed them as a true copy

 

247. MATTERS FOR INFORMATION ONLY. None.

 

248. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Members discussed the request from Hullbridge Parish Council to install a rubbish bin at the location of where the footpath leaves the esplanade in Hullbridge heading towards Battlesbridge, which is just inside the Parish Boundary. The rubbish will be collected by the staff of HPC three times a week. Members confirmed they had no concerns and were very happy for the bin to be installed.

b. RDC are aware of the car sales adjacent to Swallows Aquatics, an enforcement notice has been served.

c. Rawreth Garage lots of cars outside on the highway, were removed now they are back again.

d. Quad bikes riding around the farmland has been reported to the police.

e. Black smoke from Cherry Hill Travellers site on the A1245.

f. Mitchelins Farm, Travellers are still occupying the land, Environmental Health should be taking steps to remove them for their own safety as the land is badly contaminated.

 

249. DISTRICT AND COUNTY COUNCILLORS REPORT- Cllr Maddocks advised that the Laburnum Culvert had progressed to the point that RDC are now saying they do not own it and that it is owned by a company called Greenbelt. ECC now have to liaise with Greenbelt but the work will be going ahead anyway.  Cllr Maddocks advised that the Local Highways Panel had refused the request for off street parking in Bedloes Avenue due to the forecast cost of £38,000 to construct the spaces and £8,000 to move utility supplies being too high. LHP have advised they will keep the matter on file should excess funding be available.

 

Cllr Black advised that he had reviewed the planning application from Academy Soccer and having checked back at the Development Committee Minutes it is the same as when Rayleigh Boys asked for extra nights to play, they applied for 7 and were granted 2.

 

Cllr Stanley advised that another planning officer has left the employment of RDC.  Cllr Stanley also advised with regards to football pitches there are 36 RDC owned pitches that are not currently being used.

 

250. FINANCE.

CHQ 101096 H L Bloomfield £206.42. Approved and signed.

 

 

 

 

 

251. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Another caravan has arrived on greenbelt land behind the property Rainbows End. Have spoken to RDC many times about the changes on site and that fact there is no planning permission and now feel totally powerless and furious as nothing is being done, what can the Parish Council do? There are not goats on the site, the drainage ditch has been filled in there is talk that a further ditch will be dug up to the riverbank and that permission has been given from the Environment Agency to dig a 1M deep trench to the top of the river embankment to put a 3 phase power cable through,  the highway verge has been planted there has been a large quantity of earth delivered on site, there was a large pond on site this could well have been infilled and tonight the 2nd caravan arrived and has been hidden behind trees, RDC are not administering this district properly and it needs to stop.

b. Brian Carleton (BC) from Hullbridge Residents Associate asked to address the meeting with regards to the boundary line between Hullbridge and Rawreth and the proposed housing affecting both parish’s. Cllr Matthews agreed that BC could address the meeting.  BC advised that over the last three days he had been corresponding with the Boundary Commission regarding the boundary line between the two parish’s and why this boundary division was not taken into account by RDC when they were preparing the Core Strategy.  BC advised that in 2012 he went to see Shaun Scrutton regarding the boundary line and was advised that it doesn’t have to be recognised for planning purposes. BC advised that having spoken to the Boundary Commission that day they have sent a copy of the definitive map and he believes the boundary line should be taken into account and that it will have implications on the Core Strategy and planning applications as he has been advised that 3 metres either side of the boundary line cannot be built on, and therefore on the Malyons site this would equate to roughly 80 less houses being permitted. BC believes RDC should have taken the boundary line into account and they haven’t therefore he wants to call a Community Governance (CGR) Review of the Boundary which can be done in one of three ways, either the electorate call for one, the Parish Councils can support a call for one or the principle council can call for one. BC believes that the best way forward is for the electorate to call for a CGR with the full support and backing of both Hullbridge and Rawreth PC and therefore he was asking if the support to this proposal could be given by RPC.   BC was advised by the Clerk that this matter was not a formal agenda item and therefore no discussion or decision by the Council could be made until such time as the matter had been formally raised at a future meeting and members had had the opportunity to peruse all the information available and raise questions where necessary. BC advised that time was of the essence and that matter needed to be dealt with urgently within the next two weeks and that it could not wait until the next meeting of RPC.   BC was advised by Cllr Matthews that an EGM could be called if necessary providing all the information was received in good time for Members to peruse it and any questions answered. The Clerk advised that if needed it would be possible to call an EGM on Wednesday the 19th of April providing the Village Hall was available and that sufficient time was given to allow the correct procedures to be followed to call a meeting, ie 7 days notice needed to be given.  BC was asked by Cllr Matthews to forward all the information he had to the Clerk so that it could be made available to Members and that should Members feel it was necessary to call an EGM one would be called, providing sufficient time allowed for the correct notice periods and for members to consider the information before calling the meeting.  BC was thanked for the information he had provided to date.

 

252. GENERAL CORRESPONDENCE. None.

  

253. FLOODING IN THE PARISH- No updates to report regarding flooding issues in and around the Parish

 

254. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. No update to report.

 

255. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

a. Land to the West of the Pumping Station. No update to report.

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

c. Travellers Site (A1245). No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

d. Old London Road Speed Restrictions and other matters. This matter is to be referred to the Cabinet Member for Highways.

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. Council to discuss any developments regarding Beeches Road/Watery Lane. No update to report.

 

 

 

f. Bedloes Avenue. To receive any updates with regards to the Council’s request for an off street parking area in Bedloes Avenue. See item 249.

g. Laburnum Culver. Council to discuss any developments with regards to the maintenance work and drainage issues. See item 249.

 

256. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

257. RHALC. The next meeting is scheduled for the 20th of April 2017.

 

258. PARISH EMERGENCY PLAN- The Clerk advised that she is progressing the Parish Emergency Plan.

 

259. COMMUNITY GARDEN- The Clerk advised Members that the ownership of Rory the horse has officially been handed over to his long term fosterer.

 

260.  TRAINING-. The Clerk advised Members that she had details of available training courses.

 

261. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. No update to report.

 

262. PLANNING MATTERS- a) Council to consider any planning applications received prior to the Meeting which have not been dealt with under Delegated Power.

17/00266/FUL Academy Soccer Old London Road. Members discussed the application and asked that the application be called into the Development Committee, Cllr Stanley advised he would be monitoring the officer’s comments and recommendations and that he would make the request if it was needed.

17/00230/LDC Tyndol Chelmsford Road. Members had no objections or comments to make.

17/00275/FUL 1 Winchester Drive Rawreth. Council have no objections or concerns regarding the application providing a condition is imposed on any permission granted that this building must not become a separate dwelling and must always remain ancillary to the main dwelling and for family use only.

17/00331/DPDPD3M Rainbows End, Goat Farm, Beeches Road.Given that substantial work has already taken place on site without prior approval or consent being granted and that a static caravan has been moved onto the site and someone is/will be residing there this current application is totally irrelevant and Council await the relevant application for a static caravan, temporary agricultural workers dwelling, two farm buildings, access track, gates utility supplies and drainage.  Council maintain that these applications should be considered as a whole and not in part as they all impact on the site which is in the greenbelt.

 

 

263. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT. None.

 

264. ITEMS FOR THE NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways

 

 

265. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 3rd May 2017 at 7.00pm in the Rawreth Village Hall

 

 

 

The Meeting closed at 10.20pm

 

 

 

 DATED……………………………CHAIRMAN………………………

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 1st March 2017 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. P Beckers

                                                     Cllr. Mrs M Beckers

                                                     Cllr.  C Stanley

                                                     Cllr. Mrs S Wiltshire

    In Attendance:  The Clerk and 6 members of the public.

 

 

221.  RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr Steve Coombs.

 

222. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor. Cllr Paul Beckers and Cllr Mary Beckers declared a prejudicial interest in item 239.a 10 Goose Cottages by virtue of being neighbours.

 

223. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 1st February 2017 were approved by the Members and accordingly the Chairman signed them as a true copy

 

224. MATTERS FOR INFORMATION ONLY. None.

 

225. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. In the Parish Newsletter it is not noted next to Cllr Paul Beckers name that he is the Vice Chairman.

b. Rubbish is building up on the A1245, especially just past the railway bridge.

c. The car sales behind the car wash next to Swallows Aquatics is growing in size.

d. Large volume of mobile homes on the Cherry Hill site, there are definitely extra caravans on there now and there is also a young pony.

e. In the fields off Rawreth Lane there have been two quad bikes and two motorbikes riding across the fields in the evening, this has happened several nights running. They have ridden across several of the farmers’ fields and also across Rawreth Playing fields.

f. There are three new large mounds of debris on the Mitchelins Farm site.

g. The broken obelisk in Rawreth Lane by Trenders Avenue has finally been replaced.

h. Rawreth Lane street lights are being repaired, they are not all working yet but a number of been repaired.

 

 

226. DISTRICT AND COUNTY COUNCILLORS REPORT- Cllr Chris Black and Cllr Ron Oatham were not in attendance. Cllr Chris Stanley advised he had nothing to report that wasn’t covered elsewhere on the Agenda.

 

227. FINANCE.

a. Cheques for approval.

CHQ 101094 H L Bloomfield £133.09 Expenses. Approved and signed.

CHQ 101095 Essex and Suffolk Water £18.55 Approved and signed.

 

 b. Members discussed a proposed Grant for Rawreth Flood Action Group to assist them in the cost of attending meetings, stationery and general expenses. Members agreed that the Group is doing a brilliant job on behalf of the Parish and its residents and agreed that a grant should be given.  Cllr Stanley proposed the sum of £500.00, this was seconded by Cllr P Beckers and unanimously agreed by all other Members. Chq number 101096 was issued to Rawreth Flood Action Group and signed accordingly.

 

 

 

 

c. Financial Regulations. Prior to the Meeting the Clerk circulated to Members a copy of the NALC January 2016 Financial Regulations. The Clerk advised that the existing regulations adopted by the Council are now out of date and that the new regulations needed to be adopted. She advised that all the relevant parts had been changed to accord with the Councils requirements. Members confirmed that they were happy with the Regulations as drafted and agreed that they should be adopted.  Cllr P Beckers proposed that the NALC January 2016 Financial Regulations as presented should be adopted, this was seconded by Cllr Stanley and unanimously agreed by all Members. Accordingly the Regulations were signed and dated by the Chairman.

 

228. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Reported a street sign down in November, nothing was done, re-reported in December and again in January and February, still nothing done. Phoned again last week told it was a County Council matter as its highways, but by the afternoon it was repaired!

b. The fence and sign for Academy Soccer have been knocked down in the wind.

c. Motorbikes have been using the underpass in Old London Road, they came from the direction of Shot Farm.

 There were two motorbikes and one quad.

d. Cllr Chris Black has been absent recently, we feel that he hasn’t done anything for Rawreth Parish, there’s been no real contribution or help for residents.

e. Three formal complaints have been submitted to RDC they relate to the conduct of officers and also how RDC handle complaints and their policy on dealing with them.

 

229. GENERAL CORRESPONDENCE . None

  

230. FLOODING IN THE PARISH- No update to report regarding flooding issues in and around the Parish

 

231. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. The Clerk clarified for Members that the planning Application reported at the February Meeting for Land to the North of London Road, South of Rawreth Lane 16/01236/DOC Submission of Phasing was to alter the build phase, the original application allowed for 5 bedroom properties to be built in the first phase, the application was to alter the phasing for smaller houses to be built first due to demand.        

 

232. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

a. Land to the West of the Pumping Station. No update to report.

b. Land Drain London Road (adjacent to Claremont) No update or progress to  report with regards to the problem with the land drain disgorging onto the pavement.

c. Travellers Site (A1245)– No update or progress report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

d.  Old London Road Speed Restrictions and other matters. Cllr Matthews advised that if Essex Police have not given their backing to a speed reduction request the Cabinet Member can override this so Cllr Maddocks should have requested this as the Highways officer ruled the request out. The Clerk was asked to request a copy of all the dialogue from Cllr Maddocks so that she could take the matter up with the Cabinet Member.

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. No developments regarding Beeches Road/Watery Lane.

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue. 

g. Laburnum Culver. No updates or developments to report  with regards to the maintenance work and drainage issues.

 

233. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. Cllr Matthews provided Members with a written report of his recently attended Neighbourhood Policing Meeting.

 

234. RHALC. Cllr Beckers advised that the next meeting is the 20th  of April 2017.

 

235. PARISH EMERGENCY PLAN- The Clerk advised that she is progressing the Parish Emergency Plan.

 

 

 

 

236. COMMUNITY GARDEN- Members were advised that Cllr Stanley has recently planted some daffodils at the garden, the Clerk was asked if she knew when the first cut of the year would be due, she advised she would find out.

 

 

237.  TRAINING- The Clerk advised Members that she had details of available training courses.

 

238. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. No update to report.

 

239. PLANNING MATTERS- a) Council considered the following planning applications received prior to the Meeting.

Franelle, Church Road Rawreth. 17/00081/FUL Council had no objection providing the alterations comply with RDC planning and greenbelt policy

 

Carwash, London Road Rawreth 17/00099/FUL. Council would question why such a high level of security is needed on an open site, a site which is in the greenbelt.

 

10 Goose Cottages, Chelmsford Road. 17/00151/FUL Council are concerned this is overdevelopment of the site and the additions should be restricted to 25% of the original property.

 

240. CIF FUND.  Members agreed there was nothing further to discuss on this item and that it could now be removed from the Agenda.

 

241. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT . None

 

242. ITEMS FOR NEXT AGENDA.  a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways

 

 

243. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 5th April 2017 at 7.30pm in the Rawreth Village Hall

 

 

 

The Meeting closed at 10.30pm

 

 

 

 DATED……………………………CHAIRMAN………………………

 

 

 

 

 

 

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 1st February 2017 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. P Beckers

                                                     Cllr. Mrs M Beckers

                                                     Cllr.  C Stanley

                                                     Cllr. Mrs S Wiltshire

    In Attendance:  The Clerk, 9 members of the public, County Councillor Malcolm Maddocks

 

198.  RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr Steve Coombes.

 

199. TO RECEIVE DECLARATIONS OF INTEREST. Cllr Chris Stanley declared his position as a District Councillor. Cllr Paul Beckers and Cllr Mary Beckers declared a prejudicial interest in item 216.a 7 Goose Cottages by virtue of being neighbours.

 

200. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 4th of January 2017 were approved by the Members and accordingly the Chairman signed them as a true copy

 

201. MATTERS FOR INFORMATION ONLY. None.

 

202. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. Cars are for sale again behind the carwash next to Swallows Aquatics.

b. Advertising van parked on the highway verge of the Carpenters Arms roundabout.

c. The container in the carwash next to Swallows Aquatics that was selling fireworks is still there.

d. Rawreth Lane a large number of streetlights are out.

e. Pothole junction of Downhall Road and Hullbridge Road will be repaired this coming Thursday.

f. The priority traffic signs on the Battlesbridge Bridge were moved onto poles, the signs now cannot be seen as the bushes are overgrown.

g. The traffic bollard by the school in Church Road is missing.

h. Large amount of refuse dumped in Beeches Road was cleared by Anglian Water.

i. Lots of rubbish on the A1245, especially along the perimeter of the traveller site.

 

203. DISTRICT AND COUNTY COUNCILLORS REPORT- County Cllr Malcolm Maddocks advised Members that the following evening he would be attending a meeting about the Fairglen Interchange proposals and talking through the phases. Cllr Maddocks advised that he had reported a large number of lights out, 16 in Hullbridge Road and numerous in Rawreth Lane. Cllr Maddocks advised that County are reluctant to replace any at the moment unless they are damaged as they have a new LED system coming in. Cllr Maddocks then advised that it has been suggested that a site visit of the A129 takes place to ascertain if a traffic island will help with the accidents on this road, Cllr Maddocks advised that the siting of the island is to be around the entrance to Dollymans Farm, Members advised that this is the wrong location and that it needs to be at the junction of Old London Road.

 

204. FINANCE.a. Cheques for approval.

CHQ 101092 H L Bloomfield £79.59 Expenses. Approved and signed.  

CHQ 101093 Rawreth Village Hall £532.00. Approved and signed.

 

205. PUBLIC PARTICIPATION- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. The chippings bay in Old London Road is starting to fill up again, 2 whole days of lorry movements and the gates are now unsecure again.

 

 

 

b.Fairglen interchange what is happening at the moment? There are temporary lights in place, diggers but nothing happening, the static lights have all gone. Cllr Stanley advised that they are surveying for talking signals, these work out when the traffic builds up, however there are no lights on the A1245 or the Carpenters Arms roundabout so not sure how this is going to work, there will be a meeting for residents to discuss the proposals.

c. Following from item 203, why don’t they install a mirror at the same time as the traffic island?

d. Rawreth Flood Action Group attended a meeting earlier in the day the subject of the football pitches in Old London Road was discussed and attention was brought to the fact that there has been no planning application for the additional drainage on site, no risk assessment and the water will drain into the ditch and both ends will then drain onto the highway. In addition the digging that has taken place has been done so without the involvement of the Archaeological Society who should have been informed of any intention to dig as this is a former windmill and cemetery site. Cllr Stanley advised that he had been in touch with the Archaeological Officer at County and she confirmed that no contact had been made and that this was very frustrating and annoying as on the original application it was a condition that they should be contacted, Cllr Stanley also contacted the planning officer Mike Stranks at RDC who advised that planning permission was not required for a drainage ditch or electricity ducting as it comes under local development not planning.  The Environment Agency have also been informed.

e. Following form item 203, when a site visit takes place does a member of RPC get to attend? Cllr Maddocks advised he would ask if this was possible.

f. Is permission needed, and if so has it been given for the advertising boards around the cricket pitch at Rayleigh Cricket Club?

 

206. GENERAL CORRESPONDENCE

Thank you letters have been received from. RRAVS, Victim Support, Peaceful Place, The Harbour Club, Rawreth RDA, Crofters Kennels, St Nicholas PCC. Noted.

 

207. FLOODING IN THE PARISH- No update to report regarding flooding issues in and around the Parish

 

208. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. See item 216.         

 

209. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

a. Land to the West of the Pumping Station. It has been noted that there are now 2 permanent caravans on site, plus one mobile one, tarmac has also been laid. The matter is still with RDC enforcement.

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

c. Travellers Site (A1245)–No update or  progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

d. Old London Road Speed Restrictions and other matters. No update or progress to report regarding the request for the re-restriction of Old London Road.

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. It has been noted that the ditches in Watery Lane have been cleaned out.

f. Bedloes Avenue. It has been noted that the bushes and hedgerow have become very overgrown again, Members agreed this needs to be addressed as it is poses a risk. No update regarding the off street parking area.

g. Laburnum Culver. No development with regards to the maintenance work and drainage issues.

 

210. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED. None.

 

211. RHALC. Cllr Beckers gave a report on the recent meeting, he advised that they talked about the RDC trading company and that members felt it was a waste of time and that the company would not be competitive as it has been established to raise part of the shortfall in the RDC income.  In addition, members had a discussion about CIF funding and the fact that an application was submitted for funding and was duly awarded a grant despite the fact that the land being used by the applicant wasn’t in their ownership and they landowner RTC knew nothing about the application, CIF were subsequently informed but were not bothered which is a great concern. Lastly Cllr Beckers confirmed that at the EALC AGM the executive committee were re-elected.

 

212. PARISH EMERGENCY PLAN- . The Clerk advised that she is progressing the Parish Emergency Plan.

 

213. COMMUNITY GARDEN- Cllr Matthews advised that the replacement tree is yet to be planted but it is in hand.

 

214.  TRAINING- The Clerk advised Members that she had details of available training courses.

 

215. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. No update to report.

 

216. PLANNING MATTERS- a) Council to consider any planning applications received prior to the Meeting which have not been dealt with under Delegated Power.

a. 7 Goose Cottages 17/00017/FUL Two Storey Side extension, single storey rear extension with roof lantern and paved driveway.  Members discussed the application and had the following observations and comments to make. Development is within the Metropolitan Greenbelt. The proposal submitted will increase the floor current floor area by over 100%, gross overdevelopment. The two storey extension will have the effect of reducing the light and morning sun to the back of number 8 Goose Cottages. The property currently forms part of an attractive harmonious group of cottages, they are all clad the same and the property has tiles matching with number 8 if  alterations to the original windows are made the cladding may not match and as the current tiles are nonstandard they will be difficult to replicate in the increased roof area. Is the parking area shown to the front of the property is impermeable?  The land slopes from the west to the east therefore towards the house and rear garden. There appears to be no soakaways shown to take the increased run off from the increased roof area and also the increased hard standing. Should there be a risk assessment as there may be an adverse effect on the neighbouring properties 8 and 6.

Note from the plans that there are two small windows and a larger window and door on the south side overlooking number 6, there is no obscure glass shown on the plans and without this there will be a further erosion of privacy of the neighbouring house.

b. Lane to the North of London Road, South of Rawreth Lane 16/01236/DOC Submission of Phasing and Density to comply with conditions in the outline planning consent. Members discussed the application and agreed there were some aspects of the application that were nuclear from the online details, Cllr Stanley confirmed he would clarify the points raised by Members.

 

Members also asked Cllr Stanley to clarify if the application for Crofters Beke Hall Chase South is going to be called into the Development Committee?

 

Lastly Members asked the Clerk to make a comment on Moat Farm 17/00048/DPDP1 and 17/0049/LDC as there were conditions placed on the land by RDC around 20 years ago following a public enquiry that no development should take place next to Witherdens Farm as it is a listed building.

 

217. CIF FUND.  Following on from January’s meeting where Cllr Matthews spoke to Members about the possibility of registering an expression of interest for funding to assist with the renovation of the two war memorials situated on Dollyman’s Farm. The Clerk confirmed that she had contacted Mike Davies at Rayleigh Through The Looking Glass who confirmed that funding had been secured subject to the submission of their application. The Clerk confirmed to Mike that the Council would be happy to lend support to the application.

 

218. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT .  Members from Shotgate Parish Council thanked RPC for allowing them to attend the meeting, their members advised that they are very much trying to play catch up with regards to the Dollymans Farm waste site and that the local knowledge of RPC is far greater than theirs and because of this they would look to ask if they could plagiarise the representation put together by RPC. Members confirmed they would be agreeable to this and the Clerk was asked to forward a copy of the final draft letter to the clerk at Shotgate PC by the following morning in order that they could print copies to be delivered within their Parish.  

 

County Cllr Malcolm Maddocks provided Members with updates on the following items.

209. d Unfortunately we have lost the request for the speed limit of Old London Road to be reduced to 30mph, Cllr Maddocks is asking for an update with regards to the road subsidence.

209. f Money has been allocated for a survey.

209. g It has now been established that RDC do in fact own the Laburnum Culvert and therefore it is now their responsibility to maintain it.

 

219. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h)Rawreth Flood Action Group Grant.

 

220. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 1st March 2017 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 9.50pm  DATED……………………………CHAIRMAN………………………

 

 

 

 

 

 

 

 

 

MINUTES OF THE MEETING OF RAWRETH PARISH COUNCIL HELD ON 4th January 2017 AT 7.30pm AT THE VILLAGE HALL RAWRETH

                                          Present: Cllr. A Matthews

                                                     Cllr. P Beckers

                                                     Cllr. Mrs M Beckers

                                                     Cllr.  C Stanley

                                                    

    In Attendance:  The Clerk, 6 members of the public, District Councillor Mike Steptoe

 

175.  RECEIVE APOLOGIES FOR ABSENCE. Apologies were received and accepted from Cllr Stephen Coombes and Cllr Mrs Susanne Wiltshire. Cllr Chris Stanley had advised the Clerk he was attending another meeting on behalf of the Council and if he was able would join Members as soon as possible. Cllr Stanley joined the meeting at 9.00pm

 

176. TO RECEIVE DECLARATIONS OF INTEREST. None.

 

177. TO APPROVE MINUTES OF LAST MEETING. Minutes of the meeting held on the 7th of December 2016 were approved by the Members and accordingly the Chairman signed them as a true copy

 

178. MATTERS FOR INFORMATION ONLY. None.

 

179. VILLAGE REPORT- The following matters around the Parish were mentioned, where necessary the Clerk will investigate.

a. The Regal Bus timetable cannot be displayed in the bus shelters because Regal no longer pay for them to be displayed, Cllr Beckers will copy the one in his possession and put them in the bus shelters.

 

180. DISTRICT AND COUNTY COUNCILLORS REPORT-  Visiting District Councillor Mike Steptoe thanked Members of the Council for the invite to the Meeting, Cllr Steptoe advised he was visiting in his role as a District Councillor, Deputy Leader of the Rochford District Council, and on behalf of the Standards Committee. Cllr Steptoe advised that he as visited all but one of the Parish and Town Councils for a general chat.  Cllr Steptoe advised that his role as a District Councillor also includes strategic direction, strategic partnerships, SEP (South East Parking) Essex Partnership for Flooding, Civics and performance management.  Cllr Steptoe spoke about the previous CEO Amar Dave and his departure from RDC at the end of June, he confirmed that there is no replacement CEO but that two existing officers, Shaun Scrutton and Nick Khan have fitted into a shared role, he advised that there are now only 7 assistant directors where previously there were 9 as a couple have been integrated.  Cllr Steptoe advised he is keen to progress partnerships and has been working with RTC about parks and open spaces as town and parish councils have access to funds that district councils don’t therefore he is keen to know if there is something the Parish Council would like to do as District may be able to assist. Cllr Matthews asked Cllr Steptoe if RDC are able to give support to PC’s making applications for CIF funding, Cllr Steptoe confirmed that yes RDC will look to support wherever they can.  Cllr Steptoe then asked if anyone knew about LACTO, he advised that councils can now have a trading company, trading arm and that RDC now have a holding company Greengateways Limited, this company will in turn have subsidiaries Greengateways GM Limited. Cllr Steptoe advised that maintenance contracts have been set up under the limited company and will deal with park maintenance, grass cutting,  and any profits the company make go back into RDC, all previous contracts have finished.  Cllr Steptoe advised that the new limited company will be looking to tender out for other contracts and these tenders will be done on commercial terms, therefore Greengateways GM Limited would like the opportunity to tender for any maintenance work that parish and town councils currently out source. Cllr Steptoe advised that in addition RDC are looking to set up other limited companies that will be diverse but at the moment he cannot say too much  as its commercially sensitive.  Cllr Steptoe advised that RDC are now looking at all their contracts to see if it’s better to set up a limited company to cover them, the investment board has a lot to do within the process as it’s their role to raise income. Cllr Steptoe advised that the Government central grant ends in 2017 so RDC has to find ways of funding activities, they could raise rates but district councils will be capped at 2% increases therefore they will be looking to source an income to cover the

 

 

shortfall of around £1m, if household rates were increased by 1% they would bring in just £60,000 and if RDC go above the 2% cap they will have to hold a referendum which will cost £80,000!  RDC will continue to look for income from carparks, leisure facilities, and the investment board will have to come up with schemes to produce more income. Cllr Steptoe confirmed that the investment board is cross party with himself as the chair and District Councillor John Mason as the vice. Cllr Beckers asked if RDC will be increasing car parking charges as this will drive people to shop elsewhere. Cllr Steptoe replied that the take up  on tickets has increased so this contradicts what Cllr Beckers was saying, however Cllr Steptoe did agree that the take up on tickets is not split into length of stay so could all be short stay quick visits. Cllr Beckers then questioned why RDC charge blue badge holders to use the carparks when Southend, Basildon and Chelmsford don’t, Cllr Steptoe said that this was the policy RDC had agreed, he further confirmed that carpark wardens are employed by RDC, on street parking is covered by SEP which is run by Chelmsford City Council. Cllr Steptoe then spoke about the standards committee and advised that part of its role is to run courses. Training for district councillors is mandatory but parish councils have the option to partake and have been offered training on many occasions covering many subjects but the training has not been taken up, therefore the standards boards have been asking the parish and town councils why, and if they would like options on what should be offered, and how they would like RDC to supply the training, in short what would the councils like RDC to offer and how, RDC are keen for training to be taken, and are fully aware that EALC offer training which seems to be the preferred route councils are using. The Clerk informed Cllr Steptoe that this question had been put to the parish and town councils back in May and that RPC had sent its reply to John Bostock, Cllr Steptoe asked what the reply was and the clerk advised that Members felt that very little notice if any is taken of what they have to say on planning applications, their local knowledge is not taken into account, members feel that as they are only ever consultees on applications their observations and comments are never taken into account. Cllr Steptoe ask if training was brought to parish’s rather than having to attend the civic suite would this interest the parish councillors, how would they feel if RDC looked at group training between a few parish councils and officers came out to deliver training, Cllr Matthews replied that this is something that perhaps the council would consider.  Cllr Steptoe advised he would report back to the standards committee. Members then spoke about the lack of response often seen from RDC about long ongoing matters, and matters raised time and time again, Cllr Steptoe asked what sort of matters, the clerk advised him of enforcement cases, planning conditions not adhered to but no follow from RDC, the frustrating fact that not all Councillors are on email therefore it is now very difficult to forward planning applications and quite often the RDC planning portal is down, applications cannot be accessed, plans are of extremely poor quality , the whole consultation process was changed without listening to the views of clerks, Cllr Steptoe asked the Clerk to send details of the cases, matters to him so that he could look into them. Two questions were raised from a resident, Greengate tenders, are RDC looking for the opportunities to tender to come from the public, private business or other councils? Cllr Steptoe said any opportunity to tender from any source would be considered and followed up.   Are RDC looking to councils to pay Greengate for something they should be getting from RDC as standard? Cllr Steptoe advised no, it is an opportunity for councils who have contractors working for them already to ask for comparison tenders from Greengate.

 

District Councillor Chris Stanley then spoke to Members and advised he had just attended a meeting regarding the proposed waste management site at Dollymans Farm. Cllr Stanley advised that originally the site hadn’t been listed in the proposed sites document, however an inspector has now stated that the site should be considered as a waste reclamation site despite being in the greenbelt.  Cllr Stanley advised that RPC had not been included or involved in any previous  meetings or consultations nor had Shotgate PC or the Rawreth Flood Action Group, he advised that ECC would now forward all related documents to allow the Council to make a representation, the closing date is the 16th of February. The Clerk advised that she would circulate the documents as soon as they are received and once Councillors had commented on the contents she would draft a representation.

 

181. FINANCE.

a. Cheques for approval.

CHQ 101091 H L Bloomfield £79.59 Expenses. Approved and signed.

 

b) Members agreed the Precept for the year commencing 1st April 2017 as LCTS Grant of £612.00 Precept of £19,643.00 totally an overall precept amount of £20,255.00 the same as the amount set in 2016, however because of the decrease in the LCTS Grant, the band D charge will increase slightly by £0.60.  The proposal was made by Cllr Paul Beckers, seconded by Cllr Chris Stanley and unanimously agreed by the remaining members.

 

182. PUBLIC PARTICIPATION- It was agreed by Members that Public participation would be joined with agenda item 180 to allow the public to ask questions of visiting District Councillor Mike Steptoe.

 

183. GENERAL CORRESPONDENCE. None.    

 

 

 

184. FLOODING IN THE PARISH- No update to report regarding flooding issues in and around the Parish.

 

185. LOCAL DEVELOPMENT FRAMEWORK PROPOSALS AND THE ALLOCATIONS AND DEVELOPMENT MANAGEMENT DOCUMENTS AND PLANS. No progress to report.        

 

186. UPDATES REGARDING ENFORCEMENT CASES IN THE PARISH and REPORTED PROBLEMS BEING MONITORED IN THE PARISH.

a. Land to the West of the Pumping Station. No update or progress to report.

b. Land Drain London Road (adjacent to Claremont) No update or progress to report with regards to the problem with the land drain disgorging onto the pavement.

c. Travellers Site (A1245)– No update or progress to report with regards to Enforcement following the appeal hearing decision given on the 7th of December 2011. 

d. Old London Road Speed Restrictions and other matters. No update or progress to report.

e. Beeches Road Weight Restrictions and Beeches Road and Watery Lane Flooding. No developments to discuss regarding Beeches Road/Watery Lane.

f. Bedloes Avenue. No updates to report with regards to the Council’s request for an off street parking area in Bedloes Avenue. 

g. Laburnum Culver. No update or progress to report.

 

187. TO RECEIVE REPRESENTATIVES WRITTEN REPORTS OF MEETINGS ATTENDED.  None.

 

188. RHALC. Cllr Beckers advised the next meeting takes place on the 19th of January 2017.

 

189. PARISH EMERGENCY PLAN- The Clerk advised that she is progressing the Parish Emergency Plan.

 

190. COMMUNITY GARDEN- Cllr Matthews advised that the replacement tree is yet to be planted but it is in hand.

 

191.  TRAINING- The Clerk advised Members that she had details of available training courses.

 

192. REINSTATEMENT OF FOOTPATHS/BRIDLE WAYS IN THE PARISH. Cllr Matthews advised that the bridge crossing the brook has now been replaced and that the footpath between Old London Road and Moat Farm is now marked, it’s not been left as a green bank like previous years but it is now visible.

 

193. PLANNING MATTERS- No planning applications were received prior to the Meeting which had not been dealt with under Delegated Power.

 

194. CIF FUND.  Cllr Matthews spoke to Members about the possibility of registering an expression of interest for funding to assist with the renovation of the two war memorials situated on Dollyman’s Farm. The Clerk was asked to contact Mike Davies at Rayleigh Through The Looking Glass to discuss the CIF fund with him and enquire if they would like the Council to proceed on this basis.

 

195. RE CAP OF AGENDA ITEMS ON WHICH THE PUBLIC MAY WISH TO COMMENT. None.

 

196. ITEMS FOR NEXT AGENDA. a) Community Garden b) Flooding in the Parish. c) LDF d) RHALC e) Emergency Plan f) Update on all outstanding Enforcement cases g) Reinstatement of footpaths and bridleways h)CIF Update

 

197. DATE &VENUE OF NEXT MEETING- Council confirmed the date and time of the next Meeting as Wednesday 1st February 2017 at 7.30pm in the Rawreth Village Hall

 

The Meeting closed at 10.15pm

 

                  

 

DATED……………………………CHAIRMAN……………………….